HomeMy WebLinkAboutMinutes 06-08-23 Special MeetingMINUTES OF THE
CITY COUNCIL OF THE CITY OF DOWNEY
SPECIAL MEETING - OPEN SESSION
JUNE 8, 2023
The City Council of the City of Downey held a Special City Council Meeting - Open Session on
June 8, 2023, at 2:10 p.m., in the Council Chambers of the Downey City Hall, 11111 Brookshire
Avenue, Downey, California, Mayor Frometa presiding.
PRESENT: Council Members:
Claudia M. Frometa Mayor
Mario Trujillo Mayor Pro Tern
Timothy Horn Council Member
Hector Sosa Council Member
Vacant Council Member, District 3
ALSO PRESENT: Roger Bradley, City Manager
Vaniah De Rojas, Assistant City Manager
Melissa Crosthwaite, Interim Assistant City Attorney
Leslie Murray, Police Chief
Dan Hurlock, Fire Chief
Matthew Baumgardner, Public Works Director
Gregory Pfost, Interim Community Development Director
Stephen Hannah, Finance Director
Jason Chacon, Director of Parks & Recreation
M. Alicia Duarte, CMC, City Clerk
PUBLIC COMMENT ON SPECIAL MEETING AGENDA ITEMS
Mayor Frometa asked City Clerk Duarte if any written public comments were received regarding
Special Meeting Agenda items. City Clerk Duarte confirmed no written public comments were received.
Mayor Frometa asked if there was anyone present who would like to comment regarding Special
Meeting Agenda Items.
BC, resident, commented regarding raising fees and increasing taxes, use of public funds, the
proposed Downtown Downey sign, the Downtown Downey Improvement Association, the Chamber of
Commerce, the Downey Theatre, and decreasing public services.
Juan Martinez, resident, commented regarding public participation in the budget process,
transparency, ethics, the First Amendment, and the Brown Act.
Brian Heyman, resident, complimented staff, expressed concerns regarding understaffing of the
Code Enforcement Division, and requested an increased budget and additional staff for the Code
Enforcement Division as well as a name change to Neighborhood Enhancement or Neighborhood
Preservation.
it was moved by Mayor Frometa, seconded by Mayor Pro Tern Trujillo, and carried 4-0, to close
public comment.
City Council Minutes
Special Meeting - June 8, 2023
BUDGET STUDY SESSION
1. PRESENTATION AND DISCUSSION OF FISCAL YEAR 2023-2024 PROPOSED CITY BUDGET:
Finance.
City Manager Bradley thanked staff for their hard work to prepare the budget. He provided an
overview of the budget presentation; the inclusion of Council priorities established during the City
Council Goals Workshop, and the budget adoption on June 27, 2023. Director Hannah provided the
order of presentations from each of the Departments. City Manager Bradley stated the budget reflects
the goals and objectives expressed by the City Council and provided a list of high priority items
organized by the City Council priorities. He highlighted the City's work plan: to develop a funding plan
for the Space Center Project; review and update the City's purchasing process; and adopt a new cost
allocation plan and user fee study; review and enhance economic development efforts; implement the
City's Housing Element; create a Community Based Organization grant program; explore the feasibility
of the Solar Project Phase II; review and evaluate the plan check process; review and enhance code
enforcement; undertake the strategic planning process; enhance cyber security; complete renovations
at Rio San Gabriel Park; explore a streetlight installation program; explore a community garden;
complete the annual repaving plan; continue and enhance homelessness efforts; complete annual
alleyway repaving plan; enhance public information office and efforts, and grow the Veterans'
Reintegration Group. He shared the proposed personnel additions, reclassifications, and title changes
for FY 2023-2024.
Director Hannah provided a presentation regarding the proposed annual City budget. He
presented the City's total proposed appropriations budget of $272,288,000 across all funds including
the General Fund ($115,108,000), Capital Improvement Project Funds ($98,317,000), and other funds
that are legally restricted to specific uses ($58,863,000). He provided an executive summary of the FY
2023-24 General Fund budget including total revenue in the amount of $118,188, total expenditures in
the amount of $115,108,000, a projected budget surplus of $3,080,000, and the projected fund balance
of $52,437,000 at the end of the fiscal year. He advised the Council of a projected $33.7 million
General Fund reserve, which is calculated by taking the average of the last three years of revenue and
multiplying that amount by 35%. He explained the Emergency Reserve of 20% is maintained for the
purpose of sustaining the City in the case of an unforeseen catastrophic event and the Stability
Reserve of 15% is established to provide a bridge in the event of an unexpected significant loss of
revenue or unanticipated major expenditures.
Director Hannah shared the City's total proposed revenue budget of $221,147,000 across all
funds including the General Fund ($116,208,000), Capital Improvement Project Reimbursement Grants
($30,681,000), and other funds ($74,258,000). He commented regarding the City's conservative
approach to ensure revenue estimates are reasonable and not overstated. He stated a combination of
property tax, sales, tax, and the Measure S Sales and Use Tax accounts for 64% of anticipated
revenues. He shared a modest increase to property taxes and sales taxes and a decrease in utility user
tax is projected. He stated the increase in transfers reflects the impact of billings based on the new cost
allocation plan and increases to liability and workers compensation insurance. He shared an increase in
charges for services due to increases in enrollments in various parks programs and the increase in
other revenues is primarily due to the result of great investment returns, the one-time sale of land, and
the increase in refuse tipping fees.
