HomeMy WebLinkAbout11. Approve Grant Agrmt w-LACMTA for Downey Ride & Stride Street EventItem \•
APPROVED
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CITY At s
-ROM: OFFICE OF
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BY: PAMELA J. PASSOW, DIRECTOR OF PARKS & RECREATION
APPROVE
•' 2020 OPEN STREETS GRANT PROGRAM
WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION
AUT1YOTu1W
N x0101 1�1 11 l •
That the City Council:
1. Approve Grant Agreement with Los Angeles County Metropolitan Transportation
Authority (LACMTA) for grant award in the amount of $172,405 for an event titled
Downey Ride & Stride Open Street Event; and
2. Authorize the City Manager to execute the Agreement in a form approved by the City
Attorney; and
3. Authorize the City Manager to execute any amendments to the Agreement deemed
necessary to complete the grant project in a form approved by the City Attorney.
11161019f..�7 C•7
In the past several years, the City has purposefully moved towards implementing policies and
programs which place an emphasis on community health, wellness, and overall quality of life. This
can be seen in the City spear -headed Healthy Downey initiative, the City Council adopted Bicycle
Master Plan, the City's commitment to improving street congestion by encouraging the use of
alternate methods of transportation through the installation of expanded bicycle road lanes, bicycle
parking areas, and pedestrian lighting, and through City sponsored/hosted events such as the
annual 5K for TLC which the City hosts in conjunction with the Downey Unified School District. As
part of the City's on -going commitment, staff submitted a grant application in March 2019 for the
first cycle of Open Streets Competitive Grant funding, made available through LACTMA, to fund
Open Street events in Los Angeles County.
Open Street events are temporary one -day events that close the streets to automotive traffic and
open them for people to walk, ride bikes, use non -motorized scooters, ride skateboards, push
strollers and use other non -motorized apparatus (exceptions for motorized wheelchairs and other
APPROVE GRANT- i. 2020 OPEN STREETS GRANT PROGRAM
LOS ANGELES COUNTYMETROPOLITAN TRANSPORTATION AUTHORITY1 1
mobility aids). The objective of LACMTA Open Streets is to provide opportunities for 1) riding
transit, walking, and riding an alternative mode of transportation (i.e. bikes, skateboards, scooters)
and 2) civic engagement to foster the development of multi -modal policies and infrastructure at the
local level. Studies have shown that Open Street events have a positive impact on local
economies, help provide improved air quality by reducing particulate matter, and encourage
physical wellness.
The City has hosted two previous open street events in conjunction with LACMTA in 2016 and 2017
which were well attended and enjoyed by the community. This year's Downey Ride & Stride Open
Streets event will be held on Sunday, May 17, 2020 from 10am — 3pm. The almost 5 mile route
format of the event will feature several activity hubs with informational booths along the route, music
and entertainment, food trucks, activities at the Columbia Memorial Space Center, Kidslavia festival
at Discovery Sports Complex, health fair and Veteran's services sections, and inclusion of the
annual Street Faire hosted in conjunction with the Downey Chamber of Commerce.
Extensive community outreach will include a community information meeting, direct mailer to
businesses and residents along the route, as well as all City social media platforms. Additional
outreach will be conducted prior to the event to inform all businesses, churches, organizations, and
residents along the route to ensure that road closures will minimally impact their daily schedule.
Further, businesses will be encouraged to offer event specials, promote sidewalk sales, and
distribute coupons for future discounts. LACMTA will provide marketing support through their social
media, print ads, blogs, websites, and other partners to assist the City in promoting this event to the
Los Angeles region.
The local match of $46,959 is budgeted in funds 10-4-4310, 10-4-4321, 10-4-4322, and 10-4-
4340 in the amount of $33,369 for FY19/20. The balance of $13590 in matching funds is in in -
kind City contributions which consists of work by volunteers, vehicles, and equipment.
Exhibit A - Grant Agreement
F
!- -- - illiil i
GRANT AGREEMENT FOR
PROGRAMOPEN STREETS GRANT 2020
This Grant Agreement for Open Streets Grant Program FY 2020 Mini -cycle (the
"Agreement') is dated the day of the LACMTA Board Approval May 23, 2019 (the "Effective
• is by and between the City of Downey and the LosAngeles
County••• .n Transportation c • a
A. On May 23, 2019, the LACMTA Board approved the Open Streets Grant Program FY
2020 Mini -cycle providing Los Angeles County Proposition C 25% funds for one -day
events that close the street to automotive traffic and open them to people to walk or
bike ("Open Street Events"). Should other eligible funding sources become available,
they may be used in place of the identified funds.
r.Proposition C 25% funds are eligible for Transportation System Management/Demand
RestrictionManagement (TSMITDM) programs such as Open Streets Events. SCAG identifies
Open Street Events as Transportation System Management / Demand Management
(TSM/TDM) programs in the 2012 Regional Transportation Plan (RTP) Congestion
Management Appendix in the section titled Congestion Management Toolbox — Motor
Vehicle •
Project,C. On May 23, 2019, the LACMTA Board approved the award of $172,405 to Grantee
for Grantee's Open Street Event titled Downey Ride & Stride Open Streets Event
(Open Street Grant Program ID#CYC202 which is more particularly described in the
Scope of Work ("Scope of Work") attached as Exhibit "A" hereto (the "Project").
