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HomeMy WebLinkAbout1. PLN-21-00079STAFF REPORT PLANNING DIVISION DATE: JULY 21, 2021 TO: PLANNING COMMISSION SUBMITTED BY: ALDO E. SCHINDLER, DIRECTOR OF COMMUNITY DEVELOPMENT REVIEWED BY:CRYSTAL LANDAVAZO, CITY PLANNER PREPARED BY: ALFONSO HERNANDEZ, SENIOR PLANNER SUBJECT: PLN-21-00079 (SPECIAL EVENT PERMIT) – A REQUEST TO OPERATE A CIRCUS FOR SIXTEEN (16) DAYS (JULY 23RD – AUGUST 9TH) LOCATION: 251 STONEWOOD STREET ZONING: SP 89-1 (STONEWOOD SPECIFIC PLAN) REPORT SUMMARY Circus Vargas is requesting the approval of a Special Event Permit that would allow them to conduct a circus in the parking lot of the Stonewood Mall from July 23rd to August 9th, 2021. Pursuant to Code Section 9420.04(c), special events involving over five hundred (500) people shall require approval from the Planning Commission. Based on the analysis contained in this report, staff recommends that the Planning Commission adopt the following resolution: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DOWNEY APPROVING SPECIAL EVENT PERMIT (PLN-21-00079), A REQUEST TO PERMIT THE OPERATION OF A CIRCUS FOR SIXTEEN (16) DAYS (JULY 23RD –AUGUST 9TH), ON PROPERTY LOCATED AT 251 STONEWOOD STREET, ZONED SP 89-1 (STONEWOOD SPECIFIC PLAN) BACKGROUND Circus Vargas has operated at the Stonewood Mall before, lastly between the dates of May 16th – 27th, 2019. The applicants have submitted an identical request due to the success of the previous event. No calls for service were received during the 2019 event dates, nor did the City’s Planning Division receive complaints. The Stonewood Mall occupies 63 acres and is located on the north side of Firestone Boulevard between Lakewood Boulevard and Woodruff Avenue. The subject site is zoned SP 89-1 (Stonewood Specific Plan). The surrounding uses include single-family residential to the north, single-family residential and multiple-family to the east, a Toyota dealership to the south across Firestone Boulevard and commercial retail uses to the west across Lakewood Boulevard. PC Agenda Page 1 PLN-21-00079 – 251 Stonewood Street July 21, 2021 – Page 2 On June 4, 2021, Katya Quiroga submitted a Special Event Permit (PLN-21-00079) application on behalf of Circus Vargas, requesting the Planning Commission’s approval to conduct a sixteen-day circus within the parking lot of the Stonewood Mall. On June 21, 2021, staff completed the review of the application and deemed it complete. On June 24, 2021, staff mailed notice of the pending public hearing to all property owners within 500 feet of the subject site and the notice was also published in the Downey Patriot. DISCUSSION The special event will occupy the southeast parking lot of the Stonewood Mall facing Firestone Boulevard, west of the Olive Garden restaurant, and will consist of a 17,000 square foot tent for the main performance, portable restrooms, food booths, and a merchandise stand. Hours of Operation Set up of the carnival will occur no sooner than 9:00 a.m. on Wednesday, July 21st and set up will be finished by Thursday, July 22nd at 5:00 p.m., prior to the beginning of the circus. The proposed circus site is located approximately 400 feet from residential properties on the east and 950 feet from residential properties to the north. Removal of all circus apparatus will be completed by 7:00pm on Tuesday, August 10th, the day following the conclusion of the event. Staff is recommending Conditions of Approval to ensure the clean-up area be extended to also include the sidewalks and public areas adjacent to the circus site. There will be 16 performance days that will follow the schedule listed below. There will be a range of one (1) to three (3) shows per day, for a total of 29 shows throughout the entire special event. The proposed duration of each show will be 3 hours. The schedule of show times will be as follows:  Friday, July 23, 2021, (2 show) starting at 4:00pm and 7:30pm  Saturday, July 24, 2021, (3 shows) starting at 1:00pm, 4:00pm and 7:30pm.  Sunday, July 25, 2021, (3 shows) starting at 12:30pm, 3:30pm and 7:00pm.  Monday, July 26, 2021, (1 show) starting at 6:30pm.  Tuesday, July 27, 2021, No Performances  Wednesday, July 28, 2021, (1 show) starting at 7:00pm.  Thursday, July 29, 2021, (1 show) starting at 7:00pm.  Friday, July 30, 2021, (1 show) starting at 7:30pm.  Saturday, July 31, 2021, (3 shows) starting at 1:00pm, 4:00pm & 7:30pm.  Sunday, August 1, 2021, (3 shows) starting at 12:30pm, 3:30pm & 6:30pm.  Monday, August 2, 2021, (1 show) starting at 6:30pm.  Tuesday, August 3, 2021, No Performances  Wednesday, August 4, 2021, (1 show) starting at 7:00pm.  Thursday, August 5, 2021, (1 show) starting at 7:00pm.  Friday, August 6, 2021, (1 show) starting at 7:30pm.  Saturday, August 7, 2021, (3 shows) starting at 1:00pm, 4:00pm & 7:30pm.  Sunday, August 8, 2021, (3 shows) starting at 12:30pm, 3:30pm & 6:30pm  Monday, August 9, 2021, (1 show) starting at 6:30pm. Performance Details The Circus will not have any rides, games of chance, performing animals, pyrotechnics or the use of open flame fire. The circus employees consist of 26 people including performers, managers, and event staff. There will be a total of 17 sleeping trailers that are proposed to be located in the PC Agenda Page 2 PLN-21-00079 – 251 Stonewood Street July 21, 2021 – Page 3 west parking lot along Lakewood Boulevard. The Applicant is expecting 300-500 people to attend each performance, however; the tent has a maximum occupancy of up to 1,250 people. All performance activity will take place entirely within the performance tent. The circus site will provide eight (8) portable restrooms. To ensure litter generated by the carnival does not impact the surrounding area, a condition has been placed to confirm that trash receptacles will be placed throughout the site. Generator equipment will be placed on the north side of the tent. The proposed site plan shows a 26 foot Fire Lane will be provided surrounding the event site. The circus site will have two (2) pedestrian access points adjacent to one another and a third access point located to the southeast corner of the event site. Staff has placed a condition to ensure that there is a designated path of travel for the safety of attendees between the parking areas and the event. Parking There is an abundance of parking throughout the mall site. Patrons for this event are expected to park adjacently to the north of the circus site. Additionally, there will be 4 ADA parking spaces to the south of the circus tent near the main entrance. The proposed parking area is not expected to create any conflict with other uses on the site as there is ample amount of parking throughout this site. As noted earlier in this report, this is the second request for this event. The first event took place utilizing the same layout and did not result in a parking impact on the subject site. DEVELOPMENT REVIEW COMMITTEE The request was reviewed by the Development Review Committee. The Downey Police Department stated that the security plan submitted by the applicant shows sufficient security measures will be taken and additional police personnel are not needed at the event. A condition has been included to ensure the applicant implements the approved security plan reviewed by the Downey Police Department. The Public Works Department identified that trash receptacles are required throughout the carnival area for trash generated from the event. Conditions of approval have been included in the attached Resolution to address these comments and concerns. Public Works also identified that there are no underground easements near the circus site. However, the Public Works Department has included a condition to require a 5-foot setback be maintained on either side of any above-ground easement. ENVIRONMENTAL ANALYSIS Staff has reviewed the proposed use for compliance with the California Environmental Quality Act (CEQA). Upon completion of this review, staff determined that this request is categorically exempt from CEQA, pursuant to Guideline Section No. 15304 (Class 4, Minor Alterations to Land). Categorical Exemptions are projects, which have been determined not to have a significant effect on the environment and have been exempted from the requirements of CEQA. Class 4 exemptions include temporary uses, such as a circus, that will have no permanent effect on the environment. FINDINGS Pursuant to the requirements of the Municipal Code, staff recommends that the Planning Commission make the following findings to approve the request: A. The proposed activity or use will be consistent with the objectives, policies, and general land uses and programs specified in the City’s General Plan. PC Agenda Page 3 PLN-21-00079 – 251 Stonewood Street July 21, 2021 – Page 4 The project is consistent with the City’s General Plan in that the following policies are promoted by the Special Event Permit: Program 1.1.5.3 – Promote recreation and entertainment uses that serve the needs of the public. Program 6.3.1.6 – Discourage the placement of air conditioning equipment, electric generators, or other noise-generating equipment in close proximity to adjacent properties. Program 9.1.2.3 – Capitalize on the city’s location within a region with an entertainment- related economic base. The event is open to the public, includes food booths and the entertainment tent for attendees to enjoy. The temporary circus event adds to the diversity of entertainment options available to the public. The event seating serves the needs of the public by accommodating for a maximum of 1,250 people, including accommodations for accessible seating. The