HomeMy WebLinkAboutResolution No. 07-7023 - Records Destruction - City Clerk Dept.RESOLUTION NO. 07-7023
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY.
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE CITY CLERK’S DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the City Clerk has requested and authorized certain obsolete City Clerk
Department records listed on Exhibit “B’' attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete City Clerk’s Department records as
listed on Exhibit “B“ attached hereto.
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SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 28th day of August, 2007.
ATTEST:
RICK'TRm, mayi;
L . mTOKKE, CRM
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 28th day of August, 2007, by the following
vote, to wit:
(
AYES:
NOES:
ABSENT:
ABSTAIN :
5 Council Members: Bayer, Cartozian, Gafin, Guerra, MayorTrejo
0 Council Member: None
0 Council Member: None
0 Council Member: None
KATOKKE, City Clerk
RESOLUTION NO. 07- 7023
PAGE TWO
EXHIBIT A
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property or
liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are
not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board
or Commission, and are no longer required by the City. I request authority to destroy same
pursuant to Section 34090 of the Government Code of California.
SEE ATTACHED EXHIBIT “B"
t)$46-ar
Date
I have reviewed the above-described records for historical value and for compliance with the
established retention requirements, and I consent to their destruction.
IM&HR.%(hMo as' /bOI
City Clerk Date
the above-described records.
8/M/o
Date
I certify that the destruction of the above-described records was approved by the City Council of
the City of Downey, California; by Resolution No, 07- 7423 at the regular meeting of the City
Council held in Downey, California, on the @ dRM% u-st , 2007, and that by
said Resolution, the Department Head or his/her designee was authorized to destroy the
records
City of Downey f g-a g-C> ?
State of California Date
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Date Signed
RESOLUTION NO. 07- 7023
PAGE THREE
EXHIBIT B
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC
I hereby consent to the destruction of
qhaLl&A>g. %haRM
Department Head
aRDS
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Box No Contents & Inclusive Dates
STATEMENTS OF ECONOMIC INTEREST:
Planning Commission – Copies 1998-99
Design Review Board 1998-99
City Employees 1998-99; City Prosecutors 1998-99
Recreation & Community Services Comm. 1998-99
Project Area Committee 1998-99
Consultants 1998-99
APPLICATION FROM THETA CABLE OF CA 1 970
1
MISC. AGENDA MEMOS 1971 - 1985
MISC. INFO DISTRIBUTED AT COUNCIL MEETINGS 1962-2002
COPIES OF REVENUE RECEIPTS 1998 – 2002
COPIES ASSESSED VALUATIONS TAX ASSESSOR 1971-78
MISC. CORRESPONDENCE 1960..2003
INTEROFFICE MEMOS - 1959-2003
NOTICE OF ADJOURNMENTS 1997-99
PUBLIC RECORDS REQUESTS 2003
COPIES OF APPLICATIONS FOR PROJECT AREA COMMiTrEE 1986
CITY MANAGER – MISC. CORRESPONDENCE 1988-1993
PETITIONS RE: NO FIRE STATION PANGBORN/FLORENCE 1958
INFO DISTRIBUTED AT PUBLIC HEARINGS - REDEVELOPMENT
PROJECT AREA 4 AND WOODRUFF PROJECT AREA 1987-88