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Home My WebLink About05. Auth Funding to Upgrade Network Infrastructure to Support Backup, Recovery & Email SystemsItem No. t4 P. � 0V IT Y A f4A TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: OFFICE OF THE CITY MANAGER IL GANDHY, DIRECTOR OF FINANCE ALVIN LAM,I DATE: JULY 26, 2022 SUBJECT: AUTHORIZE FUNDING EMAILINFRASTRUCTURE AND T RECOMMENDATION That the CityCouncil authorize funding upgrade i network infrastructure i order to support n improved c , recovery and email systems, These upgrades are maintain er Liability coverages s required insurance carrier. BACKGROUND The Cyber Liability Program coverage is for unintentional loss of others' protected information. Coverage extends to the loss of data through c r/ I ctronic means, but i also broadcover the loss of datastored in non -electronic formats. Ransomware coverage is also icl is Cyber Liability Insurance carrier i requiring llo in conditions in order to be qualify for Tier 1 coverage n s pricing. The following thr criteria r 1) Multi -Factor Authentication ( ) for all remote access this include employee working remotely, support staff,contractors using VPN (Virtual Private Network), and Email access via e r s r or mobile devices. ) Implement Endpoi t cion and Response( ) protection across the network. 3) System backupit (o li) and Immutable. The Citys completed two out of the threecriteria: n ys backup, including MFA for remote users, and VPN for support staff. The remaining obstacle is upgrading the Cityire department email system to a compatible version that support transferring the Email system from an on -premise (currently) to the cloud (Microsoft Office r e portal). The need to transfer the City'sit system from on - premise to the cloud is because MFA (Multi -Factor u is ion) only works with Email system on the Cloud. AUTHORIZE U I G TO UPGRADE IMPROVE NETWORK INFRASTRUCTURE AND EMAIL SYSTEM JULY 2, 202 PAGE#2 The requested funding of $241,250.00 consists of hardware, software licensing, n professional services. -Hardware for the data center network equipment r$45,910.00 -Software Licensing for the Email accounts and clouds services: $98,140.00 -Professional Services to assist withit upgrade and migrationto the Cloud: $97,200.00. Total cost for the upgradeis $241,250.00 This entire process is expected to be completed r 30th 2022 with little o end r interruption. , COUNCILCITY ' Fiscal Responsibility Efficiency ili Quality of Life,Infrastructure IMPACTFISCAL Total cost for the upgradeproject is $241,250 of which11 , is alreadyu in current r an additional appropriation of $70,377 from ccount 35-4-2110-0887 and $51,001 from account - - 1 . ATTACHMENTS Attachment : Hardware Quotes Attachment : Software / Licensing Attachment: Professional Services 2 ourw000g R p inc. Quote Number. CF11Q64320 City of Downey_HPE Aruba PD Quoteate: Switch 06082022 6/8/2022 Customer ID GoodThrough a er is Representative CIT 7/8/222 Net 30 Thomas Howard All shipments should be inspected at time of delivery for completeness and possible damage. Signing for a delivery indicates there are no discrepancies or visible damage. If a discrepancy or damage is found, it should be documented with the carrier on the BOUPOD at the time of delivery. Fallow up by reporting the issue to Burwood within 1 day: including pictures of damaged packaging and the BOUPOD. Milli SEEM City of DowneySwitch 2 2 JL075A HW/SW HPE Aruba 381 OM 16SFP+ 2-slot Switch - Switch - L3 - managed - 16 x 10 Gigabit SFP+ - $8,037.10 $16,074.20 rack -mountable 3 2 . JL083A HW/SW ' HPE Aruba - Expansion module - 10 Gigabit SFP+ x 4 - for HPE Aruba 2930M 24 3810M 16SFP+ $880.30 $1,760.60 3810M 24G 381 OM 48G 4 4 JL085A HW/SW HPE Aruba X371 - Power supply - hot -plug / redundant - AC 100-240 V -250 Watt = for HPE Aruba $348.93 ' $1,395.72 2930M 24G 2930M 48G 3810M 3810M 16SFP+ 3810M 24SFP+ 3810M 48G SubTotal $19,230.52 Sales Tax $1,.05 Shipping $0.0 Total. The attached or referenced Terms and Conditions of Sale document shall be a part of this quotation. Upon the purchase of the goods by