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HomeMy WebLinkAbout10. Adopt Reso-Designation of Voting Delegate & Alternate(s) for League of CA Cities Annual Conf.2f2:J# ROM OFFICE OF THE CITY MANAGER BY: ANIAH DE ROJAS, ASSISTANT O T MANAGE* f »: »>:Buono] CUBJ DESIGNATION OF VOTING DELEGATE ND ALT©RNAT ;FOR ;EGUE G CALIFORNIA CITIES ANNUACONFERENCE, OCTOB f 7-9,2020, IN LONG BEACH 2»<20 1 .00 0 During the Annual;egue of California CitieConference=;r_« an Annual ■m»—s:T,«:. is held where Leaguee:4rshipconsiders andt «._<ononreo<». »2»:e<afw, League policy.> ©— .a>��� «��.:. e ««»?•.»x��,:»�.> e««gym - <t 4 y2� ��� _�.: 2.»« »�,2-:— y� »«\■?;■ ;-.�� ».» .� ,•©:<..�� rf;<— ;,j..<� »t £»« »,» «t>t,.�«T m:» »e» t• e w<»:«» �� t,»�.� The City Council a: designate .voting delegate an one or two alae»the interests are represented z:<the League considers itsplatform and initiatives for the upcoming yea Fiscal Respsi »» Quality ofLife, Safety: Infrastructu PublicEngagement . FISCAL IMPACT DESIGNATION OF VOTING DELEGATE AND ALTERNATE(S) FOR LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE, OCTOBER 7-9,2020, IN LONG BEACH AUGUST 11, 2020 PAGE 2 ATTACHMENTS Attachment A: Resolution Attachment B: League of California Cities Request for Designation pj SECTION 1. is hereby designated as the City of Downey voting delegate to the League of California Cities Annual Business Meeting, October 7-9, 2020 in Lo Beach, with Council Member as the 1 st alternate and as the 2nd alternate. I SECTION 2., The City Clerk shall certify to the adoption of this Resolution and transmit a certified copy thereof to the appointees. i�ARIA ALICIA DUARTE, CM City Clerk I I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting held on the 11th day of August, 2020, by the following vote, to wit: AYES: Council Members: NOES: Council Member: ABSENT: Council Member: ABSTAK Council Member: MARIA ALICIA DUARTE, CMI City Clerk Council Action Advised by August 31, 2020 jTy MAS AGEWS OFFICY . . # I . I 11FINOW1111144 I . I P=1% WW"AL MIS 111VUL111g, UIC 1..,1=N=1N=1NN1 t L establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's ofric(; no later than Wednesday, September 30. This will allow us time to establish voting delegate/alternate records prior to the conference. Please note the following procedures are intended to ensure the integrity of the voting process at the Annual Business Meeting. j_hcse proCC(ILIN'S assume that the conference will be held in- persoll al the 14ono, Ileac h Convelitioll Uen(eras p1jilined, shoold COV ID- I Q Conditions and restrictions orohibit the I elgue from folding anin-Ijerson- conference, new oroc-edures will be pn)v dcd Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please m-tilch C11110-11 COt)V Of1lN.cOU11Cil NSOIUti011 that rellca, flic counci I action t.ikcn. oi- have vour cit\, clerk oi- inavor siuni (tic 10rin affirming that the names provided are those selected by the city council. 111case note that designating the voting deletyate and alternates must be done bv citv council actioii and Cannot be accolliplished 11�_Jnclivldual action ot'the niavi)r or ci(� Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by the end of July at In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their confercricc badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the 9 M, 1 1 �_A special sticker on their name badges that will admit the into the voting area during the Business Meeting, Transferring Voting Card to Non -Designated Individuals Nit Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identi6jing them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times. Wednesday, October 7, 8:00 a.m. — 6:00 p.m,; Thursday, October 8, 7:00 a.m. — 4:00 p.m.; and Friday, October 9, 7:30 a.m.—I 1:30 a.m.. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting, The voting procedures that will be used at the conference are attached to this memo. Please �iour council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League's office by Wednesday, September 30. If you have questions, please call Darla Yacub at (916) 658-8254. .......... 2020 ANNUAL CONFERENCE Please complete this form and return it to the League office by Wednesday, September 30,.2020. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated byyour city council. Please attach the council resolution asproof mfdesignation. Asanalternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the Please note: Voting delegates and alternates will be seated in a separate area at the Annual BusinessMeeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. Name: Nanne� Name: Title: _ Title: ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Mayor orCity Clerk (drde one) (signature) League ofCalifornia Cities ATTYA: Darla Yacub 14DOKStreet, 4mFloor Sacramento, CA 95814 AM Date __. Phone ME= One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy, 2, Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Forn-t provided to the League Credentials Committee. 3 Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature te the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution, Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be another city official who is neither a voting delegate or alternate. 6Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7. Resolving Disputes. In case of dispute, the Credentials Committee will deten-nine the validity of signatures on petitioned resolutions and the right of a city official to vote at t Business Meeting. Attachment B