HomeMy WebLinkAbout07. Review of Measure S Infrastructure & Facilities Imp Prgrm & Auth to Amend Projects Budget1191111111
FROM: OFFICE OF THE CITY MANAGER
BY: JOHN OSKOUI, ASSISTANT CITY MANAGER
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It is recommended that the City Council authorize recommended budget adjustments of the
Measure S Infrastructure and Facilities Improvement Projects.
On June 25, 2018, the City Council adopted the City's FY2018-19 Annual Budget which
included the approved Measure S Capital Improvement Projects. The budgetary figures for
each project was based on preliminary estimates which had been prepared prior to start of the
:•esign process. As a result of changes to the original scope of work which included adding
new projects and significantly expanding work scopes; the original cost estimates have to be
revised and amended.
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Although the original cost estimates included cost escalation and contingency factors, the
original scope of the projects were refined and improved considerably. Additionally, new
projects such as the Wilderness Park Ponds Restoration, the Police Department Parking Lot,
Firefighters Memorial and Independence Park Futsal Courts projects were added to the
Measure S Infrastructure and Facilities Improvement program.
The original list of projects and estimated cost (Attachment A) were included in the documents
related to a $50,000,000 bond which was secured by the City to pay for the designated Measure
S projects. A portion of the Measure S sales tax pays for the bond and certain conditions tied
with its issuance require the City to complete all projects by December of 2020.
The funding became available in December of 2017 and the design process for the Measure S
projects started in April of 2018. The year and half window of time to complete construction of
the subject projects requires continuous management of a fluid workflow and budgetary
constraints. In order to properly manage the sequence of work and cost of the program staff
organized implementation of the projects in separate bid packages. The goal of this
implementation modality was to a) minimize the negative impact of closure of facilities to the
maximum extent possible and b) utilize economies of scale in order to benefit from competitive
construction bids. As an example, the work associated with the Fire Stations Modernization
REVIEW OF MEASURE S INFRASTRUCTURE AND FACILITIES IMPROVEMENT PROGRAM AND
AUTHORIZATION TO AMEND PROJECTS BUDGET
FEBRUARY 25, 2020
PAGE 2
Project was divided into two separate bid packages in order to ensure continuity of services
while managing the logistical requirements in support of this project which included building a
temporary Fire Station and a Dispatch Center.
During the implementation phase of the projects the scopes of some of the projects were
expanded and improved. As an example, the initial plan of remodeling the fire stations evolved
into a comprehensive modernization of the existing stations. Ultimately, three of the fire stations
(Stations 1, 3 and 4) were designed to become two story buildings and the remaining one
(Station 2) remained a one story building but with considerable added square footage.
Moreover, new projects such as the previously mentioned Wilderness Ponds Restoration
Project were enhanced and modified from the original scope of work. As such, the Measure S,
Infrastructure and Facilities Improvement Programs value increased from the original estimated
cost of $50,000,000 to about $66,247,000.
A list of the projects and the program's total cost is attached to this report (Attachment B). For
the most part, enhancements and improvements of the program scope were paid through
funding sources other than Measure S. As an example, $6 million dollars from the proceeds of a
real estate transaction was used to augment the Fire Stations Modernization and Expansion
Project budget. The Wilderness Park Ponds Restoration Project's available funding of
$4,410,000 was also utilized to augment the Program's overall budget.
The total available funding is estimated at $64,335,000. With the projected cost of $66,247,000
there will be a funding shortfall of $1,912,000. This amount could be covered from the proceeds
of a new future real estate transaction and will be presented to the City Council as part of the
City's FY 2020-21 budget. The City's Subcommittee has reviewed the Measure S Program
funding at its meeting of January 29, 2020.
Efficiency & Adaptability
Quality of Life, Neighborhood & Infrastructure
The Measure S projects are funded through bond proceeds, General Fund, San Gabriel Rivers
and Mountains Conservancy grants, CDBG and Water Fund.
ATTACHMENTS
Attachment A: Measure S Proposed Budget Amendments
Attachment B: Measure S Project Program Cost
MEASURE S PROJECTS
AUTHORIZED
AUTHORIZED
ADDITIONAL
ADDITIONAL
ADJUSTED
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ALLOCATIONS
ALLOCATIONS
BUDGETS
RECOMMENDED | |
PROJECT
BUDGET
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BUDGET ' NOTES
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;»e Station 3$2,250\o00$z,250,0V0000
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ATTACHMENT A
Fire Stations
Fire Station No. 1
$7,300,000
Includes cost of the Temporary Fire Station &
Fire Station No. 3
$5,000,000
Dispatch Center, New Station Alerting System,
Fire Station No. 2
$4,300,000
property rental furniture, equipment and
Fire Station No. 4
$4,600,000
relocation related costs
$21,200,000
Ciivk Ctr. Projects
Library
$6,900,000
Theatre Plaza
$2,737,000
Library Shade
$563,000
Firefighters Memorial
$200,000
PD Facilities Upgrade
$2,500=0
$6,000,000
Phase I Parks
Apollo
$4,694,534
Dennis the Menace
$2,242,477
$6,937,011
Phase 2 Parks
Wilderness
$3,100,000
Golden
$3,050,000
Independence
$1,700,000
$7,850,000
Phase 3 Parks
Furman
$5,400,000
Discovery
$2,600,000
$8,000,000
Phase 4 Parks
Wilderness Ponds
$5,750,000
Remaining Projects City Hall
$700,000
PW Yard
$100,000
Treasure Island
$100,000
Downtown Parking Str.
$100,000
$1,000,000
Other Projects
Futsal Courts
$250,000
Rio Hondo Event Cent(
$700,000
PD Parking
$300,000
RSG Park (Part. Design)
$360,000
$1,610,000
Added Services
$500,000
$500,000
Reconcile
$500,000
ATTACHMENT B
Measure S Bond
$50,400,000
Bond Interest
$2,225,000
Promenade
$6,000,000
General Fund
$700,000
Water Fund
$100,000
ATTACHMENT