HomeMy WebLinkAboutResolution No. 06-6934 - Approve Destruction of Obsolete Records - City Clerk's DepartmentRESOLUTION NO. 06-6934
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY.
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE CITY CLERK’S DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on “Destruction of Original Public Records" attached hereto as Exhibit “A“
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the City Clerk has requested and authorized certain obsolete City Clerk
Department records listed on Exhibit “B” attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete City Clerk’s Department records as
listed on Exhibit “B” attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 25th day of July,\2006
ATTEST:
@'::',K.
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 25th day of July, 2006, by the following vote,
to v'/it
AYES:
NOES:
ABSENT:
ABSTAIN :
5 Council Members: Bayer, Cartozian, Gafin, Trejo, Mayor Perkins
0 Council Member: None
0 Council Member: None
0 Council Member: NoneI Jfey
mLEEN L. MIDSTOKKE, City Clerk
RESOLUTION NO. 06-6934
PAGE TWO
EXHIBIT A
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property or
liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are
not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board
or Commission, and are no longer required by the City. I request authority to destroy same
pursuant to Section 34090 of the Government Code of California.
SEE ATTACHED EXHIBIT “B"
O 7-ao-aa
Date[ma'Fiment Head
I have reviewed the above-described records for historical value and for compliance with the
established retention requirements, and I consent to their destruction.
Q 740.06
DateWe
I coP Ta th9,degrpction of the above-described records
;rOI f)muoM o -/ - a 7 - 96
Date
I certify that the destruction of the above-described records was approved by the City Council of
the City of Downey, California; by Resolution No..06-W’_ at the regular meeting of the City
Council held in Downey, California, on the IW/1 day of gPA/ , 2006, and that by
said Resolution, the Department Head or his/her designee was au#lorized to destroy the
records
@@/DH. la city of Downey
,ate O ;alITornlaItyer
07, a&o6
Date
I hereby certify that, pursuqrLt to the foregoing authority, the above-described records were
destroyed on 07p27'• dg -. -
-@##/iJa./WtaIbM&
) /ITitle
Hi.avD6
Name Date Signed
RESOLUTION NO. 06-6934
PAGE THREE
EXHIBIT B
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC
I hereby consent to the destruction of the HoPs listl
RECORDS
%aa/mY.?HMM@
Department Head aTmiii;
Box No.
1
Contents & Inclusive Dates
STATEMENTS OF ECONOMIC INTEREST:
Planning Commission – Copies 1997-98
Design Review Board 1997-98
City Employees 1997-98; City Prosecutors 1997-98
Recreation & Community Services Comm. 1997-98
Project Area Committee 1997-98
Consultants 1997-98
MICROFILM REELS # 2-6 – Legal Claims, Zoning Appeals 1977
LIBRARY ADDITION – UNSUCCESSFUL BIDDERS FORMS 1982
MISC. INFO DISTRIBUTED AT COUNCIL MEETINGS 1997-02
PETITION TO SAVE SO. PACIFIC RAIL ROAD STATION - 1968
RECORD OF ATTENDANCE – COMMUNITY DEV. COMM. 1988-01
MISC. CORRESPONDENCE 1972-2001
INTEROFFICE MEMOS – 1982-2001
NOTICE OF ADJOURNMENTS 1990-96
PUBLIC RECORDS REQUESTS 2002
CIVIC CENTER PROJECT – UNSUCCESSFUL BIDDERS FORMS 1982
CITY MANAGER – MISC. CORRESPONDENCE 1987-1993
CITY MANAGER – AGENDA MEMOS 1992-93
PETITIONS RE: SAVE THE DOWNEY MC DONALD’S 1993
CONFORMED COPIES OF DDA KRIKORIAN 1992 & 1995
PETITIONS RE: REDEVELOPMENT PLAN # 3 - 1983
INVESTMENT CERTIFICATES OF DEPOSIT – 1981-84