Grantee's actual one day Open Street Event is referred to herein as the "Event."
The term i:: herein, is defined • include all planning activities as well
as the Event itself.
D, Grantee has agreed to provide the required local match (in kind or monetary) ol
$46,959 (the "Local Match"), as described in the Financial Plan that is attached as
Exhibit "B". and any additional funding required to complete the Project. The Financial
Plan documents all sourcesof f programmed • ' " •
yM
1.1 LACMTA shall make a one-time grant of funds in the amount of $172,405 (this
"Funds") to Grantee subject to the terms and conditions of the Grant and this Agreement.
1.2 This one-time grant shall be paid on a reimbursement basis. The Local or In -
Kind Match must be spent in the appropriate proportion to the Funds.
1.3 Grantee shall be subject to, and shall comply with, all requirements of the United
States Department of Transportation (USDOT) and the United States Department of Labor
(USDOL). In addition, Grantee shall comply with all requirements of LACMTA.
1.4 The obligation for LACMTA to advance the Funds for the Project is subject to
sufficient funds being made available for the Project by the LACMTA Board of Directors. If
such funds are not made available for the Project, this Agreement shall be void and have no
further force and effect.
2.1 Grantee shall complete the Project, including, without limitation, producing the
Event, as described in the Scope of Work. The Scope of Work for the Project is attached to
this Agreement as Exhibit "A" hereto. The Scope of Work includes a description of the
Project, a detailed description of the work to be completed by Grantee including, without
limitation, Project milestones and a set schedule for the Event. Work shall be delivered in
accordance with that schedule unless otherwise agreed to by the parties in writing. If a
Grantee is consistently behind schedule in meeti•'I t•nes elliv•
2.2 Grantee shall utilize the Funds provided herein to complete the Project as
1escribed in the Scope of Work and in accordance with this Agreement. The grant Funds
provided herein can only be used towards the completion of the Scope of Work.
2.3 The grant shall provide the Funds for the non -infrastructure costs of
implementing Open Street events per the Metro Board award on May 23, 2019. Per the
funding guidelines, physical infrastructure costs associated with the events are not eligible for
reimbursement.
2.4 Grantee shall employ any means necessary to ensure that no motorized
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Open Streets 1D# 920000000CYC202
ATTACHMENT A
Open Streets 1D# 920000000CYC202
2.4 Grantee shall employ any means necessary to ensure that no motorized
vehicles operated by the public enter the event route. Grantee shall ensure that except for in
the case of an emergency, city departments such as police and fire shall utilize only non -
motorized forms of transportation on the event route during the hours of the event detailed in
Exhibit A below.
UNNOM
3.1 The term of this Agreement shall commence on the Effective Date and shall
terminate on December 31, 2020 (the "Termination Dateunless terminated earlier as
provided herein or extended by a written amendment to this Agreement.
4.1 Not more frequently than once a month, Grantee will prepare and submit to
LACIVITA a Request for Reimbursement for allowable Project costs incurred by Grantee
consistent with the Project's Scope of Work. The Request for Reimbursement submitted by
Grantee shall be signed by an authorized agent who can duly certify the accuracy of the
included information.
4.2 Each Request for Reimbursement must be submitted on Grantee's
letterhead and shall include an invoice number and report the total of Project expenditures,
specify the percent and amount of Proposition C Funds to be reimbursed, the amount of
Local Match expended and include a detailed invoice describing all invoiced work
completed along with appropriate detailed documentation supporting costs incurred. To
ensure timely processing of invoices, each Request for Reimbursement shall not include
any invoices which are older than three (3) months from the date of the Request for
Reimbursement.
4.3 LACIVITA will make all disbursements electronically unless an exception is
requested in writing. Disbursements via Automated Clearing House (ACH) will be made at no
cost to Grantee. Grantee must complete the ACH form and submit such form to LACMTA
before grant payments can be made. ACH Request Forms can be found at
www.metro.net/projects-studies/call_projects/ref-docs.htm.
4.4 Any funds expended by Grantee prior to the Effective Date of this Agreement
shall not be reimbursed nor shall they be credited toward Grantee's Local Match requirement,
without the prior written consent of LACMTA. Local Match dollars expended prior to the
Effective Date shall be spent at Grantee's own risk. If applicable, the first Request for
of Work document which were accomplished prior to the Effective Date of this Agreement,
which costs could be reimbursed with the Funds provided that LACIVITA has provided prior
written approval for such expenditures to Grantee and authorized reimbursement for such
amounts.
4.5 Grantee shall be responsible for any and all cost overruns for the Project.
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Open Streets 1D# 920000000CYC202
ATTACHMENT A
Open Streets 1D# 920000000CYC202
4.6 Grantee shall contribute Grantee's Local Match (in kind or monetary) of
$172,405 •toward the Project. If the funds •identified in Exhibit "B" ' are insufficient to •complete
the Project, Grantee agrees to secure and provide such additional non-LACMTA
programmed funds necessary to complete the Project.