food and novelty counters are also ADA accessible to meet the needs of the general public. The Applicant has specifically placed the generator on the west side of the tent to ensure that is it as far as possible from residential properties to keep excessive noise to a minimum. The proposed special event is consistent with the aforementioned General Plan programs. B. The proposed activity or use is consistent with other provisions of Article IX of the Downey Municipal Code. Operation of a temporary circus will not alter the use of the site in a way that would deviate from the applicable specific plan. A condition has been placed to require that the parking lot, which is to be used for the event, will be restored back to the condition in which it was before the event. The proposed event location in the southeast parking lot is an area that has ample space for this use and therefore, would not create any inconsistencies or conflicts with other uses on site. The proposed event encourages large community gatherings in outdoor facilities. The proposed event will be located on private property out of the public right-of-way and the subject site is suited to provide ample amount of parking required for the size of the event. The proposed event satisfies the general requirements for a Special Event per the Downey Municipal Code. C. The proposed activity or use will not result in conditions or circumstances contrary to the public health, safety, and general welfare. The temporary event will occur on the southeast parking lot of the mall. The event will be served by ample amount of parking spaces on the mall property. The circus will provide restroom facilities to the south of the proposed area for the event to accommodate visitors. The entertainment tent meets ingress and egress with a detailed site plan showing where all emergency exits are located and by providing two (2) additional exits. The size of the entertainment tent requires five (5) exits and the Applicant will provide seven (7). The proposed event is in conformance with the requirements for ensuring safety and general welfare for the city. Conditions of approval have been incorporated to address and minimize potential concerns related to the permitted hours of event, parking, noise, security, trash receptacle requirements, restroom, and site clean-up. PC Agenda Page 4 PLN-21-00079 – 251 Stonewood Street July 21, 2021 – Page 5 CORRESPONDENCE As of the date that this report was printed, staff received one email correspondence. The email is from Sherry Martin, and expresses concerns related to potential noise, crime and debris due to the close proximity of the parking to the back of homes located on Cecilia. The correspondence also expresses worry regarding traffic conditions on Cecilia Street and Woodruff Avenue. The correspondence has been included into the packet as Exhibit E. CONCLUSION Based on the analysis contained herein, staff is concluding this event can be a benefit to the community as encouraged through General Plan policies. Furthermore, staff concludes that all of the required findings can be made in a positive manner. Therefore, staff recommends that the Planning Commission adopt a resolution approving the Special Event Permit (PLN-21- 00079), subject to the conditions of approval as stated in Exhibit A of the Planning Commission Resolution. EXHIBITS A. Maps B. Draft Resolution C. Circus Layout D. Circus Submittal Packet E. Correspondence PC Agenda Page 5 PLN-21-00079 – 251 Stonewood Street July 21, 2021 – Page 6 Exhibit ‘A’ Vicinity Map Zoning Map SUBJECT PROPERTY PC Agenda Page 6 PLN-21-00079 – 251 Stonewood Street July 21, 2021 – Page 7 Aerial Map Circus Location Sleeping Trailers Event Parking Entrance Firestone Blvd Tent PC Agenda Page 7 RESOLUTION NO. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DOWNEY APPROVING SPECIAL EVENT PERMIT (PLN-21-00079), A REQUEST TO PERMIT THE OPERATION OF A CIRCUS FOR SIXTEEN DAYS (JULY 23RD – AUGUST 9TH), ON PROPERTY LOCATED AT 251 STONEWOOD STREET, ZONED SP 89-1 (STONEWOOD SPECIFIC PLAN) THE PLANNING COMMISSION OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. The Planning Commission of the City of Downey does hereby find, determine and declare that: A. An application was filed by Katya Quiroga (hereinafter "Applicant") on June 4, 2021, requesting approval of a Special Event Permit to allow the operation of a circus, on property at 251 Stonewood Street (Stonewood Mall) Downey, California (hereinafter "Subject Site"), zoned SP 89-1 (Stonewood Specific Plan); and, B. On June 21, 2021, the application was deemed complete; and, C. On July 8, 2021, notice of the pending public hearing was sent to all Downey property owners within 500 feet of the subject site and the notice was published in the Downey Patriot; and, D. The Planning Commission held a duly noticed public hearing on July 21, 2021, and after fully considering all oral and written testimony, facts, and opinions offered at the aforesaid public hearing adopted this resolution. SECTION 2. The Planning Commission further finds, determines and declares the environmental impact of the proposed development has been reviewed and has been found to be in compliance with the California Environmental Quality Act (CEQA) and is categorically exempt from CEQA, pursuant to Guideline Section No. 15304 (Class 4, Minor Alterations to Land). Categorical Exemptions are projects, which have been determined not to have a significant effect on the environment and have been exempted from the requirements of CEQA. Class 4 exemptions include temporary uses, such as a carnival, that will have no permanent effect on the environment. SECTION 3. Having considered all of the oral and written evidence presented to it at said public hearings, the Planning Commission further finds, determines and declares that: A. The proposed activity or use is consistent with the objectives, policies, and general land uses and programs specified in the City’s General Plan. The project is consistent with the City’s General Plan in that the following policies are promoted by the Special Event Permit: Program 1.1.5.3 – Promote recreation and entertainment uses that serve the needs of the public. Program 6.3.1.6 – Discourage the placement of air conditioning equipment, electric generators, or other noise-generating equipment in close proximity to adjacent properties. PC Agenda Page 8 Resolution No. Downey Planning Commission PLN-21-00079 – 251 Stonewood Avenue July 21, 2021 - Page 2 Program 9.1.2.3 – Capitalize on the city’s location within a region with an entertainment-related economic base. The event is open to the public, includes food booths and the entertainment tent for attendees to enjoy. The temporary circus event adds to the diversity of entertainment options available to the public. The event seating serves the needs of the public by accommodating for a maximum of 1,250 people, including accommodations for accessible seating. The food and novelty counters are also ADA accessible to meet the needs of the general public. The Applicant has specifically placed the generator on the west side of the tent to ensure that is it as far as possible from residential properties to keep excessive noise to a minimum. The proposed special event is consistent with the aforementioned General Plan programs. B. The proposed activity or use is consistent with other provisions of Article IX of the Downey Municipal Code. Operation of a temporary circus will not alter the use of the site in a way that would deviate from the applicable specific plan. A condition has been placed to require that the parking lot, which is to be used for the event, will be restored back to the condition in which it was before the event. The proposed event location in the southeast parking lot is an area that has ample space for this use and therefore, would not create any inconsistencies or conflicts with other uses on site. The proposed event encourages large community gatherings in outdoor facilities. The proposed event will be located on private property out of the public right-of-way and the subject site is suited to provide ample amount of parking required for the size of the event. The proposed event satisfies the general requirements for a Special Event per the Downey Municipal Code. C. The proposed activity or use does not result in conditions or circumstances contrary to the public health, safety, and general welfare. The temporary event will occur on the southeast parking lot of the mall. The event will be served by ample amount of parking spaces on the mall property. The circus will provide restroom facilities to the south of the proposed area for the event to accommodate visitors. The entertainment tent meets ingress and egress with a detailed site plan showing where all emergency exits are located and by providing two (2) additional exits. The size of the entertainment tent requires five (5) exits and the Applicant will provide seven (7). The proposed event is in conformance with the requirements for ensuring safety and general welfare for the city. Conditions of approval have been incorporated to address and minimize potential concerns related to the permitted hours of event, parking, noise, security, trash receptacle requirements, restroom, and site clean-up. SECTION 4. Based upon the findings set forth in Sections 1 through 3 of this Resolution, the Planning Commission of the City of Downey hereby approves the Special Event Permit (PLN-21-00079), subject to the Conditions of Approval attached hereto as Exhibit A, which are necessary to preserve the health, safety and general welfare of the community and enable the Planning Commission to make the findings set forth in the previous sections. The conditions are fair and reasonable for the accomplishment of these purposes. PC Agenda Page 9 Resolution No. Downey Planning Commission PLN-21-00079 – 251 Stonewood Avenue July 21, 2021 - Page 3 SECTION 5. The Secretary shall certify the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 21st day of July, 2021. _________________________ Miguel Duarte, Chairman City Planning Commission I HEREBY CERTIFY that the foregoing is a true copy of a Resolution adopted by the Planning Commission of the City of Downey at a regular meeting thereof held on the 21st day of July, 2021, by the following vote, to wit: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: ABSTAIN: COMMISSIONERS: _________________________ Mary Cavanagh, Secretary City Planning Commission PC Agenda Page 10 Resolution No. Downey Planning Commission PLN-21-00079 – 251 Stonewood Avenue July 21, 2021 - Page 4 PLN-21-00079 (SPECIAL EVENT PERMIT) EXHIBIT A - CONDITIONS PLANNING 1. The approval of this Special Event Permit allows Circus Vargas to host a sixteen-day circus (JULY 23RD – AUGUST 9TH) on the southeastern parking lot of the Stonewood Mall, which consists of a large tent for the main performance, food booths, a nd merchandise booth located at 251 Stonewood Street. 