HomeMy WebLinkAbout11. Approve Operating Agrmt w-Downey Art Vibe to Operate Stay GalleryIU4-1-1111111041561
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f, BY
CITY MANAGER
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FROM: OFFICE OF THE CITY MANAGER
BY: ALDO E. SCHINDLER, DIRECTOR OF COMMUNITY DEVELOPMEN
DATE: JULY 14, 2020
SUBJECT: D&TIVEYATT VIBE OPETATING AGREEMENT
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At their August 12, 2014 meeting the City Council approved a not to exceed amount of $75,000
for additional lease payments, over three (3) years for DAV, expiring in June 2017, for their
location at 11140 Downey Avenue.
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:i,f $150,000 for lease payments and operating expenses over three (3) years for DAV, expiring
May 2020. The lease amendment requires that the City also amend the Operating Agreement til,
run concurrently with the new lease.
I- No GRE-9,019MI -
JULY 14, 2020
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Economic Vibrancy
*ualitv of Life. Infrastructure
FISCAL IMPACT
ATTACHMENTS
OPERATING AGREEMENT
BY AND BETWEEN
THE CITY OF DOWNEY AND THE DOWNEY ART VIBI
This Agreement is made and entered into this day of July, 2020 by and
between the City of Downey, a California municipal corporation and charter city with its
principal place of business at 11111 Brookshire Avenue, Downey California 90241
?nd Downey Art Vibe, a California nonprofit public benefit corporation, with its principal
place of business at 11140 Downey Avenue, Downey, CA 90241 ("DAW). City and DAV are
r,ometimes individually referred to as "Party" and collectively as "Parties."
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A. In order to further the City Council's commitment to the arts and to provide a
community venue for the display of performance and musical art, fine and contemporary art
?nd educational programs for the youth in Downey, the City requires the expertise of an
#rganization to provide such services; and
B. Since 2012, DAV has been leasing commercial space located at 11140 Down
Avenue, Downey (the "Facility") wherein the Facility is being operated as an art gallery for th
display of public art and the performance of related services. DAV intends to renew the
Commercial Lease Agreement for the Facility for the period August 1, 2020 through May 31,
2023;and I
C. The City desires to retain DAV to operate Facility to meet its objective o
promoting art in the community as well as making the Facility available for use by civi
charitable and community groups which serve Downey residents; and I
D. DAV desires to perform and assume responsibility for operating a permanent
art gallery in the Facility and providing certain services and programs as required by City on
the terms and conditions set forth in this Agreement. DAV represents that it has
demonstrated competence and experience in providing art gallery services to public clients,
and is familiar with the objectives of the City.
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City desires to engage DAV to render such services for the operation of Facility for the
operation of a permanent art gallery and for the provision of art and educational programs as
set forth in this Agreement ("Project") as set forth more specifically in this Agreement.
Attachment "A"
3. TERMS.
3.1.1 General Scope of Services.. DAV promises and agrees to furnish to City
all labor, materials, tools, equipment, services, and incidental and customary work necessary
io fully and adequately supply the services and programs necessary for the Project
("Services"). The Services are more particularly described in Exhibit "A" attached hereto ant
incorporated herein by reference. All Services shall be subject to, and performed in
accordance with, this Agreement, the exhibits attached hereto and incorporated herein by
reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from August 1, 2020 to May
31, 2023, unless earlier terminated as provided herein. DAV shall complete the Services
within the term of this Agreement, and shall meet any other established schedules and
deadlines.
Control and Pavment of Subordinates; Independent Contractor. The
Services shall be performed by DAV or under its supervision. DAV will determine the means,
methods and details of performing the Services subject to the requirements of this
Agreement. City retains DAV on an independent contractor basis and not as an employee,
joint venturer, partner or agent. DAV retains the right to perform similar or different services
for others during the term of this Agreement. Any additional personnel performing the
Services under this Agreement on behalf of DAV shall also not be employees of City and
shall at all times be under DAV's exclusive direction and control. DAV shall pay all wages,
salaries, and other amounts due such personnel in connection with their performance of
Services under this Agreement and as required by law. DAV shall be responsible for all
reports and obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withh.olding, unemployment insurance, disability insurance,
and workers' compensation insurance.
