HomeMy WebLinkAboutResolution No. 23-8143 - Adopting MOU w-DPMA July 1, 2023 - June 30, 2026RESOLUTION OF • OF OF D•
ADOPTING•- OF BETWEEN
OF DOWNEY AND THE DOWNEY POLICE MANAGEMENT ASSOCIATION
WHEREAS, the City of Downey, hereinafter referred to as "City," and the City of Downey
Police Management Association hereinafter referred to as "DPMA" have met and conferred in
accordance with the requirements of the Meyers-Milias-Brown Act and Employee Relations
Ordinance 1118; and
WHEREAS, the City and the DPMA have memorialized the Agreement in a written
Memorandum of Understanding.
SECTION 1. The Memorandum of Understanding between the City and the DPMA,
attached hereto, is hereby approved in substantially the form thereof together with any additions
thereto or changes therein deemed necessary or advisable by the City Manager.
SECTION 2. The Director of Human Resources is authorized to sign the Memorandum
of Understanding.
APPROVED AND ADOPTED this 14th day of February, 2023.
CA IA M. FROME ,'May
rlvit4al
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City Clerk
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the
City of Downey at a Special meeting held on the 14th day of February, 2023 by the following vote,
to wit:
AYES:
Council Members:;
Horn, Sosa, Trujillo, Frometa
NOES:
Council Members:
None.
ABSENT:
Council Members:
Alvarez
ABSTAIN;
Council Members:
None.
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ARTICLE•
NON-DISCRIMINATION
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Section 2. Regular Work Week Schedule .... i .......... 8
Section FieldOperationsWork Schedule.':Exemption i.
ARTICLE
OVERTIME (COMPENSATORY •,
• • •
Section
ARTICLE
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Section 1. Medical Insurance . ........... _* .... i ... i.4� ... 4 ...... ......... 4 ...... 17
Section 2. Employee Waiver of Medical Coverage ................................................ 17
Section 3. Dental Insurance. . ................. .................. ....... 4 ............ ........ ........ _. 18
Section 4. Life Insurance ..................... ...... 19
Section 5. Long -Term Disability Insurance ............................................................. 19
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RETIREMENT........................................................................................................... 19
Section 1. California Public Employees' Retirement System Coverage . ......... 19
Section 2. Retirement Formulas and Contributions ...... .......................... 4 4 _ 4... 19
Section 3. City Contribution to Retiree Retirement Health Savings
ARTICLE XII .......... ................. 22
TUITION REIMBURSEMENT ............. 22
Section 1. Reimbursement Rates ........................................................................... 22
ORGANIZATION RIGHTS AND RESPONSIBILITIES ..........................
25
SectionEMPLOYEE
Dues Deductions
Section Indemnification
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ARTICLE
RATIFICATION AND EXECUTION
r.r BY THE DOWNEY
.` REPRESENTED
CLASSIFICATIONS POLICE MANAGEMENT
ASSOCIATION
', SCHEDULE
PAY
38
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF DOWNEY AND
■r -• •; •
Pursuant to the provisions of the Employee Relations Ordinance of the City of Downey,
the City of Downey (hereinafter called the "City") has recognized the Downey Police
Management Association (hereinafter called the "Association") as the majority representative of
sworn personnel members of the Downey Police Management Association including all
employees in classifications listed on Exhibit A, excluding all other personnel of the Police
Department. The City has recognized the Downey Police Management Association for the
purpose of meeting its obligations under the Meyers-Milias-Brown Act, Government Code
Section 3500 et seq, and the Employee Relations Ordinance of the City when City rules,
regulations or laws affecting wages, hours or other terms and conditions of employment are
amended or changed.
i ■ i
Section 1. The parties mutually recognize and agree to protect the rights of all
employees hereby to join and/or participate in protected Association activities or to refrain from
joining or participating in protected activities in accordance with the Employee Relations
Ordinance and Government Code Sections 3500 to 3511.
Section 2. The City and the Association agree that they shall not discriminate against
any employee because of race, color, sex, age, national origin, political or religious opinions or
affiliations. The City and the Association shall reopen any provisions of this Agreement for the
purpose of complying with any final order of a federal or state agency or court of competent
jurisdiction requiring a modification or change in any provision or provisions of this Agreement in
compliance with State or Federal anti -discrimination laws.
Section 3. Whenever the masculine gender is used in this Memorandum of
Understanding, it shall be understood to include the feminine gender.
Section 4. The City and Association agree to comply with applicable State and Federal
laws and regulations regarding employment of the disabled.
A. All employees covered by this Memorandum of Understanding shall receive t
following salary increases as referenced in Exhibit A: I
1. Effective the start of the pay period that includes July 1, 2023, a four percent
(4%) across the board pay range increase.
2. Effective the start of the pay period that includes July 1, 2024, a four percent
(4%) across the board pay range increase [.
3. Effective the start of the pay period that includes July 1, 2025, a four percent
(4%) across the board pay range increase.
4. The City shall make a one-time ad hoc lump sum payment of twenty-five hundred
dollars ($2,500.00) to each member of the Association covered by this MOU who
are actively employed by the City on the date the MOU is adopted by the City
Council and remain employed at the date of the payment. The payment shall be
made by direct deposit during the workweek beginning July 17, 2023. The one-
time ad hoc payment paid is unconnected to performance and shall not be
reflected on any City pay or salary schedule, shall not be the basis for any future
negotiated salary increases, and shall not be reported as compensation
earnable.
Section 2. Salary Ranges. Salary ranges shall be established to reflect the relative
value of classifications covered by this Memorandum of Understanding. The salary ranges will
have a spread of approximately twenty-two percent (22%) from the minimum to maximum
figures with no set steps in between.
A. Description of Schedules. The Pay Plan consists of a set of monthly salary
schedules. Each schedule is designated by a schedule number, as approved by Council
resolution.
B. Hourly Equivalent Calculation. For payroll purposes, the hourly equivalent of a rate
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Employees, both upon appointment and during the course of their employment, may
2
receive any salary amount not to exceed the maximum of their range. Generally, a new
employee is not considered for a merit increase before twelve (12) months of employment.
Thereafter, employees will be reviewed for merit salary increases annually in conjunction with
the employee's anniversary date. However, employees will not be considered for merit
increases after reaching the end of the respective salary range. Employees may be granted
merit salary adjustments more frequently than every twelve (12) months with prior City Manager
approval.
The sole consideration in the granting of merit increases shall be job performance as
indicated in a detailed corresponding Management Performance Evaluation Report. The
following shall apply in the granting of such merit salary increases.
Merit salary adjustments for Captains and Lieutenants shall be made upon
recommendation and approval of the Chief of Police.
2. Merit adjustments must be approved by the City Manager. The Chief of Police
will provide their evaluation and proposed merit adjustment to the City Manager
prior to giving it to the employee.
3. The amount of merit salary adjustment shall be directly related to the employee's
progress in satisfying performance expectations. Generally, employees rated as
having satisfactory performance will receive a minimum increase of five and one-
half percent (5.5%). Adjustments up to ten percent (10%) within the salary range
are permitted. Also, while salary adjustments will normally involve increases,
reductions may be made in instances of unsatisfactory performance.
4. After an employee reaches the top of the salary range, the level of proficiency
appropriate to that salary rate must be maintained or the employee's salary may
drop below the maximum. This may occur through a direct salary reduction or the
employee may not be granted increases which may be possible due to
adjustments in the range.
5. Salary ranges for Police Captain and Police Lieutenant shall be adjusted at such
time as the City grants cost -of -living adjustments to the rank -and -file employees
unless the City Council directs to the contrary. The amount of such cost -of -living
adjustments granted to the management classifications will be no less than that
granted to the Police Officers' Association. In such instances where salary
ranges are increased for cost -of -living purposes, the individual employee salaries
will be increased in proportion to the amount of the range adjustment, provided
that for reasons of unsatisfactory performance an individual employee may be
denied such an adjustment. All salary range adjustments shall require the
adoption of a resolution by the City Council.
A. Eligibility for Longevity Pay. As early as at least July 1, 2011, Police Lieutenants who
have completed five (5), ten (10), and twenty (20) years of service with the City of Downey have
and shall continue to receive longevity pay adjustments as follows:
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5 years 2.75%
10 years 5.5%
20 years 8.4020%
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5 years 2.75%
10 years 5.5%
20 years 8.4020%
25 Years 11.402%
B. Police Captains. Effective the pay period that includes September 10, 2019, Police
Captains with twenty-five (25) years of service shall be eligible to receive a longevity pay
adjustment of three percent (3%).
C. Twenty-five (25) year longevity pay shall be excluded from the compounding methcz
if calculation outlined in article III, Section 6. Calculating the Value of Special Compensatici
(Spec Comp.).
Section 6. Education Incentive Pay. Employees covered by this Agreement shall
receive additional compensation at the following rates upon attainment of the applicable
educational level.