4.7 LACMTA will withhold ten percent (10%) of eligible expenditures per invoice as
retainage. La will release the retainage after LACMTA has evaluated Grantee's
performance according to the criteria specified by LACMTA and the data provided by
Grantee in coordination with LACMTA's selected data collection contractor and has
determined that all contract requirements under this Agreement have been satisfactorily
fulfilled. Grantee shall invoice LACMTA for reimbursement of the ten percent retention
separately.
4.8 Grantee should consult with LACMTA's Open Streets Program Manager for
questions regarding non -reimbursable expenses.
4.9 Total payments shall not exceed the Funds specified in Section 1.1.
No Request for Reimbursement will be processed by LACMTA for expenses incurred more
than sixty (60) days after the date of the Event.
4.10 Grantee shall comply with and ensure that work performed under this
statutes, ordinances, rules, regulations and procedural requirements, including without
limitation, the applicable requirements and regulations of LACMTA and any other regulations
or requirements stipulated by the source of funding used. Grantee acknowledges
responsibility for obtaining copies of and complying with the terms of the most recent
applicable federal, state or local laws and regulations and LACMTA requirements, including
any amendments thereto.
4.11 All requests for reimbursement shall be transmitted to LACMTA's Accounts
Payable Department using one of the following two options:
1) E-mail:
AccountsPayable@Metro.net
Rara"o -
Los Angeles County Metropolitan Transportation Authority
P.O. Box 512296
Attention: Accounts Payable
Los Angeles, CA 90051-0296
Ref# Open Streets I D#CYC202
Lel�� rn- -:1 sm rd isle I r
ATTACHMENT A
it Streets ID# 920000000CYC2
Open Streets Program Manam
ger, either by email to ThoasBJ@Metro.net or by standa rd
mail to the address set forth in Section 4.12 below.
4.12 All notices required to be provided under this Agreement will be given to the
parties at the addresses specified below, unless otherwise notified in writing of change of
?ddress.
LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority
One Gateway Plaza
Los Angeles, CA 90012
Attention: LACMTA Open Streets Program Manager
Brett Atencio Thomas, MS 99-23-1
Open Streets Grant Program Manager
ThomasBJ@metro.net
AI-
IFIrIT lal
City of Downey
7850 Quill Drive
Downey, CA 90242
Attention: Department of Parks and Recreation
Jason C Chacon
Recreation Manager
jchacon@downeyca.org
qI �ik 8�,' iiii, IIIIiIIIII
5.1 Unless written notification is otherwise
provided by LACMTA, the start date of reimbursable activities is the Effective
Date of this Agreement. Actual reimbursement of eligible work cannot occur
until LACMTA and Grantee execute this Agreement. The end date of
reimbursable activities is sixty (60) days after the date of the Event.
6.1 Grantee shall be subject to and shall comply with all applicable requirements of
LACMTA regarding Project reporting and audit requirements. Grantee shall use the assigned
Open Streets ID# CYC202 on all correspondence.
6.2 Grantee shall submit the following Reports and Certifications to La for the
turation of the Project:
a) Narrative and Financial Report on Project Progress as required by
LACMTA.
(b) Other reports that may be required
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Open Streets ID# 920000000CYC202
Open Streets 1D# 920000000CYC202
6.3 LACIVITA and/or their respective designees, in order to fulfill their respective
responsibilities as grantor of the Funds, shall have the right to conduct audits of the Project,
as needed, such as financial and compliance audits and performance audits. Grantee shall
establish and maintain proper accounting procedures and cash management records and
documents in accordance with Generally Accepted Accounting Principles (GAAP) as applied
to governmental agencies. Grantee shall reimburse ILACIVITA for any expenditure not in
compliance with the Scope of Work or other ten-ns and conditions of this Agreement-
LACIVITA shall have the right to conduct an audit using an outside auditing firm. The findings
of that LACIVITA audit will be final.
6.4 Grantee shall retain all original records and documents related to the Project for
period of three years after final payment. I
6.5 Grantee's records shall include, without limitation, accounting records, written
policies and procedures, contract files, original estimates, correspondence, change order
files (including documentation covering negotiated settlements), invoices, and any other
supporting evidence deemed necessary by LACIVITA to substantiate charges related to the
Project (all collectively referred to as "records") shall be open to inspection and subject to
audit and reproduction by LACIVITA auditors or authorized representatives to the extent
deemed necessary by LACIVITA to adequately permit evaluation of expended costs. Such
records subject to audit shall also include, without limitation, those records deemed
necessary by LACIVITA to evaluate and verify, direct and indirect costs, (including overhead
allocations) as they may apply to costs associated with the Project. These records must be
retained by Grantee for three years following final payment under this Agreement.
Payment of retention amounts shall not occur until after the LACIVITA's final audit is
completed.