2. Circus hours of operation shall be limited to the schedule outlined below:  Friday, July 23, 2021, (2 show) starting at 4:00pm and 7:30pm  Saturday, July 24, 2021, (3 shows) starting at 1:00pm, 4:00pm and 7:30pm.  Sunday, July 25, 2021, (3 shows) starting at 12:30pm, 3:30pm and 7:00pm.  Monday, July 26, 2021, (1 show) starting at 6:30pm.  Tuesday, July 27, 2021, No Performances  Wednesday, July 28, 2021, (1 show) starting at 7:00pm.  Thursday, July 29, 2021, (1 show) starting at 7:00pm.  Friday, July 30, 2021, (1 show) starting at 7:30pm.  Saturday, July 31, 2021, (3 shows) starting at 1:00pm, 4:00pm & 7:30pm.  Sunday, August 1, 2021, (3 shows) starting at 12:30pm, 3:30pm & 6:30pm.  Monday, August 2, 2021, (1 show) starting at 6:30pm.  Tuesday, August 3, 2021, No Performances  Wednesday, August 4, 2021, (1 show) starting at 7:00pm.  Thursday, August 5, 2021, (1 show) starting at 7:00pm.  Friday, August 6, 2021, (1 show) starting at 7:30pm.  Saturday, August 7, 2021, (3 shows) starting at 1:00pm, 4:00pm & 7:30pm.  Sunday, August 8, 2021, (3 shows) starting at 12:30pm, 3:30pm & 6:30pm  Monday, August 9, 2021, (1 show) starting at 6:30pm. 3. The owner/applicant agrees, as a condition of approval of this resolution, to indemnify, defend and hold harmless, at Applicant's expense, City and City's agents, officers and employees from and against any claim, action or proceeding commenced within the time period provided in Government Code Section 66499.37 to attack, review, set aside, void or annul the approval of this resolution, to challenge the determination made by City under the California Environmental Quality Act or to challenge the reasonableness, legality or validity of any condition attached hereto. City shall promptly notify Applicant of any such claim, action or proceeding to which City receives notice, and City will cooperate fully with Applicant in the defense thereof. Applicant shall reimburse the City for any court costs and attorney's fees that the City may be required to pay as a result of any such claim, action or proceeding. City may, in its sole discretion, participate in the defense of any such claim, action or proceeding, but such participation shall not relieve Applicant of the obligations of this condition. 4. The City Planner is authorized to make minor modifications to the approved preliminary plans or any of the conditions if such modifications shall achieve substantially the same results as would strict compliance with said plans and conditions. 5. Approval of this Special Event Permit shall not be construed to mean any waiver of applicable and appropriate zoning regulations, or any Federal, State, County, and City PC Agenda Page 11 Resolution No. Downey Planning Commission PLN-21-00079 – 251 Stonewood Avenue July 21, 2021 - Page 5 laws and regulations. Unless otherwise expressly specified, all other requirements of the City of Downey Municipal Code shall apply. 6. The approved activities for the special event shall consist of one performance tent, food booths and merchandise booth. 7. Complete restoration of the site including any asphalt repair, removal of garbage on site and the surrounding proximity of the mall must be completed no later than 11:59 p.m. on Tuesday, August 10, 2021. 8. Tree removal is not approved as part of this event, however should a tree be damaged due to event activity, set-up, or removal; a replacement tree must be installed, of equal maturity or equivalent box size, satisfactory to the City Planner. 9. All public sidewalks immediately surrounding the circus site must be monitored and removed of litter throughout the event and at time of final site restoration. 10. Site configuration and operations must remain in substantial conformance with the approved site plan. Modifications to the approved site plan must be approved by the City Planner. 11. All circus performances shall cease by 8:30 p.m. on Monday, August 9, 2021. 12. Set-up shall have begun no sooner than 1:00 p.m. on Tuesday, July 20, 2021. 13. All necessary lighting shall be directed away from nearby residential uses. Additional telescope lighting shall be provided in parking area to provide illuminated pedestrian areas east of event site along Woodruff Avenue, directed away from residential properties. 14. All speakers associated with performances must be positioned to direct noise away from nearby residential uses. Event must comply with applicable Downey Municipal Code regulations related to noise. 15. Animals are prohibited from being a part of a performance or any part of this event. 16. There shall be no open fire flame or use of fire as any part of this event. 17. The sale and consumption of alcoholic beverages shall be prohibited at all times. 18. Any necessary Health Department approvals required for the sale of food shall be obtained no later than July 22, 2021. Appropriate documentation reflecting approval must be submitted to the City Planner by the same day. 19. The Applicant shall obtain all permits required by the City of Downey Building and Safety Division, Police Department and Fire Department for activities associated wi th the event no later than July 22, 2021. Appropriate documentation reflecting approval must be submitted to the City Planner by the same day. 20. Signs or banners advertising the event are not allowed outside of the proximity of the immediate circus area. Any proposed banners must be reviewed and approved by the PC Agenda Page 12 Resolution No. Downey Planning Commission PLN-21-00079 – 251 Stonewood Avenue July 21, 2021 - Page 6 City Planner prior to posting. In addition, hand held signs shall not be utilized on public or private property to advertise the event. 21. All rules and regulations set forth by the California Department of Public Health and the Los Angeles County Department of Public Health shall be enforced and complied with. The applicant shall be subject to any and all applicable orders issued by these agencies to protect the public health such as the most recent orders for social distancing and operational restrictions related to the COVID-19 coronavirus pandemic. BUILDING AND SAFETY 22. Temporary structures that cover an area greater than 120 square feet and used for the gathering of 10 or more persons require permits. The construction documents shall include a site plan indicating the location of the temporary structure and information delineating the means of egress and the occupant load. The temporary structure shall be located in accordance with the requirements of California Building Code Table 602 based on the fire-resistance rating of the exterior walls proposed type of construction (10 feet minimum from property line based on Type VB). 23. Temporary structures or facility shall meet the requirements of Chapter 11B of the California Building Code. Site plan shall include a site accessibility plan identifying exterior routes of travel and detailing running slope, cross slope, width, pedestrian ramp, curb ramps, handrails, signage and truncated domes. Path of travel shall be provided from the public right of way and accessible parking to building or facility. The design professional shall ensure that the site accessibility plan is compliance with the latest Federal and State regulations. PUBLIC WORKS 24. The owner/applicant shall obtain all necessary plan approvals and permits. 25. The facility must provide trash receptacles (refuse/recycles) for the proper disposal of food items and trash generated from the event. 26. The owner/applicant shall comply with the National Pollutant Discharge Elimination System (NPDES) requirements of the Federal Clean Water Act; and Ordinance 1142 of the Downey Municipal Code (DMC). Watering down parking lot for maintenance purposes shall be prohibited at all times. 27. Parking lot maintenance by hosing down method shall be prohibited (See attached best management practices). 28. The owner/applicant shall call Underground Service Alert (USA) to have all utility within the vicinity of the event marked out. Removal of all utility-related Underground Service Alert (USA) temporary pavement markings created as part of this event within the property, 48 hours after the event. 