A. Associate's degree and/or an Intermediate Peace Officers Standards and Traini
(POST) Certificate - seven and one-half percent (7.5%). 1
"I "'Irnebter IFIRS 151 arl A55ormate 5 uegree or ninely kft) quarter units, ano one nuncirea
twenty (120) semester units for a Bachelor's degree or one hundred eighty (180) quarter units.
Equivalent Bachelor's degree units must have a minimum of forty (40) upper division semester
units or sixty (60) quarter units.
D. Employees covered by this Agreement shall receive one and two -hundredth perceal
(1.02%) additional compensation if the employee has been awarded the POST Polie"
Management Certificate. I
Section 6. Calculating the Value of Special Compensation (Spec Comp). Beginni
ir earlier than July 1, 2011, the value of the following special compensation items are calculat
using a compounding method that calculates them in the following order: (1) Longevity Pay; Q
Education Incentive Pay; (3) POST Management Certificate Pay. Any other speci
4 1-
compensation items are not included in the compounding calculation.
If the employee receives one or more of the special compensation items subject to
compounding referenced above, the one that is highest in the order above is calculated first, as
the applicable percent of the base hourly rate of pay. For each additional special compensation
item on the list above, the value shall be determined by multiplying the next one received in the
above order as a percentage of the base hourly rate of pay plus the value of the special
compensation items already calculated under this method.
An example of the calculation method for a Police Lieutenant who works eighty (80)
hours in a two week pay period is as follows:
Employee Base Hourly Rate $66.1972 Reportable Earnings @ 80 hrs. $5,295.78
1. Longevity Pay (8.4020%) Spec Comp Earnings $ 444.95
2. AA Education Incentive (7.5 %) Spec Comp Earnings $ 430.55
3. POST Mgmt Certificate (1.02%) Spec Comp Earnings $ 62.95
Section 7. Court Time/Call in Pay.
A. Court time is time required to be spent by Police Lieutenants in response to a
subpoena, a coroner's inquest, a hearing or trial on a civil action on behalf of the City, or criminal
case at a time other than that regularly required of such employee for his employment, for the
purpose of testifying as to knowledge acquired in the course of his employment with the City.
This definition shall apply to subpoenas issued for taking of depositions. Employees who are off
duty on sick leave benefits, as described in Article Vlll, Section 4, of this Agreement, or Workers'
Compensation as described in Article VIII, Section 6, or when testifying at any grievance, City
Council or other hearing on behalf of himself, another employee or the Association, shall not
accrue additional time or compensation as court time.
B. Compensation for Court Time. Any off duty Police Lieutenant shall be compensated
at the rate of time and one-half (1.5) as follows:
1. Criminal Witness: He shall be paid at the applicable hourly rate or with the
approval of the Chief of Police he may in lieu of pay accumulate any portion of
his court time and take an equivalent leave of absence. The accumulation of
court time to be used as leave of absence shall be limited to the number of hours
earned that have not otherwise been compensated at the employee's applicable
hourly rate of pay.
2. Civil Witness (in line of duty): Any such officer shall receive his regular salary
(and expenses, if any) for time at court and to and from court while testifying in
any civil case on behalf of the City.
3. Payments: Payments under this Section shall be on the regular payday following
such court appearance. The Chief of Police shall make a report to the Director of
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Finance prior to each pay date, listing the employees earning benefits under th
Section. Such report shall indicate the court time each employee earned in t
previous pay period and whether he has elected to receive equivalent time
leave of absence pay when appearing as a witness. I
4. Standby Compensation: Minimum standby time for court assignments shall bl�
compensated at the rate of time and one-half (1.5) as follows:
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A. The City provides uniforms for employees represented by the Association. The City
will continue to replace and maintain uniforms worn in the line of duty. Required uniforms of
Police Management personnel which become worn may, at the discretion of the Chief of Police,
be '•: and replaced as necessary. The Chief • r• shall •' maximum discretion •'f
the employees in the selection of items of the uniform provided, however, that the officer shall
meet • standards within ten (10) working days after notice. Uniforms shall be maintained
in accordance with Section 5.0 of the Manual of the Downey Police Department.
B. The average annual cost incurred by the City for the purchase and/or rental and
maintenance of employee uniforms will be reported as special compensation pursuant to
Section 571 (a)(5) of the CalPERS regulations. Effective the start of the pay period that includes
July 1, 2011, the amount reportable for the purchase and/or rental, and maintenance of
uniforms is $534.87 per employee. This amount is based on the average annual cost paid for by
the City for sworn police employees over the previous three fiscal years (FY 2014-15, FY 2015-
16, and FY 2016-17). The annual amount shall be reported at the rate of $20.57 per bi-weekly
pay period.
C. Employees covered by this Memorandum of Understanding receive a uniform
allowance payable at a rate of six dollars and seventy-three cents ($6.73) per bi-weekly pay
period for an annual total of one hundred seventy-five dollars 00) per year. The •
payment and reporting of uniform allowance is necessary for compliance with CalPERS
regulations.
accordance with the Public Employees' Pension Reform Act (PEPRA), an
employee hired on or after January 1, 2013 and classified as a "new member"within PEPRA is
not eligible to have uniform allowance reported to CalPERS as special compensation.
A. Duty Chief Compensation - Police Captains. A Police Captain designated by the
Chief of Police to be a weekend duty chief or to be on standby from 5:00 p.m. on Friday to 8:00
a.m. on Monday, shall be compensated for standby time by receiving fifteen (15) hours
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compensatory time. Any Police Captain who is designated to be the Duty Supervisor or to be on
standby during a holiday (defined as the time period starting with the end of the shift prior to the
holiday to the beginning of the shift following the holiday), shall be compensated by receiving
five (5) hours compensatory time. Police Captains may request to have accrued compensation
time cashed out.
B. Duty Supervisor - Police Lieutenants. A Police Lieutenant who is designated by
management to be the Duty Supervisor or to be on standby from 5:00 p.m. on Friday to 8:00
a.m. on Monday shall be compensated for standby time at fifteen (15) hours compensatory time.
Any Police Lieutenant who is designated to be the Duty Supervisor or to be on standby during a
holiday (defined as the time period starting with the end of the shift prior to the holiday to the
beginning of the shift following the holiday, shall be compensated by receiving five (5) hours
compensatory time. The Duty Supervisor designated by management to be on standby shall be
required to carry a beeper and answer all calls from the department in a timely manner.
Section 10. Bilingual Pay. Effective the first pay period following adoption of this
Memorandum of Understanding, employees required to speak or translate Spanish as part of
their regular duties will be compensated seventy dollars ($70.00) per bi-weekly pay period in
addition to their regular salary. The Chief of Police has the authority and discretion to assign
and/or remove this bonus up to budget authority. To be eligible for this assignment, the
employee must pass a conversational examination administered by a certified interpreter or an
employee who has been certified by the Human Resources Director to administer such
examination. An employee must recertify at least every eighteen (18) months to maintain his
eligibility for this pay.
Section 11. Acting Captain Pay. A Police Lieutenant is eligible to receive five and one-
half percent (5.5%) additional compensation when assigned to serve in an acting capacity as a
Police Captain. The department shall not fill a vacant Captain position with an Acting Captain for
more than thirty (30) calendar days. Serving in an acting capacity shall not be used as a basis
for, or in support of, a request for reclassification.
Section 12. Range Qualification Pay. All sworn personnel are encouraged to attend a
variety of ranges throughout the year. Unit personnel who attend a handgun qualification while
off duty shall be compensated for no more than one (1) handgun qualification per calendar
month, unless specifically ordered to attend an additional qualification(s) by a supervisor.
Unit personnel required to qualify with the AR-15 who attend a qualification while off
duty, shall be compensated for no more than one (1) AR-15 qualification per quarter of the
calendar year, unless specifically ordered to attend an additional qualification(s) by a supervisor.
Unit personnel who attend range qualifications in accordance with the guidelines listed above
shall be paid the greater of: One and one-half (1.5) hours at time and one-half (1.5) per
qualification or the actual number of hours required to qualify paid at time and one-half (1.5).
7
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Section 1. Regular Work Week. The regular work week for employees covered by this
Agreement shall • forty (40) hours • week in a seven (7) • work period, Monday through
Sunday.
• 2. Regular Work Week Schedule. In order to provide for the public safety and
efficiency of operation, the Chief of Police shall have the authority to allocate resources and
establish work schedules of employees in work periods of five (5) or four (4) days. For sworn
personnel, the -• work week shall consist • • (4) ten-hour work •. with lunch
included. If, in the opinion of the Chief of Police, restructuring of the regular work day or work
week becomes necessary for the purpose • promoting efficiency, nothing herein shall •
construed as preventing the Chief of Police from restructuring the regular work day or week of
individual employees.