Mayor Pro Tern Trujillo inquired regarding the expiration of the Measure S bond. Director
Hannah responded the bond is for a 20-year term. Mayor Pro Tern Trujillo inquired regarding the
remaining term of the bond. Assistant City Manager De Rojas stated the bond was approved in 2016 so
the bond will expire in 2036. Mayor Pro Tern Trujillo commented regarding revenues for future City
Councils.
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Special Meeting —June 8, 2023 2
Director Hannah shared a positive growth in sales tax, excluding Measure S, over the past 10
years. He highlighted a slight decrease in online sales tax due to the opening of fulfillment centers
within California changing the point of sale for the transactions. He displayed a comparison of the fourth
calendar year quarter in 2021 and in 2022 from the City's consultant, Hinderliter de Llamas &
Associates. He noted a significant decrease in auto sales, State and County pools, and general
consumer goods as a result of supply chain issues and changes in consumer buying behavior due to
the increase in the cost of basic consumer goods, inflation, and significantly higher interest rates. He
presented the General Fund proposed expenditures and commented regarding an increase over the
prior year's budget due to personnel service costs as a result of recently approved Memorandums of
Understanding. He shared an increase in operating materials and supplies and contract services are
driven by inflation, not a significant increase in activity requested by Departments. He provided General
Fund proposed expenditures by functional area and noted public safety accounts for the majority of the
overall budget at 61.9%. He stated the City wants to maintain the public safety budget between the
60% and 66% range. He noted the increase to the public safety budget is below the rate of inflation and
the City's investment in quality of life services provided by the Parks and Recreation Department and
the Library is increasing by 21.7%. He stated the increase is driven by increases in demand for fee -
based programs and services so the costs are generally offset by revenues. He stated cost drivers for
the increase in the general government budget include $1.2 million for upcoming Special Elections, a
$296,000 increase in SEAACA service costs, and the addition of three full-time positions. He provided a
breakdown of the proposed budget by Department.
Mayor Frometa thanked Director Hannah for his presentation and commented regarding the
need for resources in Economic Development and Code Enforcement. She inquired regarding the
City's ability to sustain 11 additional full-time staff. City Manager Bradley responded the City has
conservatively projected revenues and has enough funds for the additional staffing with grant funds
helping to offset some of the costs. He shared figures regarding the City's staffing in comparison to
other agencies. He stated the budget is a prudent one and the City will continue to monitor the
economic conditions. Mayor Frometa commented regarding a long-term perspective on the cost of full-
time employees over the new few years. City Manager Bradley responded the budget reserves and
funds have been set aside for upcoming major projects.
Council Member Sosa commented regarding lean staffing and commented in support of
additional staffing to provide a better experience for residents.
Mayor Frometa commented regarding the need for additional Code Enforcement Officers and
the growth of the City. She commented regarding the percent of the budget allocated to public safety
and indication from residents that public safety is a priority. She emphasized the need for staff with
expertise in economic development.
Mayor Pro Tern Trujillo congratulated staff for a well-balanced proposal and commented
regarding balancing neighborhood preservation and economic development. He commented in support
of adding two Code Enforcement Officers and staffs approach to neighborhood enhancement. He
commented regarding the transfer of the Code Enforcement Division from the Police Department to the
Community Development Department. He commented in favor of a proactive approach to Code
Enforcement and inquired regarding the current number of Building Inspectors and Plan Checkers.
Assistant City Manager De Rojas responded the City has staff operating by contract and is converting
the positions back to full-time staff. City Manager Bradley added the positions would be brought in-
house and monitored with performance standards. Assistant City Manager De Rojas added the City is
recruiting a Building Official who would oversee contracted and in-house staff and issuing a Request for
Proposals (RFPs) for contract services. She stated the City may perform a cost analysis after hiring the
Building Official and receiving the RFPs to determine how to bring on more Plan Checkers.
Mayor Pro Tern Trujillo commented regarding having additional full-time employees to improve
communication and other cities experiencing the same issues. He expressed his desire to see
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Special Meeting — June 8, 2023 3
improvement on this issue and a reduction in the number of complaints received. He commented in
favor of the addition of the Homeless Solutions Manager position to coordinate efforts to address
homelessness and the overall increase in homelessness in the City. He concurred with Mayor
Frometa's comments regarding prioritizing public safety. He inquired regarding the allocation for the
Community Based Organization grant program. City Manager Bradley responded the City has allocated
$100,000 to start the program and the amount may change per the City Council's discretion. He noted
staff's attempt to remain consistent with the amount already spent. Mayor Pro Tern Trujillo inquired
regarding funding of Stay Gallery. City Manager Bradley responded the amount includes funding of the
Rose Parade Float. Assistant City Manager De Rojas clarified the funding includes the Downey Pride
event, the Downey Symphony, and the Rose Parade Float. Mayor Pro Tern Trujillo inquired whether the
City tallied the dollar amounts requested when community groups submitted applications. Assistant City
Manager De Rojas responded the amounts ranged from $250,000 to $750,000. She added that the City
had previously discussed development of a program and those in other agencies can range from a few
thousand dollars to $10,000. Mayor Pro Tern Trujillo inquired regarding the $250,000 sum at the lower
end of the range. Assistant City Manager De Rojas responded the application did not set criteria for the
proposals nor the desired community benefits. Mayor Pro Trujillo requested to clarify that the amount
allocated does not ensure the full amount would be spent as a committee would approve the
applications. City Manager Bradley confirmed staff would develop an application process and bring a
report to the City Council before the program is implemented.
