HomeMy WebLinkAbout04. CIP 21-19-Auth Proj Imp of Library Internal Connections-Maint-Network Infrastructur Upgrades & Awrd Cont to AMS.NetCAPITAL IMPROVEMENT PROJECT NO. 21-19
DOWNEY CITY LIBRARY INTERNAL CONNECTIONS, BASIC MAINTENANCE
AND NETWORK INFRASTRUCTURE UPGRADE PROJECT
AUGUST 25, 2020
PAGE 2
The Universal Service Administrative Company (USAC) was appointed by the FCC to administer the
E-rate program. Although FCC retains responsibility for overseeing the program's operations and
ensuring compliance with its rules, USAC's Schools and Libraries Division is responsible for carrying
out the E-rate program's day-to-day operations. Through the E-Rate program, schools and libraries
do not receive direct funding from the program. Instead, they receive discounts on the costs of
eligible services provided by E-Rate vendors and the USF compensates the E-Rate vendors
directly for the amount of the discount.
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City Staff, in collaberation with the USAC, developed plans and specifications for the Internal
Connections, Basic Maintenance and Network Infrastructure Upgrades at the Downey City
Library. This project consists of installation of 33 wireless (Wi-Fi) access points compatible with
existing network infrastructure to provide high-performance internet connectivity for library
patrons. The work includes installation and connection of 27 interior and four exterior Wi-Fi
access points, cabling, firewall system with security software licenses and mounting rack, and
appurtenant work.
On February 25, 2020, a Request for Proposals was published by the USAC through the E-Rate
program seeking proposals from E-Rate vendors to provide Internal Connections, Basic
Maintenance and Network Infrastructure Upgrades at the Downey City Library. On March 24,
2020, three proposals were received as follows:
CONTRACTOR LOCATION PROPOSAL AMOUNT
I aKOM Solutions San Diego, CA $161,229.61
AMS.NET, Incorporated Santa Fe Springs, CA $177,573.00
X-Act Technology Solutions Los Angeles, CA $289,291.97
After review and analysis of the three proposals received by staff, it was determined that
GigaKOM Solutions proposed on a non -specified firewall system while X-Act Technology
Solutions specified firewall licenses that are not eligible for E-rate funding. Only AMS.NET,
Incorporated submitted a proposal that complied with all specified equipment. Therefore, staff
recommends that the City Council award a contract to AMS.NET, Incorporated for the
construction of the Downey City Library Internal Connections, Basic Maintenance and Network
Infrastructure Upgrades. After design modifications and negotiations with AMS.NET,
Incorporated, the quote was reduced to $103,507.29
The following is a breakdown of City's and AMS.NET, Incorporated's costs:
Portion Eligible Portion Not Eligible
Cost from for E-rate Discount for E-rate Discount
Negotiated Proposal (80%) (20%)
Internal Connections
and Cabling $103,507.29 $82,805.83 $20,701.46
The portion of AMS.NET, Incorporated's proposal eligible to receive an E-rate discount is
$82,805.83 which will be funded by the USF and City's share for the remaining 20 percent is
$20,701.46.
CAPITAL IMPROVEMENT PROJECT NO. 21-19
DOWNEY CITY LIBRARY INTERNAL CONNECTIONS, BASIC MAINTENANCE
AND NETWORK INFRASTRUCTURE UPGRADE PROJECT
AUGUST 25, 2020
PAGE 3
If approved, City staff will proceed with implementation of the project including ordering
materials and installing the upgrades. Construction is anticipated to begin in September 2020
and will be completed by October 2020.
Quality of Life, Infrastructure & Parks
FISCAL IMPACT
The total estimated cost of the City's portion of the project is $117,000 broken down as follows:
Description- Amount
Construction Contract $20,701.46
$4,298.54
._Contingencies
Total Estimated Project Cost, $25,000.00
This project was not included in the Fiscal Year 2020/21 Capital Improvement Program and
General funds were not appropriated during the budget adoption process. Therefore, staff is
requesting that the City Council appropriate funding in the amount of $25,000 for this project as
shown in the table below:
Account No. Funding Source Amount
40-1 -xxxx Appropriate General. Funds - ----- ----
Total Project Funding: $25,000
Attachment A — Plans
Attachment B — Proposal Summary
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COMPANY NAME PROPOSAL AMOUNT
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GigaKO Solutions $161,229.61
AS.ET, Incorporated $177,573.00
X-Act Technology Solutions $289,291.97