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reasonably practical. If the change is other than on an individual basis, the City shall meet and
confer with the Association regarding the impact of the decision prior to implementing a general
change.
• 4. Field Operations Work Schedule and 7(k) Exemption. The parties have
agreed to an 11 hour and 25 minute work schedule for uniformed police patrol Lieutenants
•- the following conditions:
A. This work schedule consists of employees working four (4) consecutive work days of
eleven hours and twenty-five minutes in the first week and three (3) consecutive work days of
eleven hours and twenty-five minutes in the second week. This schedule shall be inclusive of
paid breaks and meal periods.
B. Employees who work in administration, the detective bureau, and other non -patrol
assignments will continue to work their current 4/10 work schedule and the 11 hour and 25
minute work schedule will not apply to those positions.
C. The parties agree that the City has adopted the 14 day 7(k) partial overtime
exemption in accordance with 29 U.S.C. section 207 (k) of the Fair Labor Standards Act (FLSA).
The work period for all uniformed police patrol Lieutenants begins at 12:01 a.m. Monday and
ends fourteen (14) days later at 12:00 a.m.
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Section 1. Compensation for Overtime. All authorized overtime for employees shall
be paid at time and one-half (1.5) the regular rate of pay for such employees. All non -statutory
overtime shall be paid at one and one half times the regular rate of pay, as defined in the FLSA,
except that cash received by employees who opt out of health insurance shall not be included in
those calculations. Overtime shall be paid on all hours worked in excess of their scheduled shift.
All paid leave shall be counted as hours worked. Employees may elect to accumulate up to four
hundred eighty (480) hours of compensatory time off (CTO) in lieu of taking overtime pay. The
City shall pay off all CTO hours in excess of three hundred (300) hours as of February 1st of
each year.
Section 2. Overtime Policy. It is the policy of the City that overtime work is to be
discouraged. However, in cases of emergency or whenever public interest or necessity requires,
any department or division head may require any employee in such department or division to
perform overtime work. The projects and types of work for which overtime may be authorized
shall be approved in advance by the City Manager; except, in the event of emergency, overtime
may be authorized by the Chief of Police or his designee.
Section 3. Exclusions. Police Captains are specifically excluded from overtime
compensation of any type.
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Section 1. Holidays. Employees covered by this Agreement shall receive eleven (11)
holidays each year, which shall be compensated as follows:
A. If an employee is required to work on a scheduled holiday, he will receive the ten
(10) hours of holiday pay. In addition, the employee will receive fifteen (15) hours of
compensation for having worked on the holiday. The fifteen (15) additional hours of holiday
compensation may be taken in the form of compensatory time off.
B. If a scheduled holiday falls on the employee's regular day off, he will receive ten (10)
hours of compensatory time off. No additional holiday compensation will be provided.
C. If an employee, having obtained prior authorization, takes a scheduled holiday off, he
will receive ten (10) hours of holiday pay for the day off and no additional compensation.
A. If an employee is required to work on a scheduled holiday that falls on a regularly
9
scheduled work day, he will receive the nine (9) hours of holiday pay. In addition, the employee
will receive thirteen and one-half (13.5) hours of compensation for having worked the holiday.
The thirteen and one-half (13.5) additional hours of holiday compensation may be taken in the
form of compensatory time off.
B. If a scheduled holiday falls on the employee's regular day off, he will receive nine (9)
hours of compensatory time off. No additional holiday compensation will be provided.
C. If an employee, having obtained prior authorization, takes a scheduled holiday off, he
will receive nine (9) hours of holiday pay for the day off and no additional compensation.
D. If the holiday falls on the scheduled eight -hour day, the eight (8) hour shift benefit
described below shall apply.
PERSONNEL ON AN 8M§j!IIFT
A. If an employee is required to work on a scheduled holiday; he will receive the eight
(8) hours of holiday pay. In addition, the employee will receive twelve (12) hours of
compensation for having worked on the holiday. The twelve (12) additional hours may be taken
in the form of compensatory time off.
B. If a scheduled holiday falls on an employee's regular day off, he will receive eight (8)
hours of compensatory time off. No additional holiday compensation will be provided.
C. If an employee, having obtained prior authorization, takes a scheduled holiday off, he
will receive eight (8) hours of holiday credit for the day off and no additional compensation.
Section 2. Holidays Provided. The eleven (11) holidays are as follows:
1 . New Year's Day
2. Martin Luther King Birthday
3. Washington's Birthday (President's Da
4. Memorial Day
5. Independence Day
6. Labor Day
7. Veteran's Day
8. Thanksgiving Day
9. Day After Thanksgiving
10. Day Before Christmas
11. Christmas Day I
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Section 1. Accruals. Police management employees covered by this Agreement sh
accrue vacation leave with pay on the following scheduled basis: i
Years of Service
0-5
6-10
11+
.90
Section 2. Accrual Limits. Vacation shall be taken at the convenience of the City with
the approval of the department head. Where possible, such vacation should be taken annually
and not accumulated from year to year. All eligible employees, however, shall only be allowed to
accumulate vacation up to an amount equal to two (2) times their annual accrual rate
("Maximum Accrual"). Once Maximum Accrual is reached, the employee shall not accrue
additional vacation until the amount of accumulated vacation is reduced to a level below
Maximum Accrual. If the employee is prohibited by the supervisor from taking the employee's
vacation because of staffing shortages or operational need, the employee shall be paid for the
period of vacation requested but denied (and consequently worked by the employee). Such
vacation shall be approved by the Chief of Police or designee and paid at the employee's
regular rate of pay in effect during the period of vacation requested.
Section 3. Accrual Calculation. Vacation shall be accrued on a pay period basis by
dividing twenty six (26) into the number of hours per year to which the employee is eligible to
receive based upon the employee's years of service with the City.
Section 4. Accrual upon Separation from Employment. When an employee who is
entitled to receive vacation under this Article separates from City service, either by retirement,
permanent layoff, or termination, the employee shall be paid for unused earned vacation at the
hourly rate of pay in effect at the time of separation.
Section 1. Leaves of Absence Without Pay. The City Manager and/or the City Council
may grant a permanent employee a leave of absence for a specific purpose without pay for a
period not to exceed up to one (1) year. No such leave shall be granted except upon written
request of the employee. Approval shall be in writing and a copy filed with the Human
Resources Office of the City. Upon expiration of a regularly approved leave, the employee shall
be reinstated in the position held at the time the leave was granted. The employee shall report
promptly upon the expiration of any leave granted. Failure to report within a twenty-four (24)
hour period after expiration of the leave shall be considered a voluntary resignation, provided
that the employee may appeal this automatic termination through the grievance procedure as
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Section 3. Outside Employment While on Leave. An employee who engages
outside employment during said leave of absence without prior approval of the City Manag
III
shall be subject to termination. Any employee who falsified a reason for the request for sa
leave of absence or any extension of such leave of absence may be terminated for falsifyi
such request.
A. Sick Leave Accruals. Sick leave shall be accrued at the rate of 4.615 hours per bi-
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without limit on accumulation. Sick leave shall not be considered to be a privilege which an
employee may use at his discretion, but rather shall be allowed only for the purposes specified
below in Section B.
B. Use of Sick Leave. The first three (3) shifts or hours equivalent (e.g. 30 hours f
M TIM 1 -m = Jill i •W.1
Jill
3. Employees can use sick leave for specified purposes if they are victims of
domestic violence, sexual assault or stalking as set forth in California Labor Code
section 230(f) and 230.1 (a).
C. In order to receive compensation while absent on sick leave, the employee sh
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In all instances, if an employee is incapacitated, notification shall be waived until a reasonall
e e t
period has elapsed. For any such absence, th 12 mployee shall file a written statement with I
City Manager stating the cause of the absence. When the absence is for three (3) work days or
more, the Chief of Police may require a physician's certificate verifying inability to work before
said leave shall be approved by the City Manager.
D. The right to benefits under the sick leave plan shall continue only during the period
that the employee is employed by the City. This plan shall not give any employee the right to be
retained in the service of the City, or any right of claim to sickness disability benefits after
separation from the service of the City.
E. Notwithstanding anything contained in this Section, no employee shall be entitled to
receive any payment or other compensation from the City while absent from duty by reason of
injuries or disability received as a result in engaging in employment other than employment by
the City for monetary gain or other compensation, or by reason of engaging in business or
activity for monetary gain or other compensation other than business or activity connected with
City employment.
F. At the written request of the appointing authority, the City Manager may require an
employee to submit to an examination by the City's physician, and if the results of the
examination indicate the employee is unable to perform his duties, or in the performance of his
duties exposes others to infection, the employee shall be placed on sick leave without privilege
of reinstatement until adequate medical evidence is submitted that the employee is competent
to perform his duties or will not subject others to infection. Any employee so examined shall
have the right to submit the reports of a competent medical authority of his own selection, and at
his own expense, in addition to the report submitted by the City physician. In the event of a
conflict of opinion and/or recommendation of the two physicians, a third physician shall be
selected by the first two physicians and the final decision shall be made by the City Manager
based upon the medical evidence submitted to him.