Mayor Frometa commented regarding the need for specific criteria for the application.
Mayor Pro Tern Trujillo requested to increase the Community Based Organization grant
program allocation to $250,000. He commented regarding the relationship between arts, culture, and
historic preservation and community development. He emphasized the importance of historic
preservation for future generations, highlighted the rich history of the City, and commented regarding
the effect on quality of life and community engagement. He inquired regarding the $100,000 amount
proposed by staff. City Manager Bradley responded staff proposed an amount in the range of the past
expenditures and stated staff can adjust the grant program allocation to $250,000.
Council Member Sosa inquired regarding changing funding allocations. City Manager Bradley
responded staff can take direction from the City Council and return to the City Council with adjusted
figures. Council Member Sosa inquired regarding the ability to adjust allocations at a later point. City
Manager Bradley confirmed the City Council is able to direct staff to change the allocations later in the
budget process as well.
Council Member Horn inquired whether staff analyzed retail and restaurant sales in the past two
years to determine if there's an increase or decrease in sales tax revenue. City Manager Bradley
responded staff is projecting sales tax revenue to be fairly flat in the next year. Council Member Horn
inquired regarding sales tax information from January or March 2023. City Manager Bradley responded
the most recent data is from December 2022, which showed a decline in sales tax revenue. Director
Hannah added staff will receive data from January and March sometime in July.
City Manager Bradley announced each Department would provide a snapshot of their
accomplishments and their objectives for the upcoming year.
Chief Murray presented the Police Department's duties and responsibilities for FY 2023-24. She
stated the Department has a lean budget and the increases are mainly due to cost of living increases.
She shared the Department provided Police services to the community in a fiscally responsible manner
while maintaining the highest level of professionalism and being responsive to community needs.
Chief Murray provided a brief overview of the Department Accomplishments for FY 2022-23:
established a drone program; hosted 10-week Citizen and Youth Academies; participated in community
outreach events; and established new City Ordinances to address crime and quality of life concerns
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Special Meeting — June 8, 2023 4
including catalytic converter theft, street racing, and parking of recreational vehicles; implemented a
full-time School Resource Officer Program; conducted active shooter training with the Downey Fire
Department and Downey Unified School District, and, answered over 122,000 calls for service.
Chief Murray shared the Department Goals for FY 2023-24: implement a formalized training
plan for all Department personnel; continue community outreach for the homeless in the community;
identify and implement strategies to enhance the Department's traffic safety and education efforts; and,
expand the Drone Program.
Mayor Frometa thanked Chief Murray for her presentation, expressed her desire to hire more
Police Officers, and commented regarding the new strategies to enhance traffic safety and education
efforts.
Council Member Sosa inquired regarding the total number of Police Officers. Chief Murray
responded the Police Department is allocated for 124 sworn Police Officers. Council Member Sosa
inquired regarding the 170 positions listed. Chief Murray responded 170 is the total number of full-time
employees, including professional staff.
Chief Hurlock presented the Fire Department's duties and responsibilities for FY 2023-24. He
stated the majority of the costs are due to personnel. He shared the Department provides services
related to prevention, emergency preparedness, emergency management, hazard mitigation through
utilization of staff, equipment, facilities, training, and public engagement. He stated the Department
provides dispatch and communication services to Downey, Santa Fe Springs, and Compton and
processes approximately 80,000 calls for service annually.
Chief Hurlock provided a brief overview of the Department's Accomplishments for FY 2022-23:
implemented new First Due Records Management System; reduced lead time for business license
inspections; placed two new ambulances in service; developed specifications and ordered two new fire
engines; improved communications by developing a Joint Information Group to share consistent
messaging across all social media platforms; and, re -opened Fire Station No. 4.
Chief Hurlock shared the Department Goals for FY 2023-24: develop and formalize a mental
and physical wellness plan for Fire Department personnel; implement plan to upgrade/replace
Computer Aided Dispatch (CAD) system; and, develop Building Emergency Plans for all City facilities.
Mayor Frometa thanked Chief Hurlock and emphasized the importance of focusing on wellness
and mental health for first responders.
Mayor Pro Tern Trujillo inquired regarding the business license lead time. Chief Hurlock
responded staff was able to reduce the lead time from receipt of the application to issuing the business
license from four to six weeks to three to four days by hiring additional staff. Mayor Pro Tern Trujillo
thanked and congratulated Chief Hurlock for reducing the business license lead time.
Mayor Frometa commented regarding the new ambulances in service and the importance of
servicing community members.
Mayor Pro Tern Trujillo inquired if the Fire Department has an Explorer Program. Chief Hurlock
responded the Fire Department has an Explorer Program operated in conjunction with the Boy Scouts
of America and stated the Program is open to high school aged students from 16 to 21 years of age.
Mayor Pro Tern Trujillo commented regarding creating opportunities for Downey students.
