HomeMy WebLinkAbout05. CIP 19-37-01 & 19-37-03 - Accept Work for Fire Station 1 & 3 - File Notice of CompletionW A
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SUBJECT: ACCEPTING COMPLETION OF FIRE STATION I AND FIRE STATION 3
MODERNIZATION AND EXPANSION PROJECT (CIP NO. 19-37-01 AND CIP NO.
19-37-03) AS COMPLETE AND AUTHORIZING THE ASSISTANT CITY
MANAGER TO ISSUE AND FILE A NOTICE OF COMPLETION
It is recommended that that the City Council:
1 . Accept the Fire Station 1 and Fire Station 3 Modernization and Expansion
Project (CIP No. 19-37-01 and CIP No. 19-37-03) as complete.
2. Approve the final construction contract amount of $10,744,504.81 which includes the
cost of all issued change orders to the original construction contract.
3. Authorize the Assistant City Manager to issue and file the project's Notice of Completior
with the County of Los Angeles Recorder's Office.
4. Authorize increasing the previously approved budgets for Fire Station 1 and Fire
Station3 Modernization and Expansion Projects.
On January 22, 2019, the City Council approved the plans and specifications for the subject
projects and granted authority to advertise for bids. On March 26, 2019, the City Council
awarded a construction contract to PCN3, Inc. in the amount of $7,958,000.00 for completion of
work per approved plans and specifications.
PCN3, Inc. started the project at Fire Station 1 on June 3, 2019. Work included complete
overhaul of a one story facility and transforming it to an expanded and fully modernized two
story building.
The old sleeping alcoves in a group dormitory configuration with one shared restroom , shower
and locker room were replaced with thirteen (13) single occupancy dorm rooms sharing
ACCEPTING COMPLETION OF FIRE STATION 1 AND FIRE STATION 3 MODERNIZATION
AND EXPANSION PROJECT
J U LY 14, 2020
PAGE 2
individual bathrooms at a typical ratio of 1 bathroom for every 2 dorm rooms, a new modernized
raised floor Command and Data Center; new modernized program support facilities including
an exercise room, dayroom, kitchen, and separate dining area; improvements to interior of the
existing "Annex Building"; complete reconstruction of failed concrete pavement and other
miscellaneous related work was completed on March 19, 2020. There were nineteen (19)
change orders added to the original scope of this project which included construction schedule
modifications, critical 9-1-1 infrastructure enhancements through adding a dry fire protection
system in the server room and Dispatch Center, additional structural work, plumbing work,
interior and exterior lighting improvements, replacement of the mechanical gates, additional
improvements of the apparatus bay, complete reconstruction of on -site concrete paving, and
parking lot ADA improvements. The total cost of construction for Fire Station 1 is
$6,365,561.27.
PCN3, Inc. started work at Fire Station 3 on June 3, 2019. Similar to Station 1, work at Station 3
work included complete overhaul of a one story facility and transforming it to an expanded and
fully modernized two story building. Additionally, the apparatus bay was enlarged and improved.
The existing and inadequate shared sleeping quarter and a single shared bathroom, shower
area and locker room shared locker were replaced with seven (7) single occupancy dorm rooms
sharing individual bathrooms at a typical ratio of 1 bathroom for every 2 dorm rooms. The new
facility included modernized support spaces including exercise room, dayroom, kitchen, and
separate dining area. The project was completed on March 26, 2020. There were thirteen (13)
change orders added to the original scope of this project, including modifications to the project
schedule, fencing improvements, building footing and framing modifications, complete
reconstruction of damaged on -site concrete pavement, modifications to the apparatus bay,
installation of additional data and electrical outlets, fire alarm interlock with HVAC units,
installing additional exterior lights, and parking lot ADA improvements. The total cost of
construction for Fire Station 3 is $4,378,943.54.
Construction work including the original scope of work has been completed in a satisfactory
manner. As such, it is recommended that the City Council accept the Fire Station 1 and Fire
Station 3 Modernization and Expansion Project (CIP No. 19-37-01 and CIP No. 19-37-03) as
complete, approve the final construction cost of $10,744,504.81, and authorize the Assistant
City Manager to issue and file a Notice of Completion with the County of Los Angeles
Recorder's Office.
Reconstruction and modernization of Fire Stations 1 and 3 was an important undertaking which
required careful planning and major logistical arrangements to accommodate continued
operation of the City's public safety and emergency services while the existing facilities were
under construction. As such, the entire operation was relocated to temporary facilities.
