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HomeMy WebLinkAbout10. Adopt Reso Authorizing Application of Senate Bill 2 Planning Grants Program FundSB 2 PLANNING GRANT PROGRAM APPLICATION OCTOBER 22, 2019 PAGE 2 The softwareconfiguration and digitizing • permit applicions wi aow or management staff to assess performance in our development permit process and resolve bottlenecks, centralize our department's decision-making authority for permit approvals, and allow staff to create custom pages, online applications, and data fields for applicants to submit required documents.- digitizing of permit applications♦applicants submitting fully complete applications, thereby reducing delay from incomplete applications review process. By implementing a system that digitizes permit applications, reduces data entry errors, establishes consistent review standards for staff, and allows for concurrent department processing, the review period and permit issuance period for infill development projects will be reduced. Upon City Council approval of the attached resolution, staff will finalize the grant application and execute any necessary grant agreements between the City and State. Fiscal Responsibility Efficiency & Adaptability Economic Vibrancy There is no fiscal impact associated with the submission of this Grant Application, as the grant does not require "in-kind" financial contribution from the City. ATTACHMENTS "A Resolution °B" — SB 2 Planning GrantsProgram Application A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY AUTHORIZING APPLICATION FOR, AND RECEIPT OF, SB 2 PLANNING GRANTS PROGRAM FUNDS WHEREAS, the City of Downey ("City") is a municipal corporation and charter city duly created and existing under the California Constitution; and WHEREAS, the State of California, Department of Housing and Community Development (Department) has issued a Notice of Funding Availability (NOFA) dated March 28, 2019, for its Planning Grants Program (PGP); and WHEREAS, the City Council of the City of Downey desires to submit a project application for the PGP program to accelerate the production of housing and will submit a 2019 PGP grant application as described in the Planning Grants Program NOFA and SIB 2 Planning Grants Program Guidelines released by the Department for the PGP Program; and WHEREAS, the Department is authorized to provide up to $123 million under the SB 2 Planning Grants Program from the Building Homes and Jobs Trust Fund for assistance to cities and counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)) related to the PGP Program. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Recitals. The City Council is hereby authorized and directed to apply for and submit to the Department the 2019 Planning Grants Program application released March 28, 2019 in the amount of $310,000. SECTION 2. Recitals. In connection with the PGP grant, if the application is approved by the Department, the City Manager or his designee is authorized to enter into, execute, and deliver a State of California Agreement (Standard Agreement) for the amount of $310,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the PGP Grant, the City of Downey obligations related thereto, and all amendments thereto (collectively, the "PGP Grant Documents") SECTION 3. Recitals. The City of Downey shall be subject to the terms and conditions as specified in the Standard Agreement, the SB 2 Planning Grants Program Guidelines, and any applicable PGP guidelines published by the Department. Funds are to be used for allowable expenditures as specifically identified in the Standard Agreement. The application in full is incorporated as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the application will be enforceable through the executed Standard Agreement. The City Council hereby agrees to use the funds for eligible uses in the manner presented in the application as approved by the Department and in accordance with the Planning Grants NOFA, the Planning Grants Program Guidelines, and 2019 Planning Grants Program Application. SECTION 4. Recitals. The City Manager is authorized to execute the City of Downey Planning Grants Program application, the PGP Grant Documents, and any amendments thereto, on behalf of the City as required by the Department for receipt of the PGP Grant. Attachment "A" SECTION 5. CEQA Compliance. City Staff has reviewed the proposed action for compliance with the California Environmental Quality Act (CEQA). According to the State CEQA Guidelines definition of a Project, the creation of government funding mechanisms or other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment is not considered to be a Project. As the action is not considered a Project, it is not subject to CEQA. SECTION 6. Effective Date. The Mayor shall sign this Resolution and the City Clerk shall attest thereto, and this Resolution shall thereafter take effect immediately in accordance with applicable law. RICK RODRIGUEZ, Mayor ATTEST: MARIA ALICIA DUARTE, CIVIC City Clerk I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a Regular Meeting held on the 22nd day of October, 2019, by the following vote, to wit: AYES: Council Members: NOES: Council Member: ABSENT: Council Member: ABSTAIN: Council Member: MARIA ALICIA DUARTE, CIVIC City Clerk -w I illiql1lip IK:111 State of California P1F3(PxT11-Fx—R? Alexis Podesta, Secretary Business, Consumer Services and 'Housing Agencl Ben