U Grantee shall cause all contractors to comply with the requirements of
Sections 6.3, 6.4 and 6.5 above. Grantee shall cause all contractors to cooperate fully in
furnishing or in making available to LACIVITA all records deemed necessary by LACIVITA
auditors or authorized representatives related to the Project.
6.7 ILACIVITA or any of its duly authorized representatives, upon reasonable
written notice, shall have access to the offices of Grantee and its contractors, shall have
access to all necessary records, including reproduction at no charge to LACIVITA, and shall
be provided adequate and appropriate work space in order to conduct audits in compliance
with the terms and conditions of this Agreement.
6.8 In addition to LACIVITA's other remedies as provided in this Agreement,
LACMTA shall withhold the Funds provided herein and/or recommend not to award future
Open Streets Program grants to Grantee if the LACIVITA audit has determined that Grantee
failed to comply with the Scope of Work (such as misusing the Funds provided herein or
failure to return the Funds provided herein owed to LACIVITA in accordance with LACIVITA
audit findings) and/or is severely out of compliance with other terms and conditions as defined
by this Agreement, including the access to records provisions.
NMI
ATTACHMENT A
Open Streets ID# 920000000CYC2
6.9 When business travel associated with the Project requires use of a vehicle, the
I
mileage incurred shall be reimbursed at the mileage rates set by the Internal Revenue
Service, as indicated in the United States General Services Administration Federal Travel
Regulation, Privately Owned Vehicle Reimbursement Rates. ii
6.10 Grantee shall utilize a Standardized Data Collection Template provided by
Metro to provide the LACMTA Open Streets Program Manager a Post -implementation
Report no later than three months after the day of the Event which report shall include
information to help Metro better evaluate the progress of the program toward achieving the
objectives of the program goals presented in Board Motion 72 including providing
information in the Post -implementation Report that details plans for new active
transportation infrastructure and what the jurisdictions will do to increase bicycle and
pedestrian mode shares post event. Additional information provided in the Post -
implementation Report shall include participation counts; transportation use data; personal
anecdotes from business owners, participants, and volunteers; local economic benefit; and
any other reporting requirements detailed in the provided Standardized Data Collection
Template.
1111111111TI Ri�,Fi 1! 111 P! I 1 111 1! 1 11 1111111 11 111111111 1 1 11
7-2 The following guidelines shall apply for indirect costs and in -kind contributions
?nd donations:
(a) Indirect costs shall not be considered eligible costs for reimbursement,
unless all the following requirements are met by Grantee: i) submit a
written request to LACMTA; and, ii) receive a written approval from
LACMTA prior to incurdng the expenditure.
(b) In -kind contributions and donations shall be considered eligible as local'
match only upon written approval by LACMTA.
8.1 The expenditure and disposition of the Funds by Grantee shall be subject to and
in accordance with the terms and conditions of this Agreement and the applicable
requirements of LACMTA. Grantee shall not utilize the Funds in any way or on any project
other than that specified in this Agreement.
8.2 Grantee shall address all correspondence regarding this Project to the LACMTA
Open Streets Program Manager.
8.3 The programmed budget (the "Financial Plan") specifying the sources and
amounts of the Funds to be used to pay for the Project is attached to this Agreement as
Exhibit
Page 7
Open Streets 1D# 920000000CYC202
MGM 11BUM-0
8.4 No material changes, as determined by LACIVITA in its reasonable discretion,
the Financial Plan or the Scope of Work shall be funded or allowed without an amendment
this Agreement approved and signed by LACIVITA's CEO or his/her designee. Grantee sh
give advance written notice to a, a, of all proposed changes to the Financial Plan
Scope of Work that it originally submitted to LACIVITA. I
9.1 Grantee shall obligate the Funds programmed under this Agreement no later
than sixty (60) days after the date of the Event.
s is riot prollaea as aescriout in 5 s Agreferrient, Lne rrujOU np
reevaluated by LACIVITA and the Funds may be deobligated. In the event that the Funds are
4eobligated, this Agreement shall automatically terminate.
10.1 Default under this Agreement is defined as one or more of the following: (i)
Grantee fails to comply with the terms and conditions contained in this Agreement; (ii)
Grantee fails to perform satisfactorily or to make sufficient progress toward Project
completion; (iii) Grantee makes a material change to the Scope of Work or the Financial Plan
without prior written consent or approval by LACMTA; or, (iv) Grantee is in default of any other
applicable requirements of LACIVITA.
11.1 In the event of a default by Grantee (as defined in Section- 10)' the LACIVITA
shall provide written notice of such default to Grantee with a 30-day period to cure the default.
In the event Grantee fails to cure the default, or commit to cure the default and commence the
same within such 30-day period to the satisfaction of LACIVITA, the following remedies shall
be
(a) LACIVITA may terminate this Agreement;
(b) LACIVITA may make a determination to make no further disbursements
of the Funds to Grantee;
(c) LACIVITA may recover from Grantee any funds paid to Grantee
after the default; and/or,
11.2 Effective upon receipt of written notice of termination from LACMTA, Grantee
shall not undertake any new work or obligation with respect to this Agreement unless so
approved by LACIVITA in writing.
