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HomeMy WebLinkAboutResolution No. 05-6868 - Establish Class Specs. /Salaries-Sec. to City Atty./City Clrk, PW Tech., KDB CordRESOLUTION NO. 054868 { A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY ADOPTING CLASS SPECIFICATIONS AND ESTABLISHING SALARY RANGES FOR SECRETARY TO THE CITY ATrORNEY/CiTY CLERK, PUBLIC WORKS TECHNICIAN, EQUIPMENT MAINTENANCE LEADWORKER, KEEP DOWNEY BEAUTIFUL COORDINATOR AND SENIOR BUILDING PERMT TECHNICIAN. WHEREAS, the City Council has adopted the 2005-2006 City Budget; and WHEREAS, that budget included proposals to upgrade certain classifications and create new positions with new classifications; and WHEREAS, the City wishes to implement those proposed changes. NOW. THEREFORE. THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. The class specifications of Secretary to the City Attorney/City Clerk, Public Works Technician, Equipment Maintenance Leadworker, Keep Downey Beautiful Coordinator and Senior Building Permit Technician, attached hereto, and by this reference, are hereby adopted. SECTION 2. The following classifications shall be included in the Miscellaneous Unit and the salary ranges, effective August 1 , 2005, are established as follows: Classification Title Secretary to the City Attorney/City Clerk Public Works Technician KDB Coordinator Sr. Building Permit Tech. Pay Grade Salary Range TBD 01-170 01 -204 TBD $2,856.70 - $3,538.97 $2,552.40 - $3,161.99 $3,072.04 - $3,808.48 $2,762.97 - $3,422.85 SECTION 3. The following classification shall be included in the Mbintenance Unit and the salary range, effective August 1, 2005, is established as k)llows: Classification Title Equipment Maint. Leadworker Pay Grade TBD Salary Range $3,271.00 - $4054.00 SECTION 4. The City Clerk shall certify to the adoption of this resolution and provide for the distribution thereof. APPROVED AND ADOPTED this 26th day of July, 2005. mmMR®bll AT-rEST: Fam’raDa,i RESOLUTION NO. 056868 PAGE TWO I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting held on the 26th day of July, 2005, by the following vote, to wit AYES: NOES: ABSENT: ABSTAIN : 5 Council Members: Cartozian, Gafin, Perkins, Trejo, Mayor Bayer 0 Council Member: None 0 Council Member: None 0 Council Member: None '&%Z©;>Y%Ma&££d KATHLEEN L. MIDSTOKKE, City Clerk RESOLUTION NO. 056868 PAGE THREE City of Downey Class Specification Adopted: July26, 2005 SECRETARY TO THE CITY ATTORNEY/CITY CLERK DEFINITION To provide a variety of complex and responsible secretarial and administrative support to the City Attorney or office of the City Clerk. DISTINGUISHING CHARACTERISTICS This class is distinguished from the Executive Secretary and Secretary classes by the greater complexity, responsibility and confidentiality of duties related to functioning as the personal Secretary to the City Attorney or Secretary to the City Clerk. TYPICAL DUTIES Prepare correspondence independently or from brief oral instructions. Act in a public relations capacity in answering public inquiries and complaints in person and by phone. Perform complex and responsible clerical work; receive and transcribe official and personal dictation from City Attorney/City Clerk; Schedule appointments and arrange conferences and meetings. Coordinate with other departments in executing official documents Attend City Council meeting and compose minutes as required. Maintain strict confidentiality of legal documents, economic development proposals and/or City Council matters. Provide clerical and office assistance to the City Manager's office as requested. Perform other related duties as assigned. DESIRABLE QUALIFICATIONS: Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: I RESOLUTION NO. 054868 PAGE FOUR Experience:Five years of increasingly responsible secretarial experience including experience comparable to that of an Executive Secretary in the City of Downey. Education:High school diploma or equivalent, supplemented by specialized clerical courses. Knowledqe of: Office management procedures and methods; arithmetic, grammar, spelling; materials and equipment used in office operation; principles of public relations. Ability to:Establish and maintain positive working relationships with co-workers; communicate with the public in a friendly, courteous and helpful manner; project a professional attitude and appearance in all situations; follow oral and written directions; analyze problems; check grammar, spelling and punctuation in technical material; handle many assignments at once; and help subordinates and co-workers with work problems. Take dictation at 90 words per minute; type at a speed of 60 words per minute; effectively use the latest computer software; work independently in the absence of supervision. License:Valid