Metcalf, Director Department of Housing and Community Development 2020 West El Camino, Suite 500 Sacramento, CA 95833 Website: arants.shtmi Email: s lanrein ggrantq a. oy Qh-cd-,. T M-TTT M. Pursuant to Article //, Section 200 of the Guidelines, local governments may partner through legally binding agreements with other forms of governments or entities. However, all local governments must submit separate, signed application packages that identify their respective responsibilities and deliverables, even if partnering with other entities. the applicantpartnering with another eligible local govemment entity? *YesIf Yes, the application package must include a fully executed copy of the legally binding ✓I No � agreement Provide the partners, names Complete the following Applicant information LAPIplicant's Name 7 . . .... ....... ... . qitYdDOWPOY .. .... Applicant's Agency Type Local Government Applicant's Mailing Address IliIIIIIE =00, California Zip Code •Los Angeles Www.doIwInIeycaI.oirg . Representative Name O',Aldo ... . ............ E Schindler Authorized Representative Title Director of Community Development 562 622-4816 -- - - --- ------- aschindllelr@dolwnleyca.org Contact Person Title — -------------- Partner(s) Name (if applicable) Partner Agency Type Partner(s) Name (if applicable) Partner Agency T pe y Proposed Grant Amount M7e- Planning Grants Program (PGP), the City of Downey assumes the responsibilities specified in the 2019 Notice of Funding Availability and PGP guidelines, and certifies that the information, statements, and other contents contained in this application are true and correct. Signature: Name: Aldo E. Schindler Date: Title: Director of Community Development CA-HCD SB 2 PGP Page 3 of 15 2019 Year -1 Grant Application C. Threshold Requirements Pursuant to Section 201 (a) through (d) of the Guidelines, all applicants must meet the following threshold criteria in items 1-4 below to be eligible for an award. 1. Does the applicant have an adopted housing element found to be in substantial compliance by the Department on or before the date of the applicant's submission of their SB 2 Planning Grant application? M_Y� Date oD Review Le i f HCtter: 8/23/13 L .... .................... . .... No [77 1 MThe Applicant requests HCD to consider housing element compliance threshold as met due to significant progre lss achieved in meeting housing element requirements. 2. Has the applicant submitted to the Department the Annual Progress Report (APR) for the current or pnor year on or before -the date of submission of their SB 2 Planning Grant application? 'Submitted 2017 CY Report •• 2018 CY Report• 3. Is the applicant utilizing I one of the Priority Policy Areas listed below (as defined in section Vill, subsection (3) of the Nopo4 ? *If the applicant is proposing pply Priority Policy Areas, do not fill out Attachment 2. However, if ✓ Yes the applicant is proposing to fund PPAs AND other activities that are not considered PPAs, the application must demonstrate how these other activities have a nexus to accelerating housing production by filling out Attachment 2 of this application. Specific Plans or Accessory Housing related Rezone to permit Objective design form based codes Dwelling Units or Expedited infrastructure by -right and development coupled with other low-cost processing financing and fee standards CEQA building strategies reduction streamlEng—_ strategies El 0 1:1 If an applicant is not proposing Priority Policy Areas, the application must include an explanation No and document the plans or processes' nexus and impact on accelerating housing production based on a reasonable and verifiable methodology and must submit Attachment 2 in the Application pursuant to section VIII, subsection (3) of the NOFA. The applicant is proposing PPAs and other activities not considered PPAs and is demonstrating how these LJ activities have a nexus to accelerating housing production by submitting Attachment 2. It 1171-1-117MI11 *if No, consistency maybe demonstrated through activities (not necessarily propo ; sed for SB 2 f7unding) tha!twel completed within the last five years, as certified in Attachment 1. -if 0 comp 5 is Masi Is a completed and signed resolution included with the application package S e ee Attachment �, "SaMle Resolution" CA_HCD SB 2 PGP Page 4 of 15 2019 Year- I Grant Application D. Proposed Activities Checklist (Section VI, items (1) through (17) of the NFA) Check all activities the locality is undertaking for their PGP efforts below. Activities must match Section E. Project Description, and Section F. Timeline and Budget. 