G. Unused Sick Leave Deposited into City Retirement Health Savings Plan. Upon
retirement of an eligible employee, one hundred percent (100%) of the employee's unused
accumulated sick up to the maximum amount of nineteen hundred (1,900) hours shall be
deposited into the City Retirement Health Savings Plan.
H. Accrued sick leave shall be valued for the purpose of Section G above for employees
hired on or after June 30, 1974, only on the following basis:
Sick leave earned on or after July 1, 1974, shall be calculated at the rate
prevailing at the end of the fiscal year in which it was earned.
2. Sick leave taken shall be deducted from the oldest, lowest value accrued sick
leave first, provided, however, when an employee takes sick leave, the employee
shall receive for each day of sick leave one (1) day's pay at the employee's rate
of pay in effect at the time of taking sick leave. For covered employees hired prior
to June 30, 1974; and/or retirees with twenty (20) years of City service, or
retirees with a physical disability, or a psychological disability resulting from a
direct consequence of a violent act, sick leave shall be converted at the
prevailing rate.
13
ill 11.141.1i.iiijilli:1 G Jill 4
in any one (1), fiscal Year
may reverse the conversions made for those years provided that the employee has sufficie
vacatio-i �ours. 9
J. Sick Leave Payoff upon Layoff. In the event of a permanent or indefinite layoff,
employee with ten (10) years of continuous service with the City shall be entitled to the bene
as specified in G above. If such employee resigns after receiving official notification of hi
impending layoff, he shall be eligible for the above benefit.
A. An employee who has suffered a death of an immediate family member, may
allowed bereavement leave with pay not to exceed six (6) work days per incident, which
deducted from accumulated sick leave. Immediate family members shall include and be limit
to the employee's mother, father, brother, sister, spouse, domestic partner, child, grandchildre
grandparents and current parents -in-law.
B. All such claims for bereavement leave are subject to verification by the Chief Jim
'Jill','ollice or their designee.
I
METelli Me- Mine AM *1 islyl RMon I I its PIRAMMUK, 1:1.111 MUNMRsiollill -
A. An employee that has at least one (1) year of continuous service with the City a
who has exhausted all accrued leave (vacation, sick -leave, comp time) due to non-industri
employee's regular salary according to the following table:
1& -1-1--.11 --- , 12—MMM11
1 through 5 360
6 through 10 544
Over 10 720
B. Application for disability leave shall be made by the employee to the City Manager
through the Chief of Police, accompanied by full medical justification from a physician chosen by
the City at the direction of the City. Failure to submit to such an examination shall be a basis for
terminating disability leave. If the City Manager approves the application, he shall notify the
employee of such approval in writing.
ic,
C. After the employee returns to work, the employee shall reimburse the City for the
value of the advanced sick -leave time by having the employee's sick leave accrual for sick -
leave reduced by one-half (5) of the time used for such employee disability leave at a minimum
rate of one-half (5) day of sick leave per month or may contribute vacation leave to accelerate
the employee's reimbursement to the City for providing the benefits under this Article.
D. When the value of the advanced sick -leave has been reimbursed as set forth above,
the employee shall be eligible to apply for additional disability leave; provided that no employee
shall receive more than the "total" set forth above for his length of service, during his entire
employment with the City.
E. Grounds for termination of disability leave by the City Manager shall include, but not
be limited to, the following reasons:
1. The employee has recovered from his illness or injury.
2. The leave is being used as a pre -retirement leave for purpose of postponing
retirement or pension.
3. The disability leave was procured by fraud, misrepresentation or mistake.
4. The employee has not cooperated fully in supplying all information and
submitting to any examination requested by the City to determine the existence
or continuing nature of the employee's disability.
F. In the event an employee becomes ineligible to accrue sick leave or is scheduled to
end employment with the City and has not completed the reimbursement schedule for this
benefit, the balance due shall be handled by payroll deduction or accounts receivable as
applicable.
Section B. Military Leave. Military Leave shall be granted in accordance with the
provisions of state and/or federal law. All employees entitled to military leave shall give the
appointing power an opportunity, within the limits of military regulations to determine when such
leave shall be taken.
Section 9. Jury Duty. The City will not provide release time for jury duty to employees
covered by this Agreement. If the State and/or Federal Court Jury Commissioners rescind their
present policy of granting exemptions from jury service to persons who do not receive paid
release time for jury duty from their employers, so as to require jury duty service despite the
absence of such pay from their employer, then the City's practice of providing paid leave time to
employees for jury duty shall be reinstated immediately upon the effective date of such change
for the applicable State and/or Federal Court.
A. In the event that an employee is called for jury duty and wishes to serve, accrued
vacation leave, compensatory time or a leave of absence without pay shall be granted subject to
the scheduling requirements of the City.
B. In the event that the court fully reimburses the City for the full salary of an employee
iiF
on jury duty, the City will immediately reinstate the practice of providing paid release time
employees for jury • I
C. In the event that an employee is called for jury duty and the court does not excuse
jury service based on the non-payment •f • by the •ii the City shall grant said
employee paid release time for the required jury •
Section 10. Executive Leave. Police Captains and Police Lieutenants are eligible f0m
three shifts of Executive Leave each calendar year. This leave may not be carried forward fro
one • year to another. i
a=1111;11
mmmmommir= am
EW11101-014- - - s-
OIN I "i-XV161 ill 11 IN VA61 I a 1 117-A fr.1 • a_7r*O"J nal-
Physical Fitness Leave • are earned based • the following • Ten (10)
1&-�W_-LG4eWt-4 t-Nd .021Yt;1
rated as "Excellent." All fitness testing for purposes of this provision is conducted by a
member(s) of the Downey Police Department Physical Fitness Committee.
Independent • regular fitness testing above, every employee has the opportunity to earn
an additional ten (10) hours of Physical Fitness Leave provided the medical examination and
• requirements • the program are met.
Earned physical fitness hours are intended to be used to cover authorized time off. Any
• Physical Fitness Leave •_ shall be paid • in -• in the following •
year. If an employee has a Physical Fitness leave bank of one hundred (100) hours, the
employee is ineligible to accrue any additional time.
Physical fitness •i standards and procedures shall •- established • the Police
Department.
Section 1. Administration. The City reserves the right to select the insurance carrier
�-!idminister any fringe benefit programs that exist during the term of this Memorandum
Understanding except dental insurance.
Section 2. Selection and Funding. In the administration of the fringe benefit programs,
the City shall have the right to select any insurance carrier or other method of providing
coverage to fund the benefits included under the terms of this Memorandum of Understanding,
provided that the benefits of the employees shall be no less than those in existence as of the
implementation • this •I
Section 3. Changes. If, during the term of this Memorandum of Understanding, any
16
change of insurance carrier or method of funding for any benefit provided hereunder occurs, the
City shall meet with and discuss the matter prior to any change of insurance carrier or method of
funding the coverage.
Section 1. Medical Insurance.
A. Through the term of this Memorandum of Understanding that begins July 1, 2023,
the City agrees to pay one hundred percent (100%) of the premium for medical insurance for
employees hired by the City prior to February 23, 2016. Such City paid medical coverage will
include employee plus their qualified dependent(s) up to the highest premium rates for a
Preferred Provider Option (PPO) medical plan offered by CalPERS.
B. Through the term of this Memorandum of Understanding that begins July 1, 2023,
the City agrees to pay 100% of the premium for medical insurance for employees hired on or
after February 23, 2016. Such City paid medical coverage will include employee plus their
qualified dependent(s) up to the premium rates for the Kaiser HMO medical plan offered by
CalPERS. If an employee elects a higher cost CalPERS plan, he must pay the difference in
premium between that plan and the Kaiser HMO plan premium for his respective eligible level of
coverage.
C. The stated amounts of City paid medical premiums are inclusive of the CalPERS
statutory minimum employer contribution under the Public Employees' Medical and Hospital
Care Act (PEMHCA).
Section 2. Employee Waiver of Medical Coverage. The City agrees to permit an
employee to waive City -sponsored medical coverage as follows:
1. The employee must present proof to the Human Resources Director or designee
that he and his qualified dependent(s) are covered by another non -City -
sponsored medical plan for the plan year;
2. The employee must sign a statement acknowledging the opt out of City offered
medical insurance coverage and agreement to hold the City harmless for any
consequences, whatsoever, that result from the employee's waiver of City
offered medical insurance coverage for employee and/or qualified dependent(s);
and
3. The employee must sign a statement acknowledging his understanding that his
qualified dependent(s) are not eligible to re -enroll in City sponsored medical
coverage until the next Open Enrollment period or as otherwise required by law
under COBRA provisions.