Buyer, Buyer shall receive the warranty provided by the original manufacturer and Buyer shall rely on the original manufacturer's warranty for any and all defects. To accept this quotation, please email your signed quote and purchase order to orders@burwood.com for processing. All invoice related questions should be directed to ar@burwood.com. Approved b: Date: Purchase Order Number: 1 ATTACHMENT 1 of 2 NETWORK CRAZE TECHNOLOGIES QUOTE 106387 NETWORK 7037 Fly Road Valid for 30 days East Syracuse, NY 13057 61912022 Tim Hughes i=4 thughes@networkcraze.com abkf w!6re olyour! Contact Bill ip To CITY OF DOWNEY CITY OF DOWNEY CITY OF DOWNEY 11111 Brookshire Ave. Accountspayable@downeyca.org 11111 Brookshire Ave. 3rd Floor P.O. Box 7016 3rd Floor Downey, CA 90241 Downey, CA 90241 Downey, CA 90241 U.S.A. U.S.A. U.S.A. Attn-. Alvin Lam Attn-. Accounts Payable Attn: Alvin Lam Phone: 562-904-7266 Phone: 562-904-7266 Qty Item Number Description I Comments Unit Price Extended 2 PRODUCT Intel X520-DA2 PCI Network Adapter 395.00 790.00 ElOG42BTDA 12 PRODUCT 10Gb SFP+ to RJ45 Module 625.00 7,500.00 10Gbase-T Ethernet SFP+ Copper Transceiver for HP Procurve & HP Aruba 813874-B21 Refurbished, Lifetime Warranty 2 2M-SM-LC-LC 2M SINGLE -MODE 9/125 DUPLEX LC -LC 19.53 39.06 2 3M-SM-LC-LC 3M SINGLE -MODE 9/125 DUPLEX LC -LC 20.35 40.70 4 5M-SM-LC-LC 5M SINGLE -MODE 9/125 DUPLEX LC -LC 22.28 89.12 7 8M-SM-LC-LC 8M SINGLEMODE 9/125 DUPLEX LC -LC 26.68 186.76 Contract Comments Total 8,645.64 PrePay & Add Shipping Your Price 8,645.64 USD Full name Signature You may use this form as a purchase order. Initial the items you want to purchase, enter Purchase Order # (if any), sign, then mail, email or fax back to us at 315-679-4277. PO# Network Craze Technologies Inc. is an independent reseller of Cisco and Avaya products. All warranties are provided through Network Craze Technologies Inc. All logos and trademarks are property of their respective owners. Prices are subject to change based upon total purchase and product availability. Network Craze Technologies Inc, shall not be liable for loss of profits, business, goodwill, data, interruption of business, nor for incidental damages related to this agreement. Payment terms are subject to credit approval. Terms are net 30 for customers with approved credit. NETWORK CRAZE TECHNOLOGIES QUOTE 106238 NETWORK 7037 Fly Road Valid for 30 days East Syracuse, NY 13057 61612022 Tim Hughes Amy !Ayokurl thughes@networkcraze.com we're aba Contact Bill ip To CITY OF DOWNEY CITY OF DOWNEY CITY OF DOWNEY 11111 Brookshire Ave. Accountspayable@downeyca.org 11111 Brookshire Ave. 3rd Floor P.O. Box 7016 3rd Floor Downey, CA 90241 Downey, CA 90241 Downey, CA 90241 U.S.A. U.S.A. U.S.A. Attn: Alvin Lam Attn: Accounts Payable Attn-. Alvin Lam Phone: (562) 904-7266 Phone: (562) 904-7266 Qty Item Number Description I Comments Unit Price Extended 2 J9993A HP PROCURVE 8PT 1G 10GBE SFP+ 2,955.00 5,910.00 V3 ZL2 MOD 3 J9986A HP 24-PORT 10/100/1000BASE-T 2,350.00 7,050.00 PoE+ MACsec v3 A2 3 PRODUCT J9580A 650.00 1,950.00 Contract Comments Total 14,91 .00 City Hall Core Prepay and Add Shipping Your Price 14,910.00 Full name Signature You may use this form as a purchase order. Initial the items you want to purchase, enter Purchase Order # (if any), sign, then mail, email or fax back to us at 315-679-4277. PO# Network Craze Technologies Inc. is an independent reseller of Cisco and Avaya products. All warranties are provided through Network Craze Technologies Inc. All logos and trademarks are property of their respective owners. Prices are subject to change based upon total purchase and product availability. Network Craze Technologies Inc, shall not be liable for loss of profits, business, goodwill, data, interruption of business, nor for incidental damages related to this agreement. Payment terms are subject to credit approval. Terms are net 30 for customers with approved credit. ONE Quoted by Jason Canner Saftwar Nr lnc. Phone 214 4_8Q-63 9 iason,carinerbsoftwareone.com Please fax your POs to our Client Assistance Center at 800-366-9994 or email to. statestore@softwareone.cam - Call 800-400-9852, option 2, to check order status. Quoted to: City of Downey Alvin Lam Quote# 44691 alam downeyca.org Date: 511012022 Quote expires 61912022 # TBO Important., Please provide the email address of the recipient designated to receive a SoftwareONE order confirmation andlor receive electronic software deliveries. Quantity Part Description Unit Price Ext. Price Option #1 would get you the Windows Server CAL, SCCU CAL, end point protection, Exchange CAL and Sharepo nt CAL, 1t then adds on the exchan a Plan one in the cloud Core CAL ALng LSA UCAL. Enterprise product so qty must be for all in your 800 W06-00445 organization _-$98.40 $ 78,720,00 0 6V2-00002 0365 G1 CAO GCC Sub User COAL $49.20 $ - ExchOnlnP1AddOnGCC ShrdSvr ALNG SubsVL MVL AddOn 800 6P3-00002 tousrExchStdCAL/CoreCAL $ 22.92 $ 18,336.00 24 9EM-00562 Win Server Standard Core ALng LSA 2L $45.16 $ 1,083.84 Sub -Total $ 98,139.84 Tax ESD - nonh3 rallkre Please type "Electronic Software Delivery"on your PO. $ - Shipping No Charge Tatel A nua1 Pa men f1 of 3) $ 98713"9A Pass -Through Warranty and Other Rights. As a reseller, end -user warranties and liabilities (with respect to any third party software products provided by SoftwareONE) shall be provided as a pass -through from the manufacturer of such products. 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ATTACHMENT S 0 f t_r e (D N E S: 1 Office 365 Exchange Migration 5 Nt )1 1 & AD Consolidation �qt a 6 a Prepared for® City of Downey Estimate for planning and budgeting purposes ATTACHMENT C 04 Scope 05 Key assumptions 08 oft are I What you want to achieve What"s In Scope: 0365 Migration Design, Planning and MigrationInstall AD Connect Configure Seamless Single -Sign On Kickoff Meeting ID Review existing Exchange environment and prerequisites Discovery Kick-off 0 Configure existing Exchange environment for Hybrid Discovery rkshop 0 Run HybridWizard Architecture Planning i n test accounts Compliance Planning 0 Hybrid testing and r rn d dtion Network rksho c rn 2010 and 2013 Exchange and replace with single 2019 server Prerequisite Planning 0 Obtain list of users from client Execution Pianning Workshop 0 Migratepilot users over tap to A. batches Complete Design Documentation Test and validate Discovery rap -yip 0 Configure spare filters and archiving Obtain list of users from client Migrate up to 800 production Users Test and validate Deliverable/Documentation Creation (Update of design c) Complete Knowledge Transfer Project closeout meeting In Scope: AD Consolidation Design,What's Planning and Migration Configure AD trusts t® support SIB History Configure Groups and Auditing in AD Kickoff Meeting Perform test migration Validate migration plan and process 0 Validate trusts between five domains Validate . migration counts Validate UPN synchronization Customer to Migrate DNS zones, SoftwareSoftwareONE to oversee Irnplementatian process and options Customer to Configure sites and site links, SoftwareONE to oversee Binary Tree deployment plan Customer to Create OU structure, SoftwareONE to oversee Validate network requirements Customer to Group policy considerations, SoftwareONE to oversee Readiness review 0 Customer to do work, SWO to oversee Validate prerequisites 0 Performsynchronization and cutover 150 users Create solution design documen Perform migration of up to 25 servers (3 S Lj Configure AD structure in new omai 0 Post Migration Cleanup for the single legacy AD domain Validate network 0 ReACL Migrate 50 workstations (two batches) Install Binary Tree 0 Immutable ID migrations for up to 150 users create synchronization profiles as needed 0 Synchronize groups for up to three domains Validate matching between user objects 0 SQL Server re-permissioning for up to 3 servers Configure password and SID History requirements 0 Documentation Knowledge Transfer 0 0 Project Closeout What'sscope *Does not include any software or hardware licensing other then mentioned This pricing is an estimation for budgetary purposes only. SoftwareONE will use this information for creation of a Statement of Work. a° i � 3�1