Schedule of Services. DAV shall perform the Services expeditiously,
within the term of this Agreement, and as determined by the parties. DAV represents that it
has the professional and technical personnel required to perform the Services in
conformance with such conditions. Upon request of City, DAV shall provide a more detailed
schedule of anticipated performance to meet the City's deadlines.
3.2.3 Conformance to Applicable Requirements. All services performed a
work prepared by DAV shall be subject to the approval of City. I
3.2.4 Substitution of Kev Personnel. DAV has represented to City that certain
key personnel will perform and coordinate the Services under this Agreement. Should one or
more of such personnel become unavailable, DAV may substitute other personnel of at least
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employee of the DAV or its sub -consultants who is determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a
threat to the safety of persons or property, or any employee who fails or refuses to perform
the Services in a manner consistent with the standard of care set forth herein, shall be
promptly removed from the Project by the DAV and shall not be re-employed to perform any
of the Services or to work on the Project.
3.2.9 Law ' s and Regulations. DAV shall keep itself fully informed of and in
compliance with all applicable local, state and federal laws, rules and regulations in force at
the time the Services are performed by DAV and in any manner affecting the performance of
the Project or the Services, including all applicable Cal/OSHA requirements, and shall give all
notices required by law. DAV shall be liable for all violations of such laws and regulations in
connection with Services. If the DAV performs any work knowing it to be contrary to such
laws, rules and regulations and without giving written notice to the City, DAV shall be solely
responsible for all costs arising therefrom. DAV shall defend, indemnify and hold City, its
officials, directors, officers, employees and agents free and harmless, pursuant to the
indemnification provisions of this Agreement, from any claim or liability arising out of any
failure or alleged failure to comply with such laws, rules or regulations. DAV's violation of
such laws, rules and regulations shall also constitute a material breach of this Agreement.
3.2.10. Eacifity Lease. During the term of this Agreement, DAV shall comply
with any and all provisions of the Commercial Lease Agreement for the Facility, and any
amendments thereto, entered into by and between the property owner and DAV. City shall
be entitled to terminate this Agreement for cause if DAV breaches any of the provisions of the
Commercial Lease Agreement for the Facility or the Commercial Lease Agreement is
terminated prior to the end of its term by either the property owner or DAV.
3.2.11 Insurance.
3.2.11.1 Time for Compliance. DAV shall not commence the
Services under this Agreement until it has provided evidence satisfactory to the City that it
has secured all insurance required under this section. In addition, DAV shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence
satisfactory to the City that the subcontractor has secured all insurance required under this
section.
3.2.11.2 Minimum Requirements. DATshall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries
io persons or damages to property which may arise from or in connection with the
performance of the Agreement by the DAV, its agents, representatives, employees or
subcontractors. DAV shall also require all of its subcontractors to procure and maintain the
same insurance for the duration of the Agreement. Such insurance shall meet at least the
following minimum levels of coverage:
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scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its
Crectors, officials, officers, employees, agents and volunteers shall be excess of the DAV's
insurance and shall not be called upon to contribute with it in any way.
(C) Workers' Compensation and Emplovers Liabilitv Coveraqq,
The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the DAV.
(D) All CoveracLELs. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided,
reduced or canceled except after thirty (30) days prior written notice by certified mail, return
receipt requested, has been given to the City; and (B) any failure to comply with reporting or
other provisions of the policies, including breaches of warranties, shall not affect coverage
provided to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.11.5 Separation of Insureds: No Special Limitations. All
insurance required by this Section shall contain standard separation of insureds provisions.
In addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.11.6 Deductibles and Self-insurance Retentions. Any
deductibles or self -insured retentions must be declared to and approved by the City. DAV
shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate
such deductibles or self -insured retentions as respects the City, its directors, officials,
officers, employees, agents and volunteers; or (2) the DAV shall procure a bond
guaranteeing payment of losses and related investigation costs, claims and administrative
and defense expenses.
3.2.11.7 Acceptabilitv of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VII, licensed to do business in
California, and satisfactory to the City.
3.2.11.8 Verification of Coverage. DAV shall furnish City with
original certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements for each
insurance policy shall be signed by a person authorized by that insurer to bind coverage on
its behalf, and shall be on forms provided by the City if requested. All certificates and
endorsements must be received and approved by the City before work commences. The City
reserves the right to require complete, certified copies of all required insurance policies, at
any time.
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the work and the conditions under which the work is to be performed. Safety precautions as
applicable shall include, but shall not be limited to: (A) adequate life protection and life-
saving equipment and procedures; (B) instructions in accident prevention for all employees
and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang
planks, confined space procedures, trenching and shoring, equipment and other safety
devices, equipment and wearing apparel as are necessary or lawfully required to prevent
accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of
211 safety measures.
3.3.1 Comoensation. DAV shall receive compensation for all Services
rendered under this Agreement in the amounts as set forth in Exhibit "B" attached hereto and
incorporated herein by reference. The total compensation for the 3-year term of this
Agreement shall not exceed Seventy -Five Thousand Dollars and 00/100 cents
($75,000.00). Extra Work may be authorized, as described below, and if authorized, said
Extra Work will be compensated at the rates and manner set forth in an amendment to this
Agreement signed by both parties.
3.3.2 Pavment of ComDensation. City shall compensate DAV for the Services
rendered under this Agreement in accordance with Exhibit "B".
3.3.3 Reimbursement for Exr)enses. DAV shall not be reimbursed for any
expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that DAV perform Extra Work. As used herein, "Extra Work" means any work whic
is determined by City to be necessary for the proper completion of the Project, but which th -
parties did not reasonably anticipate would be necessary at the execution of this Agreeme
DAV shall not perform, nor be compensated for Extra Work without a written amendment t,
this Agreement signed by both parties. I
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3.4.1 Maintenance and Inspection. DAV shall maintain complete and accurate
records with respect to all costs and expenses incurred under this Agreement. All such
records shall be clearly identifiable. DAV shall allow a representative of City during normal
business hours to examine, audit, and make transcripts or copies of such records and any
other documents created pursuant to this Agreement. DAV shall allow inspection of all work,
data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
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3.5.1.1 Grounds for Termination. City may, by written notice to
DAV, terminate the whole or any part of this Agreement at any time either for cause or for the
City's convenience and without cause by giving written notice to DAV of such termination,
?.nd specifying the effective date thereof, at least seven (7) days before the effective date of
cuch termination. DAV may only terminate this Agreement for cause upon giving the City not
less than seven (7) calendar days' written notice.
Upon termination, DAV shall be compensated only for those services which have been
adequately rendered to City, and DAV shall be entitled to no further compensation. The City
shall within fifteen (15) calendar days following termination pay the DAV for all services
adequately rendered and all reimbursable costs incurred by DAV up to the date of
termination, in accordance with the payment provisions of this Agreement.
In addition to the grounds for termination set forth elsewhere in this Agreement, the
following reasons shall also constitute "cause" for which either party may terminate this
Agreement as provided herein:
Substantial failure by the other party to perform in accordance with the terms of
this Agreement and through no fault of the terminating party;
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Material changes in the conditions under which this Agreement was entered
into, the Scope of Services or the nature of the Project, and the failure of the
parties to reach agreement on the compensation and schedule adjustments
necessitated by such changes.