Effective the first pay cycle in January, 2018 in which medical opt out allowance is due,
17
-V11111U7 erage snah re Z_
C,YLT-R,P-G-F .7 ftF_01tfPf1f'YtFCF:4RFff-dWU'; I cel'
compensation for one of the following, depending on the level of non -City sponsored covera
the employee has provided proof of having: I
a. Three hundred dollars ($300.00) per month if waiver eligibility is for "employez
only" coverage.
b. Four hundred and fifty dollars ($450.00) per month if waiver eligibility is for
Itemployee plus one" coverage.
c. Six hundred and fifty dollars ($650.00) per month if waiver eligibility is for
06employee plus two or more dependents" coverage.
The eligible amount will be paid to the employee as taxable earnings. A medical opt olo
election may only be made during an announced Open Enrollment period for medical insuran
changes effective January 1 It. I
L_ �-ITUT-TWI*
A. HMO Dental Plan. The City shall continue its contribution of thirty-one dollars a
ninety-five cents ($31.95) per month towards an HMO dental benefit plan for employee and h
qualified dependent(s). Any amount necessary to cover the monthly premium in excess of t
City's contribution is the responsibility of the employee. I
6 146 =4116-11 N81111111 - -, , 9- . a- - 6 .6 - - • - - 0 0
Plan premiums are calculated annually based on the prior year's clai
experience, administrative fees, and an industry trending projection. Th
calculation shall be conducted by Delta Dental for communication by the Ci
during the announced annual Open Enrollment period.
2. For cost effectiveness that is mutually beneficial to the City and the Association,
the City will continue to evaluate other Delta Dental plan coverage options for
implementation to reduce premiums and/or employee out of pocket costs for
consideration of a change from a current composite rate to a three4ier rate
structure ("Employee only; Employee plus one dependent; and, Employee plus
two or more dependents") for monthly premiums effective January 1. In addition,
the City changes from a June Open Enrollment to the Open Enrollment Period
that coincides with CalPERS medical plan for changes effective January 1. There
will be no changes in dental plan coverage without agreement of the parties. The
annual CalPERS medical Open Enrollment Period is held generally during
September through October.
W
Section 4. Life Insurance. Police Captains and Police Lieutenants shall be provided
with group term life insurance in the amount of $100,000.00.
Section 5. Long -Term Disability Insurance. Police Captains and Police Lieutenants
shall be provided with group Long -Term Disability insurance coverage.
1 7g11;2;1or,I�Lk�
Section 1. California Public Employees' Retirement System (CaIPERS) Coverage.
Employees covered by this Agreement participate in the California Public Employees'
Retirement System (CaIPERS). Employee options are described in a contract between the City
of Downey and CaIPERS.
TrITIMYTTIM Me mom
A. FIRST TIER
Employees hired in a safety classification prior to October 10, 2012 shall be
provided the 3% at 50 retirement formula as set forth in California Government
Code Section 21362.2.
a. In accordance with existing practice and Government Code sections
20636(c)(4) and 20691, the City will pay the employees' statutorily required
member contribution of nine percent (9%) and report this Employer Paid
Member Contribution ("EPMC") to CaIPERS as special compensation.
b. Effective the pay period that includes July 1, 2023, employees in the first tier
shall have deducted a total of seven percent (7%) of CaIPERS reportable
compensation, on a pre-tax basis, pursuant to Government Code Section
20516 (f).
c. b. Effective the pay period that includes July 1, 2024, employees in the first
tier shall have deducted a total of eight percent (8%) of CaIPERS reportable
compensation, on a pre-tax basis, pursuant to Government Code Section
20516 (f).
d. b. Effective the pay period that includes July 1, 2025, employees in the first
tier shall have deducted a total of nine percent (9%) of CaIPERS reportable
compensation, on a pre-tax basis, pursuant to Government Code Section
20516 (f).
c. The City has passed a resolution setting forth that all deductions or
contributions under this Section shall be regarded as a pick-up of retirement
costs pursuant IRC 414(h)(2).
m
1. Employees hired into a safety classification on or after October 10, 2012, but
before January 1, 2013, shall receive the 3% at 55 retirement formula pursuant to
California Government Code Section 21363.1.
a. Employees covered hereunder shall pay, on a pre-tax basis, the nine perce
(9%) statutorily required member contribution to CalPERS. I
b. The City has passed a resolution setting forth that all deductions
contributions under this Section shall be regarded as a pick-up of retiremel
costs pursuant IRC 414(h)(2).
d. Second tier benefits are available only to "classic" members (i.e., tho
members that do not meet the statutory definon of "new member" under t
California Public Employees' Pension Reform Act specifical
11
Government Code section 7522.04(f) and hired on or after October 10, 201,
but before January 1, 2013.
1. Employees who meet the definition of "new member" set forth in Government
Code section 7522.04(f) shall be eligible for the benefits provided by PEPRA,
which include but are not limited to the following:
a. Retirement formula of 2.7% @ 57 (Government Code section 7522.25);
b. Employees covered hereunder shall pay a member contribution of fi
percent (50%) of normal cost as determined from time to time by CaIPE
(employee contribution is twelve and one-fourth percent (12%) for FY 202
2024);
c. There shall be no Employer Paid Member Contribution (EPMC) by the City
R
2
d. Retirement benefit calculations shall be based on pensionable compensatio
as defined by Government Code section 7522.34; and
e. Retirement benefits shall be calculated based on the three (3) year highej�
average annual pensionable compensation.
A. City Contribution to RHS Plan. The City will contribute the following monthly amoun)
toward an employee's RHS account. This contribution is inclusive of the Public Employees'
20
Medical and Hospital Care Act (PEMHCA) statutory minimum employer contribution as specified
in Cal. Government Code § 22892(c):
Employees who retire after July 1, 1987 - $ 98.00
Employees who retire after July 1, 2002 - $ 200.00
Employees who retire after July 1, 2003 - $ 235.00
Employees who retire after July 1, 2004 - $ 270.00
These City contribution amounts shall be referred to herein as the "retiree medical
contribution."
As a result of the City contracting for CalPERS medical insurance pursuant to PEMHCA
provisions effective October 1, 2012, the following revisions are in effect to avoid an increase
cost to the City's mandated contribution for retirees:
B. Eligibility Requirements. Subject to meeting eligibility criteria below, the maximum
monthly City contribution amount specified in Section A shall be deposited on a quarterly basis
to the retiree's RHS account for the reimbursement of qualified medical expenditures. To be
eligible to enroll in the City's CalPERS health plans, pursuant to CaIPERS rules and regulations,
and receive the maximum monthly City contribution amount specified in Section A above, the
employee must satisfy the following eligibility criteria:
At the time of retirement, the employee has a minimum of ten (10) years of
service or is granted a service -connected disability retirement, and
2. Employee retires within 120 days of separation from employment with the City;
and
3. At the time of retirement, the employee is employed by the City; and
4. Effective the day after official separation from the City, the employee has been
granted a retirement allowance by the California Public .Employees' Retirement
System.
C. The City's obligation to contribute toward the retiree's RHS account shall be modified
downward or cease during the lifetime of the retiree upon the occurrence of any one of the
following:
1. During any period the retiree is eligible to receive or receives health insurance
coverage at the expense of another employer the payment will be suspended.
"Another employer" as used herein means private employer or public employer
or self-employed or the employer of a spouse. As a condition of being eligible to
receive the RHS contribution set forth above, the City shall have the right to
require any retiree to annually certify that the retiree is not receiving any such
paid health insurance benefits from another source. If it is later discovered that
misrepresentation has occurred, the retiree will be responsible for reimbursement
to the City of those amounts inappropriately deposited and the retiree's eligibility
to receive future RHS deposits will cease.
91
2. In the event the Federal government or State government mandates an
employer -funded health plan or program for retirees, or mandates that the City
make contributions toward a health plan (either private or public plan) for retirees,
the City's rate set • above shall be converted from a RHS deposit and applied
to that plan. If there is any excess, that excess may be applied toward the
retiree's RHS account provided the retiree pays the balance owing for any such
coverage.
3. Upon the death of the retiree, the City's obligation to deposit into the retiree's
RHS account shall cease. The surviving spouse shall •' able to •
CalPERS medical insurance coverage pursuant to PEMHCA provisions and
provided the surviving spouse pays the appropriate premiums minus the City's
mandated retiree contribution amount.
