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Home My WebLink About07-06-2021 - AgendaAGENDA CITY OF DOWNEY DOWNEY CEMETERY DISTRICT BOARD OF TRUSTEES 5:00 PM Tuesday, July 6, 2021 Downey City Hall — 1 st Floor Council Chambers 11111 Brookshire Ave., Downey, CA 90241 1. Regular Downey Cemetery District Meeting 2. Roll Call: Chair Mario Guerra, Vice Chair Brian Heyman 3. Welcome to Members and Guests: 11. PUBLIC COMMENT: (Non -Agenda - Five minute limit) This portion provides an opportunity for the public to address the Board on items within the jurisdiction of the Board and not listed on the agenda. It is requested, but not required, that you state your name, address and subject matter upon which you will speak. Please limit your comments to no more than 5 minutes. Pursuant to the Brown Act, no discussion or action, other than a referral to staff or schedule of subsequent agenda, shall be taken by the Board on any issue brought forth under this section. III. CONSET AGENDA: 1. Approve Board Minutes: Meeting of June 1, 2021 IV. PUBLIC COMMENT: (On -Agenda Items - Five minute limit) This portion provides an opportunity for the public to address the Board on items within the jurisdiction of the Board and not listed on the agenda. It is requested, but not required, that you state your name, address and subject matter upon which you will speak. Please limit your comments to no more than 5 minutes. Pursuant to the Brown Act, no discussion or action, other than a referral to staff or schedule of subsequent agenda, shall be taken by the Board on any issue brought forth under this section. gllzen:111:11 ME P1 I 0*0101*-1901N UTU11- • 1. Activity Report: Financial 2. Native Suns of the Golden West: Update 3. Lighting: Update VII.ADMINISTRATIVE REPORTS: VOW •R"WIPRUOIN IX. ADJOURNMENT: Supporting documents are available at: www.downeyca.org; City of Downey, Parks and Recreation Department, 7850 Quill, Downey, California during regular workday hours between 8:30 a.m and 5:30 p.m, Monday— Friday. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, complete the City's Title 11 ADA Reasonable Accommodation Form located on the City's website and at City Hall - City Clerk's Department, 11111 Brookshire Avenue, Monday — Friday, 7:30 a.m. — 5:30 p.m., and submit to the City Clerk's Department or contact the City Clerk's Department at (562) 904-7280 or the California Relay Service at 7-1-1. Notification at least 48 hours prior to the meeting will enable the City to make arrangements to assure accessibility. The City of Downey does not discriminate on the basis of disability in admission to, access to, or operations of its programs, services or activities. The City does not discriminate on the basis of disability in its hiring or employment practices. Questions, concerns, complaints or requests for additional information regarding the Americans with Disabilities Act may be forwarded to the City's ADA/Section 504 Coordinator, 11111 Brookshire Avenue, Downey, CA 90241, ADA Coordinator@downeyca. org; Phone: (562) 299-6619; FAX (562) 923-6388; California Relay at 7-1-1. 1, Karen Zava/a, Office Assistant 11, City of Downey, do hereby certify, under penalty of perjury under the laws of the State of California that the foregoing notice was posted pursuant to Government Code Section 54950 Et. Seq., at the following locations: Downey City Hall, Downey City Library, and Barbara J. Riley Senior Center. Dated this 24th day of June, 2021 14WIrZw1 Karen Zavala Office Assistant 11 MEETING MINUTES OF THE DOWNEY CEMETERY DISTRICT BOARD OF TRUSTEES June 1, 2021 The Downey Cemetery District Board of Trustees held a Meeting on June 1, 2021 at 5:00 p.m., in the City Council Chamber of the Downey City Hall, 11111 Brookshire Avenue, Downey, California, Chair, Mario Guerra, presided. Present: Mario A. Guerra, Chair Brian Heyman, Vice Chair Absent: Also Present: Jason Chacon, District Director Karen Zavala, Office Assistant 1I Welcome to Members and Guests: Chair Guerra welcomed all members and guests. Non -Agenda Public Comment: Consent Agenda 1. Approve Board Minutes of May 4, 2021. Vice Chair Heyman moved to approve May 4th minutes, Chair Guerra seconded; all were in favor and motion passed 2-0. Board Business: Directors Communication: 1. Memorial Day: Update Director Chacon communicated to the board that emails were sent thanking the board for hosting the event. The Fire Department and Police Department were thankful for being able to be part of the event. Director Chacon informed the board that a few individuals followed up in regards to niche availability. Total attendance for the Memorial Day event was 116 not including city staff was 77. Chair Guerra went on record stating that any changes or things that want to get done at the cemetery or the District or the Director or Trustee issues should be done at cemetery meetings. He stated that City staff doesn't work nor answer for the Cemetery District, the Board doesn't answer to the Cemetery District and the Board doesn't answer to City staff and wanted to make sure that in the future that is understood. 