3.5.1.2 Effect of Termination. If this Agreement is terminated as
provided herein, City may require DAV to provide all finished or unfinished Documents and
Data and other information of any kind prepared by DAV in connection with the performance
of Services under this Agreement. DAV shall be required to provide such Documents and
Data and other information within fifteen (15) days of the City's request.
3.5.1.3 Additional Services. In the event this Agreement is
terminated in whole or in part as provided herein, City may procure, upon such terms and in
such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Deliverv,of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
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City of Downey
Brookshire11111 l• • 90241
Phone:• •04•
Directorof • Developmenj
With a courtesy copy to:
City of Downey
City • - Office
11111 Broo
Downey,• 9021
Such notice shall be deemed made when personally delivered or when mailed, forty-
eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to
the party at its applicable address. Actual notice shall be deemed adequate notice on the
date actual notice occurred, regardless of the method of service.
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3.5.3.1 Documents & Data: Licensing of Intellectual ProoertV. This
Agreement creates a non-exclusive and perpetual license for City to copy, use, modify,
or • - - any and all copyrights,designs,and other intellectualproperty embodied
in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, • f but • -• to,
drawings or data magneticallyor otherwise recorded on • • diskettes,
prepared or -• to be prepared by •- Agreement • - i.
DAV shall require• • • • agree in writing that City is granted a non-exclusive
and perpetual license for any Documents & Data the subcontractor prepares under this
Agreement. DAV represents and warrants that DAV has the legal right to license any and all
Documents & Data. DAV makes no such representationand warranty in regard to
Documents Data which were prepared by design professionals other than DAV or provided
to DAV by the City. City shall not be limited in any way in its use of the Documents and Data
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whatsoever for any claims or liability arising solely out of the City's own negligent acts, errors
or omissions or willful misconduct.
3.5.7 Entire Aareement. This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements.
Governina Law. This Agreement shall be governed by the laws of the
State of California. Venue shall be the courts in Los Angeles County.
3.5.9 Tirne-of Essence. Time is of the essence for each and every provision of
this Agreement.
3.5.10 Citv's Right to Empipy 0 her DAVs- City reserves right to employ other
DAVs in connection with this Project.
3.5.11 Successors and Assians. This Agreement shall be binding on the
successors and assigns of the parties.
3.5.12 Assignment nment or Transfer. Neither party shall assign, hypothecate, or
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transfer, either directly or by operation of law, this Agreement or any interest herein without
the prior written consent of the other party. Any attempt to do so shall be null and void, and
any assignees, hypothecates or transferees shall acquire no right or interest by reason of
such attempted assignment, hypothecation or transfer.
3.5.13 Construction; References; Cartons. Since the Parties or their agents
have participated fully in the preparation of this Agreement, the language of this Agreement
shall be construed simply, according to its fair meaning, and not strictly for or against any
Party. Any term referencing time, days or period for performance shall be deemed calendar
days and not work days. All references to DAV include all personnel, employees, agents,
and subcontractors of DAV, except as otherwise specified in this Agreement. All references
to City include its elected officials, officers, employees, agents and volunteers except as
otherwise specified in this Agreement. The captions of the various articles and paragraphs
are for convenience and ease of reference only, and do not define, limit, augment, or
describe the scope, content, or intent of this Agreement.
3.5.14 Amendment; Modification '. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
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3.5.17 Invalidity; Severabilitv. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.18 Prohibited Interests. DAV maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working
solely for DAV, to • • secure this Agreement. Further, DAV warrants that it has not paid
nor has it agreed to pay any company or person, other than a bona fide employee working
solely for DAV, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon • resulting • the award •:: making of this Agreement. For breach or
violation • this warranty, City shall have the right to rescind this Agreement without '•
For the term of this Agreement, no member, officer or employee of City, during the term of his
or her service with City, shall have any direct interest in this Agreement, or obtain any present
or anticipated material benefit arising therefrom.