D. An eligible retiree covered by this Section who no longer elects coverage under a
City sponsored medical plan, effective at the end of any calendar quarter may present the Cil
with proof • •_ for alternate health insurance coverage and • to receive the City
Gill III--lih]
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E. In addition to the conditions specified above, the City's •-•• to a retiree's R
account shall cease upon any • the following: I
1. The retiree fails to • or respond to the City's request (via certified mail to the
last known mang address • the • to provide appropriate proof •
alternate health insurance coverage at the end of sixty (60) days from the date of
the City's written •
1*1911M alk -711- A1161
W
Section 1. Length of Probation/Extensions. An original appointment will be tentative
and subject to a probationary period of not less than eighteen (18) months, except that the City
Manager may extend the probationary period for a class up to an additional six (6) months or for
a marginal employee for up to an additional three (3) months. The promotional appointment will
be tentative and subject to a probationary period of not less than twelve (12) months. Should the
appointing authority desire to terminate any probationary employee, the appointing authority
shall notify such employee not later than two (2) weeks prior to the end of the probationary
period.
Section 2. Process for Retention/Te rm !nation. If the service of the probationary
employee has been satisfactory to the appointing authority, then the appointing authority shall
file with the Personnel Officer a merit rating including a statement, in writing, to such effect and
stating that the retention of such employee in the service of the City is desired. In the case of an
original appointment, if such a statement is not filed, the employee will be deemed to be
unsatisfactory and his employment terminated at the expiration of the probationary period. In the
case of a promotional appointment, the employee shall be reinstated to the position from which
he was promoted.
probationarySection 3. First of the Month. All extend - first ._
the month following the y of
-
ARTICLE XIV
SENIORITY
Section 1. Definition. Seniority is defined as the length of an employee's continuous
service within rank from his last date of promotion, and shall apply in the manner and to the
extent set forth in the remainder of the Article.
Section 2. Probationary Employees Excluded. Probationary employees shall have no
seniority rights, but shall acquire seniority from his last date of hire upon completion of his
probationary period.
Section 3. Layoff and Recall. Seniority shall apply between employees in a rank for
purposes of layoff and recall.
Section 4. Bumping Rights. An employee who is subject to layoff pursuant to this
Section may exercise his seniority in the next lower rank within the Police Department provided
that the employee has satisfactorily held the same position in the rank in which the employee
seeks to exercise seniority. The employee with the earliest promotion date to that rank will be
considered to have seniority for that position.
23
NIIIIIJO&I
Section 1. • Rights. The City reserves, retains, and is vested with, solely
and exclusively, all rights of. management which have not been expressly abridged by specific
provisions of the Memorandum of Understanding or by law to manage the City, as such rights
existed prior to the execution of this Memorandum of Understanding. The rights of
management, as they are not abridged by this Agreement or by law, shall include, but not be
limited • the following •
i !!IIII lJJjIF!!!ITgIII?IIIllIg rlil.111 Jill =1!!Illr ll!!l I
B. To determine the necessity and organization of any service or activity conducted by
the City and expand • • services.
C. To determine or change the nature, manner, means, and technology, types of
��quipment and extent of services to be provided to the public.
MMMR�M
E. • determine and/or change the facilities and size • the • • by which the Cis
siperations are to • conducted.
F. To determine and • the number • locations, relocations and • •i
tiperations, processes and materials to be used in carrying out all City functions.
1. To establish and modify productivity and performance programs and standards and
• require compliance therewith.
J. To discharge, suspend, demote or otherwise discipline permanent non -probationary
employees for proper cause.
K. To hire, transfer, promote and demote employees for non -disciplinary reasons in
accordance with this Memorandum of Understanding.
L. To determine policies, procedures and standards for selection, training and
promotion •' employees.
A. To establish and promulgate and/or modify rules and regulations to maintain order
and safety in the City which are not in contravention with this Agreement.
M
0. To take any and all necessary actions to carry out the mission of the Agency
emergencies. i
Section 2. Impact of Management Rights. Except in emergencies, or where the City is
required to make changes in its operations because of the requirements of law, whenever the
exercise of management's rights shall impact on employees of the bargaining unit, the City
agrees to meet and confer with representatives of the Association regarding the impact of the
exercise of such rights, unless the matter of the exercise of such rights is specifically provided
for in this Memorandum of Understanding or in Personnel or Departmental Rules and
Regulations and/or salary resolutions of the City which are incorporated by this reference in this
Agreement.
Section 3. Health and Safety. The City shall not exercise any of the foregoing rights in
an arbitrary, capricious or invidiously discriminatory manner as to injure the health and/or safety
of the employees.
r_1 V;V11 lei 4 : K Wy
h! 11111 ,,1 V11 ��i I&I im wf,ii� ii 1:
40
Section 1. Dues Deductions. The City shall deduct dues on a regular basis from the
pay of all employees in the classifications and positions recognized to be represented by the
Association who voluntarily authorize such deduction, in writing, on a mutually agreed upon
form to be provided for this purpose. The City shall remit such funds to the Association within
thirty (30) days following their deduction.
Section 2. Indemnification. The Association agrees to hold the City harmless and
indemnify the City against any claims, causes of actions or lawsuits arising out of the deduction
or transmittal of such funds to the Association, except the intentional failure of the City to
transmit to the Association monies deducted for the employees pursuant to this Article.
Z [61t.-I 0 V 1 A =M -0 [61 KG11H XOM-A ;J Ztel m 11: 119 4
Section 1. No Job Action. The Association, its officers, agents, representatives and/or
members agree that during the term of this Agreement they will not cause or condone any
strike, walkout, slowdown, sick-out, or any other job action by withholding or refusing to perform
services.
Section 2. No Lockout. The City agrees that it shall not lockout its employees during
the term of this Agreement. The term "lockout' is hereby defined so as not to include the
discharge, suspension, termination, layoff, failure to recall or failure to return to work of
employees of the City in the exercise of its rights as set forth in any of the provisions of this
Agreement or applicable ordinance or law.
W
Section 3. Consequence for Prohibited Conduct. Any employee who participates ir
2ny conduct prohibited in Section I above shall be subject to termination by the City.
to perform all responsibilities listed below in Association Responsibility, Section 5, the City m
suspend any and all of the rights and privileges, accorded to the Association under t
Employee Relations Resolution in this Memorandum of Understanding 'Including, but not limit
to, suspension of recognition of the Association, grievance procedure, right of access, check-o
the use of the City's bulletin boards and facilities. �1
Section 6. Association Responsibility. In the event that the Association, its office , 0 I
agents, representatives, or members engage in any of the conduct prohibited in No Job Actio
Section 1 above, the Association shall immediately instruct any persons engaging in su
conduct that their conduct is in violation of this Memorandum of Understanding and unla
and they must immediately cease engaging in conduct prohibited in Section I above and retu
to work.
Section 6. Hold Harmless. If the Association performs all of the responsibilities set fo
in Association Responsibility, Section 5 above, its officers, agents, representatives or Amembe
Rls &M#Vc
by this Agreement in violation of Section I above.
ARTICLE XVIII
■
Section 1. Grievance. Grievance shall be defined as a dispute between the
Association, employee or employees and the City, regarding interpretation or application of
specific provisions of this Memorandum of Understanding and departmental rules and
regulations. Employees may not file grievances for any decision for which another appeal
procedure is available, including but not limited to, the appeal procedures under Article XIX or
Article XX.
Section 2. Conduct of the Grievance Procedure. An employee may request t
assistance of another person of his own choosing in preparing and presenting his grievance
any level of review, or may be represented by a recognized employee organization or m
represent himself. I
A. Any retroactivity on monetary grievances shall be limited to ninety (90) days prior tt
the date that the grievance was filed, in wrng, except in cases where it was impossible for thZ
employee to have had prior knowledge of an accounting error.
B. All time limits specified may be extended to a definite date by mutual agreement
the employee or his Association representative, and the decision -making Managerne
representative involved at each step of the grievance procedure. Such mutual agreement shil
be evidenced in writing and signed by the employee or Association representative a
management representative.
PV
§19g One. Informal Procedure. An employee must first attempt to resolve a grievance
without delay through discussion with a supervisor on an informal basis. The grievance shall
begin at the level of supervision that ultimately took the action that resulted in the grievance. If,
after such discussion, the employee does not believe the problem has been satisfactorily
resolved, he shall have the right and obligation to discuss it with his supervisor's immediate
superior, if any, and through the chain of command to the Chief of Police if necessary. Every
effort shall be made to find an acceptable solution by these informal means at the most
immediate level of supervision. At no time may an informal process go beyond the Chief of
Police. In order that this informal procedure may be responsive, all parties involved shall
expedite this process.
In no case may more than fourteen (14) calendar days elapse from the date of the
alleged incident or action giving use to the grievance or fourteen (14) calendar days from the
date the employee should have reasonably known about the alleged incident and the first
meeting with the supervisor discussed in this section. The employee shall have up to seven (7)
additional days for each level of supervision; however, the time shall not be cumulative. Failure
to meet any of these time lines shall mean that the grievance shall be barred and waived.
Stea Two. Formal Procedure. If the grievance is not resolved through the informal
process and the employee has complied with all time limits, then the employee shall have the
right to file the grievance in written form and present it to the Chief of Police within ten (10)
calendar days from the decision or completion of the informal process. The written grievance
shall state all facts plus the specifics of the alleged dispute. Failure of the employee to take
action within the time limit set forth above will constitute termination of the grievance.