29. No excavation shall be permitted within five feet of any utility easement. PC Agenda Page 13 Resolution No. Downey Planning Commission PLN-21-00079 – 251 Stonewood Avenue July 21, 2021 - Page 7 30. Owner/applicant shall reconstruct onsite pavement that was excavated, consisting of a minimum section of 4” thick aggregate base, and a minimum 2 -1/2” thick asphalt concrete pavement. Reconstruct pavement of the on-site parking that was excavated subject to the review and approval of the Public Works and/or Community Development Department. FIRE DEPARTMENT 31. The following comments pertain to a fire review of a submitted design review plan(s). The comments contained herein shall not be construed as complete or encompassing all fire-life safety code requirements as set forth in local, State, and/or National codes. 32. The applicant shall obtain a tent permit from the Fire Department by no later than Thursday, July 15th. Tents and membrane structures having an area in excess of 400 square feet shall require a separate tent permit [CA Fire Code §3103.2]. 33. All tents, equipment, etc. shall be in place and ready for field inspection by 10:00 am on Friday, July 23rd. 34. A Fire Safety Officer (FSO) shall staff the event’s performances to ensure public safety related to fire hazards, egress obstructions, remediation of hazards, extinguishment of fires, and assist in evacuation [CA Fire Code §403.12.1 - §403.12.2] 35. Crowd managers (clearly identified as such via uniform, vests, shirts, etc.) shall be provided with duties to maintain egress, assist in evacuation, and maintain fire lanes and site access [CA Fire Code 403.12.3] 36. Tents and other fabrics used for backdrop shall comply with CA Fire Code, CA Code of Regulations, and State Fire Marshal for flame resistance standards of fabric [CA Fire Code §3104.3; § 3104.4; CCR Title 19 Division 1, §315(d); §335(a)] 37. Tent shall be designed and installed to withstand the elements of weather and prevent collapsing. Documentation of structural stability shall be furnished to fire code official at time of special event application [CA Fire Code §3103.9] 38. Generators and other internal combustion power sources shall be separated from tent by not less than 20 feet and generators shall be isolated (e.g. protected by physical barriers such as fencing, enclosure, or other approved means) from contact with the public [CA Fire Code §3104.19] 39. Flammable and combustible liquids shall be stored outside in an approved manner not less than 50 feet from tents [CA Fire Code §3104.17.2]. Any refueling operations shall be performed in an approved location not less than 20 feet from tent [CA Fire Code §3104.17.3]. 40. Approved cable bridges shall be provided for electrical cables where subject to physical damage [CA Fire Code §605.5]. PC Agenda Page 14 Resolution No. Downey Planning Commission PLN-21-00079 – 251 Stonewood Avenue July 21, 2021 - Page 8 41. Occupant load shall be maintained at all times and not exceeded. An occupant load sign shall be provided, conspicuous posted, and clearly visible at main entrance of tent [CA Fire Code §1004.3]. 42. The Applicant shall provide fire extinguishers in accordance with California Fire Code. Currently serviced (e.g. tagged) 2A10BC fire extinguishers shall be provided and clearly visible [CA Fire Code 906, CCR Title 19] 43. Tents shall not be located within 20 feet of parked vehicles, open flame or heating devices, BBQs, combustion engines (e.g. generators) [CA Fire Code §3104.7] 44. Smoking is not permitted inside or adjacent to the tent. No smoking signs shall be conspicuously posted [CA Fire Code §310.3] 45. Tents with occupant load in excess of 50 persons shall have required number of exits and illuminated exit signs and emergency lighting [CA Fire Code §3103.12.6.1]. An emergency lighting field test shall be required and witnessed by the Downey Fire Department at time of field inspection. 46. Exits shall be clearly marked and egress shall remain unobstructed [CA Fire Code §1031.1; 1031.3]. The exit discharge shall provide direct and unobstructed access to a public way [CA Fire Code §1028.5]. Vehicle parking, fencing, or other potential obstructions to exit discharge shall not be allowed – additional clear space and NO PARKING at each exit discharge may be required based on site plan and field review. 47. Event shall not obstruct or impede egress from any neighboring occupancy, business, structures, and/or buildings at the Stonewood Mall. 48. Fire access shall be maintained. Fire access roads shall have an unobstructed width of not less than 26 feet to accommodate an aerial fire apparatus [CA Fire Code 503.2.1; D105.2] and extend to within 150 feet of all portions of tent structure [CA Fire Code 503.1.1]. 49. Tent structure shall adhere to all other applicable requirements for an assembly occupancy as it pertains to egress, egress sizing, exit signs, emergency illumination, etc. 50. Floor surface inside the tent and the grounds outside and within 30-foot perimeter shall be kept free of combustible waste and other combustible materials that could create a fire hazard. Such waste shall be stored in approved containers and removed from the premises not less than once a day during the period the structure is occupied by the public [CA Fire Code §3107.19] POLICE DEPARTMENT 51. The applicant must adhere to the security plan submitted on June 4, 2021 as part of the Special Event (PLN-21-00079) application, which has been reviewed and approved by PC Agenda Page 15 Resolution No. Downey Planning Commission PLN-21-00079 – 251 Stonewood Avenue July 21, 2021 - Page 9 the Downey Police Department. Security plan shall be revised to provide security for one hour after each event. 52. The applicant must adhere to the security plan submitted on June 4, 2021 as part of the Special Event (PLN-21-00079) application, which has been reviewed and approved by the Downey Police Department. 53. As a part of the security plan for this event, there must be eight (8) uniformed security during all event hours. 54. Two traffic controllers, uniformed in highly visible or reflective clothing, must be provided at every entrance to the shopping center. END OF CONDITIONS PC Agenda Page 16 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Circus Area Detail site plan close-up view Stonewood center will remove two light poles and trim one three that will be inside of the Big Top Tabares Entertainment, Inc. 7455 Arroyo Crossing Pkwy. Suite 220 las Vegas, NV 89113 Nelson R Quiroga -Phone: 702-513-9767 E-Mail: Ngtabares@Circusvargas:com Katya Quiroga -Phone: 702-46�4873 E-Mail: kqtabares@circusvargas.com Exhibit C PC Agenda Page 17 Circus Vargas 2021 Event Proposal Packet at Stonewood Center ( STONEWOOD , CENTER' COMING SOON! 2121 �\\ �e" · ""'1._,i.-i.;Gircus Vargas.com Tn\J•r-if• t1,1t11"1a1nnu·n1 ln • Pr1-0t1u�C1.nt Tabares Entertamment, Inc. 7455 Arroyo Crossing Pkwy. Suite 220 las Vegas, NV 89113 Nelson R Quiroga -Phone: 702-513-9767 E-Mail: Ngtabares@Clrcusyargas.com Katya Quiroga-Phone: 702-466-4873 E-Mail: kgtabares@circusvargas.com PLN-21 -00079· Exhibit D PC Agenda Page 18 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Location Requested Dates Lisa Herzllch I Senior Manager, Performing dates July -Business Development 23rd to Aug 9th, 2021 � • • I • I O • I • • • 1 • I • I I O I O I I • 2 Set up days. Macerlch p.310.260.8322 16 Performing days. c.303.618.3750 1 Teardown day. e.l..i�2, 1-t�rzli!;h© f::'.!s:i!;�Ci�b ,mm Day Tuesday Wednesdav Thursdav ffidav Saturday Sundav Mondav Tuesday Wednesday lfhursdav Friday Saturdav' Sundav Mondav Tuesdav Wednesdavl 1nur sdav Friday Saturdav Sundav Mondav Tuesday Date July 2()1h Julv 2151 Julv 22ru1 Julv 23n1 Julv 241h July 25th Julv 26th July 27h July 28th July 29 "' Julv 30th July 31"1 Aul?: 1"1 Aug 2nd Aug 3rd Aul!:4tb Aug 5th Aug&" Aug 7th Aug 8th All2"9th Aug 10th Schedule event 1ffi Stonewood: Will enter property at l :00 p.m. Setuo Day: 9;00 a.m. to 5:00 o.m. Setun Dav: 9:00 a.m. to 5:001>.m. Ooeninl? NiJ?:ht Dav Off Dav Off Tear Down: 8:00 a.m. to 10:00 a.m. Circus will vacate property by 7 :00 p.m. Proposed Rental Fee 2021 Rental fee $16,000.00 200 Tickets for employees and management (Value $5,000.00) 10% of amount after $100,000.00 gross tickets sales per week period Showtimes No Performance No Perfomiance No Perfonnance 4:00 & 7:30 p.m. 1:00 -4:00 & 7:30 o.m. 12:30-3:30 & 7:00 o.m. 6:300.m. No Performance 7:00o.m. 7:00o.m. 7:300.m. 1:00-4:00 & 7:300.m. 12:30-3:30 & 7:00 o.m. 6:300.m. No Performance 7:00o.m. 7:00v.m. 7:300.m. I :00-4:00 & 7:30 n.rn. 12:30-3:30 & 7:00 o.m. 6:301>.m. No Performance AH rented equipment, e.g., restrooms fencing and dumoster. will be oicked un bv 5:00 o..m. Tabares Entertainment, Inc. 7455 Arroyo Crossing Pkwy. Suite 220 Las Vegas, NV 8!H13 Nelson R Quiroga -Phone: 702-513-9767 E-Mail: Ngtabares@Clrcl1svargas.com Katya Quiroga - Phone: 702-466-4873 E-Mail: kqtabares@circusyareas.com PL N -2 1 - O O O 7 9-· Exhibit D PC Agenda Page 19 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Rent Fee and Advertising Promotions •!• CIRCUS VAR GAS •!• Rental fee $16,000.00 •!• 200 Tickets for employees and management (Value $5,000.00) •!• 10% of amount after $120,000.00 gross tickets sales per week period •!• Stonewood Ce_nter Media- 4-week flight (does not include production costs). •Two backits units+ two bonus units •Two standees- Circus site fee $12K (+10% of gross sales of $120K per week period} Total $16,000 •!• One parking space near mall entrance two weeks before Circus' arrival for billboard trailer to be parked. (See sample picture below) •!