HomeMy WebLinkAboutResolution No. 20-7917 - Approving the Destruction of Certain Obsolete Records of the Finance DepartmentWNW=WMIN A
WHEREAS, the City Council of the City of Downey adopted Citywide Records
s'estruction Program Procedures and retention schedule on April 25, 2017; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Governmenl
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above Citywide Records Destruction Program Procedures and the City
Attorney has concurred in this certification; and
WHEREAS, the Director of Finance has requested and authorized certain obsolete
Finance Department records listed on Exhibit "B" attached hereto to be destroyed and the City
Attorney has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Destruction Program Procedures adopted on April 25, 2017, the
City Council hereby authorizes and approves the destruction of the obsolete Finance
Department records as listed on Exhibit "B" attached hereto.
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APPROVED AND ADOPTED this 14t'dal
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HECO, Mayor
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44AAALI�CIA D�UART�Et�MC�
City Clerk
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a Regular Meeting held on the 14 th day of January, 2020, by the following
vote, to wit:
AYES: Council Members� Ashton, Rodriguez, Saab, Frometa, Mayor Pacheco
NOES: Council Member: None.
ABSENT: Council Member: None.
ABSTAIN,- Council Member: None.
'--&A OALICIA DUAR
City Clerk
I HEREBY CERTIFY THAT: the records described on Exhibit B attached hereto are more than two years
old, do not affect the title to real property or liens thereon, are not court records, are not to be kept further
by statute, are not the Minutes, Ordinances or Resolutions of the legislative body of the City or of any
City Board, Commission, or Committee and are no longer required by the City. I request authority to
destroy same pursuant to Section 34090 of the Governrrent Code of California.
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Department Director
-7
Date
I have reviewed the above -described records for historical value and for compliance with the established
retention requirements, and I consent to their destruction.
xao
City Clerk Date
I consent to the destruction of the above -described records.
i ity Attorney ty Attorney Date
I HEREBY CERTIFY THAT the destruction of the records described on Exhibit B attached hereto was
approved by the City Council of the City of Downey, California, at the Regular Meeting held or)
January 14, 2020 , by City Council Resolution No. 20-7917 , and that by
said Resolution the Department Director (or designee) was authorized to destroy the records.
City of Downey
State of California Date
CERTIFICATION OF DESTRUCTION BY CITY
attached hereto were destroyed at City Hall
11 - City Facility
Signature & Titl
City Staff Me er Supery
on January 22, 2020
Date
Date
i
-19014141 1
1-4
Bank Reconciliations/Statements prior to 7/1/2013
5-7
Business License renewal applications, prior to 7/1/2013
8
Business License Applications prior to 7/1/2013
9-39
Cash Rec/Daily Cash Summaries/Cashiers Reports/Petty Cash prior to 7/1/2013
40
Emergency Medical Transportation/Paramedic Subscriptions 2013
41-43
Golf Course receipt record, prior to 7/1/2013
44-45
Payroll Deduction Reports, 2016 & 2017
46-49 Purchase Orders/Requisitions prior to 7/1/2013
50-57 Timesheets, 2013/2014 & 2018/2019
58-76 Journal Entries 2013/2014
77-88 Accounts Payable, prior to 7/1/2013 (Close/Last Expenditure Report +5 years)