HomeMy WebLinkAboutResolution No. 08-7074 - Destruct City Clerk RecordsRESOLUTION NO. 08-7074
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY,
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE CITY CLERK’S DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A"
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the City Clerk has requested and authorized certain obsolete City Clerk
Department records listed on Exhibit “B“ attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete City Clerk's Department records as
listed on Exhibit “B“ attached hereto.
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SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 12th day of August, 2008.
hiS#,i,
ATTEST:
.I., PfHe
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 12th day of August, 2008, by the following
vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN :
Council Members: Bayer, Cartozian, Guerra, Trejo, Mayor Gafin
Council Member: None
Council Member: None
Council Member: None
Tt–wEs–FaMnFEr,R
RESOLUTION NO. 08- 7074
PAGE TWO
EXHIBITA
i DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property or
liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are
not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board
or Commission, and are no longer required by the City. I request authority to destroy same
pursuant to Section 34090 of the Government Code of California.
SEE ATrACHED EXHIBIT “B“
oe- eB- doo
Date
I have reviewed the above-described records for historical value and for compliance with the
nd I consent to theirdestruction.
d2-04 ' a6
the above-described records
x_}I ')'“*
I certify that the destruction of the above-described records was approved by the City Council of
the City of Downey, California; by Resolution No. p8-W_ pt the egular meeting of the City
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records
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DateCity Clerk
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Name
RESOLUTION NO. 08 - 7074
PAGE THREE
EXHIBITB
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the
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Department Head
destructio ids lis
Box No Contents & Inclusive Dates
STATEMENTS OF ECONOMIC INTEREST:
Design Review Board 1999-2000
City Employees 1999-2000; City Prosecutor/Sp. Counsel 1999-2000
Recreation & Community Services Comm. 1999-2000
Project Area Committee 1999-2000
Consultants 1999-2000
1
Council Nbmbers – Copies – 1974-2002
Planning Commission – Copies – 1999-2003
Other City staff – Copies – 1991-2003
COPIES OF MISC. AGENDA MEMOS 1971 – 2002
MISC. INFO DISTRIBUTED AT COUNCIL MEETINGS to 2002
OATHS OF OFFICE – FORMER COMMISSIONERS 1990-2001
MISC. CORRESPONDENCE 1958-2004
INTEROFFICE MEMOS – 1959-2004
MISC. RECIPIENT COMMiTrEES – 1975-2001
PUBLIC RECORDS REQUESTS to 2004
FPPC CORRESPONDENCE 1976-1990
SOUTHEAST TAXI CO. – MISC. APPLICATIONS/REPORTS 1957-78
MISC. RECEIPTS – 2002-03
INITIATIVE PETITION TO ESTABLISH MUNICIPAL HOSPITAL 1963
SIDEWALK MATCHING FUNDS 1966-70
DIST. 2 VACANCIES 1991-1992 - RESUMES, CORRESPONDENCE