HomeMy WebLinkAbout10. Apprv PSA w-Dudek for Preparation of Street Tree Master PlanTO'. HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL CITY GER
FROM: OFFICE OF THE CITY MANAGER
BY: DELFINO R. CONSUNJI, P.E., DIRECTOR OF PUBLIC WORKS/CITY E t
DATE: OCTOBER 13, 2020
SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH DUDEK FOR
PREPARATION OF STREET TREE MASTER PLAN
RECOMMENDATION
That the City Council:
1. Approve a professional services agreement with Dudek in the amount of $26,333 for
preparation of Street Tree Master Plan;
2. Authorize Mayor to execute agreement with Dudek in a form approved by the City
Attorney; and
3. Authorize City Manager to execute any and all amendments to the agreement as
deemed necessary for preparation of the Street Tree Master Plan in a form approved
by the City Attorney.
I _,T_1 TH "'Ifel :lei I I Z I
The City of Downey Public Works Department manages and maintains over 20,000 urban trees.
These include trees located on street parkways, parks, medians and various City -owned
facilities. The City has a varied tree canopy of several species that range in age from less than
a year to well over 60 years. Each tree requires a different level of maintenance depending on
size, maturity and species. Moreover, street parkway trees generally require replacement every
30 to 40 years. Trees may have to be replaced due to lack of care or maintenance, exposed to
diseases or infestations, pose hazardous conditions or located in restricted or confined growing
spaces such as narrow parkways or small tree wells. Currently, the City does not have a street
tree master plan to address tree selection guidelines for urban areas and standard urban tree
care. Such a plan would benefit the City by increasing the urban forest canopy cover, helping
reduce long-term maintenance costs, promoting sustainability and providing a standard
community tree palette.
On November 13, 2018, the City Council approved an agreement with Dudek in the amount of
$101,655 for the preparation of the City's Urban Forest Management Plan (UFMP). The UFMP
has been completed and included the following elements:
• Reviewed and updated inventory of existing trees species
• Developed a list of recommended street trees for planting throughout the City
• Developed strategic plan establishing guiding principles and goals
• Reviewed City's tree ordinance and/or policies
• Reviewed and updated City's tree maintenance standards
• Reviewed and updated City's tree planting standards and spacing guidelines
• Identified tree care and maintenance best management practices, established regular prunill
cycles and pest control and community involvement opportunities I
Approve Professional Services Agreement with Dudek for Preparation of Street Tree Master Plan
October 13, 2020
Page 2
Built consensus and vision from community stakeholders regarding a desirable,
achievable and sustainable future urban •
The UFMP is currently under final review by City staff and California Department of Forestry and Fire
Protection (CALFIRE). During the review process, it was determined that a Street Tree Master Plan
would be a beneficial component of the UFMP. The Street Tree Master Plan will review the City's
existing tree species inventory and based on the list of recommended street trees, recommend
appropriate urban tree palettes for residential zones, commercial zones, manufacturing zones, open
space areas and streetscape areas.
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• Tree trimming cycles can be scheduled based on tree species instead of rotating grids or
areas. This will be better for the trees' health and reduce tree maintenance costs.
• The Street Tree Master Plan will provide guidelines for a more consistent and uniform
neighborhood tree canopy cover and appearance. This will be visually more
aesthetically pleasing.
• Varying tree species per street and neighborhood will minimize or mitigate the spread of
tree -related diseases or infestations.
• Increases efficiency of tree selection and planting since tree species are pre -selected.
• Establishes tree planting standards in development and redevelopment projects.
The final product will be a City map showing existing tree species and recommended tree
species for each street and a table or list of recommended tree species by street.
Dudek initially submitted a proposal in the amount • $33,379 to complete the Street Tree
Master Plan. City staff met with Dudek to refine the scope of services and was able to negotiate
the fee r• to $26,333. If approved, Dudek can complete the Street Tree Master Plan • the
• • November 2020.
Once the Street Tree Master Plan is completed, both the Final UFMP and Street Tree Master
Plan will be presented to the City Council for adoption.
CITY COUNCIL PRIORITIES
Quality of Life, Infrastructure & Parks
FISCAL IMPACT
The total cost for the preparation of the Street Tree Master Plan is as follows:
ITEM AMOUNT
Preparation of Street Tree Master Plan $26,333
Cqntin encies 10%.... $2.633
Contract Administration $1,034
Total Project Cost $30,000
Funding in the amount of $30,000 with come from the CALFIRE grant and is available in
account number 26-1-6763.
