HomeMy WebLinkAboutMinutes - 11-12-03 - Regular Meeting01461:
MINUTES OF THE
CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF DOWNEY
ADJOURNED REGULAR MEETING
NOVEMBER 12, 2003
The City Council/Community Development Commission of the City of Downey held an
Adjourned Regular Meeting at 6:32 p.m., November 12, 2003, in the Council Chamber of the
Downey City Hall, Mayor/Chairman Rick Trejo presiding.
PRESENT:Council Members/Commissioners:
Rick Trejo
Kirk O. Cartozian
Mayor/Chairman
Mayor Pro Tempore/Vice-Chairman
absent – (excused)
Anne M. Bayer
Keith McCarthy
Meredith H. Perkins
ALSO PRESENT:Gerald M. Caton, City Manager/Executive Director
Charles Vose, City Attorney
Joyce E. Doyle, Chief Deputy City Clerk/Acting Secretary
Lee Powell, Assistant City Manager
James Makshanoff, Assistant to the City Manager
Bonnie Kehoe, Director of Community Services
APPROVAL OF CLOSED SESSION MINUTES
It was moved by Council Member/Commissioner Perkins, seconded by Council Member/
Commissioner Bayer, and unanimously carried (4/0) to approve the Closed Session Minutes of
October 28, 2003.
RECESS TO CLOSED SESSION
Mayor/Chairman Trejo announced the Council/Commission is recessing to Closed Session
(6:34 p.m.) to discuss matters under the authority of the following sections of the Government Code:
2.SECTION 54957.6 – Conference with labor negotiator Lee Powell re: direction for
labor negotiations with the Downey City Employees’ Association – Maintenance and
Miscellaneous Groups and the Downey Public Safety Auxiliary Association.
3.SECTION 54956.9(b) – Conference with legal counsel – anticipated litigation
(exposure to litigation) (one potential case).
4.SECTION 54956.8 – Conference with real property negotiator Bonnie Kehoe re:
property located at 9073 Gardendale Street; negotiating parties: Downey Cemetery
District; under negotiations: price and terms of payment.
City Council/Community Dev. Comm. Minutes (adj .) 11/12/03 -1-
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The meeting reconvened in open session at 7:25 p.m., noting the absence of Mayor Pro
Tempore/Vice-Chairman Cartozian. There were no Closed Session actions to report.
The meeting recessed at 7:31 p.m.
ORAL COMMUNICATIONS
The meeting reconvened for Oral Communications at 8:30 p.m., noting the absence of Mayor
Pro Tempore/Vice-Chairman Cartozian (see Oral Communications in the Regular City Council
Meeting Minutes) and recessed at 8:35 p.m.
The meeting reconvened at 8:39 p.m., noting the absence of Mayor Pro Tempore/Vice-
Chairman Cartozian.
ADJOURNMENT: 8:40 p.m.
Joyce El Ie, Chief Deputye Rick Trejo,Lairman
City Council/Community Dev. Comm. Minutes (adj .) 11/12/03
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MINUTES OF THE
CITY COUNCIL OF THE CITY OF DOWNEY
REGULAR MEETING
NOVEMBER 12, 2003
TABLE OF MINUTE ACTIONS
SUBJECT ACTION PAGE NO.
Presentations
Items removed from Consent Calendar
Council Minutes: Adj . & Reg. Mtgs. 10/28/03; 11/04/03
Cash Contract # 639 – Hall Road Water Improvements
Warrants Issued: # 190204-190528; Wire Nos
30000691-698; $2,227,444.21
Agmt. with Ward North America for liability claims admin.
Appropriate $7,602 from Adult Literacy grant funds
Agmts. purchasing right-of-way easements on Lakewood Blvd.
Appoint Bill Stein & Matthew Knox to SELACO WIB
Reso. # 6714 application for oil recycling & hazardous waste
Reso. # 6715 application grant funds 2003 Fire Prevention
Agmt. with Global Learning for evaluation services ASPIRE
Agmt. with Caltrans for $27,042 for 1- 105 Groundwater Study
AR No. 316 re: special event & circumstances liability
Ord. # 1156 Lease with IRG for movie studio facility
Oral Communications
Council Member Comments
Adjournment to 6:30 p.m., November 25, 2003
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Approved
Approved
Approved
Approved
Approved
Approved
Approved
Adopted
Adopted
Approved
Approved
Continued
Continued
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014614
MINUTES OF THE
CITY COUNCIL OF THE CITY OF DOWNEY
REGULAR MEETING
NOVEMBER 12, 2003
The City Council of the City of Downey held a Regular Meeting at 7:31 p.m., November 12,
2003, in the Council Chamber of the Downey City Hall, Mayor Rick Trejo presiding.
PRESENT :Council Members:
Rick Trejo
Kirk O. Cartozian
Anne M. Bayer
Keith McCarthy
Meredith H. Perkins
Mayor
Mayor Pro-Tempore absent- (excused)
ALSO PRESENT:Gerald M. Caton, City Manager
Charles S. Vose, City Attorney
Joyce E. Doyle, Chief Deputy City Clerk
Lee Powell, Assistant City Manager
James Makshanoff, Assistant to the City Manager
Desi Alvarez, Director of Public Works
John Finch, Chief of Police
Darrell George, Director of Community & Economic Development
Bonnie Kehoe, Director of Community Services
John Michicoff, Director of Finance
Mark Sauter, Fire Chief
Thad Phillips, City Librarian
Angie Avery, Recreation Manager
Ron Yoshiki, Asst. Director of Community Dev./City Planner
Monica Ortiz, Aspire Coordinator
Kevin Ellis, Recreation Coordinator
Susan Domen, Executive Secretary
PRESENTATIONS
Mayor Trejo presented the Mayor’s Athletic Excellence Award to Calvary Chapel School
athlete Noel Miller.
Mayor Trejo presented the Mayor’s Athletic Excellence Award to Downey YMCA Jr.
Lakers, Boys 13-14 year old Basketball Team: Coach Kevin Copeland, Co-Coach Jaime Garcia,
Co-Coach Orlando Cernas, Daniel Aguilar, Malik Breland, Jonathan Cernas, Kameron
Copeland, Nicholas Copeland, Jonathan Garcia, Hernan IWaldonado, Rene Para, Danny
Thomas, Nelson Torres, Jacob Vandenberge.
Mayor Trejo presented a City plaque in recognition of her services to the City to Lisa Fox,
Downey Maintenance Worker II on the graffiti removal crew.
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Mayor Trejo presented to Bettie Skelton, a City plaque in recognition of her years of service
on the Library Advisory Board, for District 5.
The presentation of the City plaque to Ron Crossley, Executive Director of the Southeast Los
Angeles County Workforce Investment Board (SELACO) was cancelled as he was unable to attend
this evening and he requested that the plaque be mailed.
Fire Chief Sauter gave a Power Point presentation regarding the recent Firestorms in the
Southern California area. The City sent three (3) strike force teams out to assist in the fires while
maintaining staff to protect the City from any fires. All Fire Department personnel and equipment
came back unharmed.
CONSENT CALENDAR – ITEMS FOR REMOVAL
6.AMENDMENT TO THE COOPERATIVE AGREEMENT BETWEEN THE CITY OF
DOWNEY AND THE STATE OF CALIFORNIA INCREASING CALTRANS’
FUNDING OBLIGATION REQUIRED TO COMPLETE THE 1-105 BENEFICIAL
REUSE OF GROUNDWATER PROJECT ($27,042): was removed at the request of
Council member McCarthy and is listed under Other Business below.
10.REVISIONS TO ADMINISTRATIVE REGULATION NO. 316 REGARDING
SPECIAL EVENT AND CIRCUMSTANCES LIABILITY: was removed at the request of
Council Member McCarthy and is listed under Other Business below.
14.ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DOWNEY
APPROVING A GROUND LEASE BETWEEN THE CITY AND INDUSTRIAL
REALTY GROUP, LLC (FOR 55 YEARS FOR DEVELOPMENT OF A MOVIE
STUDIO FACILITY AT THE FORMER NASA SITE): was removed at the request of
Council Member McCarthy and is listed under Other Business below.
