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Home My WebLink About06. CIP-17-10 Awrd Contract to Select Electric for Stewart & Gray Fiber-Optic Comm SystemRem IN01 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: OFFICE OF THE CITY MANAGER Y: DELFINO COSUJI, P.E., DIRECTOR OF PUBLICWORKS/CITY E GINEE DATE: JANUARY 28, 2020 AWARD• FOR STEWART & GRAY ROAD TRAFFIC SIGNAL FIBER-OPTIC COMMUNICATION SYSTEM AND UPGRADES, CAPITAL IMPROVEMENT PROJECT • • /: That the City Council: Award construction contract in the amount of $1,691,850 to Select Electric, Incorporated for Stewart & Gray Road Fiber -Optic Traffic Signal Communication System and Upgrades Project, Capital Improvement Project (CIP) No. 17-10; 2. Authorize transfer in $164,232 in Measure R funds from account no. 56-16789 to account no. 56-17831 to cover the shortfall in funding, and 3. Authorize Public Works Director/CityEngineer to execute any change orders or additional scope -of -work for this project deemed necessary or desirable up to the approved project budget. #�i Wit* ki I �7 The City of Downey evaluates high collision locations throughout the City on a routine basis, reviewing high collision locations to identify patterns, review changes, make recommendations for improvements and focus attention on ways to reduce collisions. This analysis is based on Citywide collision data from the Police Department as submitted to the Statewide Integrated Traffic Records System (SWITRS). The data from SWITRS is reviewed periodically by City staff to identify high collision locations and determine ways to reduce collisions at said locations. Stewart & Gray Road between Old River School Road and Firestone Boulevard was identified as one of the corridors with high collisions and, hence, in need of enhancements to address the traffic safety issues along this corridor. A detailed analysis of this accident data conducted on Stewart & Gray Road indicated that there were collision patterns (rear end and broadside) at both signalized and unsignalized intersections that could be better managed through traffic signal coordination and/or improved traffic signal equipment as well as a history of pedestrian and bicycle collisions where countdown pedestrian indications would provide enhanced safety. These specific issues needed to enhance traffic safety and improve operations on Stewart & Gray Road were identified through a field evaluation and, as a result, a project was subsequently developed as a candidate for potential funding through the federal Highway Safety Improvement Program (HSIP). In 2015, the City applied for and was successful in securing $2,029,800 in grant funding for this project through the HSIP Cycle 7. The project limits are shown in Attachment A. Stewart & Gray Road Fiber -Optic Traffic Signal Communication System and Upgrades Project CIP No. 17-10 JANUARY 28, 2020 PAGE 2 I • •L On December 10, 2019, the City Council approved the plans and specifications and authorized staff to advertise for bids for the Stewart & Gray Road Fiber -Optic Traffic Signal Communication System and Upgrades (Attachment B). The project was advertised for bids in the Downey Patriot on December 12, 2019 and December 19, 2019, posted on Planet Bids on December 13, 2019 and published in various trade publications. On January 9, 2020, nine bids were received with the following results: CONTRACTOR Select Electric, Inc. Belco Elecnor Group California Professional Engineering, DBX, Inc. Dynalectric Asplundh Construction Corp. Crosstown Electrical & Data, Inc. Comet Electric Sturgeon Electric California, LLC r LOCATION AMOUNT Vista, CA $1,691,850 Chino, CA $1,752,062 Inc. La Puente, CA $1,852,935 Temecula, CA $1,856,684 Los Alamitos, CA $1,924,789 Anaheim, CA $2,111,366 Irwindale, CA $2,119,877 Chatsworth, CA $2,125,728 Chino, CA $2,219,363 The lowest responsive and responsible bid in the amount of $1,691,850 was submitted by Select Electric, Inc. of Vista, California (Attachment C). Select Electric, Inc. has satisfactorily completed similar projects for the Cities of Beverly Hills, Downey, Huntington Beach, Los Angeles, Manhattan Beach and Pasadena. Their references have been checked and were satisfactory. Select Electric's State of California contractor's license is current and active and the contractor met the required Disadvantaged Business Enterprise (DBE) contract goal of 11 percent. Finally, Select Electric, Inc. and their subcontractors are registered with the California Department of Industrial Relations under the Public Works Contractor Registration Program for Labor Compliance. The scope -of -work for this project includes the following elements: • Installation of approximately 11,840 linear feet of fiber-optic communications conduit, cable and associated field elements along Stewart & Gray Road between Old River School Road and Firestone Boulevard • Upgrading existing traffic signals at Old River School Road, Downey Avenue, Patton Road, Lakewood Boulevard, Bellflower Boulevard and Firestone Boulevard • Installation of City -furnished equipment including video detection camera systems • Installation of fiber-optic communication hubs at the Paramount Boulevard and Lakewood Boulevard intersections • Upgrading existing curb access ramps at the Old River School Road, Patton Road and Bellflower Boulevard intersections to current Americans with Disabilities Act (ADA) standards and reconstruction of existing cross -gutters at the Patton Road intersection • Integration of proposed communications expansion and field elements with the Traffic Management Center (TMC) Stewart & Gray Road Fiber -Optic Traffic Signal Communication System and Upgrades Project CIP No. 17-10 JANUARY 28, 2020 PAGE 3 Additional traffic signal upgrades were included in the bid for this project at the Rives Avenue and Brookshire Avenue intersections as bid alternates. The upgrades at these intersections will not be awarded, however, due to funding limitations. It is anticipated that construction will commence in March 2020 and will be completed by September 2020. WAK611WIXI OU V • Efficiency & Adaptability Quality of Life, Infrastructure & Parks The total estimated cost of the project is $2,300,000 broken down as follows: Description Amount Design $147,920 Construction Contract including 10% Contingencies $1,861,0351 Construction Management and Inspections $150,0001 City -furnished Materials and Equipment $77,0001 Construction Engineering and Contract Administration $64,045 Total Estimated Project Cost: $2,300,000 The total approved budget for this project in the Fiscal Year (FY) 2019-20 CIP is $1,987,848 with funding coming from federal HSIP Cycle 7 funds. The total project funding is broken down as follows: 7Federal nt No. Fundin Source HSIP Cycle 7 grant funds (Expended in FY 2017- 26-17831 18 and FY 2018-19) Federal HSIP Cycle 7 grant funds (Budgeted in FY 2019- 26-17831 20) 56-17831 Transfer of funds (from account no. 56-16789) _. Total Project Funding: Amount $147,920 $1,987,848 $164,232 $2, 300, 000 Staff is requesting that the City Council transfer $164,232 from account no. 56-16789 to account no. 56-17831 to cover the shortfall in funding. Attachments: • Attachment A — Project Location Map • Attachment B — Project Plans • Attachment C — Bid Summary I STEWART & GRAyROA� Ul p. I t -VE I w N J' ij I ! .. C-1 ZI AD '�- am `�8`�i i 2:Tff3YF ST.WMIT & GR ROAD :-•s+c: �. "a��_ '�-c-r'�+c.,. + � -. - '- -- - ,. -.