HomeMy WebLinkAboutResolution No. 05-6845 - Authorize Destruction of Obsolete Records - Police DepartmentRESOLUTION NO. 05-6845
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE POLICE DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on “Destruction of Original Public Records“ attached hereto as Exhibit “A“
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the Chief of Police has requested and authorized certain obsolete Police
Department records as listed on Exhibit “B“ attached hereto to be destroyed and the City
Attorney has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY
DOES HEREBY RESOLVE AS FOLLOWS:
I SECTION 1. As authorized by California Government Code Section 34090 and the
City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council
hereby authorizes and approves the destruction of the obsolete Police Department records as
listed on Exhibit “B“ attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 26th day of April, 2005.
CF- h:b.
ANNE M. BAYER, Mayo
ATTEST:
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KATHLEEN L. MIIDSTOKKE, City Clerk
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RESOLUTION NO. 05-6845
PAGE 2
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 26th day of April, 2005, by the following vote,
to WIt
AYES: 4 Council Members: Gafin, Perkins, Trejo, Mayor Bayer
NOES: 0 Council Member: None
ABSENT: 1 Council Member: Cartozian
ABSTAIN: 0 Council Member: None
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KATHLEEN L. MIDSTOKKE, City Clerk
REsoLtnioN NO,
EXHIBIT “A“
05-6845
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DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property
or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances or resolutions of the legislative body of
the City or of any City Board or Commission, and are no longer required by the City. I
request authority to destroy same pursuant to Section 34090 of the Government Code of
California.
SEE LIST OF RECORDS ON EXHIBIT "B'‘
t'
lartment Head
POLICE
Department
LI– 1 \ - OS
Date
I have reviewed the above-described records for historical value and for compliance with
the established retention requirements, and I consent to their destruction.
(
oq-l l-or–
DateCity Clerk
'ZP£“above-described records
g- it -os-
Date
I certify that the destruction of the above-described records was approved by the City
Council of the City of Downey, California; by Resolution No. 05-6845 at the regular
meeting of the City Council held in Downey, California, on the 20th day of
and that by said Resolution, the department head or
to destroy the records.FiM8F daajnee was authorized
W@\7# ?a'AM City of Downey (> q-a:PDF
City Clerk State of California Date
I hereby certify that, pursuant to the foregoing authority, the above-described records were
destroyed on
Date
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Name Title Date
REsoLmioN HO. 05–6845
DGIIBIT "B11
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
} hereby consent to the destruction of the records J
Li –S • Q5
Dateepartment Head it);6rhey
Item No Contents & Inclusive Dates
Traffic Citations, Voided Citations, Correction Letters, 2002
mM>inaiiihs Sales, 2002
Solicitor Permits, 1999 & prior
Bail Receipts, 2002
Miscellaneous Receipts, 2002
SherifFs Dept. Transfer Record, 2002
Incident Cards, 2002
Repossession and Private Party Impound Reports, 2002
Parkihg Citation Correction Letters, 2002
Local Record Check/Clearance Letters, 2002
Watch Commander and Radio Logs, 2002
maR) cm=li;iMjrmogs, 2002
Range Shoot Records, 2002
Purchase/Print Requisitions, 2002 & prior
Garage Sale Permits, 2002
Special Billings, 2002
Police Auction Lists, 2002
P.O.S. T. Reimbursement Requests, 2002
P.O.S. T. and Non-P.O.S. T, Training Records, 2002
P.O.S. T. Reimbursement Ledgers. 2002
Personnel Orders, 2002
10
11
12
13
14
15
16
17
18
19
21
RESOLUTION NO. 05_6845E}aiIBIT "B11
PAGETWO
(
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
Item No
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
Contents & Inclusive Dates
Records deleted by the Department of Justice, 2002
Adult Jail Register, 2002
Adult Jail Logs (safety/detention), 2002
Juvenile Detention Logs, 2002
911 Printout Logs, 2002
General Correspondence/Memoranda, 2002 & prior
Steno Transcription Report Logs, 2002
Miscellaneous Code Enforcement correspondence, 2002 & prior
Code Enforcement Service Requests and Case Records, 2002 & prior
Field Interview Records, 1999
Employee Performance Evaluation Records, 1999
Internal Investigation Records, 1999
Background Investigations deemed unsuccessful, 1999
Ride-along Waivers, 2002
Former City Employee Print Applications, 1999
Crime Scene Photos, 1997 & prior (retention same as Item #40)
Weapon Destruction Orders and Lists, 1999
Traffic Collision Reports, 1997
Crime Reports (except as described in 799 PC and unresolved missing
'erson reports) with no existing valid arrest warrants. 1997
Payroll Stit: 1997
mmc Collision Reports, 1994
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RESOLUTION NO. 05–6345
E>GiIBIT “BI'
PAGETTiREE
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS II hereby consent to the destruction of the rec yds lis),d byo'
’A
tity /Ktorney
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Date;e)
Item No
43
44
Date
Contents & Inclusive Dates
Subpoena Duces Tecum, Deposition Subpoena responses, 2002 & prior
Video Tapes, (Station & Unit Camera Systems), 2003 & prior