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Home My WebLink About05. CIP 17-10 Apprv Change Odr No. 1-Stewart & Gray Fiber-Optic Traffic Signal Comm & UpgradesItem No. 10: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCILAPPROVED BY FROM: OFFICE OF THE CITY MANAGER CITY R BY: DELFINO R. CONSUNJI, P.E., DIRECTOR OF PUBLIC WORKSXIA�;' rEiE R DATE: JULY 28, 2020 SUBJECT: APPROVE CHANGE ORDERFOR THE STEWART & GRAY ROAD FIBER- OPTIC TRAFFIC SIGNAL COMMUNICATIONS AND UPGRADES, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 17-10 That the City Council: 1) Approve Change Order No. 1 in the amount of $494,285 for the Stewart & Gray Road Fiber - Optic Traffic Signal Communications and Upgrades, CI P No. 17-10; 2) Appropriate an additional $200,000 in federal Highway Safety Improvement Program (HSIP) grant funds in Account No. 26-17831; 3) Authorize transfer of $230,000 in Proposition C Local Return funds from Account No. 54- 17825 to Account No. 54-17831; 4) Authorize transfer of $98,000 in Measure R Local Return funds from Account No. 56-17825 to Account No. 56-17831; 5) Authorize transfer of $100,000 in Proposition C Local Return funds from Account No. 54- 16722 to Account No. 54-17831; 6) Authorize transfer of $111,000 in Measure R Local Return funds from Account No. 56-16789 to Account No. 56-17831; and 7) Authorize Public Works Director/City Engineer to execute any change orders or additional scope -of -work for this project deemed necessary or desirable up to the approved project budget. 0 a APPROVE CONTRACT CHANGE ORDER NO. 1 FOR THE STEWART & GRAY ROAD FIBER-OPTIC TRAFFIC SIGNAL COMMUNICATIONS AND UPGRADES, CAPITAL IMPROVEMENT PROJECT NO. 17-10 JULY 28, 2020 PAGE 2 on January 9, 2020 with Select Electric, Inc. as the lowest responsible and responsive bidder. The construction contract was awarded by the City Council to Select Electric, Inc. on January 25, 2020. The project is currently in the early stages of the construction phase. The project limits along the Stewart & Gray Road corridor are shown on the attached project location map (Attachment A). At the time the project was bid for construction, two of the contract items involving traffic signal upgrades at the Stewart & Gray Road at Rives Avenue and Brookshire Avenue intersections were bid as alternates to provide the flexibility of awarding said contract items depending on availability of project funding. Given the actual bids received for the alternates, the items were not awarded due to funding limitations at the time of the construction contract award. The project plans are included as Attachment B. Based on recent discussions with Caltrans, the administering agency of the federal HSIP grant, Caltrans offered to increase the federal HSIP grant funds for this project by $200,000 if the City were to include the two alternate bid items in the project. In addition, staff has identified a total of $539,000 in available funding in other Capital Improvement Projects accounts which are available for re -appropriation, including Woodruff Avenue Fiber -Optic Traffic Signal Communications and Upgrades Project, which was completed recently with a combined surplus of $328,000 in Proposition C and Measure R Local Return funds; Imperial Highway Traffic Signal Upgrades and Safety Enhancements Project, which has a funding surplus of $100,000 in Proposition C Local Return funds; and $111,000 in Measure R Local Return funds from the Florence Avenue Traffic Signal Upgrades. In order to take advantage of the additional HSIP funding opportunity, staff is recommending to increase the scope -of -work for this project by adding the two alternate bid items for the traffic signal upgrades at the Stewart & Gray Road at Rives Avenue and Brookshire Avenue intersections. Staff subsequently requested quotes from Select