Director Chacon presented the Parks and Recreation Department's duties and responsibilities
for FY 2023-24. He stated the Department has 10 full-time positions and personnel is a major cost for
the Department. He shared the Department's Mission Statement: to enhance quality of life and
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Special Meeting — June 8, 2023 5
positively influence neighborhoods through the provision of quality recreational opportunities, parks,
and facilities for all residents and visitors of Downey. He stated the Department is on pace to have 2.8
million contacts with the community by the end of the fiscal year with 2.2 million park visitors, 115,000
visitors to the Barbara J. Riley Community & Senior Center, 85,000 visitors to the Downey Theatre,
79,000 riders of the DowneyLink bus system, 15,000 Dial -a -Ride riders, 86,000 special events
attendees, 82,000 rounds of golf at the Rio Hondo Golf Club, 31,000 class participants, and, 17,000
cars visiting Wilderness Park.
Director Chacon provided a brief overview of the Department Accomplishments for FY 2022-23:
completed the installation of new playgrounds and surfacing at Temple & Crawford Parks; opening of
the Rancho Los Amigos Sports Center and implementation of sports programming at the facility;
installation of security cameras at Furman Park; installation of automated parking units at Wilderness
Park; began planning and designing Rio San Gabriel Park renovations and improvements for the first
all-inclusive playground; implemented a multi -sibling discount for summer aquatics and day camp
programs; updated park amenities including picnic tables, benches, trash receptacles, and hot coal
receptacles; introduced new senior programming activities; improved transit signage and ADA access
along DowneyLink routes; installed new security cameras at the Transit Depot; and, hosted the Special
Needs Resource and Awareness Fair.
Director Chacon shared the Department Goals for FY 2023-24: identify grant funding for
potential park renovations, including playgrounds and surfacing at Treasure Island and Brookshire
Parks; explore potential to increase park acreage through right of way partnerships to include a new
dog park and other open green space; complete the park renovations at Rio San Gabriel Park including
the installation of new playgrounds and surfacing; implementation of updated software systems in the
Downey Dial -A -Ride vehicles; explore opportunities to provide a community garden; create a
Community Based Organization Grant Program; and, explore the purchase of a new Christmas Tree.
Mayor Frometa thanked Director Chacon for his presentation and commented regarding the
need for a new Christmas Tree and the community's love for the City's parks. She commented
regarding the City's investment in its parks, the installation of security cameras at Furman Park, and
continuing to explore additional pickleball courts. She added the importance of grant writing for
obtaining funds for park enhancements and other activities. Director Chacon noted four pickleball
courts have been installed at Independence Park. Mayor Frometa requested to share this information
on the City's social media platforms.
Mayor Pro Tern Trujillo inquired whether the budget reflects funding for the installation of
additional lighting at Furman Park. City Manager Bradley responded the item will return to the City
Council as an agenda item for discussion.
Mayor Frometa commented regarding balancing lighting concerns with ensuring residents are
not disturbed by bright lights. Director Chacon responded staff is working with Northwest Downey Little
League to canvass and talk to neighbors. Mayor Frometa shared she does not want to promote late
games but enable residents to play in October when it gets darker.
Mayor Pro Tern Trujillo inquired whether the funds for a dog park in the south side of Downey
are included in the budget or will be included in the budget for the following year. City Manager Bradley
responded the item will be discussed for next year's budget. Director Chacon estimated a cost of
$35,000 to develop a new dog park. Mayor Pro Tern Trujillo inquired regarding improvements to the
water fountain and lighting at the David R. Gafin Dog Park. Director Chacon responded the tree by the
light was cut back and part of the renovations at Rio San Gabriel Park include making the area brighter.
Mayor Pro Tern Trujillo stated the parks are one of the best things in the City and thanked Director
Chacon.
City Council Minutes
Special Meeting - June 8, 2023 6
Council Member Sosa commented regarding changing the type of lighting at the tennis courts.
He inquired regarding the proposed timeline for the renovations at Rio San Gabriel Park. Director
Chacon responded the City has received two grants that require the work be completed by June 2024.
Council Member Sosa inquired if the City is considering the installation of turf. Director Chacon
responded the former landfill site presents obstacles to the installation of turf at the park and the cost
would be higher. He stated the renovation would include the playground, walking trail, picnic shelters, a
bike flat repair station, and upgrades to smaller amenities such as benches, tables, chairs, and trash
cans. He stated the cost for the field alone would range from $8-10 million due to the depth staff would
need to dig and rebuild to install turf. He shared staff is seeking grant funding.
Council Member Horn inquired regarding the projected timeline to install security cameras at all
parks. Director Chacon responded staff is working on a three-year plan to install security cameras at
eight of the 13 major parks. Council Member Horn requested to confirm the City has budgeted for
security cameras at Furman Park only. Director Chacon confirmed his statement. City Manager Bradley
stated staff will return to the City Council with proposals to install security cameras at additional parks
as part of the budget process.
Executive Director Dickow presented the Columbia Memorial Space Center's duties and
responsibilities for FY 2023-24. He stated the budget is in line with the budget for the past few years
and clarified the Department has three full-time positions. He shared the Space Center is a space
museum and hands-on STEM learning center with a mission to ignite a community of creative and
critical thinkers through programs, such as field trips and outreach to schools, events such City of
STEM and Rocket Fever, and exhibits. He stated staff uses Downey's aerospace history to ignite the
curiosity and skills of the next generation.