ATTACHMENTS
Attachment A — Professional Services Agreement with Dudek
0
CITY OF DOWNEY
PROFESSIONAL SERVICES AGREEMENT
WITH DUDEK
FOR PREPARTION OF THE STREET TREE MASTER PLAN
This Agreement is made and entered into this 13 th day of October, 2020 by and
between the City of Downey, a California municipal corporation and charter city with its
principal place of business at 11111 Brookshire Avenue, Downey California 90241 ("City")
and Dudek, a California corporation, with its printipal place of business at 605 3rdStreet
Encinitas, CA 92024 ("Consultant"). City and Consultant are sometimes individually referred
to as "Party" and collectively as "Parties."
2. RECITALS.
Consultant desires to perform and assume responsibility for the provision of certain
professional urban forest management planning services required by City on the terms aae-
conditions set forth in this Agreement. Consultant represents that it has demonstrated
competence and experience in providing urban forest management planning services to
public clients, is licensed in the State of California, and is familiar with the plans of City.
FJREE•=
City desires to engage Consultant to render such services for the Street Tree Master
Plan project ("Project") as set forth in this Agreement.
3. TERMS.
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General Scope of Services. Consultant promises and agrees to furnish
to City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional urban forest management planning
services necessary for the Project ("Services"). The Services are more particularly describeil
in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be
subject to, and performed in accordance with, this Agreement, the exhibits attached hereto
and incorporated herein by reference, and all applicable local, state and federal laws, rules
and regulations.
ATTACHMENT A
3.1.2 Term. The term of this Agreement shall be from October 13, 2020 to
December 31, 2021, unless earlier terminated as provided herein. Consultant shall comple
the Services within the term of this Agreement, and shall meet any other established
schedules and deadlines. The term of this Agreement may be extended by written
amendment to this Agreement signed by the City Manager and the Consultant.
Services shall be performed by Consultant or under its supervision. Consultant will
determine the means, methods and details of performing the Services subject to the
requirements of this Agreement. City retains Consultant on an independent contractor basis
and not as an employee. Consultant retains the right to perform similar or different services
for others during the term of this Agreement. Any additional personnel performing the
Services under this Agreement on behalf of Consultant shall also not be employees of City
and shall at all times be under Consultant's exclusive direction and control. Consultant shall
pay all wages, salaries, and other amounts due such personnel in connection with their
performance of Services under this Agreement and as required by law. Consultant shall be
responsible for all reports and obligations respecting such additional personnel, including, but
not limited to: social security taxes, income tax withholding, unemployment insurance,
disability insurance, and workers' compensation insurance.
In the event that Consultant or any employee, agent, or subcontractor of Consultant
providing services under this Agreement claims or is determined by a court of competent
jurisdiction or the California Public Employees Retirement System (CaIPERS) to be eligible
for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, an,;'
hold harmless CITY for the payment of any employee and/or employer contributions for
CaIPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as
well as for the payment of any penalties and interest on such contributions, which would
otherwise be the responsibility of City.
Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform
the Services in conformance with such conditions. In order to facilitate Consultant's
conformance with the Schedule, City shall respond to Consultant's submittals in a timely
manner. Upon request of City, Consultant shall provide a more detailed schedule of
anticipated performance to meet the Schedule of Services. The parties acknowledge that the
Schedule of Services may be amended by mutual agreement due to changes in
circumstances, including changes in the performance schedules of other third parties
performing work for the City on the Project, which affect the timing of Consultant's
performance of the Services.
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Standard of Care: Performance of Employee . Consultant shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in
the State of California. Consultant represents and maintains that it is skilled in the
professional calling necessary to perform the Services. Consultant warrants that all
employees and subcontractors shall have sufficient skill and experience to perform the
Services assigned to them. Finally, Consultant represents that it, its employees and
subcontractors have all licenses, permits, qualifications and approvals of whatever nature
that are legally required to perform the Services, including a City Business License, and that
such licenses and approvals shall be maintained throughout the term of this Agreement. As
provided for in the indemnification provisions of this Agreement, Consultant shall perform, at
its own cost and expense and without reimbursement from the City, any services necessary
to correct errors or omissions which are caused by the Consultant's failure to comply with the
standard of care provided for herein. Any employee of the Consultant or its sub -consultants
who is determined by the City to be uncooperative, incompetent, a threat to the adequate or
timely completion of the Project, a threat to the safety of persons or property, or any
employee who fails or refuses to perform the Services in a manner consistent with the
standard of care set forth herein, shall be promptly removed from the Project by the
Consultant and shall not be re-employed to perform any of the Services or to work on the
Project.