• No other Circus Event 120 days before Circus Vargas arrival. Tabares Entertainment, Inc. 7455 Arroyo Crossing Pkwy. Suite 220 Las Vegas, NV 89113 Nelson R Quiroga -Phone: 702-513-9767 E-Mail: Ngtabares@drcusvargas.com Katya Quiroga -Phone: 702-466-4873 E-Mail: kgtabares@clrcusvargas.com PLN-21 -00079• Exhibit D PC Agenda Page 20 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Circus Vargas Billboard Trailer Tabares Entertainment. Inc. 7455 Arroyo Crossing Pkwy. Suite 220 Las Vegas, NV 89113 Nelson R Quiroga - Phone: 702-513-9767 E-Mail: Ngtabares@Clrcusvargas.com Katya Quiroga -Phone: 702-466-4873 E-Mail: kgtabares@clrcusvargas.com PLN-21 -00079• Exhibit D PC Agenda Page 21 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Show Information LENGTH OF SHOW: Approximately one hour and forty-five minutes SET UP AND TEARDOWN: All set up and teardown will be done between the hours of 8:00 a.m. and no later than 6:00 p.m. AMPHLIFIED MISIC: Music wilf be played inside on the Circus Big Top to a max of 75 decibels and no later than 9:30 p.m. or earlier than 12:00 p.m. EXPECTED ATTENDANCE: 300-500 per show AVERAGE VEHICLE CAPACITY PER SHOW: 125 vehicles (based on 500 people) SEA TING CAPACITY Of TENT: 1032 •NO GAME OF CHANCE •NO MECHANICAL RIDES •NO PERFORMING ANIMALS •NO PYRO OR OPEN FLAME USED DURING THE SHOW •NO ALCOHOL SOLD OR SERVED •NO OUTSIDE CONTRACTED VENDORS Circus management provides in-house security guards. Management carries radios and cell phones in case of a 911 emergency. Circus Vargas is completely self-contained. The show has a two-generator system with an emergency battery backup. If the main generator shuts down, the backup generator will be turned on, but all emergency lighting will remain running via the battery backup system. A source of water is usually provided to the circus by the venue on which the circus conducts business; if not, the circus will rent a water meter from the city. Circus Vargas rents restrooms from local sanitation companies. Circus Vargas crew wiH perform daiJy cleanups to keep the circus area clean of any trash. Circus Vargas rents a dumpster for all trash produced by the circus activities. Circus Vargas is a family show and attracts primarily families; in-house security is normally sufficient to provide ap propriate crowd control. The security personnel use radios to communicate with each other and can use cell phones to contact local law enforcement if the need exists. Tabares Entertainment, Inc. 7455 Arroyo Crossing Pkwy. Suite 220 Las Vegas, NV 89113 Nelson R Quiroga -Phone: 702-513-9767 E-Mail: Nqtabares@Clrcusvargas.com Katya Quiroga -Phone: 702-466-4873 E-Mail: kqtabares@clrcusvargas.com PLN-21 -00079 • Exhibit D PC Agenda Page 22 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Circus Vargas Big Top Tabares Entertainment, Inc. 7455 Arroyo Crossing Pkwy. Suite 220 las Vegas, NV 89113 Nelson R Quiroga -Phone: 702-513-9767 E-Mail: Ngtabares@Circusvargas.com Katya Quiroga-Phone: 702-46�73 E-Mail: kgtabares@circllsvargas.com PLN-21 -00079· Exhibit D PC Agenda Page 23 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Tabares Entertainment, Inc. 7455 Arroyo Crossing J)kwy. Suite 220 Las Vegas, NV 89113 Nekon R Quiroga� Phone: 702�513..9767 E-Mail: Ngtabares@·crrcusvargas.com Katya Quiroga � Phone: 702-466-4873 £-Mail: kgtabares@circusvargas:com Exhibit D PC Agenda Page 24 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Site Plan of Circus Vargas at Stonewood Center (far view) Clrc� varaaa Dllall llto Plan •• vi- Tabares Entertainment, Inc. 7455 Arroyo Crossing Pkwy. Suite 220 las Vegas, NV 89113 Nelson R Quiroga-Phone: 702-51�9767 E-Mail: Nqtabares@Circusvargas.com Katya Quiroga - Phone: 702--466-4873 E-Mail: kgtabares@circusvargas.com PLN-21 -00079· Exhibit D PC Agenda Page 25 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Circus Area Detail site plan close-up view Stonewood center will remove two light poles and trim one three that will be inside of the Big Top Tabares Entertamment, Inc. 1455 Arroyo Crossing Pkwy. Suite 220 las Vegas, NV 8�113 Nelson R Quiroga� Phone: 702.513-9767 E-M<m: Ngtabares@Circusvargas:com J(aty.t Quiroga""" Phone: 702-466-4873 E-Mail: kgtabares@clrcusvargas.com Exhibit D PC Agenda Page 26 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Aerial Photo from 2019 Event Stonewood Center Parkina Spaws Avatiable Clrc11,Vorgo.11..oot1111111r p111n car 9ltlW __.,_151.�.-· Tabares Entertainment, Inc. 7455 Arroyo Crossing Pkwy. Suite 220 las Vegas, NV 89113 Nefson R QIJiroea-Phone: 702-513-9767 E-Mail: Ngtabares@Clrcusvargas.com Katya Quiroga - Phone: 702-46�73 E-Mail: kgtabares@circusvargas.com Exhibit D PC Agenda Page 27 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Event Parking lot plan : t: '•• ' �....;;,, ?- 1- ' l i>, 1 . - - < 1,: . ' ,l ·---.-:j · "";S JC<• :3)('1:1 .,...,_ .. >, � ·�+I;J 0 :. 8 . ·, .-: I ., -1 18 cc "'< ' ·l r._ .... --·· • ....... . Tabares Entertainment, Inc. 7455 Arroyo Crossing Pkwy. Suite 220 Las Vegas, NV 89113 Nelson R Quiroga -Phone: 702-513-9767 E-Mail: Ngtabares@Circusvargas.com Katya Quiroga -Phone: 702-466-4873 f-Mail: kotabares@>circusvargas.com PLN-21 -00079· Exhibit D PC Agenda Page 28 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Circus Vargas Covid-19 Response Circus Vargas takes the safety of its patrons as well as its performers very seriously. It is in the best interest of our production to ensure the safety of everyone who enters the Big Top. Circus Vargas will adhere to all public capacities set forth by Covid-19 regulations. •Use of face coverings is mandatory throughout the circus grounds, unless actively eating and/or drinking at a designated area. •Performers actively performing in the ring will be fully vaccinated and keep a minimum distance of 6ft from all patrons seeing the show. •There will be a minimum of one hour between events to allow ample time for disinfecting seating a.rea and omit the crossing of attendees from previous performances. •Assigned seating of at least 6 feet between people from different households for those patrons who do not provide proof of vaccination. All patron with proof of vaccination will be in a dif ferent seating area. •Seating will be modified on our tkketing system to altow for social distancing. •Information regarding Circus Vargas Covkt-19 protocol for attendees will placed on our website and our ticketing system stating Requirements set forth by Local and State CDC Guidelines. •Capacity levels wiH be controlled not only through our ticketing system, but we also have staff at the entrance with a dicker. •Circus Vargas will have visual aids to direct the public as to path of flow, hand wash stations and have hand sanitizer readily available throughout. •All personnel are required to wear face masks when the public is present and during working. hours when social distancing is not possibte. •All personnel traveling with the show are encouraged to be fully vaccinated. For individuals who are not fully vaccinated wilt be required to test every 7days. Tabares Entertainment. Inc. 7455 Arroyo Crossing Pttwy. Suite 220 las Vegas, NV 89113 Nelson R Quiroga -Phone: 702-513-9767 E-Mail: Ngtabares@Circusvargas.co m Katya Cbliroga -Phone: 702-466-4873 E-Mail: kgtabares@circusvargas.com PLN-21 -00079· Exhibit D PC Agenda Page 29 Circus Vargas 2021 Event Proposal Packet at Stooewood Center •Hand wash stations are available for public use in the midway area. •Hand Sanitizer is readily available for public use throughout the Big Top. •Added ventilation inside the Big Top, public areas and in the seating areas. •Area for food consumption with social distancing witl be provided and proper signage in place. Tabares Entertainment, Inc. 7455 Arroyo Crossing Pkwy. Suite 220 Las Vegas, NV 89113 Nelson R Quiroga -Phone: 702-513-9767 E-Mail: Ngtabares@Circusvargas.com Katya Quiroga - Phone: 702-466-4873 E-Mail: kqtabares@circusvargas.com PLN-21 -00079•- Exhibit D PC Agenda Page 30 Circus Vargas 2021 Event Proposal Packet at.Stonewood.Center Circus Vargas Seating Chart & Egress and ADA Accessibility CIRCUS CENTER RING PERFORMERS ENTRAN E Tabares Entertainment, Inc. 7455 Arroyo Crossing Pkwy. Suite 220 las Vegas, NV 89113 Nelson R Quiroga-Phone: 702-513-9767 E-Mail: Natabares@Clrwsvargas.com Katya Quiroga -Phone: 702-466-4873 E-Mail: kgtabares@circusvargas.cam Exhibit D PC Agenda Page 31 Circus Vargas 2021 Event·Proposal Packet· at ·stonewood Center • I' c:::Jt:J RUTII.OOMS 1 D/\ • •• ,, '? Ciff111 V.rpsADAACCUSIBILm' LayHt nod path Blue lines and Slue arrows an path for ADA Wheel Chair, I R.s!!l.r 0DCJOCJ • Every seattinll S�n has ADA avttibility with a total of20 avaliable ADA selltilli and 40 liddit.ional scats for ADA Companions. Total Maximun S ring Capadty 1032 Tabares Entertainment, Inc. 74SS Arrovo Crossing Pkwy. Suite 220 Las Vegas, NV 89113 Nelson R Quiroga -Phone: 702-513-9767 E-Mail: Ngtabares@Clrcusvargas.com Katya Quiroga - Phone: 702-466-4873 E-Mail: kotabares@circusvargas.com Exhibit D PC Agenda Page 32 Circus Vargas 2021 Event Proposal Packet at Stonewood Center ... Circus Vargas Tent Side View .. . 4,' ,,, / ,·-.• I ----- Tabares Entertainment, Inc. 7455 Arroyo Crossing Pkwy. Suite 220 Las Vegas, NV 89113 Nelson R Quir02'.a - Phone: 702-513-9767 E-Mail: Nqtabares@Circusvargas.com Katya Quiroga - Phone: 702-466-1873 E-Mail: l<atabares@circµsvargas.com Exhibit D PC Agenda Page 33 Circus Vargas 2021 Event.Proposal Packet at Stonewood Center Circus Vargas Generic Lot Layout nu altret b pro Id� 10 h lh� tntln-Opt'ratlon anlJPppm))m111� locnlion of 11,:m to� set up. Sptclfl l!Q·out ma)· br modified (or lm:11thm bm: th,:. l.10,, � ,ct up. �-- 22; Ui' ,.;,,.