Page 8
Open Streets ID# 920000000CYC202
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12.1 Notwithstanding the term of this Agreement, specified in Section 3
above, either Grantee or LACMTA may ten-ninate its obligations hereunder at
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prior written notice. Upon termination,
reimburse for any costs or expenses
13.1 LACMTA will be the exclusive presenting sponsor of the Event and all
promotional materials, press releases, graphics, promotions via print, TV, radio or web
channels and other identifiers will identify the Event as "Metro presents [insert Event
or "[insert Event name] presented by Metro." The presenting sponsorship may not be shared.
In addition, all printed and/or online promotional materials and promotions via print, TV, radio
or web channels must include the "Open Streets Made Possible By Metro" type and logo
lockup as supplied by the LACMTA Program Manager. Any other sponsor logos or credits for
the Event must be separated graphically, in type and/or in following succession from the
presenting sponsor mention of LACMTA and "Open Streets Made Possible By Metro" type
andlogolockup.
13.2 For purposes of this Agreement, "Communications Materials" include, but art
not limited to, literature, newsletters, publications, websites, advertisements, brochures, maps,
information materials, video, radio and public service announcements, press releases, prest
event advisories, and all other related materials.
13.3 All Social Media notification calling out the event will identify the Event as "Metro
presents [insert Event name]," or "[insert Event name] presented by Metro." Any graphics
used in said notifications that include the title of the event must include the "Open Streets
Made Possible By Metro" type and logo lockup as supplied by the LACMTA Program
Manager.
13.4 Grantee shall ensure that all Event promotions via print, TV, Radio or soci
media channels include one of the following references or links to LACMTA's online
presence as appropriate depending on the platform: Twitter accounts: @BikeMetro or
@Metro losa ngeles; Facebook pages: facebook.com/bikemetro or
face bo•k. co m/lo sangelesmetro. I
13.5 Grantee shall notify the LACMTA Chief Communications Officer or its
designee of all press events related to the Project in such a manner that allows LACMTA to
participate in such events, at LACMTA's sole discretion.
13.6 Grantee shall ensure that all Communications Materials identify the Event as
"Metro presents [insert Event name]," or "[insert Event name] presented by Metro," or other
Page 9
ATTACHMENT A
Open Streets ID# 920000000CYC202
mutually agreeable language and graphic lockup featuring Metro and/or the Metro logo,
and comply with recognition of LACMTA's contribution to the Event as more particularly set
forth in "Funding Agreement Communications Materials Guidelines" available online or from
the LACMTA Open Streets Program Manager. Grantee shall check with the LACMTA
Open Streets Program Manager for the web address. The Funding Agreement
Communications Materials Guidelines may be changed from time to time during the course
of this Agreement. Grantee shall be responsible for complying with the communications
requirements specified in this Agreement and with the latest Funding Agreement
Communications Materials Guidelines during the term of this Agreement, unless otherwise
specifically authorized in writing by the LACMTA Chief Communications Officer.
13.7 Grantee shall submit all graphic files and Communications Materials to
LACMTA for approval by the LACMTA Open Streets Program Manager and LACMTA
Communications prior to the release of such publicity or promotional materials or
Communications Materials for the Event. LACMTA shall have at least one day to review
and provide its approval. After any Communications Materials have been released to the
public, Grantee shall provide a copy of or notice of such Communications Materials to the
LACMTA Open Streets Program Manager by e-mail.
13.8 LACMTA shall be provided at no cost.with a minimum of 1,000 SF space in a
prominent, central location at the Event for an LACMTA booth/activity space, plus at least
two 10' x 10' spaces for satellite displays elsewhere at the Event. LACMTA shall have the
right at any one or more of the above three locations or through a mobile vending cart,
bicycle, or other vehicle, to sell, distribute or otherwise make available to Event attendees
marketing, outreach and other promotional products and merchandise, including, without
limitation, fare media, t-shirts and other apparel, accessories, items available for sale at the
Metro Store, brochures, maps, Metro Bike Share bike rentals, take -ones and other novelty
items. The selection of products and merchandise available for sale and distribution shall be
at LACMTA�e-%Q�. + _.�wti.
13.9 The LACMTA Open Streets Program Manager shall be responsible for
monitoring Grantee compliance with the terms and conditions of this Section 14. Grante6
failure to comply with the terms of this Section shall be deemed a default hereunder and
LACMTA shall have all rights and remedies set forth herein.
13.10 The Metro logo is a trademarked item that shall be reproduced and displayed in
accordance with specific graphic guidelines available from the LACMTA Communications
Division. Upon request, LACMTA shall provide scalable vector files with required type styling
and logo placement for tagline and visual materials.
OF-812 III Ito ill ter -HI MARRO PIM -------
ATTACHMENT A
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14.1 Neither LACIVITA nor any officer or employee thereof shall be responsible for
any damage or liability occurring by reason of anything done or committed to be done by
Grantee under or in connection with the Project, any work performed by, and/or service
provided by, Grantee, its officers, agents, employees, contractors and subcontractors under
this Agreement. Grantee shall fully indemnify, defend and hold LACIVITA, its subsidiaries and
their respective officers, agents, and employees han-riless from and against any claims, loss
demand, action, damages, liability, penalty, fine judgment, lien, costs, and expenses, including
without limitation, defense costs, any costs or liability on account of bodily injury, death or
personal injury of any person or for damage to or loss of use of property, any environmental
obligation, any legal fees and any claims for damages of any nature whatsoever (including
consequential damages) (collectively, "Claims") arising out of the Project, including, without
limitation: (i) use of the Funds provided herein by Grantee, or its officers, agents, employees,
transportation provider and/or employees' union; (iii) breach of the Grantee obligations under
this Agreement or the Grant; (iv) any act or omission of Grantee, or its officers, agents,
employees, contractors or subcontractors in the performance of the Scope of Work and the
Project; or (v) any Claims arising from the actual Event itself.
IIR I �15*w
15.1 This Agreement, along with the applicable requirements of -WkCrTITA constitutes
the entire understanding between the parties with respect to the subject matter herein. The
Agreement shall not be amended, nor any provisions or breach hereof waived, except in
writing and signed by the parties who executed the original Agreement or by those at the
same level of authority.
15.2 In the event that there is any legal court (e.g. Superior Court of the State of
California, County of Los Angeles, or the U.S. Agency Court for the Central Agency Uf
California) proceeding between the parties to enforce or interpret this Agreement or tha
applicable requirements of LACIVITA to protect or establish any rights or remedies hereunder,
each party shall be responsible for its costs and expenses.
15.3 Neither party hereto shall be considered in default in the performance of its
obligations hereunder to the extent that the performance of any such obligation is prevented
or delayed by unforeseen causes including acts of God, floods, earthquake, fires, acts of '?
public enemy, and government acts beyond the control and without fault or negligence of thil
affected party. Each party hereto shall give notice promptly to the other of the nature anit
extent of any such circumstances claimed to delay, hinder, or prevent performance of any
obligations under this Agreement.
15.4 Grantee shall comply with and ensure that work performed under this
Agreement is done in compliance with Generally Accepted Accounting Principles (GAAP), all
applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations,
and procedural requirements and applicable requirements and regulations of the LACMTA.
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Open Streets 1D# 920000000CYC202
ATTACHMENT A
15.5 Grantee shall not assign this Agreement, or any part thereof, without writt
consent and prior approval of the LACMTA's CEO or his/her designee, and any assignme
without said consent shall be void and unenforceable. 11
15.6 Subject to all requirements of this Agreement, and all other applicable
requirements of LACMTA, including, without limitation, any requirement of competitive
procurement of services and assets, Grantee may contract with other entities to implement
this Agreement.
15.7 This Agreement shall be governed by California law and applicable federal law.
If any provision of this Agreement is held by a court of competent jurisdiction to be invalid,
void, or unenforceable, the remaining provisions shall nevertheless continue in full force
without being impaired or invalidated in any way.
15.8 The terms of this Agreement shall inure to the benefit of, and shall be binding
upon, each of the parties and their respective successors and assigns.
15.9 Grantee, in the performance of the work required by this Agreement, is not a
All 0 0 is,
15.10 On September 26, 2002 the LACMTA Board of Directors required that prior to
receiving Proposition C 10% or 25% grant funds, GRANTEE meet a Maintenance of Effort
(MOE) requirement consistent with the State of California's MOE as determined by the State
Controller's offiGe. With regard to enforcing the MOE, LACMTA will follow the State of
California's MOE requirements, including, without limitation, suspension and re -
implementation.
MAYE111121191101OWN
Open Streets ID # 920000000CYC202
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their
�luly authorized representatives as of the dates indicated below:
By:
Phillip A. Washington Date
Chief Executive Officer
MARY C. WICKHAM
County Counsel
B 2-1131ZO 20
06 ty Date
XUA1901111211;Mcme I
-0
Gilbert Livas Date
City Manager
Page 13
Open Streets 1D# 920000000CYC202
I a :
Rifts= =901
May 17, 2020, 9 a.m. — 3 p.m.
1-vent Description:
The third Downey Ride & Stride Open Streets event route will consist of 4.96 miles of
streets that will be open to pedestrians, bicyclist and non -motorized modes of
transportation. The goal of the event will be to increase public awareness and
participation in active transportation opportunities and promote the Healthy Downey
Initiative. The Parks & Recreation Department will take the lead on the planning of the
event and will coordinate a collaborative effort between Public Works, Police, Fire, and
volunteer or
The event will feature activity hubs along the route each promoting a specific feature of
the event. For instance: Pop Fitness will feature fitness demonstrations, pick-up Futsal
soccer games and dodge ball that patrons can participate in; Foodie Fest will host food
trucks; Art on the Move will feature art displays, interactive art, and bike decorating;
Kidslavia will host active youth activities such as a Rockwall, Boy Scout Village,
information booths that promote health and wellness resources for youth and their
families, and youth sports organizations will promote participation in youth sports; Fun -
booths, a Keep Downey Beautiful coordinated environmental faire, and bike safety
demonstrations; The Marketplace will be a destination for business vendors and service
organizations to promote their services to the public. Each activity hub will have an
event information booth, Healthy Downey Information booth, first aid station, restrooms,
and music or live entertainment. The YMCA is located on the route and will host an
information booth and stage for fitness activities such as Zumba, Yoga and dance.