3.2.9 Laws and Regu!ggns. Consultant shall keep itself fully informed of and
in compliance with all applicable local, state and federal laws, rules and regulations in force at
the time the Services are performed by Consultant and in any manner affecting the
performance of the Project or the Services, including all applicable Cal/OSHA requirements,
and shall give all notices required by law. Consultant shall be liable for all violations of such
laws and regulations in connection with Services. If the Consultant performs any work
knowing it to be contrary to such laws, rules and regulations and without giving written notice
to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant
shall defend, indemnify and hold City, its officials, directors, officers, employees and agents
free and harmless, pursuant to the applicable indemnification provisions of this Agreement,
from any claim or liability arising out of any failure or alleged failure to comply with such laws,
rules or regulations. Consultant's violation of such laws, rules and regulations shall also
constitute a material breach of this Agreement.
3.2.10.1 Tirne for Compfian . Consultant shall not commence the
Services or the Project under this Agreement until it has provided evidence satisfactory to the
City that it has secured all insurance required under this section. In addition, Consultant shall
not allow any subcontractor to commence work on any subcontract until it has provided
evidence satisfactory to the City that the subcontractor has secured all insurance required
under this section. The City reserves the right to modify these requirements, including limits,
based on the nature of the risk, prior experience with insurer, coverage or other special
circumstances.
3.2.10.2 ' Minimum RoggirerniOnfs. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries
to persons or damages to property which may arise from or in connection with the
performance of the Agreement, the Services or the Project by the Consultant, its agents,
representatives, employees or subcontractors. Consultant shall also require all of its
subcontractors to procure and maintain the same insurance for the duration of the
Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum ScOo Of Insurange. (1) Commercial General
Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence"
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r Separation of Insureds;• Special Limitations.
affordedinsurance required by this Section shall contain standard separation of insureds provisions.
In addition, such insurance shall not contain any special limitations on the scope of protection
to the City, its directors officials, officers, • i ;,--s, agents and volunteers.
r Deductibles anr SqLnsurance Retantions.
deductibles or self -insured retentions must be declared to and approved by the City. City may
require Consultant to provide proof of ability to pay losses and related investigations, claim
administration • defense expenses an• costs within the retention.. • .i-
namedshall provide or be endorsed to provide that the self -insured retention may be satisfied by
either the insured or
3.2.10.8 Acceptabilityof Insurers. Insurance is to •- placed with
ratinginsurers with a current A.M. Best's no less than ` authorized to•'•business
California,r satisfactory to the
3.2.10.9 • • .• • shall furnish City with
original certificates of insurance, including all required amendatory endorsements (or copies
of the applicable policy language effective coverage required by this provision) and a copy of
the • and Endorsement Page • the • General Liability policy listing all
policy endorsements to the City before the commencement of work under this Agreement.
However, failure to obtain the required documents prior to the commencement of work under
this Agreement shall not waive the Consultant's obligation to provide them to the City. The
City reserves the right to require complete, certified copies of all required insurance policies,
including endorsements, at any time.
3.2.10.10 Claims -Made Polidqs� If any of the policies provide
coverage on a claims -made basis:
(A) The retroactive date must be shown and must be before the date of this
Agreement or the date work commences under this Agreement, whichever is earliest;
(B) Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Services provided under this
Agreement;
(C) If coverage is canceled, non -renewed, and not replaced with another
claims -made policy form with a retroactive date prior to the effective date of this Agreement
or the date work commences under this Agreement, whichever is earliest, the Consultant
must • extended reporting coverage '• a minimum • five (5) years after completion
• the Services under this Agreement.
3.2.11 Safetv. • shall execute and maintain its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Consultant shall
at all times be in compliance with all applicable local, state and federal laws, rules and
regulations, and shall exercise all necessary precautions for the safety of employees
appropriate to the nature of the work and the conditions under which the work is to •
performed. Safety precautions as applicable shall include, but shall not be limited to: (A)
adequate life protection and life-saving equipment and procedures; (B) instructions in
• • for all employees and subcontractors, such as safe walkways, scaffolds,
fall • ladders, bridges, gang • confined space procedures, trenching and
shoring, equipment and other safety devices, equipment and wearing apparel as are
necessary • lawfully required to •' accidents • injuries; and (C) adequate facilities for
the proper inspection and maintenance of all safety measures.
