HomeMy WebLinkAbout13. Approve the Budget Calendar Fiscal Year 2020-21[-rr lf*
CITY MANAGER
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF
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DIRECTOR is l - • TECHNOLOGY
That the City Council approve the attached budget calendar for the Fiscal Year 2020-21
budget.
Staff is requesting that the City Council review and approve the budget calendar for the
Fiscal Year t-21 budget, which covers the fiscal year-. 0 0 and
cnds on June 30, 2021.
The calendar establishes various deadlines - budget process
completed in a timely manner.. the Downey •.Code, the annual
budget must be adopted before June 30 of each fiscal year.
Staff has tentatively identified the period of April 6 through May 12 for City Council
review of the Preliminary Budget. During this time, Council may set specific dates and
times for staff to present and discuss the budget document. A public hearing is also
tentatively scheduled for May 26, 2020, at which time the City Council will adopt the
budget for the 2020-21 fiscal year.
FISCAL IMPACT
ATTACHMENTS
Attachment A: Budget Calendar
E
2020-20 Internal Budget Calendar
All Budget Materials will be placed on S:\ drive ADMIN/FINANCE 1/17/2020
Budget Training ADMIN/FINANCE ' 1/22&23/2020
Employee list with charge points/cost allocation, Equipment Rental Rates, City FINANCE 1/24/2020
Hall Rent and Liability Insurance Rates Released to Departments
Review of City Council Priorities with Department Heads ADMIN. 01/22/2020
Begin Budget book design and Budget transmittal/Introduction ADMIN 02/03/2020
Proposed Position Changes sent to Human Resources DEPTS. 02/07/2020
Capital Projects Request Submitted to Public Works Department via //pwgis DEPTS. 02/07/2020
System
Budget Expenditure Input in EDEN by Departments. Contract Sheet, Grant DEPTS. 02/07/2020
Sheet, and Equipment Requests submitted.
Determine how much of Capital Projects will be expended by June 30, to PUBLIC 02/07/2020
determine beginning balance. WORKS/FINANCE
Capital Improvement Project (CIP) Budget & Project Description Summary for PUBLIC WORKS 02/14/2020
Budget Document Submitted to Finance
Preliminary Review of Budget Requests and Budget (2 weeks)
FINANCE
02/15/-28/2020
Finance Director meets with Department Heads (Provide Departments Detailed
FINANCE/DEPTS.
03/2-6/2020
EDEN Report and new budget summary report).
Adjustments made to the Budget after Finance Director meets with Department
FINANCE
03/13/2020
Heads
City Manager Budget Review Sessions with Departments Heads and Finance
ADMIN/FINANCE/
03/16-20/2020
Director
DEPTS.
Departments notified of final tentative budget and approved requests. Reports
ADMIN/FINANCE
3/23-27/2020
generated for subcommittee meeting. (1 week to prepare)
Finalize Budget Book Pages (Introduction, Summary, Revenue, Expenditures,
ADMIN
3/30-4/17/2020
Appendices, Department Org. Charts)
Department Budget Narrative (explain 5+/- increase of summary),
DEPTS.
3/30-4/17/2020
Accomplishments, and FY Goals sent to the Administration.
Council Budget Sub -Committee Review Session
ADMIN/FINANCE
04/06-10/2020
Department PowerPoint Slides
ADMIN/FINANCE
04/17/2020
1
Finalize items for Budget Workshop
Council Budget Workshop at Council Chamber
Finalize Items for Public Hearing
Budget Calendar
FINANCE/ADMIN
4/23/2020
ms
FINANCE/ADMIN/ 5/12/2020
CLERK