CONSENT CALENDAR
It was moved by Council Member Perkins, seconded by Council Member McCarthy and
unanimously carried (4/0) to waive further reading of the Resolutions and approve the remainder
of the Consent Calendar items as recommended:
1.COUNCIL MINUTES: ADJOURNED REGULAR MEETING OCTOBER 28. 2003 :
Approve.
2.
3.
COUNCIL MINUTES: REGULAR MEETING, OCTOBER 28, 2003 : Approve.
COUNCIL MINUTES: ADJOURNED REGULAR MEETING NOVEMBER 4. 2003:
Approve.
City Council Minutes 11/12/03 -2-
014816
4.CASH CONTRACT # 639 – HALL ROAD WATER IMPROVEMENTS: ACCEPT
WORK: Approve.
5.WARRANTS ISSUED: 190204 – 190508; WIRE NUMBERS 30000691-698;
$2,227,444.21: Approve.
7.AGREEMENT WITH WARD NORTH AMERICA TO PROVIDE LIABILITY
CLAIM ADMINISTRATION SERVICES: Approve.
8.APPROPRIATE $7,602 OF ADDITIONAL ADULT LITERACY GRANT FUNDS
FROM THE CALIFORNIA LIBRARY LITERACY SERVICES: Approve.
9.AGREEMENTS TO PURCHASE RIGHT-OF-WAY EASEMENTS FOR
IMPROVEMENT OF LAKEWOOD BOULEVARD: Approve.
ae HERMAN & BERTHA MALDONADO, TO OBTAIN A PERMANENT
ROADWAY EASEMENT FROM THE PROPERTY AT 11818 LAKEWOOD
BOULEVARD, FOR AN AMOUNT NOT TO EXCEED $17,175;
b.GOETHE & DIANE HSU, TO OBTAIN A PERMANENT ROADWAY
EASEMENT FROM THE PROPERTY AT 12651 LAKEWOOD BOULEVARD,
FOR AN AMOUNT NOT TO EXCEED $20,000;
C+GEORGE & GLORIA BERNAL, TO OBTAIN A PERMANENT ROADWAY
EASEMENT FROM THE PROPERTY AT 12103 LAKEWOOD BOULEVARD,
FOR AN AMOUNT NOT TO EXCEED $16,000.
11.APPOINTMENTS OF BILL STEIN (DOWNEY REGIONAL MEDICAL CENTER)
AND MATTHEW KNOX (STORM FORCE MARKETING) TO SERVE AS
DOWNEY’S PRIVATE SECTOR REPRESENTATIVES TO THE SOUTHEAST LOS
ANGELES COUNTY WORKFORCE INVESTMENT BOARD (SELACO WIB):
Approve
12.RESOLUTION NO. 6714 (ADOPT)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY
AUTHORIZING THE SUBMITTAL OF APPLICATIONS TO THE CALIFORNIA
INTEGRATED WASTE MANAGEMENT BOARD FOR ALL AVAILABLE GRANTS
UNDER THE CALIFORNIA OIL RECYCLING ENHANCEMENT ACT AND ALL
AVAILABLE HOUSEHOLD HAZARDOUS WASTE GRANTS FOR A PERIOD OF
SIX YEARS.
13.RESOLUTION NO. 6715 (ADOPT)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY
APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE 2003 FIRE
PREVENTION AND SAFETY GRANT PROGRAM.
City Council Minutes 11/12/03 -3-
014817
ADMINISTRATIVE REPORTS
15.AGREEMENT WITH GLOBAL LEARNING, INC. FOR EVALUATION SERVICES
FOR THE AFTER SCHOOL PROGRAM FOR INFORMATION, RECREATION
AND EDUCATION (ASPIRE) PROGRAM.
Angie Avery, Recreation Division Manager, gave a power point presentation overview of the
ASPIRE program, explaining the program is funded in three year cycles and we were awarded a
second three year cycle. She then pointed out that the program is currently run in three of the schools
in Downey and highlighted some of the programming that they use.
Council Member McCarthy requested clarification on what phase of funding we are in; he was
informed we are in the first year of the second cycle. Council Member McCarthy suggested recording
testimonials on video to enhance the written ones and complimented Recreation Division Manager,
Avery on a great presentation.
Council Member Bayer questioned as to how many students are in Downey Unified School
District and the response was approximately 17,000. She then asked if there is any other way the
Council could support and expand this program. Recreation Division Manager Avery responded that
they are currently sponsoring a similar program called GRASP at another school which is funded
through Community Development Block Grant funds, but any support in helping to expand the
program would be welcomed. Council Member Bayer thanked Director of Community Services
Kehoe for providing booklets on the ASPIRE program.
Mayor Trejo asked what the range for the G. P. A. increase was and whether or not it was
significant. Recreation Division Manager Avery stated she would get that information to him. He
then thanked her for the presentation.
Bonnie Kehoe, Director of Community Services, then continued with the report and explained
that part of the grant requirement is to have an evaluator responsible for planning and managing the
evaluation of the after school program, including completion of the state evaluation reports.
Global Learning, Inc. is recommended as the evaluator based upon their experience with
similar grant funded after school programs and their knowledge of the State of California evaluation
requirements. Compensation is to be paid upon them reaching significant milestones in the
evaluation process during the year, not to exceed $9,800.
Council Member McCarthy questioned if the program has been reviewed in the past; Director
Kehoe responded yes as it is a requirement by the State for it to be reviewed annually. He then
inquired if this was the same group that did so in the past. Director Kehoe stated that the individual
that was used in the past is no longer available.
It was moved by Council Member McCarthy, seconded by Council Member Perkins and
unanimously carried (4/0) to approve an agreement with Global Learning, Inc. as the Consultant
for the evaluation for the After School Program for Information, Recreation and Education
(ASPIRE).
City Council Minutes 11/12/03 -4-
014618
Prior to the vote Council Member McCarthy commented on the great need for the program
and mentioned he would like to see a few case studies tracked as to how students progress through the
grades, so to have a long term overview of the program.
OTHER BUSINESS – Consent Calendar – Items removed by Council Approval:
6.AMENDMENT TO THE COOPERATIVE AGREEMENT BETWEEN THE CITY OF
DOWNEY AND THE STATE OF CALIFORNIA INCREASING CALTRANS’
FUNDING OBLIGATION REQUIRED TO COMPLETE THE 1-105 BENEFICIAL
REUSE OF GROUNDWATER PROJECT ($27,042): Council Member McCarthy
commented on an article he read in the newspaper about the water and asked Desi Alvarez,
Director of Public Works to clarify that. Mr. Alvarez stated that the cost more than doubled
on this project and would not be feasible at this time. It was moved by Council Member
McCarthy, seconded Council Member Perkins and unanimously carried (4/0) to approve
amendment to the Cooperative Agreement.
10.REVISIONS TO ADMINISTRATIVE REGULATION NO. 316 REGARDING
SPECIAL EVENT AND CIRCUMSTANCES LIABILITY: Council Member McCarthy
inquired as to whether or not organizations using City facilities is the coverage being
increased and does this increase their cost? Finance Director Michicoff stated that many
groups have a policy that covers up to $5 million level and therefore, the City is just
requesting to be added to the policy up to a $2 million level. He does not have figures on
what the increase in cost would be to organizations, as it would be based on the type of event.
Council Member McCarthy then inquired if it could be further surveyed as to what these
types of cost increases would be. Finance Director Michicoff stated he could do so but there
are several factors that would effect the outcome; however he will come up with costs for
different types of events. Council Member McCarthy then asked how often this occurs during
the year. Director of Community Services, Kehoe stated that with moon bounces they get two
to three a week. Council Member McCarthy then asked if there were any time limit on this
item, as he would like to continue this until they had some cost increases in front of them.
City Manager Caton stated that staffs only concern is currently there is a gap between $ 1
million and $2 million that leaves the City open to liability.
It was moved by Council Member McCarthy, seconded by Council Member Perkins and
unanimously carried (4/0) to continue the item to the Council meeting of November 25,
2003, and have staff report on the increased cost possibilities for various user groups.