Executive Director Dickow provided a brief overview of the Department Accomplishments for FY
2022-23: handled 65,000 engagements, received 20,000 students attending field trips, delivered 491
STEM programs, received 3,129 volunteer hours; organized two visits from astronaut Ellen Ochoa;
hosted an exclusive screening of Disney's "Lightyear"; commemorated the 20th anniversary of the
Space Shuttle Columbia event; hosted the City of STEM event with more than 20,000 attendees;
expanded the Girls in STEM Club to six sites; grew the Early -Childhood Program to include 10 sessions
per week, six weeks per quarter; continued the design development of the Space Center expansion
project; and, began planning for the Columbia Memorial Space Foundation's first Capital Campaign.
Executive Director Dickow shared the Department Goals for FY 2023-24: complete the design
of the Space Center expansion project; complete the AV upgrade of the current building and the
upgrade of the Robotics Lab utilizing State funds; begin the reintroduction of adaptive and accessible
STEM programming; implement new onboarding and staff development; and, complete planning and
implement the Foundation's Capital Campaign with fundraising goals to respond to the needs of the
new construction.
Mayor Frometa thanked Executive Director Dickow for his hard work and efforts and
commented regarding Downey's space history and transition as a medical hub. She shared her
participation in the City/School District Task Force and emphasized the importance of preparing the
next generation for 215t century learning and fostering careers in STEM. She commented regarding the
need to publicize the Robotics Lab and the resources offered by the City.
Council Member Horn inquired regarding displays of the City's history over the last 70 years.
Executive Director Dickow responded the Space Center has one permanent display of the City's
aerospace history and a rotating artifact display focusing on different aspects. He added the display is
currently focused on the 20t" anniversary of the Space Shuttle Columbia. He shared the next display at
the end of the summer would focus on airplane history from 1947 through the closure of the site in
1999. Council Member Horn commented regarding informing the public of the history outside of the
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Special Meeting — June 8, 2023 7
Space Shuttle Columbia. Executive Director Dickow responded the AV upgrade would include a touch
screen display that allows the public to explore Downey's history.
Mayor Frometa commented regarding Downey's 150t" Anniversary since its founding and the
importance of highlighting its history.
Executive Director Dickow presented the Downey Library's duties and responsibilities for FY
2023-24. He stated there are no changes to full-time positions and the budget is in line with allocations
from the past few years. He shared the missions of the Space Center and the Library were connected
and the library fulfills its mission to ignite communities of creative and critical thinkers by providing the
public with free public education through access to media such as books, e-books, and movies, and
free programming to children and families.
Executive Director Dickow provided a brief overview of the Department Accomplishments for FY
2022-23: received 150,030 visits; maintained 95,687 active Library cards; issued 2,598 new Library
cards; hosted 10,628 sessions on Library computers; made 54 laptops available for public use; hosted
an author talk with Melissa Villasenor; launched a monthly film series; conducted a full opening of the
Library Studio; completed the grant -funded Shared Vision Program distributing 1,000.backpack early
learning kits developed by Library staff; produced the Second Annual Beyond the Book Festival with
nearly 4,000'attendees; and completed a multi -year strategic planning process.
Executive Director Dickow shared the Department Goals for FY 2023-24: implement a
revamped fines and fees structure; finalize the next phase of the Downey One Card Program,
expanding to all eligible DUSD schools, and other local schools; grow usage of the Library by outside
partners such as the Veterans Reintegration group; and, introduce mobile technology to the patron
experience.
Mayor Frometa thanked Executive Director Dickow for his presentation.
Council Member Sosa congratulated Executive Director Dickow on a successful City of STEM
event and commented regarding providing the youth with opportunities for growth and enrichment.
Executive Director Dickow responded the City's programming emphasizes the social emotional learning
of STEM. Council Member Sosa inquired regarding Bill Nye's attendance at future events. Executive
Director Dickow responded Mr. Nye is a fan of the Space Center and may return to the City of STEM
event.
Interim Director Pfost presented the Community Development Department's duties and
responsibilities for FY 2023-24. He stated the Department has 24 full-time positions including four
additional positions and two additional part-time Code Enforcement positions. He shared the total
budget is slightly higher than the previous year's budget but less than that of prior years. He shared the
Department is concerned with the preservation, enhancement, and improvement of the community and
focuses on ensuring development activity meets the need of the community. He noted the Department
issues all permit activity for development on private residential and commercial property, is responsible
for enforcement of the Municipal Code, and, administers services through Community Development
Block Grant (CDBG) and Home Investment Partnership (HOME) funds.
Interim Director Pfost provided a brief overview of the Department Accomplishments for FY
2022-23: completed and received State Certification of the General Plan Housing Element Update;
encouraged use of Downtown Downey to further attract patrons and businesses; assisted low- and
moderate -income residents with housing opportunities through CDBG and HOME programs; joined the
Gateway Cities Council of Governments Housing Trust; supported residents and businesses with
COVID-19 financial assistance; and, processed a large number projects with Building permits,
inspections, Planning approvals, and Code Enforcement cases.
