HomeMy WebLinkAbout02-01-2022 - Agenda AGENDA
CITY OF DOWNEY
DOWNEY CEMETERY DISTRICT BOARD OF TRUSTEES
5:00 PM Tuesday, February 1, 2022
Downey City Hall – 1st Floor Council Chambers
11111 Brookshire Ave., Downey, CA 90241
I. CALL TO ORDER:
1. Regular Downey Cemetery District Meeting
2. Roll Call: Chair Mario Guerra, Vice Chair Brian Heyman, Trustee Rick
Rodriguez
3. Welcome to Members and Guests:
SEE SPECIAL NOTICE REGARDING PUBLIC PARTICIPATION AND ACCESSIBILITY FOR
February 1, 2022 DOWNEY CEMETRY BOARD OF TRUSTEES MEETING
II. PUBLIC COMMENT: (Non-Agenda – Five minute limit)
This portion provides an opportunity for the public to address the Board on items
within the jurisdiction of the Board and not listed on the agenda. It is requested, but
not required, that you state your name, address and subject matter upon which you
will speak. Please limit your comments to no more than 5 minutes. Pursuant to the
Brown Act, no discussion or action, other than a referral to staff or schedule of
subsequent agenda, shall be taken by the Board on any issue brought forth
under this section.
III. CONSET AGENDA:
1. Approve Board Minutes: Special Meeting of December 9, 2021
IV. PUBLIC COMMENT: (On-Agenda Items - Five minute limit)
This portion provides an opportunity for the public to address the Board on items
within the jurisdiction of the Board and not listed on the agenda. It is requested, but
not required, that you state your name, address and subject matter upon which you
will speak. Please limit your comments to no more than 5 minutes. Pursuant to the
Brown Act, no discussion or action, other than a referral to staff or schedule of
subsequent agenda, shall be taken by the Board on any issue brought forth
under this section.
V. BOARD BUSINESS:
1. Approve CALPERS Final Resolution to Terminate Contract
2. Budget approval of 2022-2023
VI. DIRECTORS COMMUNICATION:
1. Provide Wreaths Across America Recap
VII. ADMINISTRATIVE REPORTS:
VIII. TRUSTEE REPORTS/DISCUSSION:
IX. ADJOURNMENT:
Supporting documents are available at: www.downeyca.org; City of Downey, Parks and Recreation Department, 7850
Quill, Downey, California during regular workday hours between 8:30 a.m and 5:30 p.m, Monday – Friday. In compliance
with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, complete the City’s
Title II ADA Reasonable Accommodation Form located on the City’s website and at City Hall - City Clerk’s Department,
11111 Brookshire Avenue, Monday – Friday, 7:30 a.m. – 5:30 p.m., and submit to the City Clerk’s Department or contact
the City Clerk’s Department at (562) 904-7280 or the California Relay Service at 7-1-1. Notification at least 48 hours prior
to the meeting will enable the City to make arrangements to assure accessibility.
The City of Downey does not discriminate on the basis of disability in admission to, access to, or operations of its
programs, services or activities. The City does not discriminate on the basis of disability in its hiring or employment
practices. Questions, concerns, complaints or requests for additional information regarding the Americans with
Disabilities Act may be forwarded to the City’s ADA/Section 504 Coordinator, 11111 Brookshire Avenue, Downey, CA
90241, ADACoordinator@downeyca.org; Phone: (562) 299-6619; FAX: (562) 923-6388; California Relay at 7-1-1.
I, Karen Zavala, Office Assistant II, City of Downey, do hereby certify, under penalty of perjury under the laws of the
State of California that the foregoing notice was posted pursuant to Government Code Section 54950 Et. Seq., at the
following locations: Downey City Hall, Downey City Library, and Barbara J. Riley Senior Center.
