HomeMy WebLinkAboutResolution No. 05-6865 - Approve Destruction of Obsolete Records - City Clerk's Dept.RESOLUTION NO. 056865
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY,
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE CITY CLERK’S DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“ and
pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the City Clerk has requested and authorized certain obsolete City Clerk
Department records listed on Exhibit “B” attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete City Clerk’s Department records as
listed on Exhibit “B” attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 26th day of July, 2005.
ANNE M. BAYER, May1
ArrEST:
)/
KATHLEEN L. MIDSTOKKE, City Clerk
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 26th day of July, 2005, by the following vote,
to wit
AYES:
NOES:
ABSENT:
ABSTAIN :
5 Council Members:
0 Council Member:
0 Council Member:
0 Council Member:
Cartozian, Gafin, Perkins, Trejo, Mayor Bayer
None
None
None ###%A) V.
KATHLEEN L. MIDSTOKKE, City Clerk
RESOLUTION NO. 056865
PAGE TWO
EXHIBIT A
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property or
liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are
not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board
or Commission, and are no longer required by the City. I request authority to destroy same
pursuant to Section 34090 of the Government Code of California.
SEE ATrACHED EXHIBIT “B”
07-/€-6f
DateDepartment Head
I have reviewed the above-described records for historical value and for compliance with the
established retention requirements, and I consent to their destruction.
la£zzz,,)?. ,dha-07-/g'of
City Clerk
I conse
Cny Attorney
)f the above-described records
Ol'/e-og
Date
I certify that the destruction of the above-described records was approved by the City Council of
the City of Downey, California; by Resolution No. 056865 at the regular meeting of the City
Council held in Downey, California, on the 25th day of July, 2005, and that by said Resolution,
the Department Head or his/her designee was authorized to destroy the records.
YaM%vg. m4dbM&aN ,f D,w.,y & 7-a ?-z>f
City Clerk State of California Date
I hereby certify that, pursuant to the foregoing authority, the above-described records were
destroyed on O 7- Qe- Of .
a$h
Date Signed
RESOLUTION NO. 054865
PAGE THREE
EXHIBIT B
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the
4MaMy . Pza;May
Department Head
destruction
City Attorney
Box No Contents & Inclusive Dates
STATEMENTS OF ECONOMIC INTEREST:1
Planning CormIission – Copies 1995-96
Design Review Board 1995-96
City Employees 1995-1996; City Prosecutors 1995-96
Recreation & Community Services Comm. 1995-96
Project Area Committee 1995-96
Consultants 1995-1996; Consultant correspondence 1992-94
City Managers – Copies – 1983-89
CAMPAIGN STATEMENTS – Boggs for Assembly – Copies – 1990-92
LOBBYIST ACTIVITY REPORTS – Copies – 1987-90
LEGISLATIVE ADVOCACY 1994-00
MISC. VERBATIM EXCERPTS CITY COUNCIL NrrGS. 1964-94
CITY CLERK – MISC. CORRESPONDENCE/RECORDS REQ. 198441
CITY CLERK – INTEROFFICE MEMOS – 1986-89
NOTICE OF ADJOURNMENTS 1985-86
MUNICIPAL CODE SUPPLEMENTS – Correspondence 1982-86
OATHS OF OFFICE Boards/Commissions no longer serving 197049
NO ALCOHOL AT DOWNEY THEATRE PETITIONS 1974
CLOSING WILDERNESS PARK PETITIONS 1985
DENY BUSINESS PARK AT RANCHO PETITIONS 1985
RESIDENTIAL PARKING RESTRICTIONS PETITIONS 1982
NATIVITY SCENE PETITIONS 1985
UTILITY USERS TAX ORDINANCE PETITIONS 1970
45 – 5 v;3 FLOPPY DISKS RE: MUNICIPAL CODE 1990-96