California driver's license SUPERVISION RECEIVED Direction is provided by the City Attorney or the City Clerk SUPERVISION EXERCISED May provide direct or indirect supervision to other secretarial positions. RESOLUTION NO. 056868 PAGE FIVE City of Downey Class Specification Adopted: July 26, 2005 SENIOR BUILDING PERMIT TECHNICIAN DEFINITION Under the direction of the Building Official, provides training and direction to the Building Permit Technician; issues building permits; keeps records; reviews plans, specifications, and maps; and provides information and assistance to the public. DISTINGUISHED CHARACTERISTICS This class is distinguished from Building Permit Technician by the handling of more complex technical permit issues with developers and the public. The position provides technical supervision and requires employee training responsibilities. Senior Building Permit Technician is expected to exercise a greater degree of independent judgment, technical knowledge and initiative with a minimum of supervision. TYPICAL DUTIES Issue building, plumbing, electrical, mechanical, etc. permits. Review plans, specifications, and maps. Review project sites in conjunction Wth permit application review. Coordinate permit activities with building inspectors, other City departments and outside agencIes. Check engineering computations and specific materials for accuracy and conformance with application regulations. Maintain files, logs of plans and applications submitted. Perform minor plan review. Respond to public inquiries and provide information related to permit procedures, policies and functions at the counter and over the telephone. Provide staff assistance for permit research and documentation. Perform other related duties as assigned. DESIRABLE QUALIFICATIONS Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: RESOLUTION NO. 056868 PAGE SIX Experience:Three years experience in an advanced sub-professional or office engineering field, municipal experience in a building and safety or planning department. Education:High School diploma or equivalent, supplemented by college level courses in Construction Technology, Engineering, Mathematics, or a closely related field. Must be able to obtain I.C.C. Permit Technician Certification within one year of appointment. Knowledge of:Building and zoning codes, planning regulations and ordinances; basic construction methods, techniques, and mateHals; basic methods and techniques of engineering, drafting, and estimating; organizational and departmental procedures; and record keeping. Ability to:Read and interpret rules and regulations and apply them to permit issuance procedures; perform basic mathematical computations; maintain related files and records; communicate clearly and concisely, both orally and in writing; operate a personal computer; provide quality customer service; and provide training and direction to other employees. License Required: Valid California driver's license. SUPERVISION RECEIVED Supervision is provided by the Building Official. SUPERVISION EXERCISED May provide technical supervision to the Building Permit Technician. RESOLUTION NO. 056868 PAGE SEVEN City of Downey Class Specification Adopted: July 26, 2005 KEEP DOWNEY BEAUTIFUL (KDB) COORDINATOR DEFINITION Under the general supervision of the Director of Public Works, manages the daily operations of the Keep Downey Beautiful (KDB) Program. TYPICAL DUTIES Prepare reports and staff work necessary for the program planning and coordination of the citizens’ KDB Committee. Serve as liaison to Keep America Beautiful, Inc. Recruit businesses for funding projects. Coordinate implementation of plans and activities developed by the KDB committee. Recruit and work with volunteers in planning, scheduling and organizing projects such as graffiti and citywide cleanups. Coordinate with other City departments and outside agencies and news media to keep them informed of upcoming projects. Assist City Integrated Waste Coordinator in implementing and presentation of public information concerning solid waste management issues. Provide administrative staff assistance to the Director of Public Works and to the Superintendent of Water and Sanitation to promote water conservation to school districts and community groups. Prepare water conservation reports and conduct studies. Perform other related duties as assigned. RESOLUTION NO. 056868 PAGE EIGHT DESIRABLE QUALIFICATIONS Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Experience:Some experience with beautification programs, civic/community or similarly based programs. Education:Equivalent to a Bachelor’s degree from an accredited college or university in public administration or related field and/or equivalent experience on a year-for-year basis. Knowledge of:Research