3.3.1 Compensation. Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set
• in Exhibit "C" attached hereto and incorporated herein • reference. The total
compensation shall not exceed twenty six thousand three hundred and thirty-three dollars
($26,333) without written approval of the City. Extra Work may be authorized, as describeii
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below, and if authorized, said Extra Work will be compensated at the rates and manner sell
forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
Consultant. The statement shall describe the amount of Services and supplies provided
since the initial commencement date, or since the start of the subsequent billing periods, as
appropriate, through the date of the statement. City shall, within thirty (30) days of receiving
such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for E�5qqnses. Consultant shall not be reimbursed for
any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any work
which is determined by City to be necessary for the proper completion of the Project, but
which the parties did not reasonably anticipate would be necessary at the execution of this
Agreement. Consultant shall not perform, nor be compensated for, Extra Work without
written authorization from the City Manager.
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3.4.1 Maintenance and Inspection. Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All
such records shall be clearly identifiable. Consultant shall allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of such
records and any other documents created pursuant to this Agreement. Consultant shall allow
inspection of all work, data, documents, proceedings, and activities related to the Agreement
ior a period of three (3) years from the date of final payment under this Agreement.
Grounds for TbftinAion. City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time either for cause or
for the City's convenience and without cause by giving written notice to Consultant of such
termination, and specifying the effective date thereof, at least seven (7) days before the
effective date of such termination. Consultant may only terminate this Agreement for cause
upon giving the City not less than seven (7) calendar days'written notice.
Upon termination, Consultant shall be compensated only for those services which
have been adequately rendered to City, and Consultant shall be entitled to no further
compensation. The City shall within fifteen (15) calendar days following termination pay the
Consultant for all services adequately rendered and all reimbursable costs incurred by
Consultant up to the date of termination, in accordance with the payment provisions of this
Agreement.
The following reasons shall constitute "cause" for which either party may terminate this
Agreement as provided herein:
a Substantial failure by the other party to perform in accordance with the terms of
this Agreement and through no fault of the terminating party;
0 Assignment of this Agreement or transfer of the Project by either party to any
other entity without the prior written consent of the other party;
a Suspension of the Project or the Consultant's Services by the City for more than
ninety (90) calendar days, consecutive or in the aggregate, without good cause;
0 Material changes in the conditions under which this Agreement was entered
into, the Scope of Services or the nature of the Project, and the failure of the
parties to reach agreement on the compensation and schedule adjustments
necessitated by such changes.
3.5.1.2 Effect of Termination. If this Agreement is terminated as
provided herein, City may require Consultant to provide all finished or unfinished Documen
and Data and other information of any kind prepared by Consultant in connection with the
performance of Services under this Agreement. Consultant shall be required to provide su
Documents and Data and other information within fifteen (15) days of the City's request. I
3.5.1.3 Additional Service . In the event this Agreement is
terminated in it or in part as provided herein, City may procure, upon such terms and in
such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
Eq-TITU-117-M
Dudek
605 Third Street
Encinitas, CA 92024
Phone: (760) 479-4242
Fax: (760) 632-0164
Attn: Amy M. Paul, General Counsel & Corporate Secretary
Lem
City of Downey
11111 Brookshire; Avenue
Downey, California 90241
Phone: (562) 904-7286
Fax: (562) 904 - 7296
Attn: Director of Public Works/City Engineer
UM33���rem
City of Downey
City Attorney's Office
11111 Brookshire Avenue
DowneX, California 90241
Such notice shall be deemed made when personally delivered or when mailed, forty-
eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to
the party at its applicable address. Actual notice shall be deemed adequate notice on the
date actual notice occurred, regardless of the method of service.
. . . . ......... . 6
3.5.3.1 ' Documents & Data. Licensing of Intellectual Efgpgft, This
Agreement creates a non-exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied
in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are
prepared or caused to be prepared by Consultant under this Agreement ("Documents &
Data"). Consultant shall require all subcontractors to agree in writing that City is granted a
non-exclusive and perpetual license for any Documents & Data the subcontractor prepares
under this Agreement. Consultant represents and warrants that Consultant has the legal
right to license any and all Documents & Data. Consultant makes no such representation
and warranty in regard to Documents & Data which were prepared by design professionals
other than Consultant or provided to Consultant by the City. City shall not be limited in any
way in its use of the Documents and Data at any time, provided that any such use not within
'the purposes intended by this Agreement shall be at City's sole risk.