2. Niche Wall Lighting: Update Director Chacon informed the board that Public Works has three different options that have been looked at and ordered samples. Public Works is looking into both options one being the up -lighting for the flag pole that is solar based. As for the second option. Public Works is looking into two different floodlights that would be on both sides of the Niche Wall. Director Chacon addressed the board that once the cost is available for the lighting, it will be made available on the next meeting. Chair Guerra mentioned that he noticed flags on the Veterans graves and stated it was very appropriate; he followed by questioning who physically placed the flags for the Veterans. Director Chacon informed Chair Guerra that every year Phil Cokkinos from Public Works places the flags for our Veterans. Director Chacon then informed the board that Phil Cokkinos has stated that he will be retiring soon therefore the cemetery district will be looking into volunteers to help place flags in the future. Director Chacon stated that Carol informed him that Daughters of the American Revolutions are also willing to volunteer in the future. Director Chacon shared with the board that at the ceremony he was approached by someone that had their father's plaque that had their honorable discharge. Director Chacon stated that he took a picture of the plaque for Cemetery District records. Chair Guerra shared an encounter with a Gold Star family that he looked forward in speaking with but unfortunately was unable to locate after the event. Chair Guerra noted that a guest at the event approached him in regards as to why there weren't signing children at the event. Chair Guerra followed that he explained to the guest that because of COVID restrictions it was not possible this year. Director Chacon addressed the board that the ASPIRE program normally participated but ASPIRE will no longer be part of Parks and Recreation; therefore Director Chacon mentioned that he was approached by a teacher that would like for her students to be involved in such events. Chair Guerra requested for the names of the 23 Veterans kill in action to be given to the City to be added to the Memorial Wall. Vice Chair Guerra questioned how current the names on the podium at the Memorial Wall were. Director Chacon inquired if the Memorial Wall was specifically Vietnam Veterans or all Veterans; Chair Guerra stated that he was not sure and Vice Chair Heyman stated that he believed it was all Veterans. Director Chacon commented that he would look into it. Chair Guerra informed Director Chacon that two names are missing in the Vietnam Veterans list. Vice Chair Heyman suggested if possibly relocating the Sundial with the Memorial Wall, Chair Guerra agreed but stated that it is not their place to ask staff or Council. Director Chacon quoted that he would talk with Juddy Montenegro and get information from the Veterans Council. Administrative Reports: Trustee Reports/Discussion: Vice Chair Heyman commented that the Memorial Day event was a huge success and honor as well as a pleasure to be there. He mentioned the turnout exceeded his expectations and thanked Director Chacon as well as his Parks and Recreation staff for doing an excellent job. Chair Guerra agreed with Vice Chair Heyman, Chair Guerra said it was a great success and people were moved. Chair Guerra requested that in the future if possible live streaming the Memorial Day Event. Chair Guerra suggested that the Downey Cemetery District set up a Facebook and Instagram page. He made a suggestion of possibly having volunteers help with setting up the pages or the Historical Society. He thanked and congratulated Director Chacon for a great event. Adi ournment: Chair Guerra requested a few seconds of silence in honor of all Veterans that were observed on Memorial Day. There being no further business before the Downey Cemetery District until July 6th , the meeting was adjourned at 5:26 p.m. Mario A. Guerra, Chair Downey Cemetery District DATE:6/16/21 TO: Downey Cemetery District Board of Trustees Jason Chacon, District Director FROM: Karen Zavala, Office Assistant II CUBJECT: ACTIVITY REPORT FOR DOWNEY CEMETERY April -June 2021 Activity for the subject period: Open/Close Fee Full Burial: ......................................................................................................... $1,806.00 I Niche Open/Close Fee: ........................................................................... $2,418.00 mNiche Sales: .............................................................................................. $4,600.00 m Endowment Fee: ...................................................................................... $1,000.00 mMarker Setting: ........................................................................................ $0.00 m Vases: I Donation(s): I Grave Transfer Fee: $150.00 m Administrative Research Fee: m Miscellaneous: