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Home My WebLink About04. CIP 17-10-Apprv Plans & Specs-Auth Sol of Bids for Stewart & Gray Rd Traffic Signal Comm & UpgradesTO: • • - AND MEMBERS OF FROM: OFFICE OF A" BY:Di • - • • �W " i . y SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE SOLICITATION FOR CONSTRUCTION BIDS FOR STEWART & GRAY ROAD TRAFFIC SIGNAL FIBER-OPTIC COMMUNICATION SYSTEM AND UPGRADES, CAPITAL IMPROVEMENT PROJECTNO. 1 i • i That the City Council: Approve plans and specifications and authorize solicitation for bids for Stewart & Gray Road Fiber -Optic Traffic Signal Communication System and Upgrades, Capital Improvement Project No. 17-10; and 2. Authorize procurement of City -furnished materials for the project. I3[+:( : + The City evaluates high collision locations throughout the City on a routine basis, reviewing high collision locations to identify patterns, review changes, make recommendations for improvement and focus attention on ways to reduce collisions. This analysis is based on Citywide collision data from the Police Department as submitted to the Statewide Integrated Traffic Records System (SWITRS). The data from SWITRS is reviewed periodically by City staff to identify high collision locations and determine ways to reduce collisions at said locations. Stewart & Gray Road between Old River School Road and Firestone Boulevard was identified as one of the corridors with high collisions and, hence, in need of enhancements to address the traffic safety issues along this corridor. A detailed analysis of this accident data conducted on Stewart & Gray Road indicated that there were collision patterns (rear end and broadside) at both signalized and unsignalized intersections that could be better managed through traffic signal coordination and/or improved traffic signal equipment as well as a history of pedestrian and bicycle collisions where countdown pedestrian indications would provide enhanced safety. These specific issues needed to enhance traffic safety and improve operations on Stewart & Gray Road were identified through a field evaluation and, as a result, a project was subsequently developed as a candidate for potential funding through the federal Highway Safety Improvement Program (HSIP). In 2015, the City applied for and was successful in securing $2,029,800 in grant funding for this project through the HSIP Cycle 7. In 2018, the City prepared and circulated a Request for Proposals to its on-call traffic engineering firms to prepare the design plans, specifications, estimate and federal funding documents for this project. The plans and specifications for the project are now complete and authorization to proceed with advertising the project for construction has been received from Caltrans. Therefore, the project is ready to be advertised for solicitation of construction bids. Stewart & Gray Road Fiber -Optic Traffic Signal Communication System and Upgrades Project CIP No. 17-10 DECEMBER 10, 2019 PAGE 2 Through this project, the City is proposing to expand the traffic signal communication system as well as upgrade the existing traffic signals at various intersections to enhance traffic operations, safety and surveillance capabilities along Stewart & Gray Road between Old River School Road and Firestone Boulevard. Specifically, the scope -of -work for this project will include the following improvements: • Installation of approximately 11,840 linear feet of fiber-optic communications conduit, cable and associated field elements along Stewart & Gray Road between Old River School Road and Firestone Boulevard • Upgrading existing traffic signals at Patton Road, Old River School Road, Downey Avenue, Lakewood Boulevard, Bellflower Boulevard and Firestone Boulevard • Installation of City -furnished equipment including video detection camera systems • Installation of fiber-optic communication hubs at the Paramount Boulevard and Lakewood Boulevard intersections • Upgrading existing curb access ramps at the Old River School Road, Patton Road and Bellflower Boulevard intersections to current Americans with Disabilities Act (ADA) standards, including reconstruction of existing cross -gutter on Stewart & Gray Road at Patton Road • Integration of proposed communications expansion and field elements with the Traffic Management Center (TMC) Additional traffic signal upgrades are included at the Rives Avenue and Brookshire Avenue intersections as bid alternates. The upgrades at these intersections will be awarded if funding permits. The project limits and applicable intersections are shown on the attached location map (see Attachment "A"). It is anticipated that construction will commence in March 2020 and will be completed by September 2020. • �• Efficiency & Adaptability Quality of Life, Infrastructure & Parks ii ' _ The total estimated cost of the project is $2,029,800 broken down as follows: Description Amount Design $147,920 Construction Contract and Contingencies $1,544,377 Construction Management and Inspections $175,000 City -furnished Materials and Equipment $77,000 Construction Engineering and Contract Administration $85,503_ Total Estimated Project Cost: $2, 9,80 0__— 2,0 029 Stewart & Gray Road Fiber -Optic Traffic Signal Communication System and Upgrades Project CIP No. 17-10 DECEMBER 10, 2019 PAGE 3 The total approved budget for this project in the Fiscal Year (FY) 2019-20 Capital Improvement Program is $1,881,800 with funding coming from federal HSIP Cycle 7 funds. The total project funding is broken down as follows: Account No. Funding Source Amount Federal Highway Safety Improvement Program (HSIP) Cycle 7 grant funds (Expended in FY 2017-18 and FY 26-17831 2018-19) $147,920 Federal Highway Safety Improvement Program (HSIP) 26-17831_____Cycle 7 grant funds (Budgeted in FY 2019-20) $1,881,880 Total Project Funding: 1 $2,029,800 Depending on actual bids received, staff may request additional appropriation at the time of construction contract award. A detailed project cost summary will be provided at that time. Attachments: • Attachment A - Project Location Map • Attachment B - Project Plans CITY � : . � . -DEPARTI: < PUBLE WORKS GINE SIO CAPITAL IMPROVEMENT PROJECT NO. -10 AND GRAY ROAD TRAFFIC SIGNAL COMMUNICATIONS AND UPGPROJECT :+ RMZR S FlRES`TONE BOULEVARD) . y.y>yyENy. I 151 Cold 'Now il d I' VOM 4A AN 5R, CNOU ED :-ts STEW arm GRAY ROAD >' I t; rM ... 'PLAN IS ACCURATE FOR E -EC l K ONLY. 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