1 updates to general plans, community plans, specific plans, local planning related to implementation of sustainable communities strategies, or local coastal plans 2 Liupdates to zoning ordinances 3 environmental analyses that eliminate the need for project -specific review 4 ✓ local process improvements that improve and expedite local planning a smaller geography with a significant impact on housing production including an overlay district, 5 project level specific plan or development standards modifications proposed for significant areas of a locality, such as corridors downtown or priority growth areas 6 the creation or enhancement of a housing sustainability district pursuant to AB 73 (Chapter 371, Statutes of 2017 7 workforce housing opportunity zone pursuant to SB 540 (Chapter 369, Statutes of 2017) 8 EJzoning for by -right supportive housing, pursuant to Government Code section 65651 (Chapter 753, Statutes of 2018 9 zoning incentives for housing for persons with special needs, including persons with developmental disabilities 10 rezoning to meet requirements pursuant to Government Code Section 65583.2(c) and other rezoning efforts to facilitate supply and affordability 11 rezoning for multifamily housing in high resource areas (according to Tax Credit Allocation Committee/Housing CommuniN Development Opportunity Area Maps) 12 pre -approved architectural and site plans 13 regional housing trust fund plans 14 funding plans for SB 2 Year 2 going forward 15 infrastructure financing plans environmental hazard assessments; data collection on permit tracking; feasibility studies, site 16 analysis, or other background studies that are ancillary and part of a proposed activity with a nexus to acceleratin housing production 17 Other activities demonstrating a nexus to accelerating housing production CA-HCD SB 2 PGP Page 5 of 15 2019 Year -1 Grant Application S13 2 Planning Grants Application E. Project Description Provide a description of the project and the scope of work to be performed below. Use Appendix A for additional information if necessary. Note: If partnering with another local government or entity, be sure to clarify the res ponsibiflties and deliverables of your locaq(Y pursuant to such partnersho. The City of Downey is proposing to utilize SB 2 funds to upgrade existing permitting software to expedite and streamline planning approval and building permit processing to enhance the submittal, processing and approval of housing development applications. *Expedited Processing Since 2010, the City of Downey has been has been using a Land Management Permitting system ("Accela") that is used by all city development permit divisions: Planning, Building & Safety, Engineering, and the Fire Department; to track all properties in the City, and issue permits for all development activities. The existing system does not allow for electronic/online submittals or payments and requires that all applicants submit plans and documents in person at ity Hall. ity sta is una e to receive said plans through an electronic system and projects may be •e aye ue to t e app icant s availability to submit in person. On average, applicants are burdened with coming to City Hall to submit missing paperwork, supporting documents, or revised plans at a minimum of three to five additional times after initial submission, resulting in potential project delays of two to six months. Applicants of larger projects, including large housing developments and zone changes, may experience even greater delay of up to eight months, as a result of a larger project size and scope, in conjunction with outdated 1 City permitting processes. In efforts to implement industry standard best practices such as "one-stop shop permitting", simultaneously processing various development permits, improvement of software/tech solutions, and expediting our existing permitting process, the City identified upgrades to our existing online permitting and licensing program — Accela system, implemented by SLS, LLC, with the addition of the electronic plan check component by Avolve Software, that would expedite the permitting processes City-wide. The proposed scope of work to be funde y SB 2 inc u•es: so are upgra•es crea ng e e e ronic plan submittal and plan check component; addition of Housing and Code Enforcement staff to the Accela system; configuration and digitizing of permit applications; field inspector mobile device integration for Housing staff, Building Inspectors, Public Works Inspectors, Code Enforcement Officers, Fire Department Marshal and Inspectors; creating an online citizen access portal; staff training; and, systems launch over a 12 month period to allow for online submittals and payment, in efforts to expedite the permitting process and reduce unnecessary delay in the planning approval and permit issuance process. This phase also includes the rmula generation or ee ca cu ations. CA-HCD SB 2 PGP Page 6 of 15 2019 Year -1 Grant Application SB 2 Planning Grants Application F. Project Timeline and Budget ------ Project Name TA� cela System Upgrade and Expansion 0 thre Res onsibip Party "Is Est. Cost Be In End Venable *PPA Notes Deliver and review the design as 7 w the design as 'Applicant Applicant $35,975 2/1/20 3/31/20 See E. Project Description Yes Provision the Core electronic plan Applicant $135,660 2/1/20 3/31/20 See E. Project Description Yes Compiled configuration design Applicant $35,975 2/1/20 4/30/20 See E. Project Description Yes 'User Acceptance Testing for Pincaslirlamnlota- Applicant $35,975 2/1/20 4/30/20 Sea E. Project Description Yes 'Conduct End User, administration, OAS-,aadRnMoLdMmJnInm- Applicant -- $17,500 - 211/20 - 4/30/20 See E. Project Description Yes ,Auto Assignment for BLD Insp, Applicant $620 2/1/20 5/31/20 See E. Project Description Yes Script (Enforcement) - ASA/CTIRCA Applicant $1,550 2/1120 5131120 See E. Project Description Yes R0WJakLEMkftAdMrW9- Script - (Housing) - ASAICTRCA a*dA.RRJA-- Applicant $1,550 2/1120 5131120 See E. Project Description Yes lReport (Code) - Case Summary Applicant $3,720 2/1/20 5/31/20 See E. Project Description Yes �GIS Tasks Applicant $465.00 2/1/20 5/31/20 See E. Project Description Yes IReports - (Code) - NOV Applicant $465 2/1120 5/31/20 See E. Project Description Yes (Reports - (Housing) Applicant $465 2/1120 5/31/20 See E. Project Description Yes ,Code Enf & Housing Updates Applicant $2,325 2/1/20 5/31/20 See E. Project Description Yes ,Scripts-OMS-Enf ISA or IRSAIV. Applicant $37,755 2/1/20 5/31/20 See E. Project Description Yes Total Est. Cost $ 310000 (PPA( CA-HCD SB 2 PGP Page 7 of 15 2019 Year -1 Grant Application rXIM r*.