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Special Meeting — June 8, 2023 8
Interim DinectorPfoot shared the Department Goals for FY 2023-24: improve the entitlement
process and the Code Enforcement Division process; hiring additional Code Enforcement staff; bring
Building contract staff in-house; improve coordination with the community; improve the electronic permit
( process; filling vacant positions; finalize the Historic Preservation policy initiatives; implement the
certified Housing Element through General Plan and Zoning updates; oaoiet owners with the
development of larger development projects; develop programs to assist the transient community and
create housing stability through Permanent Local Housing Allocation (PLHA) and HOME American
Rescue Plan A\RFqallocations.
Mayor Frometa thanked Interim Director Pfostior his presentation and hard work and
commented insupport ofstreamlining the Fqen Check process. She commented regarding the high
number ofBuilding inspections, Code Enforcement cases, Building pannUo. and Planning applications
processed and ensuring the City is business -friendly with high standards and cohesiveness.
Director Baumgardner presented the Public Works duties and responsibilitieshn
FY 2023-24. He stated the Public Works PovverPoint slide has been updated with copies made
available bzthe public and posted online. He stated the General Fund costs are allocated to personnel
and supplies with e large amount of other funding consisting of special funds and enterprise funds
allocated for Capital Improvement Projects (C|P) as well as personnel and nnoteha|e and supplies. He
shared the Public Works Department oversees road, vvater, eevver, dnoinage, and midevvo|h
infrastructure as well as the Citv'n vehicle f|eet, public faci|itiea, the urban fongat, and parks and
recreation facilities. He identified the four divisions: Administration; Engineering; Maintenance; and,
Director Baumgardner provided a brief overview of the Department Accomplishments for FY
3022-23: completed 10 projects with a total coot of $24 nniUkzn: Residential Streets Pavement
Rehabilitation- Areas 2. 4 and 8; 5m 8t. Pavement Rehabilitation; Alleys North and South of Stewart &
| Gray Rd Pavement F�ohobi|itoUun� Annual K8ioc�Uon�oua (�ono��m Repairs (Council District and
( ' ` '
`^- ADA Improvements; Fire Station No. 4 Fire Donno0o Repair and Reconstruction; Water @votenn
Improvements on Third 8t.; Cole 8t.; Pellet St. and Ryerson Ave.; rehabilitated Groundwater Well Noe.
14. 24 and 30; flushing and cleaning of 100 miles of sewer main; |noto||ad and activated apace counter
for parking structure; installed new entry monument sign on Lakewood Blvd. at Roaecranm Ave.;
completed design and started construction on the following projects: 3 m Gt. Pavement Rehabilitation;
Lakewood Boulevard Traffic Signal Upgrades; planted 240traee and trimmed 8.8OOtrees; upgraded
irrigation at the Cemetery and at Crawford park; removed 480.000 square feet of graffiti; and, received
5.73Owork orders and service requests.
Director Baumgardner shared the Department Goals forFY 2023-24: complete design and
construction of 16 projects with a total budget of $32 million: intersection improvements at Firestone
Blvd. at Lakewood Blvd.; Paramount Blvd. at |nnpeha| Hwy.; Lakewood Blvd. at Florence Ave.;
Lakewood Blvd. at |rnpoha| Hwy.; Woodruff Ave. Pavement Rehabilitation; Residential Streets
Pavement Rehabilitation; alleys North ofFoster Rd. Pavement Rehabilitation; complete construction of
Firestone Blvd. at Lakewood Blvd. VVob*r Gvotenn Improvements; complete design of Furman Pork
8tonmvvabar Capture and Infiltration Improvements; Downey Bike Master Plan Implementation Phase 1
Downtown/Transit; implement Transit Priority Gvstonn; implement Citywide Pedestrian Plan; continue
flush ing/o|eening ofO5 mnUao of sewer main; video inspect and code, via CCTV equipment 50 rni|aa of
aevvar main for adjusting the frequency and type of maintenance provided and identification of
necessary repairs; complete sewer spot repairs and rehabilitations throughout the City; trim 8,900 trees
and plant 25Otrees; establish a streetlight installation program in neighborhoods that don't already
have them; and, explore the feasibility ofrepairing the H\A\Csystem mtBJR.
Mayor Frometa thanked Director Baumgardner for his presentation and commented regarding
the recent celebration ofPublic Works Week and the significantUunnbers completed by the Public
Works Department. She commented regarding the need for improvements at BJR and prioritizing repair
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Special Meeting — June D.2O23 9
of the HVAC system and inquired regarding the cost ofthe repair. Director BaumgardnerDrovided an
aoUnnate of$30O.00U and noted the cost is included in the list ufC|P projects in the upcoming fiscal
year. City Manager Bradley confirmed the funding has been allocated and staff is ready to proceed with
the project. Mayor Frornata commented regarding increased use of the H\A\C system during the
eurnrner, when students are out of enhon| and aunnnner programming takes place. She expressed
concerns regarding vulnerable families and seniors and the necessity of repairing the HVAC system,
Council Member Horn inquired regarding inspection of the pipeline during construction. Director
Baumgardner responded staff conducts the pipeline work before the pavement construction is
completed and staggers the work to ensure the water and sewer mains can be replaced if needed.
Mayor Pro TarnTrujillo inquiredvvhatherthepnspoeedbudgetino|udeofundingforgroundingof
utility wires and commented in favor of completing work block by block for beautification of the City. City
Manager Bradley responded the City receives money from the utilities to underground utility wires and
stated staff can explore the feasibility of creating an undergrounding program and return to the City
Council with oreport.