Confidentialily. All ideas, memoranda, specifications,
plans, procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for
any purposes other than the performance of the Services. Nor shall such materials be
disclosed to any person or entity not connected with the performance of the Services or the
III
3.5.7 EqtiLe,Aqng�. This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements.
Governing Law, This Agreement shall •` governed by the laws • the
State of California. Venue shall be the courts in Los Angeles County.
3.5.9 Time • Essence. Time is • the essence • each and every provision of
this Agreement.
3.5.10 Ci!y's RightAg �mploy Other � Co!Lsuftants. City reserves right to employ
• consultants in connection with this Project.
3.5.11 Succe Sors, and Assigns. This Agreement shall be binding on th(z
successors and • • the •..r
3.5.12 As§j�nMgnt or Tfatisfbr. Neither party shall assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without
the prior written consent of the other party. Any attempt to do so shall be null and void, and
any assignees, hypothecates or transferees shall acquire no right or interest by reason of
such attempted assignment, hypothecation • transfer.
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1 3.5.13 • apgos- Since the Parties • their agents
have participated fully in the preparation of this Agreement, the language of this Agreement
shall be construed simply, according to its fair meaning, and not strictly for or against any
Party. Any term referencing time, days or period for performance shall be deemed calendar
days and not work days. All references to Consultant include all personnel, employees,
agents, and subcontractors of Consultant, except as otherwise specified in this Agreement.
All references to City include its elected officials, officers, employees, agents and volunteers
except as otherwise specified in this Agreement. The captions of the various articles and
paragraphs are for • and ease • reference •' and •• • •_ limit,
augment, or describe the scope, content, or intent of this Agreement.
3.5.14 Amendment; Modification. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
• No Third PaLty Beneficiggje& There are no intended third •
beneficiaries • any right or obligation assumed • the■arties.
3.5.17 Invalidfty; Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall • in full • and effect.
3.5.18 Prohibited Interests. • maintains and warrants that it has not
employed • retained any company • person, other than a bona fide employee working
solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it
has • paid nor has it agreed to pay any company • person, • than a bona •
employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift
or • consideration contingent •• or • from the award or • of this
Agreement. For breach or violation of this warranty, City shall have the right to rescind this
Agreement without liability. For the term of this Agreement, no member, officer or employee
• City, during the term • his or her service with City, shall have any direct interest in this
Agreement, • ••' any present • anticipated material benefit arising therefrom.
3.5.19 Eguol Opportun!ty ELmplpyMent. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
2 • _-kc_L: •
sex or age. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff • termination. • shall also comply with all relevant provisions • any City
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Minority Business Enterprise program, Affirmative Action Plan or other related programs or
4uidelines currently in effect or hereinafter enacted.
3.5.20 Labor Certadion. By its signature hereunder, Consultant certifies that
it is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.21ALithotitVtoEnte�r6greern�Ont. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each
Party warrants that the individuals who have signed this Agreement have the legal power,
right, and authority to make this Agreement and bind each respective Party.
3.5.22 CounterpgAs. This Agreement may be executed in counterparts, each of
which shall constitute one and the same instrument.
In the event of any conflict, inconsistency, or incongruity between any provision of this
Agreement, any of its exhibits, attachments, purchase order, or notice to proceed, the
provisions of this Agreement will govern and control.
3.6 Subcontracting.
3.6.1 Pdor-Approval Reguired., Consultant shall not subcontract any portion of
the work required by this Agreement, except as expressly stated herein, without prior written
approval of City. Consultant shall require and verify that all subcontractors maintain
insurance meeting all of the requirements set forth in this Agreement. Consultant shall ensure
that City is an additional insured as required in Section 3.2.10.4. Subcontracts, if any, shall
contain a provision making them subject to all provisions stipulated in this Agreement.
M
CITY OF DOWNEY, �DUDEK,
a California municipal corporation a California Corporation
and charter city;
By: By:
Mayor ke-Whaco, President & CEO
Its:
Attest.- Attest.