Dated this 27th day of January, 2022 Karen Zavala
Karen Zavala
Office Assistant II
1
SPECIAL NOTICE
Public Participation and Accessibility for the February 1, 2022 Downey Cemetery Board of Trustees
Meeting
Pursuant to Downey City Council Resolution No. 22-8048, Authorizing the Use of Remote
Teleconferencing Provision Pursuant to AB 361, adopted on January 12, 2022, the Regular Downey
Cemetery Board of Trustees Meeting scheduled for Tuesday, February 1, 2022 at 5:00 p.m. will allow
member of the public to view, listen and participate in the meetings virtually/remotely. Members of the
public wishing to submit public comment to the Cemetery Board of Trustees regarding items on the agenda
and non-agenda may do so in writing or telephonically.
Below are the ways to participate in the Cemetery Board of Trustees Meeting at 5:00 p.m.
1. Join the meeting (Audio Only):
URL to join the Zoom Meeting:
https://us06web.zoom.us/j/84233197511?pwd=U1Y3TmF0Tnd3VmtFUVBOSlNOUWQ2QT09
Meeting ID: 842 3319 7511 Passcode: 600665
Call Toll-Free (audio only): (877) 853-5247 or (888) 788-0099
Members of the public wishing to address the Cemetery Board of Trustees during public
comment or for a specific agenda item, or both, may do so by the following methods.
3. E-mail: parksandrec@downeyca.org
In order to effectively accommodate public participation, participants are asked to provide their public
comments via e-mail by 2:00 p.m. on February 1, 2022.
Participants addressing the Cemetery Board of Trustees by email are encouraged to provide the
following information:
a) Full Name;
b) City of Residence;
c) Subject or Agenda Item No.;
d) Written Comments.
4. Via Zoom Meeting
1. If someone wishes to address the Board during the Public Comment section, they must first “Raise
a Hand” by –
a. Computer App = Clicking on the button to “Raise a Hand”
b. Phone Call = Press the keys *9 to “Raise a Hand”
2. The meeting host will send an Unmute request to each caller in turn to unmute themselves
2
a. Computer App = Clicking on the button to unmute
b. Phone Call = Press the keys *6 to unmute their call
3. The caller will have five (5) minutes for their comments to be heard
4. After the five (5) minutes concludes, the caller will be muted once again
5. The next caller in the meeting with a “raised hand” will then be allowed to make their comments
Participants addressing the Cemetery District Board of Trustees via zoom are encouraged to provide the
following information:
a) Full Name;
b) City of Residence;
c) Subject or Agenda Item No.;
d) Public Comment.
For any questions contact the Parks and Recreation Administration office at (562) 904-7238.
SPECIAL MEETING MINUTES OF THE
DOWNEY CEMETERY DISTRICT BOARD OF TRUSTEES
December 9, 2021
The Downey Cemetery District Board of Trustees held a meeting on December 9, 2021 at 5:00 p.m., in
the City Council Chamber of the Downey City Hall, 11111 Brookshire Avenue, Downey, California,
Chair, Mario Guerra, presided.
Present: Mario A. Guerra, Chair
Brian Heyman, Vice Chair
Rick Rodriguez, Trustee
Absent:
Also Present: Jason Chacon, District Director
Karen Zavala, Office Assistant II
Welcome to Members and Guests:
Chair Guerra welcomed all members and guests.
Non-Agenda Public Comment:
Consent Agenda
1. Approve Board Minutes of October 5, 2021.
Vice Chair Heyman moved to approve October 5th minutes, Chair Guerra seconded, Trustee
Rodriguez not present; present board were all in favor and motion passed 2-0.
On-Agenda / Non-Agenda Public Comment:
Board Business:
1. LAFCO: Resolution
Director Chacon stated that at the last meeting the board requested for L.A.F.C.O to reconsider additional
parcels of land, to be included in the Downey Cemetery boundaries. New layouts will be provided once
made available, as for now only latitudes and longitudes of the areas that will be annexed into the
Downey Cemetery boundaries have been provided. This request included the City of South Gate, City of
Bell Gardens and the North section of Paramount. If the board motion to accept these requests, a
resolution will need to be signed and sent to L.A.F.C.O to move forward. Chair Guerra mentioned that in
the longevity this will benefit the cemetery.