3.5.19 Ecival Onportunitv Emr)lovment. DAV represents that it is an equal
jipportunity employer and it shall not discriminate against any subcontractor, employee or
2pplicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex or age. Such non-discrimination shall include, but not be limited to, all activities related 4
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff or termination. DAV shall also comply with all relevant provisions of any City Minority
Business Enterprise program, Affirmative Action Plan or other related programs or guidelines
currently in effect • hereinafter enacted.
3.5-20 Labor Certification. By its signature hereunder, DAV certifies that it is
2ware of the provisions of Section 3700 of the California Labor Code which require every
zmployer to be insured .•. • for Worker's Compensation •I to •' self-
insurance in accordance with the provisions • that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.21 Authoritv to Enter Aareement. DAV has all requisite power and authority
to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right,
and authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement may be executed in counterparts, each of
u/Wicl sWall co-istitute one and tWe same instrument.
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In the event of any conflict, inconsistency, or incongruity between
any provision of this Agreement, any of its exhibits, attachments, purchase order, or notice t#
proceed, the provisions of this Agreement will govern and control.
3.6.1 Prior Approval Required. DAV shall not subcontract any portion of the
work required by this Agreement, except as expressly stated herein, without prior written
approval of City. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
CITY OF DOWNET,
2 Calftriiia i%vr.1ci;EaI ozr;E:rrati:rn
?nd charter city
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WEMSEME33UM
City Attorney
Downey Art Vibe
a California Nonprofit Public Benefit
Corporation
By:
Gabriel Eriamorado
Its: Executive Director
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DAV will oversee and supervise the Facility's programming and its use as 2
community space by civic, charitable and community groups for special events. The
programming of the Facility shall consist of all of the following:
P. At their meeting on February 5, 2014, the Downey Planning Commission
approved Resolution No. 14-2864 approving PLN-13-0221 Conditional Use
Permit. The uses set forth in the Conditional Use Permit and the associated
Conditions of Approval must be met and adhered to for operation of an art
gallery. Any future modifications to the Conditional Use Permit approved by th
Downey Planning Commission shall be incorporated by reference in this
11. Art Gallery Use and Related Events:
a. Monthly Gallery Exhibitions
i. Posted open hours for the public at a minimum of 12 hours per week
during the run of the exhibition.
ii. Art Exhibits and Special Events will be programmed directly by DAV
through a partner organization such as other local art galleries and
museums, the Downey Arts Coalition, Downey Unified School Distric
Downey Museum of Art, Downey Foundation for Educational
Opportunities, Downey Rose Float Association, and Downey Historic
iii. Open to public throughout the week
iv. Collection Programming
v. Partner with Museums and Galleries
b. Special Events:
i. Small Plays
ii. Comedy Nights
iii. Live Music
iv. Poetry Readings
v. Spoken Word
vi. Lecture Series
c. Downey Arts Coalition: As a strategic partner in the success of the Facility,
Downey Arts Coalition members will have direct access to program the facility
under the direction of the Downey Arts Coalition board of directors, throughout
the year. DAV will manage the calendar and be available to consult and support
the events, though Downey Arts Coalition will be responsible for the producing
and staffing requirements.
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Ill. Educational Programming (Classes and Workshops)
a. Painting
b. Drawing
c. Photography
d. Videography
e. Sculpture
f. Art/Culture Appreciation through Lecture Series
g. Photoshop
h. Video Editing
IV. Rental of Facility for Community Ises
The Facility shall be made available for rental to Community Groups ("Community
Groups" means those charitable, civic and community organizations that are either
based in Downey or serve 75% or more of Downey residents through their work as
verified by DAV) for special events. Community Groups that desires to use the
Facility will be required to work directly with DAV's staff in scheduling and
programming their special event(s). All services provided directly by DAV will be
conducted inside the Facility. DAV will be responsible for obtaining a special events
permit from the City when applicable.
a. The Facility shall not be rented out as a nightclub, dance hall, bar or loungi
with/without a cover charge and whether or not organized by a promoter.
b. The Facty may be operated for family functions (i.e., anniversaries,
birthdays, weddings, but no quinceafieras or baptisms) as long as the
lunction(s) comply with the approved provisions of Resolution No. 14-2864
PLN-13-0221 Conditional Use Permit, applicable and appropriate zoning
regulations, or any Federal, State, County, and City laws and regulations.