Businesses along the route will be provided the opportunity to participate by hosting
sidewalk booths and hand out discount coupons to encourage participants to patronize
their business the day of the event, as well as in the future. This year's event will feature
a Fall Festival component that includes decorated booths, costume contests, pumpkin
decorating and fall festival attractions.
The Metro Green Line Station is .38 miles from the route. The City of Downey will
coordinate with Metro Rail and Bus operations in advance of the event and Downey
Link, a municipal bus service, will run at increased frequency during the hours of the
event, and one hour pre and post event. In addition to coordinating transportation efforts
with Metro and municipal services, the City will provide options for transporting people
to the event other than by personal automobile, including: bike -bus shuttles to transport
participants form the Stonewood Mall and area parks (Golden, Furman and Apollo).
Page 14
Open Streets 1D# 920000000CYC202
ATTACHMENT A
Open Streets I D# 920000000CYC202
Event Location:
The event will occur in the City of Downey with the route starting and ending at the
Downey Gateway retail center. The route will be adjacent to Downtown Downey, Civic
Theatre, and City Library. The route will pass by the Transit Depot, Columbia Memorial
Space Center, Discovery Sports Complex, and the Downey Landing, Gateway and
Promenade retail centers.
As the lead agency the City of Downey will coordinate with the following partners:
Parks is Recreation — Event coordinator responsible for leading planning,
budgeting, and evaluation. Parks & Recreation will be responsible for set-up and
take -down on the day of the event, staffing event activities, road closures, and
information booths.
Public Works — traffic management plan and street closures.
Police — Street closures at main intersections, safety and security at the event
and provide Police Explorers to assist at activity hub.
Fire — Medical emergency response on route, safety demonstrations, and provide
Fire Explorers to assist at activity hub.
CERT (Community Emergency Response Team) — Monitoring of driveways and
side streets along route to prevent vehicles entering the route.
Downey Adult School — First aid at each activity hub.
Downey Chamber of Commerce — business outreach and event marketing.
YMCA — hosting health and wellness activities and information booth at the
YMCA location on the route.
All partners will be involved in the pre -event planning, day of event staging, and
outreach.
Page 15
Open Streets ID # 920000000CYC202 ATTACHMENT A
, *-�, L I 1-, i I
CITY OF DOWNEY
Wtio Open hUeets Bz�yde Event Raijt;k�.
()Qwne� Cvw;,-
Tli�,RD ST
ENC,, 14--
NAN L ST
I
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Transit Depot"
>
Dovmey Gateway
u
RelaR Center
0
9
I
FWESTONE RL
00wrkey City
Library
Downey Civic,
I heater I
J
IMPERIAL HWY Cowmtfla Space Sbutt!e
Metro Green Lrjile:
S I tabon
Page 16
Open Streets ID# 920000000CYC202 ATTACHMENT A
, W :
a 10 F-110 Lai FJ
The total cost of the Project is $217,760 The following is a description of the funding
category and the corresponding funding amounts and funding source to implement the
Project.
Metro Grant Award Local
$172,405 $45,355
Fundinci Source
Amount
Proposition C 25% (PC25)
$172,405
Local Match
PC25
LOCAL
TOTAL
Metro
M, city
FUNDING SOURCES
($)
Funding
Funding
Metro Grant Award
$217,760
$172,405
$45,355
And Local Match
[ELIGIBLE COSTS
TOTAL
PC25
L - OCAL
Outreach cost
$32,849
$31,034
$1,815
Pre -event Planning costs
$32,026
$20,688
$11,338
Event Day costs (Staffing,
$152,885
$120,683
$32,202
rentals, permits, etc.)
Total
$217,760
$172,405
$45,355
Page 17
Open Streets 1D# 920000000CYC202 ATTACHMENT A
EX611BIT C
ST4
1:11-1 A 1 Lai I V-11 0 1 NA"Fibel ELI I Z I I =1 =1 :4.,
In an attempt to better serve the community, we are collecting information for an
INSHy its uUneu UU11rjut
provided, K needed. Any personally identifiable information collected will not be sold or
otherwise be distributed outside of the City of Downey government or LA Metro. Do I
have your permission to record this interview?
1. Are you participating in the event today?
a. If yes: Is this your first time participating in an open street event?
b. If no: Where have you participated previously?