-. ],-._.,__.ten �. - -g,,.. 5 °�- Aa - Ot t- i,- v k s,vc&ter F. ._,._, --- � .-'�'r u=nY �v, a,- - r _ �:3„. ^%5R•_.. L„"fP'a..ry €i. 3>� ,r��_ r�i £if ..... ....... .®.... � � .� - - zn s a axe - STEW ART & GRAY .1C3 0 - `' Roan :..a . L2 El _N nLj i z 130 ;� al im 710T �Ej i z9CALE T -T STE§PART 8 GRAY ROAD PI®ER-{JPTit, TRAFFIC SIGNAL GOL4AAUNlCATIONdSANO UPGRADES PR+7dECT comwICA = 4 .� - {f1 9 h t I 1 ( —7—i ROAD _ 4t �r • it ,� _ L .Y r �o Tis c „ .. a E ........ n., ,... 10Y a v y _. #4i E CATIONS AND UPGRADES - _ - u, - , - • ., STEv4FRTd faR%i' ROAD FIBEt7'.-6PTIC TftAFi'IC SIGNAL COMfA4.iPi1 P4dOiK.7 ®r .� _. _, i .�.• e y.. ! '_ _ - .. _ , Al F Inq - Ea LJ STEWAFTT & GRAY ROAD 40 LU G) S ,0 SCALS I'- 2a esu. t . a r�°�a.t,..9=e rJ ?-� .;;,at��,�`.^ , r4:e„�A`v_ ,�,.�_ -- ..-..>. -” - - -- — _ • .�' , �:- -�.-- - ,- - STEWART 8 GRAY ROAD FIBER. -OPTIC TFAFTIC S*NAL COMMUiiCATu'NS AND UPGRADES PROJECT QMV off El � I ';d IFe k j i I I -a t> r� q' Not s _ opl r u e- I � m. fil zl,`till! la w I ' ys I I`0Iw� I , 1 � v i i � a e i I y $ _ 1 t. I � 107 i s oil J I 4 fr t r• .� R M °��g, z C 18 is I v� ryg ry� �L]Y if ROAD I- STEMART& GRAY -7N VI; At A SECYK)N AA wrs 01 AL -RUMER&W PROJECT V-10 CAMPA 1I0 CMMCTOR To PROTECT AU aECMM WWM RUM TO TRAMCDGMAI M S-rEWART A CRAY RCAD FIBER -MK, IRAFRC SrAM C04WUMCA43NS AND UPGRAIIES PPOICCT 0 IWITFITFIRT, I I California Professional Engineering, Select Electric ElecnorBeloo Electric, Inc I ric Item Description Criv Unit i UnitPrice L Arnim Wit Price Amount[,knit Price Amount No . I 7 111111111111 1.11,11, 11.1.1 ........ .. 13ASE BID ITEMS $ 8.10000 S 64,8000 0 $ 9,70000 Furnish and Install Type 334 Cabinet and Foundalion 77.WO 00 1 Furnish andlnlsl 1112070 Conlrolleirwith McCain Omm-eX Firmware 8 FA S 8.466.00 2 7— 1 Fu h and Install 10 Base-T1100M000 Base-TEthernel Swich rng 9 FA $ 3,604.00 3 Furnish and Install Fiber Termination Unit 5 EA S S 1,426.00 4 Mode Fiber Optic (SVFO) 1.100 IF IS 5.00 5 Single Mode Fiber Optic (SWO) 16,600 ILF S 1,00 S 67.728.00 $ 8.10000 S 64,8000 0 $ 9,70000 Furnish and Install Type 334 Cabinet and Foundalion 77.WO 00 S 32.436.00 $ 350000 Furnish and Install Gigabil Ethernet SwIch 31.6000 0 $ 2,78800 i$ $ 25.09200 S 7.13000 $ 1,30000 $ 6,50000 1.80000 (s 9.00000 $ 5.500,00 $ 150 $ 1,65000 $ 230 J. $ 2,53000 6 Single Mode Fiber Oplic (Sl 16.600 pLF S 1.25 1$ $ Furnish and Install Type 334 Cabinet and Foundalion 2 'EA S 9.376.00 IS 8 Furnish and Install Gigabil Ethernet SwIch 2 j:EA S 15.35000 15 Lj Furnish and Install Fiber Dieribution Unit 2 IEA $ 1,426.00 $ 10 Furnish and Install #GE Pull BoxwIh E)dansion 39 ;EA S 13600 S 11 Furnish and Install Splice Enclosures 6 IEA $ 1,04100 $ $ Furnish and Insi PVC Sch 40 or80 Concluilfor Fiber -Optic $ Upgrade Traffic Signal al Slowed & Gray Roadi'Old River School $ 12 Drop Cable by Open Trenching andlor Jacking and Boring Method 194 iLF $ 65.00 1 t S S 123,368.00 Furnish and Install One 4-l' HDPE Sch 40 or80 Conduit for Fiber - Upgrade Traffic Signal at Stowarl & Gray Road/Downey Avenue $ 4,20000 13 Optic cables by Open Trenching or Jacking and Boring Method 11.840 i -F S 3400 16.600 00 Furnish and Install One 3' PVC Sch 40 or 80 Conduct3-1. 