HomeMy WebLinkAbout13. Adopt Reso Auth Destruction of Certain Obsolete Police Department Records1000
CITY MANAGER
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
7ROM: OFFICE OF THE CITY MANAGER
BY: DEAN R. MILLIGAN, CHIEF OF POLICE
0
:1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE
POLICE DEPARTMENT
The attached Resolution authorizes the destruction of certain obsolete Police Department
Public records. It has been prepared in accordance with the Citywide Records,
Management Program and retention schedule adopted by the City Council on June 9, 1998,
and pursuant to Government Code Section 34090.
As indicated on Exhibit "A" attached, the City Clerk has certified that these records are no
longer required by the City and are in compliance with established retention requirements.
The City Attorney has concurred in this certification. Exhibit "B" identifies and lists the
department records that are eligible for destruction
[4311 V&910111 111544141111-a
FISCAL IMPACT
The adoption of this Resolution will eliminate the cost of storing and maintaining these obsolete
records.
ATTACHMENT
I i Z a 1 0 0 1 0 1
WHEREAS, the attached Resolution authorizes the destruction of certain obsolete
Police Department public records. It has been prepared in accordance with the Resolution, City
Wide Management Program Records Retention Schedule as it pertains to Police Protection and
Services Documents; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above Citywide Records Management Program in the City Attorney has
concurred in the certification; and
WHEREAS, the Chief of Police has requested and authorized certain obsolete Police
Department records as listed on Exhibit "B" attached hereto to be destroyed and the City
Attorney has concurred in this authorization.
SECTION 1. As authorized by California Government Code Section 34090 and the
City of Downey Citywide Records Retention Policy under this Resolution, the City Council
hereby authorizes and approves the destruction of the obsolete Police Department records as
listed on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
ATTEST:
4T4�i "14we", 21TV"Riffl, rt-wf
Deputy City Clerk
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 25 th day of February, 2020, by the vote, to
wit:
AYES:
Council Members:
NOES:
Council Members:
ABSENT:
Council Members;
ABSTAIN:
Council Members:
MARIA ALICIA DUARTE, CIVIC
Deputy City Clerk
:1;4 11 WA I so FAR
I 'N'
Department Dir to Department Date
I have reviewed the above -described records for historical value and for compliance with the established
retention requirements, and I consent to their destruction,
'Aty Irk Date
I consent to the destruction of the above -described records.
.40
�ityAttorney Date
I AEREB1 CERTIFT TAAT the destruction of the records described on Exhibit B aftached hereto was
approved by the City Council of the City of Downey, California, at the Regular Meeting held on,
by City Council Resolution No. . and that by
caid Resolution the Department Director (or designee) was authorized to destroy the records.
City of Downey
State of California Dal
i 1 6 0 a :09WWWW"11011 ,
I HEREBY CERTIFY THAT pursuant to the foregoing authority, the described records on Exhibit B
aftached hereto were destroyed at on -
City Facility Date
§7 __
Ignature & Title
4M
a, i � • f r AU Lei •r
TotalBoxes/Files to be Destroyed This e: