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HomeMy WebLinkAboutResolution No. 08-7053 - Records Destruction Police Dept.RESOLUTION NO. 08-7053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE POLICE DEPARTMENT. WHEREAS, the City Council of the City of Downey adopted a Citywide Records Management Program on June 9, 1998; and WHEREAS, the City Clerk has certified that the records listed are no longer required by the City and are eligible for destruction pursuant to Section 34090 of the California Government Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“ and pursuant to the above Citywide Records Management Program and the City Attorney has concurred in this certification; and WHEREAS, the Chief of Police has requested and authorized certain obsolete Police Department records as listed on Exhibit “B“ attached hereto to be destroyed and the City Attorney has concurred in this authorization. NOW. THEREFORE. THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. As authorized by California Government Code Section 34090 and the City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby authorizes and approves the destruction of the obsolete Police Department records as listed on Exhibit “B” attached hereto.[ SECTION 2.The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 13th day of May, 2008. Mayor 1) ArrEST: 4M&„#M£Mo KATHi_EEN L. MIDSTOKKE, City Clerk ( RESOLUTION NO. 08-7053 PAGE 2 I HEREBY CERTIFY that the foregoing Resolution No. 08-7053 was adopted by the City Council of the City of Downey at a regular meeting held on the 13th day of May, 2008, by the following vote, to wit: AYES: Council Members: Bayer, Cartozian, Guerra, Mayor GafinNOES: Council Members: None ABSENT: Council Members: Trejo ABSTAIN: Council Members: None q< aM,Jy. KATHLEEN L. MIDSTOKKE, City Clerk RESOLUTION NO. 08–7053 PAGE THREE EXHIBIT “A“ DESTRUCTION OF ORIGINAL PUBLIC RECORDS I hereby certify that: the records listed below are more than two years old, do not affect the title to real property or liens thereon, are not court records, are not, to my knowledge, required to be kept further by a statute, are not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board or Commission, and are no longer required by the City. I request authority to destroy same pursuant to Section 34090 of the Government Code of California. SEE LIST OF RECORDS ON EXHIBIT “B” 3 ' ) 3 - a& Datemaria%a Department I have reviewed the above-described records for historIcal value and for compliance with the established retention requirements, and I consent to their destruction. [q4Ml'„)g. gaM Dq- so- e>$ City Clerk Date ruction of the above-described records. q, So-o? DateCity Attorney I certify that the destruction of the above-described records was approved by the City Council of the City of Downey, California; by Resolution No. 08- 78S3 at the regular meeting of the City Council held in Downey, California, on the 13+h day of . .Nb'J . , aBoe . , and that by said Resolution, the department head or is/heY designee was authorized to destroy the records. %azaJewkM@ City of Downey State of California OS- lb+ O? DateCity Clerk I hereby certify th. destroyed on :going authority, the above-described records were ©©Sym9£7-/7 a:P DateTitle RESOLUTION NO. 08-7053 PAGE FOUR MIBIT B AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS of the records list# belo/q <f (_ “(r(Ln City Attorney I hereby consent to the destruction 07'/ :fl;iTie ita Date '\ r ,3lo* Date Item No Contents & Inclusive Dates Traffic Citations, Voided Citations, Correction Letters, 2005 Dealer Report of Gun and Tear Gas Sales, 2005 Solicitor Permits & Photographs, 2002 & prior Bail Receipts, 2005 Miscellaneous Receipts, 2005 Sheriff’s Dept. Transfer Record, 2005 Incident Cards, 2005 Repossession and Private Party Ilnpound Reports, 2005 Parking Citation Correction Letters, 2005 Local Record Check/Clearance Letters, 2005 Watch Commander and Radio Logs. 2005 Trustee Applications, Contracts, and Logs, 2005 Range Shoot Records, 20(>5 Purchase/Print Requisitions, 2005 & prior Garage Sale Permits, 2005 Special Billings, 2005 Police Auction Lists, 2005 P.O.S. T. Reimbursement Requests, 2004 P.O.S.T. and Non-P.O.S.T. Training Records, 2005 P.O.S.T. Reimbursement Ledgers, 2005 Personnel Orders, 2005 10 11 12 13 14 15 16 17 18 19 20 21 RESOLUTION NO. 08–7053 PAGE SIX mIBIT B AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS Item No Contents & Inclusive Dates Subpoena Duces Tecum, Deposition Subpoena responses, 2005 & prior Video Tapes, (Station & Unit Camera Systems), 2005 & prior Photographs Narcotics Registrants 2002 & prior Use of Force Revidws for 2005 and prior C%msubject with dates of birth 1987 and prior ) Recordings for 2005 and prior tItS, 2000 & prior (retention same as Item #40) I RESOLUTION NO. 08-7053 PAGE : fITVE EXHIBIT B AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS I hereby consent to the destruction of the record Item No 11 Contents & Inclusive Dates Records deleted by the Department of Justice, 2005 Adult Jail Register, 2005 Adult Jail Logs (safety/detention), 2005 Juvenile Detention Logs, 2005 91 1 Printout Logs, 2005 General Correspondence/Memoranda, 2005 & prior Steno Transcription Report Logs, 2005 Miscellaneous Code Enforcement correspondence, 2005 & prior Code Enforcement Service Requests and Case Records, 2005 & prior Field Interview Records, 2002 Employee Performance Evaluation Records, 2002 Internal Investigation Records, 2002 Background Investigations deemed unsuccessful, 2002 Ricle-along Waivers, 2005 Former City Employee Print Applications & Photographs, 2002 Crime Scene Photos, 2000 & prior (retention s,ime as Item #40) Weapon Destruction Orders and Lists, 2002 Traffic Collision Reports, 2000 Crime Reports (except as described in 799 PC and unresolved missing lerson reports) with no existing valid arrest warrants, 2000 Payroll Stats, 2000 Fatal Traffic Collision Reports, 2000 29 30 40 I