Directors Communication:
1. Wreaths Across America: Update
Director Chacon informed the board that the Downey Cemetery received just over 350 wreaths for our
veterans. The wreaths will be placed on December 18th , which is the Wreaths Across America National
Day. Part of the wreaths that were sponsored were from the Western Shores Chapter, National Society
Daughters of the America Revolution. The Western Shores Chapter, Daughters of the American
Revolution made available a check of $2,400 (240 wreaths) which is also an organization that is part of
the 3 for 2 plan that helped pay the majority of the wreaths. The American Legion Riders is also part of
the 3 for 2 plan and made available 102 wreaths. Director Chacon also informed the board that the
Downey Cemetery also has registered volunteers that want to be part of the ceremony and help lay the
wreaths. Wreaths will be delivered to Public Works the week of December 18th and eight ceremonial
wreaths will be made available for each branch of the military, that will be set up by the niche area. Public
Works will place a cross on the veteran’s graves to help pre identify where to lay the wreaths. Chair
Guerra suggested having a press release after the ceremony with photos with the Downey Patriot. He
added he is excited that all across America this ceremony will be taking place. Trustee Rodriguez
mentioned having in place the M.O.A with the City for the new C.M.B.R in the Library. Trustee
Rodriguez will go ahead and pass it on to the members to join the ceremony. This is the new turning point
for veterans in the City, we need to let our veterans know that some are gone but not forgotten. Vice Chair
Heyman suggested sending a formal letter or appreciation thanking the Daughter of the American
Revolution for their generous donation. Vice Chair Heyman also suggested thanking everyone who
sponsored a wreath. Chair Guerra asked if a list of the sponsors could be made available to possibly send
a thank you letter or add the donors’ names on a press release to thank them.
2. Property Damage:
Director Chacon mentioned to the board that the wall near the Lakewood entrance started with a few
loose bricks and individuals knocked over more; Public Works has been notified. We are currently
waiting on a quote, hopefully a repair will be schedule and done by next week. Loose bricks are a
common problem at the moment, the Gardendale wall has loose bricks as well. Director Chacon stated
that the years he’s been with the Downey Cemetery District that perimeter fence has been on the list for
repair. Director Chacon stated that hopefully when the budget gets cleared next year that might be
something to consider. Chair Mario Guerra state that there has to be a long term solution. Vice Chair
Heyman stated that a long-term solution that has been stated previously with the board was to replace the
block wall with rod iron fencing. Vice Chair Heyman doesn’t recall if Public Works provided an estimate
but that ultimately would look great. Director Chacon addressed Vice Chair Heyman that Public Works
repairs the block wall with rebar to reinforce the wall, in this occasion that section is not reinforced with
rebar. Director Chacon addressed Vice Chair Heyman that he believes the estimate for the rod iron fence
was $375,000. Chair Guerra asked Director Chacon if the rod iron fence could be done in 3 sections and
requested if possibly looking into that. Trustee Rodriguez directed the attention to the fact that a block
wall allows for individuals to hide as to an iron gate does not. Director Chacon mentioned that there will
be a clearer picture as to the District’s budget in February; an auditor with LA County is currently
working on that to see exactly how much is in the Cemetery budget from the County versus the City.
Chair Guerra asked Director Chacon how much the repair for the wall would be, Director Chacon
mentioned that a total has not been provided but a similar repair was about $1,300.
3. Social Media: Update (Facebook)
Director Chacon addressed Chair Mario Guerra that a Facebook account has been set up. Unfortunately it
is currently suspended per review by the Facebook Community based on their standards. Director Chacon
commented that he researched other cemeteries and they seem to have group pages versus actually
accounts.
Administrative Reports:
Trustee Reports/Discussion:
Trustee Rodriguez mentioned that on Wednesday December 15th they are having their next meeting, for
their new center for military veteran resources. Trustee Rodriguez stated that this will be a one stop shop
for veterans that need housing, clothing, food or whatever is needed.
Adjournment:
There being no further business before the Downey Cemetery District until January 4th , the meeting was
adjourned at 5:27 p.m.
Mario A. Guerra, Chair