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Home My WebLink AboutResolution No. 07-6974 - Approve Destruction of Obsolete Records - Police DepartmentRESOLUTION NO. 07-6974 I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE POLICE DEPARTMENT. WHEREAS, the City Council of the City of Downey adopted a Citywide Records Management Program on June 9, 1998; and WHEREAS, the City Clerk has certified that the records listed are no longer required by the City and are eligible for destruction pursuant to Section 34090 of the California Government Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“ and pursuant to the above Citywide Records Management Program and the City Attorney has concurred in this certification; and WHEREAS, the Chief of Police has requested and authorized certain obsolete Police Department records as listed on Exhibit “B” attached hereto to be destroyed and the City Attorney has concurred in this authorization. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEYDOES RESOLVE AS FOLLOWS: SECTION 1. As authorized by California Government Code Section 34090 and the City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby authorizes and approves the destruction of the obsolete Police Department records as listed on Exhibit “B“ attached hereto. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 13th day of March, 2007. , Ma ArrEST: M/avW.gdA KATHLEEN L. MIDSTOKKE, City Clerk RESOLUTION NO. 07-6974 PAGE TWO I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting held on the 13th day of March, 2007, by the following vote, to wit AYES: NOES: ABSENT: ABSTAIN: 5 Council Members: Bayer, Cartozian, Gafin, Guerra, MayorTrejo 0 Council Member: None 0 Council Member: None 0 Council Member: None / MM KATHLEEN L. MIDSTOKKE, City Clerk RESOLUTION NO. 07-6974 EXHIBIT A [ EXHIBIT “A“ DESTRUCTION OF ORIGINAL PUBLIC RECORDS I hereby certify that: the records listed below are more than two years old, do not affect the title to real property or liens thereon, are not court records, are not, to my knowledge, required to be kept further by a statute, are not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board or Commission, and are no longer required by the City. I request authority to destroy same pursuant to Section 34090 of the Government Code of California. SEE LIST OF RECORDS ON EXHIBIT “B” ’Z’ e? //f//C , Department Head /’ Department ;_- g a- Date I have reviewed the above-described records for historical value and for compliance with the established retention requirements, and I consent to their destruction.I ~WilOFJX .aa . an 'oR DateCity Clerk to the destruction of the above-described records / - to ' DO DateCity Attorney I certify that the destruction of the above-described records was approved by the City Resolution No. (77- a777 at the regular California, on the /3d day of said Resolution, the department head or his/her designee was authorized to destroy the records. Council of the City of Downey, California; by Council held in Downey a Del and that by g@Ahoy .C>3.m-o? DateCity Clerk State of California I hereby certify that, pursuant to destroyed on a ma :he foregoing authority, the above-described records were Bc/caGe>n'Sup,Am/ Q''/.,/&, DateTitle dt NMr RESOLUTION NO. 07-6974 EXHIBIT “B” AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS I hereby consent to the destruction of the records listed below: Ray CCDwtPOt 02/08/07 Charta VoW 02/1 5/07 Department Head Date City Attorney Date Item No Contents & Inclusive Dates Traffic Citations, Voided Citations, Correction Letters, 2004 Dealer Report of Gun and Tear Gas Sales, 2004 Solicitor Permits & Photographs, 2001 & prior Bait Receipts, 2004 Miscellaneous Receipts, 2004 Sheriff’s Dept. Transfer Record, 2004 Incident Cards, 2004 Repossession and Private Party Impound Reports, 2004 Parking Citation Correction Letters, 2004 Local Record Check/Clearance Letters, 2004 Watch Commander and Radio Logs, 2004 Trustee Applications, Contracts, and Logs, 2004 Range Shoot Records, 2004 Purchase/Print Requisitions, 2004 & prior Garage Sale Permits, 2004 Special Billings, 2004 Police Auction Lists, 2004 10 11 12 13 14 15 16 17 18 P.O.S.T. Reimbursement Requests, 2003 P.O.S.T. and Non-P.O.S.T. Training Records, 2004 P.O.S.T. Reimbursement Ledgers, 2004 19 20 21 Personnel Orders, 2004 RESOLUTION NO. 07-6974 ( AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS I hereby consent to the destruction of the records listed below: Roy Ca4'q)ay 02/08/07 Ch„,„le&Vow Department Head Item No 02/20/07 Date City Attorney Date Contents & Inclusive Dates Records deleted by the Department of Justice, 2004 Adult Jail Register, 2004 Adult Jail Logs (safety/detention), 2004 Juvenile Detention Logs, 2004 911 Printout Logs, 2004 General Correspondence/Memoranda, 2004 & prior Steno Transcription Report Logs, 2004 Miscellaneous Code Enforcement correspondence, 2004 & prior Code Enforcement Service Requests and Case Records, 2004 & rior Field Interview Records, 2001 Employee Performance Evaluation Records, 2001 Internal Investigation Records, 2001 Background Investigations deemed unsuccessful, 2001 Ride-along Waivers, 2004 Former City Employee Print Applications & Photographs, 2001 Crime Scene Photos, 1999 & prior (retention same as Item #40) Weapon Destruction Orders and Lists, 2001 Traffic Collision Reports, 1999 Crime Reports (except as described in 799 PC and unresolved missing person reports) with no existing valid arrest warrants, 1999 Payroll Stats, 1999 Fatal Traffic Collision Reports, 1996 31 32 33 34 35 36 37 38 39 40 i RESOLUTION NO. 07-6974 AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS I hereby consent to the destruction of the records listed below: Roy Ca„„,p@ 02/08/07 CtuzrLe& VoW Department Head Item No 02/20/07 City Attorney Contents & Inclusive Dates Subpoena Duces Tecum, Deposition Subpoena responses, 2004 & Drior Video Tapes, (Station & Unit Camera Systems), 2004 & prior Photographs Narcotics Registrants 2001 & prior Use of Force Reviews for 2004 and prior Juvenile Contact Cards for subject with dates of birth 1986 and rior Radio and Telephone Recordings for 2004 and prior Crime Scene Latent Prints, 1999 & prior (retention same as Item #40 Date Date