methods and methods of report preparation and press releases. Ability to:Effectively plan, organize work, comprehend problems, and initiate staff recommendations; operate a computer with work processing and data software programs; work evenings and weekends as programs require. License Required: Valid California driver's license. SUPERVISION RECEIVED General supervision is provided by the Director of Public Works. SUPERVISION EXERCISED None RESOLUTION NO. 056868 PAGE NINE (City of Downey Class Specification Adopted: July 26, 2005 PUBLIC WORKS TECHNICIAN DEFINITION Under general supervision, independently performs a full range of clerical and administrative work in support of assigned Division Manager within the Public Works Department, with only occasional instruction or assistance, exercising sound judgment and initiative. TYPICAL DUTIES Plan and organize administrative procedures, office equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required; organize and maintain filing records related to specific area of assignment. Perform a wide variety of complex and responsible duties for assigned Division Manager, including investigating and answering complaints and providing assistance in resolving operational and administrative problems. Extract data and generate reports from the City’s computerized financial system software; utilize spreadsheet applications; perform a variety of general bookkeeping and clerical accounting duties involved in financial record keeping and reporting for assigned Division; maintain a variety of accounting records, logs, and files; verify, balance, and adjust accounting records. Participate in developing and monitoring the budget for the assigned Division; compile annual budget requests; monitor expenditures for approved budget accounts. Participate in the collection, compilation, and analwis of information from various sources on a variety of specialized topics related to assigned programs; participate in the preparation of reports that present and interpret data, identify alternatives, make and justify recommendations. Verify and review materials, applications, records, and reports for completeness and conformance with established regulations and procedures; provide information and forms to the public; collect and process appropriate information. Serve as liaison between assigned Division and other City staff, the general public, and outside agencies; provide information and assistance as appropriate; explain programs, policies, and activities. Work closely with Division Secretary in screening office calls and visitors; provides information and assistance; research relevant information; assist the public and other City staff in interpreting and applying City policies, procedures, codes, and ordinances. RESOLUTION NO. 054868 PAGE TEN Assist in the administration of maintenance service contracts, including conducting inspections to verify that work conforms to contract specifications, preparation of deficiency reports, assessing sanctions for non-compliance, etc. Prepare purchase requisitions and processes payments to vendors and contractors. Manage City’s hazardous waste disposal, inventory control for the Division’s capital equipment; and fuel deliveries, operating permits and regulatory compliance for the City’s fuel dispensing facilities. Monitor compliance with local, state and federal laws including filing required reports and paying fees to all regulatory authorities having jurisdiction. Conduct research and provides administrative assistance within the Public Works Department. Assist in the de\,elopment and implementation of department or Citywide goals, objectives, policies and procedures. Assist in the coordination of departmental activities with other City departments and with outside agencies. Independently prepare email, routine inter-office correspondence; prepare a variety of written materials including statistical summaries, reports, specifications and grant paperwork. Perform other related duties as assigned. DESIRABLE QUALIFICATIONS: Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Experience: Two years experience as an Administrative Clerk or Secretary with the City of Downey or four years of increasingly responsible municipal clerical or secretarial experience requiring the application of policies and procedures. Education: High school graduate or equivalent. Additional speciali nd course work in relevant field of study and/or computer applications desirable. Knowledge of: Mathematical principles, English usage, spelling, grammar and punctuation; modern office procedures, methods and equipment including computers, word processing and spreadsheet software applications; principles and procedures of record keeping; methods and techniques of public