Firefighters, fire engineers, captains, and ambulance operators where moved and housed in a
temporary facility which was built from ground up. The Fire Department Dispatch Center
personnel were relocated and accommodated in a re -purposed area located at the first floor of
the City Hall. In order to support installation of new communication equipment, a temporary
antenna as well as a new permanent one had to be installed at the temporary fire station and
Station 1. The cost of temporary facilities and associated expenses is added to the cost of the
construction contract for each station. The total cost for modernization and expansion of Station
ACCEPTING COMPLETION OF FIRE STATION 1 AND FIRE STATION 3 MODERNIZATION
AND EXPANSION PROJECT
JULY 14, 2020
PAGE 3
1 is $8,602,287.11. The cost for Station 3 is $5,574,625.00. Expenditure details have been
listed in Attachment A to this report. Therefore it is necessary to adjust the previously approved
budgets of $7,300,000 and $5,000,000 for Stations 1 and 3 respectively, to $8,602,287 and
$5,574,625. Within the context of the overall Measure S program cost, these increases have
been offset by lower completion costs of other projects and cost allocations, therefore, the
program cost remains the same.
k 1H
Efticiency & Adaptability
Quality of Life, Neighborhood & Infrastructure
FISCAL IMPACT
The City's 2018-20 Capital Improvement Program includes the Fire Station 1 Modernization and
Expansion Project and Fire Station 3 Modernization and Expansion Project utilizing Measure S
Funds (Account Numbers 33-1-3301-0520 and 33-1-3313-0520). The total cost including
planning, design, abatement of hazardous material, construction, inspection services, material
testing, furniture and equipment, construction management and administration, construction
engineering and supervision services, material testing, added scope of work, temporary
facilities, data communication infrastructure and related costs is $14,176,912.
Attachment A: Project Cost Summary
ACCEPTING COMPLETION OF FIRE STATION 1 AND FIRE STATION 3 MODERNIZATION
AND EXPANSION PROJECT
JULY 14, 2020
PAGE 4
Fire Station 1 Base Contract Amount
$4,619,000.00
Change
Order No. 1 (4/24/19)
$0.00
Change
Order No. 2 (5/10/19)
$64,875.00
Change
Order No. 3 (5/29/19)
$67,956.09
Change
Order No. 4 (6/26/19)
$73,594.78
Change
Order No. 5 (8/5/19)
$39,022.40
Change
Order No. 6 (8/20/19)
$31,274.29
Change
Order No. 7 (10/l/19)
$347,378.25
Change
Order No. 8 (10/11/19)
$20,465.76
Change
Order No. 9 (10/16/19)
$12,864.20
Change
Order No. 10 (10/31/19)
$0.00
Change
Order No. 11 (10/31/19)
$29,105.12
Change
Order No. 12 (11/18/19)
$32,344.29
Change
Order No. 13 (12/2/19)
$134,243.16
Change
Order No. 14 (1/15/20)
$404,000.00
Change
Order No. 15 (1/16/20)
$98,164.87
Change
Order No. 16 (1/31/20)
$184,940.10
Change
Order No. 17 (2/14/20)
$149,228.49
Change
Order No. 18 (3/27/20)
$19,104.47
Change
Order No. 19 (4/23/20)
$38,00U0
FIRE STATION 1 TOTAL
$6,365,561.27
Fire Station 3 Base Contract Amount
$3,339,000.00
Change
Order No. 1 (4/24/19)
$0.00
Change
Order No. 2 (5/20/19)
$27,722.00
Change
Order No. 3 (6/26/19)
$128,645.01
Change
Order No. 4 (7/22/19)
$40,710.39
Change
Order No. 5 (9/12/19)
$58,789.24
Change
Order No. 6 (10/11/19)
$14,390.95
Change
Order No. 7 (10/24/19)
$84,094.98
Change
Order No. 8 (10/31/19)
$0.00
Change
Order No. 9 (11/5/19)
$78,167.25
Change
Order No. 10 (12/2/19)
$28,194.21
Change
Order No. 11 (1 /15/20)
$146,000.00
Change
Order No. 12 (3/2/20)
$285,034.25
Change
Order No. 13 (3/27/20)
$148,195.26
DENNIS THE MENACE PARK TOTAL
$4,378,943.54
FWANIVITOWN"IMIll
ACCEPTING COMPLETION OF FIRE STATION 1 AND FIRE STATION 3 MODERNIZATION
AND EXPANSION PROJECT
JULY 14, 2020
PAGE 5
Total Construction Contract cost $10,744,504
Design $899,332
Construction Management $483,503
Inspection, construction supervision, contract administration, abatement $557,462
Temporary Facilities $514,365
Communication and Station Alert System $600,760
Furniture and Equipment $376,985
TOTAL-O•
Account No. Fund Amount
33-1-3301 Measure S $8,602,287
33-1-3313 Measure S $5,574,625
TOTAL PROJECT FUNDING $14,176,912