�Tnn 31 Do 0111\·• � 1 ;� .. D ;jf ;\1 ... ••tt •I 'lnlkr :ll' �ii<••ll ti! I nilc.r �t.ug<'l!IK•t TnllMI" .. - FlllELANE )IHll5Hlf"ffl Thlln- • ··-�,···�_ .. _ 'I Tabares Entertamment. Inc.. 7455 Arroyo Crossing Pkwy. Suite 220 las Vegas, NV 89113 Nelson R Quiroga- Phone: 702-513--9767 E-Mail: Ngtabares@Circusvargas.com Katya Quiroga -Phone: 702-466-4873 E-Mail: kotabares@clrcusvargas.com PLN-21 -00079· Exhibit D PC Agenda Page 34 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Circus Vargas Generic Lot Layout Tlt&s she•t h pro¥kltod ro !!llow flle tQlln.-op«adoll nda[ll)ro n:mt IK•don oflre-to bl.' set up. Spttlfk lllyoat IHY lie ONJdlfte4 fer hK11dea wlwff die sllow Is wt •P. FIRE DEPARTMENT µ• �� � .... · _·_· �_.-.. ...;.n..a.;."'°...;.1-..""';.;.·_·_· --' :11· "l ,.J M•••g,:-•t z .,,... __ __:_Th:..:.11«:.c;___-J g -...�----....-4-���:.....-, I 'D En1<"11•"<>' 'XJT I.�,; IJ»<'kv1• UsbtJJI• No SIIIUlciaa !lip.9 CJ Uluinln,it<I I '0 E�,, 'iJ!n,, wilh J IQ\ll-,:,.'fi �,r 11ow•r nb,:ivo nwty �xii. M•:rn rl:!at · ,. . Ulun.11n;ttl!d fi n, liah1 "" l�IJ 11r •xil •Ian Bl "" I n /:;llwn I l\ml ""1idk �• V Ur c1.,...1.l�Xit i 1111> omlllh11nlnnl<1I e11ron pctlhabk to QJM11»10 for 90 111h1111a In urmn!n and b,wk up s-tor Mlq. FIRELANE ii RESTROOMS •IllM-t 1U.r .. r-,11111&,una, 1"rlU.r • J � ��-i FIRELANE �fr >t I'! �.. I· � � � CollC-iue Tniler Locuted out,ide in front of M11in, cutnuw..'\1 y,sc:_� lk• propnnc or any open Oum 01 UJl)I liulO. All np11li1u1c"" an, dectrkul. No J..kcp ·ry•r. Tl,�re i1 IIQ cool:ins or BllQlng ln,ide or ouuide of'lhc l®t ol ony limo during 1hc event No pyro11, no open !lames are u•ed during th• perfUflllaJM:e ot any limo. Tabares Entertainment, Inc. 7455 Anoyo Crossing Pkwy'. Suite 220 Las Vegas, NV 89113 Nelson R Quiroga -Phone: 702-513-9767 E-Mail: Ngt9bares@Clrcusvargas.comKatya Quiroga - Phone: 702�73 E-Mail: kotabares@circusvargas.com PLN-21 -00079· Exhibit D PC Agenda Page 35 Circus Vargas 2021 Event Proposal Packet at Stonewood Cen·ter Circus Vargas: Cleanup & Recycling Plan Circus Vargas does not hire or contract with outside vendors or temporary workers. All staffing is conduced internally with travelling personnel. The staff is trained on current proper sanitaryand cleanup procedures. There is a staff of twenty-five people, and while some staff membersare working throughout the day, all of them are present from one hour before the first show of the day until after the last show is over and cleanup is compteted. Since the nature of a circus limits the areas in which the public can access, majority of the cleanup will be confined to a limited area. Circus Vargas limited food options for consumption enables us to keep the rubbish that needs to be collected to a minimum. Staff continuously cleans up the entrance area throughout the time the show is open to the public, so trash does not remain on the ground. Trash is cleaned up inside the tent after each performance; and once each day, trash will be picked up in the parking area, which is expected to be minimal, since most people consume items early in the show and are unlikely to bring trash back to their cars. A trash dumpster will be contracted by an outside or local vendor. Several trash cans are available for public use in the circus entrance area as well place throughout the public areas for use. We will also have bins in which people can put recyclable items. However, due to the nature of our operation, most people buy their food products and take them immediate,ly into the tent, where they sit down. They normally let theirtrash fall through the bleachers, where we clean it up after each show. Since sodas and water are served in plastic bottles and cans, our staff will put those, along with appropriate paper products into the recycle bins. Recyclables will transport an appropriate recycling facility or arrangements with the dumpster company for their removal. I hope that I have provided you with alt the information needed to approve this plan. If you have any qµestions, please call me at 702-513-9767 and I will be happy to assist you. Tabares Entertainment, Inc. 7455 Arroyo Crossing Pkwv-Suite 220 Las Vegas, NV 89113 Nelsoo R Quiroga-Phone: 702-513-9767 E�ail: Nqtabares@Clrcusvargas.com Katya Quiroga -PnOflf!: 702-466-4873 E-Mail: katabares@clrcusvargas.com PLN-21 -00079· Exhibit D PC Agenda Page 36 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Circus Vargas Security Plan Since Circus Vargas is a family show and attracts primarily families, in-house security has been sufficient to provide appropriate crowd control. As the only thing to see is the show itself, there are no people just loitering in the area. Crowds come at show time, enter the enclosed midway area, and take their seats. After the show, there is nothing else to see, so they exit to their cars. Many of the things that attract or encourage trouble or the necessity for police intervention will not be present at Circus Vargas. Alcohol will not be sold or served, and there are no games of chance or mechanical rides. While a carnival attracts ages 12 to 22, Circus Vargc;1s primarily attracts children of element ary school ages or younger, along with their parents and grandparents. Circus Vargas has its own security team comprising eight uniformed (unarmed) security. Personnel (includes one head of security). The uniforms consist of matching Circus Vargas shirts and pants. This low-key approach to security maintains the atmosphere of family fun. All security personnel win be scheduted one hour before each performance and will stay thirty minutes after the performance. Security personnel wm be statroned both inside and outside the tent as wetl as next to the ticket booth. Security personnel have access to walkie-talkies for communications between themselves, in addition to cell phones that can be used to call additional personnel as well as local police or firefighters if it becomes necessary. In addition to the security officers, a dosed-circuit video securfty system monitors the inside of the ticket booth, where money is handled, as weH as the midway area and the area in front of the ticket booth. This video system is attached to a recording device that can be used to keep a digital record of events. Tabares Entertainment,. Inc.. 7455 Arroyo Crossing Pkwv. Suite 220 las Vegas, NV 89113 Nelson R Quiroga-Phone: 702-513-9767 E-Mail: Nqtabares@Circ1.1svargas.com Katya Quiroga-Phone: 702-466-4873 E-Mail: katabares@cjrcysyargas.com Exhibit D PC Agenda Page 37 Circus Vargas 2021 Event Proposal Packet at Stonewood Center Circus Vargas Main Big Top Flame-Resistant Certificate CALIFORNIA DEPARTMENT QF FORK&'l'l!.Y end FIRE PIU)TECTIQM OF1"ICB OF TRB STA'tB Ji'IRE MARSHAL REGISTERED FLAME RESISTANT PRODUCT P.rodllCI: I P�ll<:'Oll'rAA.11'1' 70!, 19l Product Marketed ay, SCRO! r&R1'A1U 1460 SW 6TII COUHII f>OHPIUIO »KACH, fL lJ06i he!-.iatr.&tion Ito. r�4U(U Thi! product m�ts l11e minimum reqai1emtnt11 of tlwme re'li�111111:e �\lbliRhed by t� California Si.te Fire Marshal for products identified in Scctiun lJ n 5, C11,Hlor1tia H111lth a.11d Saf1:ty Cou.. The i«:opa of1he !lflPl\lve<l uiie of 1hill product i� provided in 1he cur- tc/J1ion of the CAUFOltNIA APPROVED LIST 01I PlAM£ RnARDANT CIIEM.lCALS AND FABRICS, Gli:NEAAL AND UMtl'EO Al'l'UC4Tl0NS C.'ONCEKNS published by lhc California Slate Fire Marshal. •�pire1 1/ll/2022 lft.-11 Tabares Entertainment. Inc. 7455 Arroyo Crossing Pkwy. Suite 220 las Vegas, NV 89113 Nelson R Quiroga-Phone: 702-513-9767 E-Mail: Ngtabares@Circusvargas.com Katya QJ.iiroga -Phone: 702-466-4873 E-Mail: kotabares@clrcusvargas.com Exhibit D PC Agenda Page 38 Resolution No. 19-3091 Downey Planning Commission PLN-19-00060 (SPECIAL EVENT PERMln EXHIBIT A -CONDITIONS PLANNING 1 .The approval of this Special Event Permit allows Circus Vargas to host an eleven-day circus (May 15 th -20tn and May 22nd -2ih, 2019) on the southeastern parking lot of the Stonewood Mall, which consists of a large tent for the main performance, food booths,and merchandise booth located at 251 Stonewood Street. 2.Circus hours of operation shall be limited to the schedule outlined below: •Thursday, May 16, 2019, (1 show) from 7:30 -9:00 p.m.•Friday, May 17, 2019, (1 show) from 7:30-9:00 p.m.•Saturday, May 18, 2019, (3 shows) from 1:00-2:30 p.m., 4:00-6:30 p.m. & 7:30 -9:00p.m.•Sunday, May 19, 2019, (3 shows) from 12:30-2:00p.m., 3:30-5:00 p.m. & 6:30 -8:00p.m.•Monday, May 20, 2019, (1 show) from 6:30-8:00 p.m.•Tuesday, May 21, 2019, No Perfonnances•Wednesday, May 22, 2019, (1 show) from 7:00 -8:30 p.m.•Thursday, May 23, 2019, (1 show) from 7:00-8:30 p.m.•Friday, May 24, 2019, (1 show) from 7:30 -9:00 p.m.•Saturday, May 25, 2019, (3 shows) from 1 :00 -2:30p.m., 4:00 -6:30 p.m. & 7:30 -9:00p.m.•Sunday, May 26, 2019, (3 shows) from 12:30 -2:00p.m., 3:30-5:00 p.m. & 6:30 -8:00p.m.•Monday, May 27, 2019, (1 show) from 6:30-8:00 p.m. 3.The owner/applicant agrees, as a condition of approval of this resolution, to indemnify, defend and hold harmless, at Applicant's expense, City and City's agents, officers and employees from and against any claim, action or proceeding commenced within the time period provided in Government Code Section 66499.37 to attack, review, set aside, void or annul the approval of this resolution, to challenge the determination made by City under the California Environmental Quality Act or to challenge the reasonableness, legality or validity of any condition attached hereto. City shall promptly notify Applicant of any such claim, action or proceeding to which City receives notice, and City will cooperate fully with Applicant in the defense thereof. Applicant shall reimburse the City for any court costs and attorney's fees that the City may be required to pay as a result of any such claim, action or proceeding. City may, in its sole discretion, participate in the defense of any such claim, action or proceeding, but such participation shall not relieve Applicant of the obligations of this condition. 