relations; basic principles and practices of budget preparation and administration. RESOLUTION NO. 054868 PAGE ELEVEN Ability to:Perform a full range of clerical, and routine administrative support work with minimum supervision, involving the use of independent judgment and personal initiative; understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; research, compile, analyze and interpret data; effectively plan, organize work, anticipate problems, initiate staff recommendations; tw)e at a speed necessary for successful job performance and, operate a computer with word processing and spreadsheet software applications, and extract information City’s financial software program; exercise good judgment in maintaining records and reports; prepare correspondence and memos, communicate cleany and concisely, both orally and in writing with City staff, residents, vendors, service providers, business representatives and the general public; establish and maintain effective working relationships with those contacted in the course of work; work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. License:Valid California driver's license SUPERVISION RECEIVED General direction is received from the assigned Division Manager within the Public Works Department. SUPERVISION EXERCISED This position does not bear direct supervisory responsibility. Some assignments may require providing technical or functional supervision to other staff members. RESOLUTION NO. 054868 PAGE TWELVE City of Downey Class Specification Adopted: July26, 2005 EQUIPMENT MAINTENANCE LEADWORKER DEFINITION Performs journey level maintenance repairs to the Citys automobile fleet and various motorized equipment. Provides technical guidance and leadership to Mechanics and oversees repairs. Maintains parts inventory. Position reports directly to Equipment Maintenance Supervisor. DISTINGUISHING CHARACTERISTICS This class is distinguished from Mechanic due to the added responsibility of providing technical guidance and leadership and maintaining parts inventory. It is distinguished from the Equipment Maintenance Supervisor by the absence of direct supervisory responsibilities and administrative duties. TYPICAL DUTIES Perform general maintenance and repairs to cars, light duty trucks, medium duty trucks, and various pieces of motorized equipment. Accurately troubleshoot and repair mechanical and electrical failures using sophisticated diagnostic equipment. Use computer based service manuals to determine necessary maintenance and repairs. Operate shop equipment including but not limited to: whicle lifts, oxy-acetylene torch, wire feed welder, brake lathe, battery/charging system tester, hand held scan tool, tire mounting machine, tire balancer, drill press, cutoff saw etc. Assist Mechanics in making accurate diagnoses and repairs. Act as point of contact for customers requesting service or repairs. Coordinate services and repairs with Equipment Maintenance Supervisor and Mechanics. Maintain parts inventory as set by the Equipment Maintenance Supervisor. Respond to road calls and repair equipment in the field if necessary. Maintain accurate records for services performed and submit to supervisor daily. Perform administrative duties of supervisor in his/her absence. Perform other related duties as assigned. RESOLUTION NO. 054868 PAGE THIRTEEN DESIRABLE QUALIFICATIONS Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Experience:At least five years experience in the automotive repair field. Two semesters of college level education in automotive repair may be substituted for one year of experience. Some experience as a shop foreman or lead worker is desirable Education:High school diploma or equivalent. Certification in at least tw areas of automotive expertise by the National Institute br Automotive Service Excellence (ASE). Master ASE certification is highly desirable. Associates of Arts degree in Automotive Technology is desirable. Knowledqe of:Methods, materials, tools and techniques used in the maintenance and repair of a variety of motorized equipment; safe work practices for all types of mechanical and technical repairs. Ability to:Accurately diagnose complex electrical and mechanical failures in automotive and other motorized equipment; utilin computer-based manuals for proper troubleshooting procedures; communicate effectively both verbally and in writing with Mechanics and supervisor. License:Valid Class B commercial driver’s license required within 6 months of appointment. Various endorsements may be required at a later date. SUPERVISION RECEIVED General supervision received from the Equipment Mbintenance Supervisor. SUPERVISION EXERCISED This position does not bear direct supervisory responsibility. Technical assistance and direction provided to Mechanics.