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Home My WebLink About02-04-20 - AgendaAGENDA February 4, 2020 DOWNEY CEMETERY DISTRICT BOARD OF TRUSTEES REGULAR MEETING: 5:00 P.M. City Council Chambers, Downey City Hall, 11111 Brookshire Avenue, Downey, CA 90241 Call to Order: Regular Downey Cemetery District Meeting Roll Call: Chair David R. Gafin, Vice Chair Brian Heyman, Trustee John Unkovich Welcome to Members and Guests: Written Communications: Approve Board Minutes: Meeting of January 7, 2020 Non -Agenda Public Comment: This portion provides an opportunity for the public to address the Board on items within the jurisdiction of the Board and not listed on the agenda. It is requested, but not required, that you state your name, address and subject matter upon which you will speak. Please limit your comments to no more than 5 minutes. Pursuant to the Brown Act, no discussion or action, other than a referral to staff or schedule of subsequent agenda, shall be taken by the Board on any issue brought forth under this section. Board Business: Administrative Reports: 1. Activity Report: Financials Trustee Reports/Discussion: Director Communication: 1. Property Damage Update 2. Stretch Insurance Update Adjournment: cc: City Manager, Members of the Press Supporting data for items included on this agenda is available at the City of Downey, Parks and Recreation Department, 7810 Quill, Downey, California during regular workday hours between 8:00 a.m. and 5:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you may contact Jason Chacon, District Director, at (562) 904-7238 or the California Relay Service at 711. Notification at least 48 hours prior to the meeting will enable the District to make arrangements to assure accessibility. I, Karen Zavala, Interim Office Assistant II, do hereby certify, under penalty of perjury under the laws of the State of California that the foregoing notice was posted pursuant to Government Code Section 54950 Et. Seq., at the following locations: Downey City Hall, Downey City Library, Barbara J. Riley Senior Center, and Downey Cemetery District. Dated this 30th day of January, 2020 Kcwe+vZcwatcv Karen Zavala Interim Office Assistant II MEETING MINUTES OF THE DOWNEY CEMETERY DISTRICT BOARD OF TRUSTEES January 7, 2020 The Downey Cemetery District Board of Trustees held a Meeting on January 7, 2020 at 5:00 p.m., in the City Council Chamber of the Downey City Hall, 11111 Brookshire Avenue, Downey, California, Chair, David R. Gafin, presiding. Present: David R. Gafin, Chair Brian Heyman, Vice Chair John Unkovich, Trustee Absent: Jason Chacon, District Director Also Present: Pam Passow, Parks and Recreation Director Karen Zavala, Interim Office Assistant 11 Welcome to Members and Guests: Chair Gafin welcomed and thanked members and guests. Written Communication: 1. Approve Board Minutes of December 3, 2019. Chair Gafin abstained since he was absent at the December 3rd meeting. Chair Gafin took motion; Vice Chair Heyman had no exceptions to the minutes. Trustee Unkovich accepted the minutes; Chair Gafin motioned to second, all were in favor and motion passed 2-0. Non -Agenda Public Comment: None. Administrative Reports: Activity Report (December) -None Quarterly Report (2°d Quarterly): Attached Chair, David R Gafin asked the board for comments, no comments were given. Chair Gafin motioned to accept the activity report of the second quarter of niche sales. Trustee Unkovich seconded the motion, all were in favor and the motion passed 3-0. Director Communication: 1. Property Damage Update Director Passow stated the following; two out of the three breaches have been repaired. The third hole is too costly to get done, so bids are being taken and expected to get completed fairly soon. The first two breaches were paid by Public Works. 