HomeMy WebLinkAboutResolution No. 05-6862 (Exhibits A & B)DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property or liens
thereon, are not court records, are not, to my knowledge to be kept further by a statute, are not the
minutes, ordinances or resolutions of the legislative body of the City or of any City Board or
Commission, and are no longer required by the City. I request authority to destroy same pursuant to
Section 34090 of the Government Code of California.
SEE LIST OF RECORDS ON EXHIBIT `B"
Department Head
I have reviewed the above - described records for historical value and for compliance with the
established retention requirements, and I consent to their destruction.
City Clerk Date
I consent to the destruction of the above - described records.
City Attorney Date
Department Date
City of Downey
City Clerk State of California Date
Name
Date
Title Date
EXHIBIT A
RESOLUTION NO. 05 -6862
I certify that the destruction of the above - described records was approved by the City Council of the
City of Downey, California; by Resolution No. at the regular meeting of the City Council
held in Downey, California, on the day of , and that by said
Resolution, the department head of his /her designee was authorized to destroy the records.
I hereby certify that, pursuant to the foregoing authority, the above - described records were destroyed
on
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
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Department Head
Item No.
I hereby consent to the destruction of the records listed below:
Accounts Payable, prior to 7/1/00
City Attorney
Contents & Inclusive Dates
Daily Cash Report Detail, prior to 7/1/00
Equipment Cards, prior to 7/1/02
Equipment Inventory Lists, prior to 7/1/02
Accounts Receivable, prior to 7/1/00
Accounts Receivable Paid, prior to 7/1/00
Accounts Receivable Collections, prior to 7/1/00
Bank Reconciliations, prior to 7/1/00
Investment Reconciliations, prior to 7/1/00
Accounting reports — expenditures, prior to 7/1/99
Accounting reports — revenues, prior to 7/1/99
Accounting reports — payroll, prior to 7/1/99
Refundable Deposits, prior to 7/1/02
Payroll Processing Reports, prior to 1 /1 /00
Purchase Orders, prior to 7/1/00
Business Registrations, prior to 1 /1 /00
EXHIBIT B
RESOLUTION NO. 05 -6862
Settled claims for damages against the City, prior to 7/1/02 (except
when required by law)
EXHIBIT B — cont.
RESOLUTION NO. 05 -6862
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
Item No. Contents & Inclusive Dates
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Paramedic Collection Invoices, prior to 7/1/00
Postage by Phone, prior to 7/1/02
Express Mail, prior to 7/1/02
Monthly Postage Statements, prior to 7/1/02
Office Supplier Statements, prior to 7/1/02
1099's, prior to 7/1/00
Timesheets, prior to 7/1/02
Journal Entries, prior to 7/1/99