The Chief of Police shall review the written material submitted by the employee and may
require the employee's supervisor and/or superior officers to submit written material regarding
this grievance. Copies of these materials will be given to the employee prior to meeting with the
Chief of Police. The Chief of Police shall render a decision and comments in writing that shall be
given to the employee within ten (10) calendar days of the meeting between the employee and
the Chief of Police.
Step Three. Employee Relations/Human Resources Director. If the grievance is not
resolved in Step Two, the employee may within ten (10) calendar days present the grievance in
writing to the Employee Relations/Human Resources Director for processing. Failure of the
employee to take this action will constitute termination of the grievance. In the event the
employee is not being represented by a recognized employee organization, the Employee
Relations/Human Resources Director shall forward the grievance to the designated
management representative who shall attempt to resolve the grievance with the employee. If the
employee is being represented by a recognized employee organization, the Employee
Relations/ Human Resources Director shall convene a joint meeting of the recognized employee
organization and management representative who shall attempt to resolve the grievance. In the
event the grievance is not satisfactorily adjusted or settled through discussion at this level, both
parties shall advise each other, in writing, as to their respective positions.
Step Four. Grievance Hearing. If the grievance is not resolved in Step Three, the
employee may, within ten (10) calendar days of the receipt of the written position from
27
ULU
oil
a9rueu aporl atternaille Organization, a IIST • seven (tT—n=eura
hearing officers. In the event that the parties cannot agree upon a mutually acceptable hearing
officer from the list of seven (7), the parties shall alternately strike names from the list, with the
City striking the first name. The identity of the last remaining individual on the list will be
selected as the hearing •'
The hearing • shall preside over a full and fair evidentiary hearing and, within thirty
(30) calendar days of its conclusion, render a written decision that includes findings of fact and a
recommendation to the City Manager. That decision shall be served jointly upon the grieving
party and the City Manager.
OWWR ANSI 11011:1,-111
��41 fiiltl
(Minor Discipline)
The following administrative appeal process is established pursuant to Govern m el
Code § 3304.5. This procedure shall apply to officers who receive punitive action other th
disciplinary transfer, step reduction, suspension, demotion and dismissal.
1 . Any public safety officer (as that term is defined by Government Code § 3301)
who is subjected to punitive action (within the meaning • Government Code §
3303) • than dismissal, demotion, step reduction, suspension or disciplinary
transfer or who is subjected to an action which may lead to punitive action, shall
be entitled to receive an administrative appeal under this procedure. The officer
shall not •- entitled to .••-. the • prior to its imposition, i.e., an officer shall
not be entitled to receive a hearing akin to a Skelly hearing or other pre -
disciplinary appeal hearing prior to imposition of the punitive action.
2. Officers subjected to dismissal, demotion, step reduction, suspension •
disciplinary transfer shall continue to be entitled to an appeal in accordance with
the disciplinary appeal procedures set forth in this Agreement.
- 1• 1 a a - -
1. Within five (5) calendar days of receipt by an officer of nocation of punitive
action as set forth above, the officer shall notify the Human Resources Director in
writing of the officer's intent to appeal the punitive action.
9�
2. The notice of appeal shall specify the action being appealed and the substantive
and procedural grounds for the appeal.
C. Hearing Officer
1. The City Manager shall have twenty-one (21) calendar days from receipt of the
notice of appeal to designate himself as the hearing officer or appoint a neutral
hearing officer who is not embroiled in the controversy, i.e., a person who did not
initiate or authorize the action in question.
2. The • officer appointed • the City Manager shall serve in an advisory
•. and shall •- responsible • making recommended findings • fact and
issuing an advisory decision to the City Manager. The City Manager may adopt,
modify, or reject the hearing officer's recommendations and advisory decision
• the City Manager's decision shall • final and binding.
For administrative appeals arising under this section, the City shall bear the burden of
proving by a preponderance of the evidence the facts which form the basis for the charge or
challenged personnel action and the burden of persuasion that the punitive action was
reasonable under the circumstances. For example, if an officer received a written reprimand for
unauthorized absence from work, then the City would bear the burden of proving that the officer
was absent from work without authorization and that a written reprimand was reasonable under
the circumstances.
E. Conduct of Hearing
1. The formal rules of evidence do not apply, although the hearing officer shall have
discretion to exclude evidence which is incompetent, irrelevant or cumulative.
2. The parties may present opening statements.
3. The parties may present evidence through documents and testimony.
a. Witnesses shall testify under oath.
b. The hearing officer shall issue subpoenas for documents or testimony upon
reasonable request of the parties.
4. The presentation of witness testimony shall not exceed one hour from each side
and an additional fifteen (15) minutes shall be given to each for rebuttal. The
Department shall be heard first. The length of witness testimony shall remain
subject to the hearing officer's discretion.
5. Following the presentation of evidence, if any, the parties may submit oral and/or
written closing argument for consideration by the hearing officer.
W
rFrM@l 1-7TTEZZT-MIN I -
The officer may be represented by an association representative or attorney of his
choice at all stages of the proceedings. All costs associated with such representation shall be
borne by the officer. The City shall also be entitled to representation at all stages of the
proceedings.
IN lllr- Ifol
hearing officer is appointed by the City Manager, the hearing officer shall
issue his advisory decision in writing within sixty (60) calendar days of the
submission of the case by the parties for decision. The written decision shall set
forth proposed findings of fact and a proposed decision.
2. Within ten (10) calendar days of receipt of the advisory decision, the City
Manager shall serve the parties with written notice of his decision adopting,
modifying, or rejecting the hearing officer's recommendations and decision. If the
City Manager modifies, or rejects the hearing officer's decision, then he shall
review the entire record prior to making a decision.
3. If the City Manager hears the appeal him, he will issue his decision within sixty
(60) calendar days of the submission of the case by the parties for decision. The
written decision shall set forth his findings of fact and final decision.
4. The decision shall be served by first class mail, postage pre -paid, upon thz
officer as well as his attorney or representative, shall be accompanied by an
affidavit or certificate of mailing, and shall advise the police personnel that the
time within which judicial review of the decision may be sought is governed by
Code of Civil Procedure § 1094.6.
ruav, NUUMIdUa i
=I JJ Era] 81 E-101 1 *1111
A. If the grievant is not satisfied with the decision at Step Three, or if an employee
the Association wishes to appeal the disciplinary decision of the City Manager, t
grievant/employee may, within ten (10) days of the receipt of the decision, submit a request
writing to the Association for an administrative hearing of the dispute. Within twenty (20) days
the grievant's receipt of the decision at Step Three, the Association shall inform the City,
ive
writing, of its request to have an administrat 30 hearing. The Association and the City sh I
attempt to agree upon a hearing officer.
If no agreement can be reached, they shall request that the City supply a list of seven (7)
names of persons experienced in hearing grievances in cities from a panel mutually selected by
the Association and the City. Each party shall alternately strike a name until only one remains.
The remaining panel member shall be the Hearing Officer. The order of the striking names shall
be determined by lot.
B. The Hearing Officer shall, within thirty (30) days unless both parties agree otherwise,
hear evidence and render a decision on the issue or issues submitted to him. If the parties
cannot agree upon the issues, the Hearing Officer shall determine the issues.
C. The Hearing Officer shall hold a hearing. The Hearing Officer's decision shall be
advisory to the City Manager.
D. The City and the Association agree that the jurisdiction and authority of the Hearing
Officer so selected and the opinions the Hearing Officer expresses will be confined exclusively
to the interpretation of the express provision or provisions of this Agreement at issue between
the parties. The Hearing Officer shall have no authority to add to, subtract from, alter, amend, or
modify any provisions of this Agreement or the written ordinances, resolutions, rules, regulations
and procedures of the City or the Department, nor shall he impose any limitations or obligations
not specifically provided for under the terms of this Agreement. The Hearing Officer shall be
without powers or authority to make any decision that requires the City or management to do an
act prohibited by law.
E. After a hearing and after both parties have had an opportunity to make written
arguments, the Hearing Officer shall submit to all parties a written decision containing findings
of fact, determination of issues, and statement of the precise disciplinary penalty, if any. The
Hearing Officer shall exercise his independent judgment in evaluating the evidence presented in
the administrative hearing to determine whether the weight of the evidence supports the
agency's decision. The disciplinary action can be disturbed only if it constitutes an abuse of
discretion.
F. The City shall bear any fees and expenses assessed by the Hearing Officer for
purposes of this article. All other expenses shall be borne by the party incurring them, and
neither party shall be responsible for the expense of witnesses called by the other. Either party
may request a certified court reporter to record the entire hearing. The cost of the services of
such court reporter shall be shared equally by the parties.