2. Cemetery Stretch Insurance Coverage Update Director Passow commented that until the breach is repaired, the cemetery will not be able to upgrade the insurance. Taking this incident in consideration, we now know that it is an issue when it comes to not having proper insurance. In the future when an incident occurs where the driver does not have proper insurance, the cemetery stretch insurance will be able to cover the damages. Chair Gafin asked: assuming the three prior incidents that happened, was the cemetery not able to recover anything from drivers insurance? Director Passow stated that she believes that in past before she was Director, Public Works had fixed the breaches. Normally, when the driver is responsible for the damages, the City goes after the drivers insurance and that is how it has worked. That is how the whole process normally goes, if the drivers had current insurance, the breach would have been fixed by them. Unfortunately, there was a lapse in the drivers insurance between the time they had insurance, this incident and the new insurance. Chair Gafin asked if the Stretch insurance for additional property coverage was $100,000. Director Passow confirmed Chair Gafrn's question and stated that it will cover damages like these in the future. Trustee Unkovich asked if he can request that Downey Construction also be allowed to bid in the final repair. Ruben Rodriguez from Downey Construction bid the three holes around $8,000 and estimated the first breach at $6,000. Director Passow commented that she is sure District Director Chacon has shared it with Public Works, so that Downey Contraction is in the bid but she will go ahead and make sure. Vice Chair Heyman commented that he is glad that two of the three breaches have been repaired, he thanked Publics Works and Delfino. He asked if there was any timeline as to when we can expect bids to repair the first breach, since it has been there for about three to four months. Director Passow answered that the first breach will be repaired soon. Chair Gafin asked if there has been any discussion with the City Attorney as to going after the owner of the vehicle. Director Passow stated that the City's attorney is not the attorney for the cemetery. If the City decides to go through the City Attorney, it would be an expensive fee. The County was asked to go through with their attorneys and they also stated that they were not attorneys for the cemetery. This district is independent so any services needed, we pay for it. The idea of going after the vehicles' owner in reality would be too expensive due to the attorney costs; it would outweigh the actual breach repair amount. Chair Gafin stated that he is very glad that his fellow trustees approved the additional insurance policy. 3. Cemetery District & LAFCO Meeting Update Director Passow stated that she and District Director Chacon met with the other cemetery districts along with LAFCO, to talk about re -districting. For now, there is no revenue coming in except for the property tax. If the City has a larger base this would hopefully bring larger revenue in the future. Chair Gafin commented that it was always a concern to his recollection that it may cost the district $50,000 to incorporate and make an extra $500 a year, it's just not going to pay out. Until the district gets hard numbers to know whether we incorporate additional properties that are not part of other districts and get a financial fix, to see what we are going to make out of it verses the cost. Director Passow stated that they have requested to Los Angeles County several times for an estimate to be provided of what will be made and they have not provided projections due to the fluctuation of each year. If the district will be re -districting, the best way to do it is to share the costs of the expense of doing this with other districts otherwise it won't be worth it. Vice Chair Heyman asked who organized the meeting and who participated. Director Passow answered that LAFCO was the one that organized the meeting. Little Lake, La Mirada, and Artesia attended and the districts involved knew that Downey wanted to re -district as well. Vice Chair Heyman requested for the next meeting, a list of the staff from the districts and LAFCO that participated in the call. Trustee Reports/Discussion: Trustee Unkovich commented that the process on the wall is great, that was his main concern and is pleased with the progress. Board Business: None. Adiournment: There being no further business before the Downey Cemetery District until February 4`i' , the meeting was adjourned at 5:17 p.m. David R. Gafin, Chair Downey Cemetery District DATE: February 4, 2020 TO: Downey Cemetery District Board of Trustees FROM: Jason Chacon, District Director SUBJECT: ACTIVITY REPORT FOR DOWNEY CEMETERY January 1, 2020- January 30, 2020 Activity for the subject period: Open/Close Fee Full Burial:$1,806 • Niche Open/Close Fee: $806 Niche Sales: • Endowment Fee: Marker Setting: Vases: Donation(s): • Grave Transfer Fee: Administrative Research Fee: Miscellaneous: $150 (Saturday service fee) Total: $2,762