HomeMy WebLinkAbout10. Adopt Reso - Auth Destruction of Certain Obsolete Records - Parks & RecreationI I r4N 101
FROM: OFFICE OF THE CITY MANAGER
BY: PAMELA PASSOW, DIRECTOR OF PARKS AND RECREATION
That the City Council adopt a resolution of the City Council of the City of Downey
approving the destruction of certain obsolete records of the Parks and Recreation
Department.
The attached Resolution authorizes the destruction of certain obsolete Parks and
Recreation Department records. It has been prepared in accordance with the City Wide
Records Management Program and retention schedule adopted by the City Council on
April 25, 2017 and pursuant to Government Code Section 34090.
As indicated on Exhibit "A" attached, the City Clerk has certified that these records are
no longer required by the City and are in compliance with established retention
requirements. The City Attorney has concurred in this certification. Exhibit "B" identifies
and list the department records that are eligible for destruction.
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The adoption of the Resolution will eliminate the cost of storing and maintaining these obsolete
records.
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DESTRUCTION •.. ORGINAL PUBLIC RECORD
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mN'AEREAS, the attached Resolution authorizes the destruction of certain obsolete Parks
and Recreation records. It has been prepared in accordance with Resolution No. 17-7711, City
Wide Management Program Records Retention Schedule as it pertains to Parks and Recreation
program and services documents; and,
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit
and pursuant to the above City Wide Records Management Program and the City Attorney has
concurred in the certification; and,
WHEREAS, the Director of Parks and Recreation has requested and authorized certain
obsolete Parks and Recreation Department records as listed on Exhibit "B" attached hereto to
be destroyed and the City Attorney has concurred in the authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION I,, As authorized by California Government Code Section 34090 and the City
of Downey City Wide Records Retention Policy under Resolution No. 17-7711, the City Council
hereby authorizes and approves the destruction of the obsolete Parks and Recreation
Department records as listed on Exhibit "B" attached hereto.
"MARIA ALICIA DUARTE, CMC
City Clerk
?:epartment Director Department Datt-
I have reviewed the above -described records for historical value and for compliance with the established
retention requirements, and I consent to their destruction.
�ityrk Date
I consent to the destruction of the above -described records.
alo tt6rney Date
' by City Council Resolution No. L and that by
City of Downey
City Clerk State of California Date
I HEREBY CERTIFY THAT pursuant to the foregoing authority, the described records on Exhibit La
attached hereto were destroyed at on
City Facility Date
Signature & Title
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DESCRIPTION -OF- CONTENTS
Barbara J. Riley Community & Senior Center Fitness Training Registration
Forms and Waivers of Liability from April 1997 - December of 2013
2 Barbara J. Riley Community & Senior Center Fitness Training Registration
Forms and Waivers of Liability from April 1997 - December of 2013
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