Mayor Fronne[o commented in favor of exploring the feasibility of creating an undorgrounding
program. City Manager Bradley responded staff can discuss the timeframe and cost of such a program.
Mayor Pro Tern Trujillo commented regarding the gppamngnco of other cities. City Manager
Bradley advised the program can be very expensive and may be more achievable long-term.
Mayor FrOrnfto inquired regarding implementation of the Citywide Fibenootic System. City
N18OaQar Bradley responded the City has on agreement with GiD Network to complete e citywide
expansion of high-speed internet and a program through the Gateway Cities Council of Government to
bring high speed inhernatto the community. He stated staff can return to the City Council with o report
regarding this matter. Mayor Fronnota commented in favor of a report to (earn about any changes or
developments. She commented regarding the Bike Master Plan and the importance of biheab|e
community and requested a report regarding the status of bicycle racks installed in the City. Assistant
City Manager DeRojas n8Spnndadthe company contracted with the City went out ofbusiness and staff
has been coordinating with the company t0 remove the bike infrastructure left behind. She stated staff
can explore implementation of this program. City Manager Bradley requested to clarify the mQnaennent
was for an on -demand bike rental program. Assistant City Manager De Rojas confirmed the bike rental
program was implemented before the COVID-19 pandernic and the company went out of business due
to the pandemic. Mayor Frometa commented regarding the bike lane installed on Old River School Rd.
and consideration regarding locations when moving forward with the Bike Master Plan. City Manager
Bradley responded staff can return the item to the City Council for discussion regarding goals of the
program and direction. Mayor Frorneda commented in favor ofa common-sense approach while moving
forward asasustainable City.
Mayor Pro Tarn Trujillo inquired if staff has plans to install any bike lanes and requested to
review any pending projects befoneprnoeading.CityK8anogerBnad|eyraspondedintheoffinnativeend
stated staff sometimes pedbrrno bike lane work when repaving or restriping the streets.
Council Member 800a commented in support of bike lanes and inquired why bike (one was
installed onOld River School Rd.
Mayor Fronneto responded 0d River School Rd. is a wider street and use of one of the |onae
would be |eoo detrimental than it would be on a narrower street. She commented regarding the need for
a better study that takes changes to the City and traffic into account. City Manager Bradley responded
staff will return the item tothe City Council.
City Council Minutes
Special Meeting — June 8.2O23 10
Director McQueen presented the Human Resources/Risk Management Department's duties and
responsibilities for FY 2023-24. He stated the Department has five full-time positions and there are no
major increases from the prior year. He shared the Department is responsible for administration of the
City's personnel systems to support organizational goals and objectives.
Director McQueen provided a brief overview of the Department Accomplishments for FY 2022-
23: conducted recruitment and selection processes establishing 122 eligibility/hiring lists to meet City
staffing needs resulting in the hiring of 44 full-time and 132 part-time employees including 10 Police
Officers; implemented a program deploying Narcan at City facilities; processed 884 Personnel Status
Reports for authorized payroll actions; processed 6,088 employment applications; offered 13 training
courses on a wide range of topics; completed labor negotiations with the City's bargaining units;
implemented new City identification card system; implemented Armed Forces Salary and Benefit
Policy; and, revised part-time employee salary ranges.
Director McQueen shared the Department Goals for FY 2023-24: complete a comprehensive
review and update of the City's Injury and Illness Prevention Program; review the City's recruitment
outreach efforts to increase the number of qualified applications received; review and update the City's
new hire onboarding process; and, launch a Team Downey Store showcasing the City's branding for
City employees.
Mayor Frometa thanked Director McQueen for establishing the Armed Forces Salary and
Benefit Policy and commented regarding valuing those in service to our country and keeping their
families whole. She commented in support of the Team Downey Store and inquired regarding hosting
the store at the Concerts in the Park. Director McQueen responded the City hosts the public -facing
Downey Store at the Concerts in the Park and clarified the Team Downey Store would sell uniform -type
clothing for employees.
Mayor Pro Tem Trujillo requested to confirm the Downey Store would be in attendance at the
Concerts in the Park. Assistant City Manager De Rojas responded City's Manager's Office staff will
coordinate with Parks and Recreation Department staff to host a booth at the Concerts in the Park and
National Night Out.
Council Sosa inquired regarding the applicant response to recruitments for full-time and part-
time positions. Director McQueen responded the response varies based on the positions and noted an
overall decrease in the number of applications prompting staff's goal to review the City's recruitment
outreach efforts to increase the number of qualified applications received.
City Clerk Duarte presented the City Clerk's Office's duties and responsibilities for FY 2023-24.
She stated the Department's budget remains consistent with that of previous years with the exception
of funds allocated for the Special Municipal Election that will take place in November 2023 for Council
District Nos. 1 and 3. She shared the Department is responsible for the conduct of municipal elections;
preparation and distribution of City Council Meeting Agendas, ordinances, and resolutions; accepting
and processing public records requests, claims, subpoenas, and lawsuits; and, the filing of Fair Political
Practices Commission forms.