City Clerk
4i �0%torney
Secretary
Legal Counsel
W
EXHIBIT "All
of the City and the community and promote the concepts of sustainable urban forest management. The UFMP al
toward creating and sustaining a fully functional urban forest.
the City's current urban forest, opportunities for growth, and associated costs. The STMP will analyze available da'i
and offer a detailed plan for maintaining and expanding Downey's urban forest. This plan will also incorpora.
graphics to visually depict the analysis to deliver a plan that is both thorough and easy to understand.
determine areas oTthe Utywnere resources are neeN Ra"lunerean SU es
the greatest net benefit to the community. To accomplish this, we will first acquire several data sets to best
understand the planting opportunities and spacing restrictions that exist throughout the City. We will begin to
determine where trees can be planted by analyzing available City data on vacant tree planting sites and where
trees are currently planted. These locations will be approximated using a third -party geocoding service to convert
the provided address locations into geographic coordinates. The resulting coordinates will only be accurate to the
routing location of the address provided, but will provide enough accuracy for the assessment deliverables. This
data will be further interpreted by Dudek GIS specialists by quantifying how many trees can be planted on a
specific street, block, and within a defined neighborhood boundary.
The second aspect o[assessing tree planting opportunities isbmunderstand the spacing limitations inthe ground
and air that restrict where trees can be planted, and what species are appropriate for the locations. Spacing
restrictions include parkway and median sizes, utility lines, intersections, street lights, and other components of
City infrastructure. The presence or absence of conflicting infrastructure will impact whether atree can beplanted
in a particular location, and the size of the tree that can be planted in the location. Dudek urban foresters will use
this information to further refine where trees can be planted, and to help determine appropriate tree species to
plant oneach street, parhway, and median location.
visual representations of planting opportunities across the City. Collectively this information will provide the
framework to further construct a Street Tree Master Plan for the City.
City of Downey. Street Tree Master Plan Proposal
^^ Location ofoverhead and underground utilities.
• Locations ofexisting trees byaddress and street.
• Locations ufplanted parkway, median, and park trees.
• Locations ofall City parcels inG|8format
• Locations ofstreet lights and signals inG|Sformat
w Parkway and median sizes bystreet.
0 Map of tree species selected for each street.
Task 2: Assessment of Inventory
Urban Forest Asset Evaluation
This section will summarize the status ofthe Chy'aurban forest, including adiscussion mftrees in developed
public property (sidewalks, streets, medians, and landscaped parks). To develop this section, Dudek will utilize
the City's most recent tree inventory. This data will be used to assess:
10 Appropriateness of the type of tree by location (right tree, right place);
Appropriateness for future climate conditions
Pest and disease vulnerability; and
Appropriate planting numbers of species to achieve species diversity goals of UFMF
Results ofthis analysis will beused todevelop alist ofrecommended tree species that will besuitable for the
current environmental conditions inthe City, and anticipated conditions caused byclimate change. The
recommended list will also incorporate adiscussion ofparkway and median sizes, aawell aospacing limitations
from existing infrastructure developed in task 1. Recommendations wil I then be developed for specific street,
parkway, and median locations throughout the City based on the recommended tree species list and spacing
restrictions. The completion oftask 2will result ina City-wide map depicting selected tree species and estimated
quantities uYtrees that can beplanted for all identified locations.
The Street Tree Master Plan will be developed between Dudek urban foresters, GIS specialists,and graphics
specialists to clearly and concisely present the information in a format that this is visually appealing, accurately
portrays data, and iaunderstandable 0nboth City staff and the greater Downey community. This will help ensure
that tree planting planning decisions made bythe City can bmeffectively communicated tolocal resIdentuouthey
will understand and support City efforts.
• List ufrecommended tree species
• Recommendation onspacing requirements for tree species
EXHIBIT "B"
PIN., mweLxu�mm
KEM3�
City of Downey: Street Tree Master Plan Proposal
7 1 1 1 1 111 ! I
.. . ............... .......... .................................................
Map of tree species selected for each street
-Tadz- 2,4-xv
• List of recommended tree species
• Recommendation on spacing requirements for tree species
4 Map of current tree species location by address/street
JW#1 .................................... 4_ ...... _ .. . . ......... .............................................................................. $261
61- M, - W,
and the report will be submitted within 2 weeks of fieldwork completion.
Total number of existing tree locations and potential planting locations assumed to be 33,000. Additional
locations may require an augment.
Completeness of provided address based datasets assumed to be 97% with only 3% of inventory records
needing manual correction In geocoding process.
All prices are valid 60 days from the date of this submittal.
Meetings are subject to a 2-hour minimum charge.
Invoices will be submitted monthly and are due and payable within 30 days.
If you have any questions or require any additional information, please call me at 626.658.0070.
7
, 15
Ryan Allen
Urban Forestry Specialist, Dudek
ISA-Certified Arborist WE - 10316A
ISA Qualified Tree Risk Assessor
NEM