14.ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DOWNEY
APPROVING A GROUND LEASE BETWEEN THE CITY AND INDUSTRIAL
REALTY GROUP, LLC (FOR 55 YEARS FOR DEVELOPMENT OF A MOVIE
STUDIO FACILITY AT THE FORMER NASA SITE).
This item was pulled at the request of Council Member McCarthy who mentioned that there
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was a meeting held the week prior to review this item and the 53 changes to the contract. He stated
that he did not feel comfortable as they had approved the changes but have not seen a final document.
He then inquired if they delayed this item until the next meeting would it affect the outcome. City
Manager Caton responded that the only effect it would have is to delay the closing from mid
December until the beginning of January.
It was moved by Council Member Perkins, seconded by Council Member McCarthy and
unanimously carried (4/0) to bring the item back in closed session and on the regular Council
Agenda for consideration on November 25, 2003. Council also requested a final clean copy of
the document be delivered to them one week prior to the next Council Meeting for review.
Prior to the vote, Council Member McCarthy inquired if it would help if they had a meeting
just for this item earlier than the next scheduled Council Meeting. City Manager Caton said yes they
could adjourn tonight’s meeting to a set date and time and that Council would be provided the final
documents prior to that for their review. Council Member Perkins did not wish to amend his motion.
ORAL COMMUNICATIONS
Robert Bryan, resident of Downey, spoke on behalf of the Downey City Employees
Association, Maintenance Group, expressing pride in Lisa Fox on being the recipient of a plaque for
her excellent work. He also spoke as a concerned citizen of Downey and requested the Council’s
assistance in getting left turn signals installed at the intersection of Old River School Road and
Stewart and Gray Road due to dangerous situations caused by students attempting to cross the street
to go to school and cars running red lights to make their turns. Mayor Trejo asked Director of Public
Works Alvarez to look into this matter. Council Member McCarthy clarified that Mr. Bryan was
requesting four-way left turn signals northbound, southbound, eastbound and westbound at the
location
OTHER BUSINESS - Council Members Comments
Council Member Bayer thanked the Fire Department for the wonderful job that they do. She
also thanked staff for encouraging their employees to participate in so many community events with
the residents, including the Fishing Derby at Wilderness Park.
Council Member Perkins mentioned the many benefits of City programs such as Start Smart
and ASPIRE as well as the Mayor’s Athletic Excellence Award program. He expressed his
congratulations to City employee Lisa Fox on her award this evening. Council Member Perkins
mentioned attending the controlled burn put on by the City’s Fire Department and in particular,
thanked Dave Simmons for giving him a better understanding of what a controlled burn is. He
thanked Angie Avery, Recreation Division Manager, for the Fishing Derby at Wilderness Park even if
he did not catch any fish. He also expressed that he is happy to have her on our City staff.
Council Member McCarthy mentioned that everyone had a great time at the Fishing Derby
and they had a great turnout. He said it is a program he hopes the City will keep going. He then
requested that the next Council Meeting be adjourned in memory of Don Dixon a long time Downey
resident, owner of Don Dixon Insurance Co. and former Chamber of Commerce President.
City Council Minutes 11/12/03 -6-
014620
Mayor Trejo thanked Fire Chief Sauter, Dave Simmons and staff for inviting him and his
family to watch the controlled bum by the Fire Department. He said he found it very enlightening
and commended the Fire department on a great job. He then thanked Mike Prokop and Gary
DeRemer, Downey Rose Float Association, for inviting him to a picture taking session with the
Downey Court at the Tournament House in Pasadena. Mayor Trejo also expressed his enjoyment at
attending a recent Spencer Williams “read in“.
ADJOURNMENT: 8:40 p.m.
The meeting adjourned in memory of William R. Houston father of Pamela Beight,
Finance Department Clerk and father-in-law of Ken Beight, Maintenance Lead Worker; and in
memory of Steve Rucker, Fire Engineer from Novato Fire Protection District who lost his life
fighting the fire in the Julian area of San Diego County, to 6:30 p.m., November 25, 2003, in the
Council Chamber of Downey City Hall.
'oyl; Chief Depuiyne <b
City Council Minutes 11/12/03 -7-