216 $ innerducls) for Fiber-Oploc cables by Open Trenching or $ 94 and Erring Method 25 LF 2 7300 15 Install Gly -Furnished Video Deteclion System Complele t5 IEA S 2.449.00 $ Cut or Disconnect and pull back exishing6-filber (drop) cable, 24 - 1 $ 415 $ fiber (backbone) cable and 48 -fiber (disinbulion) cable and 18.752.00 $ 10,00000 rouselreinstall cables back through nowconcluil at Stewart & Gray 20.00000 I$ 16 Rd at Paramount Blvd and Lakewood Blvd I S 8"0 17 Toslinp, System Inkfirabon, Documentation and Training $ 235�'556.000 $ Upgrade Traffic Signal al Slowed & Gray Roadi'Old River School $ 10.20000 Road Oncludes all work at this intersection as shown on the plans $ 2,50000 other lhan the tasks included in bid items 1 and 16) 1 t S S 123,368.00 —LE -j Upgrade Traffic Signal at Stowarl & Gray Road/Downey Avenue $ 4,20000 (includes all work at this intersection as shown on the plans other $ 19 than the lasts included in bid items 1 and 16) 1 I'S S 52,082.00 $ Traffic Signal Modification at Stewart &Gray Road/Patton Road 0000 35.1 (Includes all work at [his riloreedion as shown on $ 16.600 00 $ 216 $ 35,856 00 $ 385 $ 63,91000 20,750.00 $ 236 $ 39.176 00 1 $ 415 $ 68,89000 18.752.00 $ 10,00000 $ 20.00000 $ 10.00000 $ 20.00000 30.700.00 $ 4,200 00 $ 8.40000 $ 5.10000 $ 10.20000 2,85200 $ 2,50000 $ SGWDO $ 210000 $ 4,20000 53.235,00 $ 1,02800 $ 40,09200 $ 90000 0000 35.1 5,20500 $ 1, 500 00 $ 750000 $ 1 950 00 975000 146110.0D $ 6200 $ 1202800 5500 $ 10,670 00 402,56000 ,$ 4400 $ 520,96000 4500 $ 53Z800 00 S 12.245.(0_ S 3.864.00 25,556.00 $ 10400 $ 260000 1 $ 10000 $ 2,60000 $ 1 600 00 $ 8.00000 $ 7.000 00 $ 35,00000 Dynaleciric $ 2,452,09100 Asplundh Construction, LLC $ 2,790,M 00 Crosstown Elocncal &Data, Inc $ 2,642,727 00 $ 4,00000 4000 00 $ 6.00000 $ 6,00000 $ 13 000 00 is 13, 000 00 is 90,00000 $ 90.00000 S 123,36800 $ 1115,00000 $ 11500000 $ 55,01500 1$ 55,01600 I 1 62,082.00 $ 75,00000 $ 75.00000 $ 46,651 00 $ 46,65100 20 than the lasle included in bid Rom 1 and 15) 1 LS S 427.683.00 S 427,683.00 $ 335,000 00 $ 335,00000 $ 389,76200 $ 389,75200 Traffic Signal Modification at Stewart & Gray-a'ewo' Boulevard (includes all work at this inlersecho"n'as 'hown on the 21 plans other than the tasks included in bid dem 1) I 1 I -S $ 253,63200 -s 253,632.00 $ 247,00000 24700000 $ 203,21000 $ 203,21000 Upgrade Traffic Signal at Slowed &Gray Road/Belill ower Boulovaro Oncludes all work at this marsechon as shown on the plans other 22 than the lasts included in bid tom 1) 1 LS S 76.26000 S 76,260,00 $ 114,00000 $ 114,00000 $ 119,98700 $ 119,98700 Upgrade Irani; Signal at Slowed & Gray Road/l-regton: Oo�.jh.�vardj (includes all work al. the inlergeclionasalhowriorithe pi 23 than the tasks included in bid dem 1) 111-S S 39.277.00 5 39.217.00 $ 45,000 CO S 46�000 00'��' $ �35.078 00 $ 36.07800 Too I Base Stewart 1to 23)1,852,935.00Addll ive AlternaUve "A"signal Mod IiiIicai ion at Gray ..... ........... 1 $ 1 255,000 . "1 1 M - $ 2100 262.39200 1 1 (Includes all work st [he intersection as shown on The plane other 24 than The lasks included in bid items I and 15) 111-S_ $ 254,977,00 $ 254,977-00255,13W 00 Sublo [at Allorrialive "A" (Bid It am 24) $ 254,811-00 $ 255 000 00 26'2,312 00 -Addilive, Alternative "B" a ii6rl �'ewart & Gray kosdfdrool�ghrre gnaesdlo Avenue(Includes gill work at this rilerseclion as shown on he laps z 25 other than the included in bid items I and 16) S 239,40800 S 239,40900 $ 25400000 25400000 274,13400 274,13400 —1 1 1 — n1j -- — - 2$oallBid AdditrvaAfiernalive B'jBd) 2;4 000 00S 239,408D) 10$ 274,13400 Baseltems, and Alternatives(Items, 1 through S ZIS6135.00 3 2,261.062 00 12.389,381.00 . ... .. .. ....... " = Corrected Bid Amount, Read $ 35,23500 Corrected Total Did Amount, Read $ 1,924,789 00 Correcled Bid Amount. Read $ 6,00000 ,ADDITIONAL BIDS RECEIVED: ONIE111i TOTAL BASE BID DBX, Inc $ 2,479,004 00 Dynaleciric $ 2,452,09100 Asplundh Construction, LLC $ 2,790,M 00 Crosstown Elocncal &Data, Inc $ 2,642,727 00 Cc Mal B ecric $ 2,587,208 00 Sturgeon Electric California, LLC $ 2,918,483 00