2. Not including today, have you ever participated in an Open Streets event similar to this,
or Cicl-Avia, in the past?
a. Yes
b. No
a. Less than 30 minutes
b. 30 to less than 60 minutes
c. Between 1 and 2 hours
d. Between 2 and 3 hours
e. More than 3 hours
a. Automobile b. Bike c. Walk
d. Other wheeled device e. Transit (Rail) f. Transit (Bus)
6. If you used Metro for transportation to the event.
a. How did you access Metro today?
a. Automobile b. Bike c. Walk d. Other wheeled
device
b. Do you ever ride Metro?
a. Never
c. Several times a month
b. Less than once a month
d. Several times a week e. Daily
Page 18
Open Streets ID# 920000000CYC202 ATTACHMENT A
Open Streets 1D# 920000000CYC202
7. After today's event, your use of transit is likely to:
a. Increase b. Stay the same c. Decrease d. Don't know
8. After today's event, how likely are you to walk in your neighborhood? Please rank on a
scale from 1 to 5 with 1 being least likely and 5 being most likely.
9. After today's event, how likely are you to ride a bike on city streets? Please rank on a
scale from 1 to 5 with 1 being least likely and 5 being most likely.
10. Would you like to see this event in your neighborhood?
a. If yes: How often?
11. May we follow up with you after today to ask a few questions about your experience at
the open street event?
a. If yes: Please provide contact information below.
12. What is your 5-digit zip code?
a. Male
b. Female
c. Other
a.
17 or younger
b.
18-29
c.
30-39
d.
40-49
e.
50-59
f,
60 or older
Participant name:
1. Are you participating in today's Open Streets event?
a. Yes
b. No
2. Is this your first-time riding Metro rail?
a. Yes (Go to question 6)
b. No (Go to question 5)
3. What best describes your use of public transit?
a. Daily
Page 19
Open Streets ID# 920000000CYC202 ATTACHMENT A
b. More than once a week
c. Once a week
d. Once a month
e. Less than once a month
4. After today's event would you use public transit again in the future?
a. Yes
b. No
c. I don't know
5. If you weren't participating in today's event, would you have used public transportation
today?
a. Yes
b. No
c. I don't know
6. TFhat is your 5-digit zip cod92
a. Zip Code:
4469> 0 WNU`99�11111
• *]K$I'll 12111111111,
In an attempt to better serve the community, we are collecting information for an
-valuation study to understand how open street events affect neighborhoods and
businesses where the events take place. We are conducting interviews with businesses
2long this street during the event today. Your participation is voluntary and you can
stop this interview at any time. Do I have your permission to record this interview?
15. Did you experience the open streets event?
a. If yes: What do you understand the event to be?
16. Did your business participate and/or interact in the open streets event?
a. If yes: How did your business participate and/or interact with the event?
17. Did the open street event bring new or more patrons to you?
18. How did the event affect your business? Please rank on a scale from 1 to 5 with 1
affecting your business the least and 5 affecting your business the most.
19. How did the event affect your community? Please rank on a scale from 1 to 5 with 1
affecting your community the least and 5 affecting your community the most.
20. Did your business experience any change in sales volume during the event?
a. Are you willing to share sales volume information from the event as compared to
a non-event Sunday?
21. How often would you like to see this event return to this street and/or this neighborhood?
a. Never c. Once a year
b. Once every other year d. More than once a year
Page 20
Open Streets 1D# 920000000CYC202 ATTACHMENT A
Business name:
11FA;1-1W&ff &�-� [I
•QUO Ili WIWI
" I :to
In an attempt to better serve the community, we are collecting information for an
evaluation study to understand how open street events affect neighborhoods and
businesses where the events take place. We are conducting interviews with businesses
along this street during the event today. Your participation is voluntary and you can
stop this interview at any time. Do I have your permission to record this interview?
24. Is your business participating and/or interacting with the open streets event today?
a. If yes and held previously in the community: Is this your first time participating in an
open street event?
b. In what way will your business participate and/or interact with today's event?
015. Does your business do any type of marketing or advertising?
a. If yes: What type of advertising it you do?
b. Do you believe this event may bring better recognition to the products or services
your business offers?
* I .
27. What effect do you believe today's event has on this community? Please rank on a scale of
1 to 5, with 5 being the most positive and 1 being the least positive.
28. 1jr hat efrect do you believe today's event has on your business? Please rank on a scale of 1
to 5, with 5 being the most positive and 1 being the least positive.
29. Tfould you like to see this event return to this street at another point in the future?
a. If yes: How often would you like to see this event happen?
b. If no: Would you recommend this event to happen on a different street in this
neighborhood?
30. In the past has your business supported transportation improvements, particularly for public
transit, walking or riding a bike in this community?
91. Do you believe that by experiencing today's event your business may support thesm
improvements in the future?
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Open Streets ID# 920000000CYC202 ATTACHMENT A
Open Streets ID# 920000000CYC202
32. Do you think this community would benefit from future transportation improvements,
particularly those for riding a bike, walking and/or public transit?
33. Can I come back after the event and ask you some follow-up questions? If yes, when would
be a good time?
34. Do you have any other thoughts to add about this event?
Business name:
Describe business:
Page 22
Open Streets ID# 920000000CYC202 ATTACHMENT A