4.The City Planner is authorized to make minor modifications to the approved preliminary plans or any of the conditions if such modifications shall achieve substantially the same results as would strict compliance with said plans and conditions. 5.Approval of this Special Event Permit shall not be construed to mean any waiver of applicable and appropriate zoning regulations, or any Federal, State; Count y, and City laws and regulations. Unless otherwise expressly specified, all other requirements of the City of Downey Municipal Code shall apply. PLN 19-00060 - 251 Stonewood Avenue May 15, 2019 - Page 4 PLN-21-00079' .. Exhibit D PC Agenda Page 39 Resolution No. 19-3091 Downey Planning Commission 6.The approved activities for the special event shall consist of one performance tent, food booths and merchandise booth. 7.Complete restoration of the site including any asphalt repair, removal of garbage on site and the surrounding proximity of the mall must be completed no later than 11 :59 p.m. on Tuesday, May 28, 2019. 8.Tree removal is not approved as part of this event, however should a tree be damaged due to event activity, set-up, or removal; a replacement tree must be installed, of equal maturity or equivalent box size, satisfactory to the City Planner. 9.All public sidewalks immediately surrounding the circus site must be monitored and removed of litter throughout the event and at time of final site restoration. 10.Site configuration and operations must remain in substantial conformance with the approved site plan. Modifications to the approved site plan must be approved by the City Planner. 11.All circus performances shall cease by 8:30 p.m. on Monday, May 27, 2019. 12.Set-up shall begin no sooner than 7:00 a.m. on Tuesday, May 14, 2019. 13.All necessary lighting shall be directed away from nearby residential uses. Additional telescope lighting shall be provided in parking area to provide illuminated pedestrian areas east of event site along Woodruff Avenue, directed away from residential properties. 14.All speakers associated with performances must be positioned to direct noise away from nearby residential uses. Event must comply with applicable Downey Municipal Code regulations related to noise. 15.Animals are prohibited from being a part of a performance or any part of this event. 16.There shall be no open fire flame or use of fire as any part of this event. 17.The sale and consumption of alcoholic beverages shall be prohibited at all times. 18.Any necessary Health Department approvals required for the sale of food shall be obtained no later than May 13, 2019. Appropriate documentation reflecting approval must be submitted to the City Planner by the same day. 19.The Applicant shall obtain all permits required by the City of Downey Building and Safety Division, Police Department and Fire Department for activities associated with the event no later than May 13, 2019. Appropriate documentation reflecting approval must be submitted to the City Planner by the same day. 20.Signs or banners advertising the event are not allowed outside of the proximity of the immediate circus area. Any proposed banners must be reviewed and approved by the City Planner prior to posting. In addition, hand held signs shall not be utilized on public or private property to advertise the event. PLN 19-00060-251 Stonewood Avenue May 15, 2019. Page 5 PLN-21 -00079· Exhibit D PC Agenda Page 40 Resolution No. 19-3091 Downey Planning Commission BUILDING AND SAFETY 21.Temporary structures that cover an area greater than 120 square feet and used for the gathering of 10 or more persons require permits. The construction documents shall include a site plan indicating the location of the temporary structure and information delineating the means of egress and the occupant load. The temporary structure shall be located in accordance with the requirements of California Building Code Table 602 based on the fire-resistance rating of the exterior walls proposed type of construction ( 1 O feet minimum from property line based on Type VB). 22.Temporary structures or facility shall meet the requirements of Chapter 11 B of the California Building Code. Site plan shall include a site accessibility plan identifying exterior routes of travel and detailing running slope, cross slope, width, pedestrian ramp, curb ramps, handrails, signage and truncated domes. Path of travel shall be provided from the public right of way and accessible parking to building or facility. The design professional shall ensure that the site accessibility plan is compliance with the latest Federal and State regulations. PUBLIC WORKS 23.The owner/applicant shall obtain all necessary plan approvals and permits. 24.The facility must provide trash receptacles (refuse/recycles) for the proper disposal of food items and trash generated from the event. 25.The owner/applicant shall comply with the National Pollutant Discharge Elimination System (NPDES) requirements of the Federal Clean Water Act; and Ordinance 1142 of the Downey Municipal Code (DMC). Watering down parking lot for maintenance purposes shall be prohibited at all times. 26.Parking lot maintenance by hosing down method shall be prohibited (See attached best management practices). 27.The owner/applicant shall cell Underground Service Alert (USA) to have all utility within the vicinity of the event marked out. Removal of all utility-related Underground Service Alert (USA) temporary pavement markings created as part of this event within the property, 48 hours after the event. 28.No excavation shall be permitted within five feet of any utility easement. 29.Owner/applicant shall reconstruct onsite pavement that was excavated, consisting of a minimum section of 4" thick aggregate base, and a minimum 2-1/2" thick asphalt concrete pavement. Reconstruct pavement of the on-site parking that was excavated subject to the review and approval of the Public Works and/or Community Development Department. FIRE DEPARTMENT The following comments pertain to a fire review of a submitted design review plan(s). The comments contained herein shall not be construed as complete or encompassing all fire-life PLN 19-00060-251 Stonewood Avenue May 15, 2019. Page 6 PLN-21 -00079· Exhibit D PC Agenda Page 41 Resolution No. 19-3091 Downey Planning Commission safety code requirements as set forth in local, State, and/or National codes. 30.The applicant shall obtain a special event permit from City of Downey Fire Department. Permit shall be obtained through the Fire Prevention Bureau no later Wednesday, May8th. 31 .The applicant shall obtain a tent permit from the Fire Department. Tents and membrane structures having an area in excess of 400 square feet shall require a separate tent permit (CA Fire Code §3103.2]. Applicant shall ensure a tent permit is obtained through the Fire Prevention Bureau no later than Wednesday, May 8th. 32.All tents, equipment, etc. shall be in place and ready for field inspection by 10:00 am on Thursday, May 16ttt. 33.A Fire Safety Officer (FSO) shall staff the event's performances to ensure public safety related to fire hazards, egress obstructions, remediation of hazards, extinguishment of fires, and assist in evacuation (CA Fire Code §403.12.1 � §403.12.2] 34.Tents and other fabrics used for backdrop shall comply with CA Fire Code, CA Code of Regulations, and State Fire Marshal for flame resistance standards of fabric [CA Fire Code §3104.3; § 3104.4; CCR Title 19 Division 1, §315(d); §335(a)] 35.Generators and other internal combustion power sources shall be separated from tent by not less than 20 feet and generators shall be isolated (e.g. protected by physical barriers such as fencing, enclosure, or other approved means) from contact with the public [CA Fire Code §3104.19) 36.Flammable and combustible liquids shall be stored outside in an approved manner not less than 50 feet from tents [CA Fire Code §3104.17.2]. Any refueling operations shall be performed in an approved location not less than 20 feet from tent [CA Fire Code §3104.17.3]. 37.Approved c;able bridges shall be provided for electrical cables where subject to physical damage {CA Fire Code §605.5]. 38.Cooking and heating equipment shall not be located within 10 feet of exits or combustible materials [CA Fire Code §3104.15.3}. 39. Occupant load shall be maintained at all times and not exceeded. An occupant load sign shall be provided, conspicuous posted, and clearly visible at main entrance of tent [CA Fire Code §1004.3]. 40.The Applicant shall provide fire extinguishers in accordance with California Fire Code.Currently serviced (tagged) 2A 1 OBC fire extinguishers shall be provided and clearly visible [CA Fire Code 906, CCR Title 19]. 41.Tents shall not be located within 20 feet of parked vehicles, open flame or heating devices, BBQs, combustion engines (e.g. generators) [CA Fire Code §3104.7]. 42.Smoking ls not permitted inside or adjacent to the tent. No smoking signs shall be conspicuously posted [CA Fire Code §310.3]. PLN 19-00060 -251 Stonewood Avenue May 10, 2019-Page 7 PLN-21 -00079· Exhibit D PC Agenda Page 42 Resolution No. 19-3091 Downey Planning Commission 43.Tents with occupant load in excess of 50 persons shall have required number of exits and illuminated exit signs and emergency lighting {CA Fire Code §3103. 12.6.1]. Anemergency lighting field test shall be required and witnessed by the Downey Fire Department at time of field inspection. 44.Crowd managers (clearly identified as such via uniform, vests, shirts, etc.) shall be provided with duties to maintain egress, assist in evacuation, and maintain fire lanes and site access [CA Fire Code 403.12. 3). 45.Event shall not obstruct or impede egress from any neighboring occupancy, business, structures, and/or buildings at the Stonewood Mall. 46.Fire access shall be maintained. Fire access roads shall have an unobstructed width of not lass than 26 feet to accommodate an aerial fire apparatus [CA Fire Code 503.2. 1; D105.2] and extend to within 150 feet of all portions of tent structure [CA Fire Code503.1. 1). 47.Tent structure shall adhere to all other applicable requirements for an assembly occupancy as it pertains to egress. POLICE DEPARTMENT 48.The applicant must adhere to the security plan submitted on April 26; 2019 as part of the Special Event (PLN-19-00060) application, which has been reviewed and approved by the Downey Police Department. Security plan shall be revised to provide security for one hour after each event. 49.The applicant must adhere to the security plan submitted on April 26, 2019 as part of the Special Event (PLN-19-00060) application, which has been reviewed and approved by the Downey Police Department. 50.As a part of the security plan for this event, there must be eight (8) uniformed security during all event hours. 51.Two traffic controllers, uniformed in highly visible or reflective clothing, must be providedat every entrance to the shopping center. END OF CONDITIONS PLN 19-00060-251 Stonewood Avenue May 15, 2019 • Page 8 PLN-21 -00079· Exhibit D PC Agenda Page 43 RESOLUTION NO. 19-3091 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DOWNEY APPROVING SPECIAL EVENT PERMIT (PLNw19..00060), A REQUEST TO PERMIT THE OPERATION OF A CARNIVAL FOR ELEVEN PERFORMING DAYS (MAY 16TH _ MAY 20m AND MAY 22NO -MAY 27TH, 2019), IN CONJUNCTION WITH CIRCUS VARGAS, ON PROPERTY LOCATED AT 251 STONEWOOD STREET, ZONED 5-P 89·1 (STONEWOOD SPECIFIC PLAN) THE PLANNING COMMISSJON OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. Toe Planning Commission of the City of Downey does hereby find, determine and declare that: A.An application was filed by Jovania Faamaligi (hereinafter "Applicant") on April 26, 2019, requesting approval of a Special Event Permit to allow the operation of a circus, on property at 251 Stonewood Street (Stonewood Mall) Downey, California (hereinafter "Subject Site"), zoned S-P 89-1 (Stonewood Specific Plan); and, B.On May 2, 2019, the application was deemed complete; and, C.On May 2, 2019, notice of the pending public hearing was sent to all Downey property owners within 500 feet of the subject site and the notice was published in the Downey Patriot, and, D.The Planning Commission held a d\.dy noticed public hearing on May 17, 2019, and after fully considering all oral and written testimony, facts, and opinions offered at the aforesaid public hearing adopted this resolution. SECTION 2. The Planning Commission further finds, determines and declares the environmental impact of the proposed development has been reviewed and has been found to be in compliance with the California Environmental Quality Act (CEQA) and is categorically exempt from CEOA, pursuant to Guideline Section No. 15304 (Class 4, Minor Alterations to Land). Categorical Exemptions are projects, which have been determined not to have a significant effect on the environment and have been exempted from the requirements of CEQA. Class 4 exemptions include temporary uses, such as a carnival, that will have no permanent effect on the environment. SECTION 3. Having considered all of the oral and written evidence presented to it at said public hearings, the Planning Commission further finds, determines and declares that: A, The proposed activity or use is consistent with the objectives, policies, and general land uses and programs specified in the City's General Plan. The project is consistent with all applicable objectives, policies, and programs specified in the City's General Plan. Specifically, the following policies are promoted by the Special Event Permit. Program 1.1.5.3-Promote recreation and entertainment uses that serve the needs of the public. Program 6. 3. 1. 6 -Discourage the placement of air conditioning equipment, electric generators, or other noise­ generating equipment in close proximity to adjacent properties. Program 9.1.2.3- Capitalize on the city's location within a region with an entertainment-related economic base. The event is open to the public, includes food booths and the PLN-21 -00079· Exhibit D PC Agenda Page 44 Resolution No. 19�3091 Downey Planning Commission entertainment tent for attendees to enjoy. The temporary circus event adds to the diversity of entertainment options available to the public. The event seating serves the needs of the public by accommodating for a maximum of 1,250 people, including accommodations for accessible seating. The food and novelty counters are also ADA accessible to meet the needs of the general public. The Applicant has speci fically placed the generator on the west side of the tent to ensure that is it as far as possible from residential properties to keep excessive noise to a minimum. The proposed special event is consistent with the aforementioned General Plan programs. B.The proposed activity or use is consistent with other provisions of Article IX of theDowney Municipal Code. Operation of a temporary circus will not alter the use of the site in a way that would deviate from the applicable specific plan. A condition has been placed to require that the parking lot which is to be used for the event will be restored back to the condition in which it was before the event. The proposed event location in the southeast parking lot is the area that is ample space for this use and therefore, would not create any inconsistencies or conflicts with other uses on site. The proposed event encourages large community gatherings in outdoor facilities. The proposed event will be located on private property out of the public right-of-way and the subject site is suited to provide ample amount of parking required for the size of the event. The proposed event satisfies the general requirements for a Special Event per the Downey Municipal Code. C.The proposed activity or use does not result in conditions or circumstances contrary to the public health, safety, and general welfare. The temporary event will occur on the southeast parking lot of the mall. The event will be served by ample amount of parking spaces on the mall property. The circus will provide restroom facilities to the south of the proposed area for the event toaccommodate visitors. The entertainment tent meets ingress and egress with a detailed site plan showing where all emergency exits are located and by providing two (2) additional exits. The size of the entertainment tent requires five (5) exitsand the Applicant will provide seven (7). The proposed event is in conformancewith the requirements for ensuring safety and general welfare for the city. Conditions of approval have been incorporated to address and minimize potential concerns related to the permitted hours of event, parking, noise, security, trash receptacle requirements, restroom, and site clean-up. SECTION 4. Based upon the findings set forth in Sections 1 through 3 of this Resolution, the Planning Commission of the City of Downey hereby approves the Special Event Permit (PLN-19-00060), subject to the Conditions of Approval attached hereto as Exhibit A, which are necessary to presetve the health, safety and general welfare of the community and enable the Planning Commission to make the findings set forth in the previous sections. The conditions are fair and reasonable for the accomplishment of these purposes. PLN 19-00060 -251 Stonewood Avenue May 15, 2019-Page 2 PLN-21 -00079· Exhibit D PC Agenda Page 45 Resolution No. 19�3091 Downey Planning Commission SECTION 6. The Secretary shall certify the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 15th day of May, 2019. / $ even Dominguez., hal ,man City Planning Co ission_.,, - I HEREBY CERTIFY that the foregoing is a true copy of a Resolution adopted by the Planning Commission of the City of Downey at a regular meeting thereof held on the 151h day of May, 2019, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: COMMISSIONERS: Owens, Duarte, Frometa, Spathopoulos and Dominguez COMMISSIONERS: None COMMISSIONERS: None COMMISSIONERS: None PLN 19-00060 -251 Stonewood Avenue Mly 15, 2019 • P1g1 3 -0PLN-21 0079· Exhibit D PC Agenda Page 46 1 Alfonso S. Hernandez From:Sherry Lee Cline Martin <sherrylee.clinemartin@gmail.com> Sent:Monday, June 28, 2021 5:46 PM To:Alfonso S. Hernandez Subject:Circus at Stonewood [CAUTION EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe. Hello Mr. Hernandez, My name is Sherry Martin. I own at home at 9238 Cecilia St behind the Stonewood Mall. I received an official notice of public hearing regarding a Circus Vargas application at Stonewood Mall this Summer. I would like to request that Stonewood Mall block off the parking area directly behind the homes along Cecilia Street during the event to decrease noise, crime, and trash blowing over our fence. There is plenty of other parking spaces in the mall away from our homes. I am also worried about excessive traffic on Cecilia and Woodruff streets. I hope the mall has extra security on duty to ensure safety during the event. I hope extra cleaning staff are available to keep the mall parking lot clean. Thank you! I Exhibit E PC Agenda Page 47