G. Where the disciplinary appeal concerns a thirty-six (36) hour suspension or lesser
disciplinary action which results in a loss of pay, the following limitation shall apply to the
amount of time available to each party to the hearing for a presentation of any individual party's
case. For purposes of time -limit computation only, the Association and any one (1) employee,
as well as any other entity that may properly be appearing on behalf of or with an interest similar
to the Association or employee's, shall be jointly deemed to be the same one party for
computing the time limitation on presentations. Accordingly, the time limitation shall not be
multiplied by the number of individuals or entities appearing, on behalf of, or with an interest
similar to, the individual employee who has been disciplined.
31
Each party to a disciplinary appeal under this article shall be limited to a maximum of
seven (7) hours of presentation time during conduct of any proceeding before a hearing officer.
The time limitations outlined in this section shall not apply to disciplinary appeals
concerning suspensions exceeding 36 hours in length, or greater disciplinary action which
results in a loss of pay.
"Presentation Time" triggering the seven (7) hour presentation time limitation, shall
include oral opening statement and oral closing argument, direct, cross, and/or redirect
examination of witnesses, rebuttal and sur-rebuftal witness testimony, demonstrations, and site
inspections (excluding travel time to and from the site).
The hearing officer shall record and maintain account of all such hours by means of a
timekeeping device suitable to the task. The hearing officer has discretion to extend said
limitation.
A. Within thirty (30) calendar days of receipt of the Hearing Officer's decision, the Ci
Manager shall issue a final written decision adopting, modifying, or rejecting the Heari�
#fficer's decision. The City Manager's decision shall be the final administrative decision, subjerf
'N
inly to review under California Code of Civil Procedure 1094.5.
ILI
Section 2. Substance Abuse Policy. The City of Downey and the Association have M
vital interest in maintaining safe, healthful and efficient working conditions. Being under ftg-
5�•IY' 2 t MI TX2 i'm
user but to co-workers and the citizens of Downey. The possession, use or sale of an illeg
drug or of alcohol on the job also poses unacceptable risks for safe, healthful and efficie
operations. "On the job" means while on City premises, at work locations, or while on duty
being compensated on an "on call status." i
The City of Downey and the Association recognize that their future is dependent on t
physical and psychological well being of all employees. The City and the Association mutual
acknowledge that a drug and alcohol -free work environment benefits Downey's employees a
citizens. I
KN
The purpose of this section is to define the City's drug and alcohol policy as well as the
possible consequences of policy violation.
A. Possession, sale, use or being under the influence of drugs or alcohol while on the
job is strictly prohibited. This prohibition shall not apply to legitimate undercover activities of
Police Officers that are undertaken in accordance with the direction of the Police Department.
B. When reasonable suspicion exists, the City may require an employee to submit to a
medical examination, including, but not limited to, a substance screening. Substance screening
means the testing of urine or other body fluids as reasonably deemed necessary by a physician
to determine whether an employee has a restricted substance in their system. Reasonable
suspicion is cause based upon objective facts sufficient to lead a reasonably prudent supervisor
to suspect that an employee is under the influence of drugs or alcohol so that the employee's
ability to perform the functions of the job is impaired or so that the employee's ability to perform
his job safely is reduced.
C. Any manager or supervisor requesting an employee to submit to a substance
screening shall document in writing the facts constituting reasonable suspicion and shall give
the employee a copy. The employee shall be given an opportunity to provide additional facts. An
employee who is then ordered to submit to a substance abuse screening may request to be
represented. Because time is of the essence in drug screening, a representative must be
available within a reasonable time or the employee will then be ordered to submit to substance
screening. An employee who refuses to submit to a substance screening may be considered
insubordinate and shall be subject to disciplinary action up to and including termination.
D. The supervisor, or designee, shall transport the suspected employee to the testing
facility. Testing shall occur on City time and be paid for by the City. Employee urine samples, or
other body fluids, will be collected in a system which includes methods or mechanisms designed
to assure the integrity of the sample. The facility used for testing shall be certified by the
National Institute on Drug Abuse and comply with established guidelines for "chain of custody"
to insure that identity and integrity of the sample is preserved throughout the collecting,
shipping, testing and storage process.
E. Any positive test for alcohol or drugs will be confirmed by a scientifically sound
method. An employee who tests positive on a confirmatory test will be given the opportunity to
discuss the results with a physician to be designated by the City. The employee should be
prepared at that time to show proof of any valid medical prescription for any detected substance
or to otherwise explain, if he so chooses, a positive test result.
F. While use of medically prescribed medications and drugs is not per se a violation of
this policy, this policy shall establish that no employee shall operate a City vehicle or dangerous
machinery or equipment while taking any kind of medication or drugs which are clearly marked
that they may cause significant drowsiness or impair an employee's performance. An employee
shall notify his supervisor, before beginning work, when taking such medications or drugs. In the
event there is a question regarding an employee's ability to safely and effectively perform
assigned duties while using such medications or drugs, clearance from a physician designated
by the City may be required. The City reserves the right to send an employee home on sick
leave under these circumstances.
33
1. It is the City's intent to use the EAP option for first offenders except the City
reserves the right to discipline for those offenses which are a significant violation
of City/department rules and regulations or where violation did or could have
resulted in serious injury or property damage.
Section 3. Industrial Disability Retirement Procedures. The City Manager m1m
delegate to the Assistant City Manager his authority under Resolution Number 4428 concerni
industrial disability retirement applications. I
�6=12119JWVMINKA "T ?I
LN" 210-0-11,
Section 1. Sole • It is the intent • the parties hereto that the provisions of this
Memorandum of Understanding shall supersede all prior agreements and memorandums of
understanding, or memorandums of agreement, or contrary salary and/or personnel resolutions
and ordinances of the City, oral or written, expressed or implied, agreements between the
parties or understandings between the parties, and shall govern their entire relationship and
shall be the sole source of any and all rights which may be asserted hereunder. This
Memorandum of Understanding is not intended to conflict with Federal or State Law.
Section 2. Inclusion • • Rules and Regulations. Notwithstanding the provisio
of Section 1 above, there exists within the City of Downey, certain personnel resolution
1,
ordinances, and departmental rules, regulations and procedures. To the extent that th
I
Memorandum does not speccally contravene provisions •. these personnel resolution -
I
ordinances, and departmental rules, regulations and procedures; these personnel resolution,
ordinances, and departmental rules, regulations and procedures are specifically incorporat
herein.
KV
During the term of this Memorandum • Understanding, the parties mutually agree that
they will not seek to negotiate or bargain with regard to wages, hours, and terms and conditions
of employment, whether or not covered by this Memorandum or in the negotiations leading
thereto and irrespective of whether or not such matters were discussed or were within the
contemplation of the parties hereto during the negotiations leading to this Memorandum.
Regardless • the waiver contained in this Article, the parties may, however, • mutual
agreement, in writing, agree to meet and confer about any matters during the term of this
Memorandum.
ARTICLE =V
Section 1. The parties agree that the City can re -open negotiations to achieve labor cost
savings during the term of this Agreement, however, there shall be no changes unless mutually
agreed to in writing.
Section 2. The parties agree that the Association may request to reopen negotiations for
discussion regarding overtime for the Police Captain position beginning in February of 2024 and
through the term of this Agreement, however, there shall be no changes unless mutually agreed
to in writing.
Section 2. The parties agree that the Association may request to reopen negotiations
for discussion regarding compaction between the Police Captain and Police Lieutenant
positions beginning in February of 2024 and through the term of this Agreement, -however, there
shall be no changes unless mutually agreed to in writing.
In the event of circumstances beyond the control of the City, such as acts of God, fire,
flood, insurrection, civil disorder, national emergency, or similar circumstances, provisions of
this Memorandum of Understanding or the City's Personnel Rules and Regulations or
Resolutions of the City, which restrict the City's ability to respond to these emergencies, shall be
suspended for the duration of such emergency. After the emergency is over, the Association
shall have the right to meet and confer with the City regarding the impact on employees of the
suspension of these provisions in the Memorandum of Understanding and the City's Personnel
Rules and Regulations and policies.
KR
ARTICLE XXVI
SEPARABILITY
Should any provision of this Memorandum of Understanding be found to be inoperative,
void, or invalid by a court of competent jurisdiction, all other provisions of this Memorandum of
Understanding shall remain in full force and effect for the duration of this Memorandum of
Understanding.
ARTICLE XXVII
=1 zo6-1 IFJ L' I ill I L'
The term of this Memorandum of Understanding shall commence on July 1, 2023 a
shall continue in full force and effect until June 30, 2026. 1
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CITY OF DOWN
ByIc
James 9&06een, Director of Human Resources
APPR V AS TO FORM:
'�rinnaman, Attorney
THE DOWNEY POLICE MANAGEMENT
.Secretary/Treasurer
F:;r4awl N 1
Police Captain
Police Lieutenant
m