City Clerk Duarte provided a brief overview of the Department Accomplishments for FY 2022-
23: identified a Public Records Request software to assist in streamlining the Public Records Request
process; managed the January 31, 2023 Special Municipal Election for Council District No. 3; managed
the application and interview process to fill the Council District No. 1 vacancy; received and processed
over 668 public records requests; received and processed over 120 subpoenas, summons, and claims;
completed 43 City Council minutes; and, updated the City's Records Retention Schedule and assisted
City Departments with the retention and destruction process.
City Council Minutes
Special Meeting — June 8, 2023 11
City Clerk Duarte shared the Department Goals for FY 2023-24: manage the November 7, 2023
Special Municipal Election for City Council District Nos. 1 and 3, complete the implementation of Public
Records Request Software and train City staff on the process; work with the City Attorney's Office to
host AB 1234 Ethics Training for City officials, staff, and board and commission members; and, identify
and implement an Agenda Management Software.
Mayor Frometa thanked City Clerk Duarte for her presentation and hard work and commented
regarding the amount of work completed by a small number of staff members in the City Clerk's Office.
She stated she is looking forward to implementation of Public Records Request Software to alleviate
the work of staff.
Council Member Sosa thanked City Clerk Duarte for her work.
Director Hannah presented the Finance and Information Technology Department's duties and
responsibilities for FY 2023-24. He stated the Finance and Information Technology Department
ensures the City's finances and I.T. systems are safe and secure by adhering to industry standards and
best practices. He commented regarding the amount of work performed by the I.T. staff to ensure the
continuity of business operations for all Departments and in doing so seek to develop efficiencies
through the cooperation and consultation of stakeholders. He shared staffs dedication to providing
services, information, and solutions while supporting Departments with delivery of their core services.
He noted an increased budget due to the increase in the cost of supporting the Southeast Area Animal
Control Authority (SEAACA) and adding I.T. staff.
Director Hannah provided a brief overview of the Department Accomplishments for FY 2022-23:
received the Government Finance Officers Association (GFOA) and California Society of Municipal
Finance Officers (CSMFO) Awards for the City's Budget; received the GFOA Award for Excellence in
Financial Reporting; improved the City's cyber security exposure; replaced the I.T. Helpdesk service
request and asset management system; received no financial audit findings resulting from the FY 2021-
2022 Year End Audit; implemented multi -factor authentication to meet and enhance cyber security and
comply with insurance requirements; and, maintained enhanced level of customer service as well as
the accurate and timely recording of financial information.
Director Hannah shared the Department Goals for FY 2023-24: increase availability and
usability of financial and budget information for Departments citywide; enhance and streamline the
City's procurement policy; and, plan and initiate the process for replacing the City's enterprise resource
planning system.
Mayor Frometa thanked Director Hannah and emphasized the importance of a strong Director
of Finance. She commented regarding the increase in the cost of supporting SEAACA cost, the
specialized services provided by SEAACA, factors impacting the cost of services, and the need to
educate the public regarding SEAACA. She emphasized the importance of a more robust cybersecurity
infrastructure and staff education. She commented regarding the City's bond rating, the results of the
financial audit, protecting the City, and streamlining processes.
Assistant City Manager De Rojas presented the City Manager's Office's duties and
responsibilities for FY 2023-24. She stated the City Manager's Office has nine full-time staff including
two new proposed positions. She shared the budget increased over the previous year with the addition
of new staff and noted costs are being offset with grant monies and reduction in some contract
services. She stated the City Manager's Office is responsible for the implementation of policy decisions
established by the Downey City Council and the coordination of those efforts through various City
departments, providing administrative direction, managing the day-to-day activities and operations for
the City, and, overseeing various special projects.
City Council Minutes
Special Meeting - June 8, 2023 12
Assistant City Manager De Rojas provided a brief overview of the Department Accomplishments
for FY 2022-23: filled key vacancies across the organization; increased social media platform followers
by combined average of 14.6% and the number of social media postings by 28%; expanded Economic
Development efforts; and, obtained $9 million in grant funding citywide.
Assistant City Manager De Rojas shared the Department Goals for FY 2023-24: fill key
vacancies across the organization; undertake a strategic planning process; and, continue to grow the
City's Economic Development efforts.
City Manager Bradley thanked staff for their hard work in developing the budget in a
compressed time frame and thanked the City Council for their direction and feedback throughout the
process. He stated the items discussed would return to the City Council and the budget would return to
the City Council for adoption on June 27, 2023.
Mayor Frometa thanked staff and commented regarding the new Department Heads and the
demonstrated leadership, passion, and commitment to the City. She stated funds have been allocated
whore needed and decisions were made in the best interest of all. She commented regarding the
overarching priorities and fiscal stability of the City. She thanked staff and expressed satisfaction and a
sense of accomplishment.
; a -• M 0 11- MM
Mayor Pro Tom Trujillo inquired regarding the process for the Budget adoption. City Manager
Bradley responded the Budget would return as a formal Agenda item on July 27, 2023 for adoption of
the FY 2023-24 Budget and staff would be work on all funded items on July 1, 2023.
rIT
Mayor Frometa adjourned the Special City Council Meeting — Open Session at 4:46 p.m.
I�A I I C �IA I I U �AR �,M C MARIO TRUJILLO
City Clerk Mayor Pro Tom
City Council Minutes
Special Meeting — June 8, 2023 13