Unless otherwise expressly speced, all other requirements of the City of
Downey Municipal Code shall apply.
c. DAV shall adopt policies and procedures for the rental of the Facility to
Community Groups and shall establish rates for such rental, within 60 days•
the complete execution of this Agreement. A copy of such policies and
procedures shall be provided to the City.
Interpretations of any provision of this Exhibit "A" or the resolution of any ambiguities in this
Exhibit "A" shall be determined in writing by the Downey City Manager. The City Manager's
interpretation of any provision of this Exhibit "A" shall be final.
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RENT SUBSIDY:
DAV shall lease the Facility for a 34 month term commencing August 1, 2020 ant
expiring May 31, 2023 pursuant to a Commercial Lease Agreement. City shall
make lease payments on behalf of DAV directly to the landlord in accordance
with base rent of $3,004 per month with 3% annual increases on the following
schedule:
• YEAR 1 (August 1, 2020 — July 31, 2021): $3,004/month not to exceed
$25,000;
• YEAR 2 (August 1, 2021 — July 31, 2022): $3,094/month not to exceed
$25,000; and
• YEAR 3 (August 1, 2022 — May 31, 2023): $3,186/month not to exceed
$25,000.
City shall not be a party to the Commercial Lease Agreement for the Facility.
City shall not provide a guaranty for performance under the Commercial Lea
Agreement. I
While this Agreement and the Commercial Lease Agreement remains in effe
the City shall be responsible to pay the monthly rent due for the lease of the
Facility for the total amount of $75,000 in rent subsidy on behalf of DAV for th - I
term of the Commercial Lease Agreement. The balance of the monthly lease
payments not covered by the City's rent subsidy shall be the sole responsibili
of
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111. A copy of the Lease Agreement and any amendments thereto, shall be
provided to City. DAV shall indemnify City for any claims, demands, causes of action,
costs, expenses, liability, loss, damage or injury arising from or related to the
Commercial Lease Agreement, and any amendments thereto, for the Facility in the
same manner as set forth in Section 3.5.5 ("Indemnification") of the Agreement.
V1. The Facility's internal events/activities/programs/services will be conducted as
lundraisers to offset the art gallery's operating costs.
V. Fees collected from the Facility's internal eve nts/activities/p rog ra ms/se rvices
will be used to offset the art gallery's operating costs.
VI. Fees collected from rental of the Facility to Community Groups will be used to
offset the art gallery's operating costs.
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Quarterlv Rei)orts :
1. Each August 31, November 30, February 28 and May 31, DAV shall prepare and
submit to the Director of Community Development a written report which provides an
update of DAV's performance of the services in the preceding quarter. At minimum
the quarterly reports will include:
a. List, description and frequency of events/activities/programs/services;
b. Sign -in sheets with authorized signatures from DAV staff for
events/activities/programs/services;
c. Description of supplies used for events/activities/p rog ram s/se rvices;
d. Operating costs for eve nts/activities/p rog rams/se rvices;
e. Income derived from events/activities/p rog ram s/se rvices and how they were
used to offset the art gallery's operating costs; and,
f. Fees collected from DAV partner organizations and how they were used to
offset the art gallery's operating costs.
Bi-Annual Financial Statements:
1. Each July 15 1h and January 15 th DAV will provide the Director of Community
Development their organization's bi-annual Financial Statements of the activities in
the preceding six month time period. At minimum the quarterly reports will include:
a. Revenue
b. Scholarships
c. Fundraising
d. Expenditures
i. Staffing listed by position
e. Gross and Net Profit
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