Electric, Inc. to complete the additional work at the two intersections. Following negotiations, Select Electric, Inc. agreed to complete said additional work at the same prices which they included in their original bid for a total of $494,285 as shown in the following table: Item Description 24 Additive Alternate "A" — Traffic Signal Modification at Stewart & Gray Road/Rives Avenue 25 Additive Alternate "B" — Traffic Signal Modification at Stewart & Gray Road/Brookshire Avenue Qty Unit Unit Price Amount 1 LS $254,877 �' $254,877 LS $239,408 $239,408 Total $494,285 Staff recommends that the City Council approve Change Order No. 1 for this project in the amount of $494,285 for the addition of the two alternate bid items involving the traffic signal upgrades at the Stewart & Gray Road at Rives Avenue and Brookshire Avenue intersections. The addition of the two alternate bid items will increase the estimated cost of completing the project by $739,000 to $3,039,000 due to additional contingencies, construction management, inspection, material testing, City -furnished materials, contract administration and project management costs. APPROVE CONTRACT CHANGE ORDER NO. 1 FOR THE STEWART & GRAY ROAD FIBER-OPTIC TRAFFIC SIGNAL COMMUNICATIONS AND UPGRADES, CAPITAL IMPROVEMENT PROJECT NO. 17-10 JULY 28, 2020 PAGE 3 •' i Efficiency & Adaptability Quality of Life, Infrastructure and Parks 19E.�T1�lil7_[� The revised total estimated cost of the project, including Change Order No. 1 is $3,039,000 broken down as follows: " Description Amount Design $147,920 Construction contract including 10% contingencies $2,404,750: Construction management, inspection and materials testing $250,000 City -furnished materials $125,000 Contract administration and project management $111,330 Total Estimated Project Cost: $3,039,000 Funding in the amount of $3,039,000 is budgeted in the FY 2020-21 GIP broken down as follows: Account No. Funding Source Amount Federal HSIP Cycle 7 grant funds (Expended in FY 2017-18 26-17831 and FY 2018-19) $147,920 26-17831 Federal HSIP Cycle 7 grant funds (Budgeted in FY 2019-20) 26-17831 Additional federal HSIP Cycle 7 grant funds Account No. (cont.) Funding Source (cont.) 56-17831 Previous transfer of funds (from Account No. 56-16789) 54-17831 Transfer of funds (from Account No. 54-17825) 56-17831 Transfer of funds (from Account No. 56-17825) 54-17831 Transfer of funds (from Account No. 54-16722) 56-17831 Transfer of funds (from Account No. 56-16789) Total Project Funding: Amount (cunt.) $164,232 M. +r M1 Staff recommends that the City Council appropriate an additional $200,000 in federal HSIP funds for this project in Account No. 26-17831. Additional funding in the amount of $539,000 is also required to cover the total estimated project cost. Therefore, staff recommends that the City Council authorize transfer of $230,000 of Proposition C Local Return funds from Account No. 54-17825 to Account No. 54-17831; $98,000 of Measure R Local Return funds from Account No. 56-17825 to Account No. 56-17831; $100,000 in Proposition C Local Return funds from Account No. 54-16722 to APPROVE CONTRACT CHANGE ORDER NO. 1 FOR THE STEWART & GRAY ROAD FIBER-OPTIC TRAFFIC SIGNAL COMMUNICATIONS AND UPGRADES, CAPITAL IMPROVEMENT PROJECT NO. 17-10 JULY 28, 2020 PAGE 4 Account No. 54-17831; and $111,000 in Measure R Local Return funds from Account No. 56-16789 to Account No. 56-17831 to cover the total estimated project cost. ATTACHMENTS Attachment A — Project Location Map Attachment B — Plans CITY OF DOWNEY DEPARTMENT F PUBLIC WORKS ENGINEERINGDIVISION CAPITALI17-10 SIGNALSTEWART AND GRAY ROAD, TRAMC I SCHOOL(OLD RIVER ATrACHMENT .b ATTACHMENT TURK' TDEFATFITETU CONSTRUCTION PLANS FOR FEDERAL PROJECT No. HSIPL-5334(062) rl M-017-m . . . ....... 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