=. I Lgsa ve e 1 1 ti Informatior District Federal Congressional District # 40 Legislator Name Lucille Roybal-Allard 58 Cristina Garcia State Assembly District 32 Bob Archuleta State Senate District and their respective State Assembly representatives at CA-HCD SB 2 PGP Page 8 of 15 2019 Year- I Grant Application r-IMMM.W.", •€ i i a 1 i • Pursuant to Section 201(d) of the Guidelines, all applicants must demonstrate that the locality is consistent with State Planning or Other Planning Priorities by certifying that at least one activity was completed in 1) State Planning Priorities (i.e., Infill and Equity, Resource Protection, Efficient Development Patterns) or 2) Other Planning Priorities (i.e., Affordability, Conservation, or Climate Change). Consistency may be demonstrated through activities (not necessarily proposed for SB 2 funding) that were completed within the last five years. Complete the following self -certification by selecting one or more of the policy areas in the following tables by inserting the date completed for each applicable action, briefly describing the action taken, and certifying. State Planning Priorities Date Completed Brief Description of the Action Taken Promote Infill and Ecluity Rehabilitating, maintaining, and improving existing infrastructure that supports infill development and appropriate reuse and redevelopment of previously developed, underutilized land that is presently served by transit, streets, water,_ sewer, and other essential services, particulaq in underserved areas. 6/30/19 1,060,000 square miles of street pavement improvements, improving transportation and infrastructure that supports infill development. Seek or utilize ndin or support strategies to facilitate o ortunities for infill development City adopted a Bicycle Master Plan which facilitates and encourages alternative modes of travel making 1/27/15 the City more attractive to Housing developers Other describe how this meets subarea ob "ective 1/2/19 Installation of approximately a mile of recycled water pipe over the past 5 years. Promote Resource Protection Protecting, preserving, and enhancing the state's most valuable natural resources,- including worming landscapes such as farm, range, and forest lands; natural lands such as wetlands, watersheds, wildlife habitats, and other wildlands; recreation lands such as parks, trails, greenbelts, and other open space; and landscapes with locally unique features and areas identified by the state as deserving special protection. 11/24/15 City adopted drought tolerant landscape ordinance which ultimately protects the City's water resources. Active!X seek a variety of fundin opportunities to promote resource protection in underserved communities. 1/15/17 City issues bond for $50 million to finance city-wide capital improvement projects, including complete renovations to all of its 9 parks. Other describe how this meets subarea ob'ective Encourage Efficient Development Patterns Ensuring that any infrastructure associated with development, other than infill development, supports new development that does the followin 1 Uses land efficient) . Specific Plan development in partnership with Los Angeles County & Metro for transit oriented 10/9/19 development, to supplement a new Metro light rail station. CA-HCD SB 2 PGP Page 9 of 15 2019 Year -1 Grant Application Attachment 1' State and Other Planning Priorities Certification(Page 2 of 3 2 Is built ad"acent to existing developed areas to the extent consistent with environmental protection. 3 Is located in an area appropriately planned for growth. 4 Is served b adequate trans ortation and other essential utilities and services. 5 Minimizes ggqTg costs to tax a ers. Other describe how this meets subarea ob ective Other Planning Priorities Aordabili and Housing Choices Incentives and other mechanisms beyond State Density Bonus Law to encourage housing with affordability terms. 3/7/17 In partnership with Habitat for Humanity, developed six affordable units for low income home buyers on a previously underutilized land. Efforts beyond state law to promote accessory dwelling units or other strategies to intensify single-family nei hborhoods with more housingchoices and affordabilit .___ Upzoning or other zoning modifications to promote a variety of housing choices and densities. 9/21/16 The City modified zoning of a 1.7 acre site by changing from commercial to high density residential allowing the development of 39 residential units Utilizing surplus lands to promote affordable housing choices. 9/24/19 A 97,400 sq.. ft. surplus land slated for 100 affordable units in partnership with the County of Los Angeles at 11269 Garfield Avenue, City of Downey Efforts to address infrastructure deficiencies in disadvantaged communities pursuant to Government Code Section 65302.10. Other (describe how this meets subarea objective) 10/5/16 The City modified General Plan &Zoning Code of 2.41 acre site from single family to multiple family residential. CA-HCD SB 2 PGP Page 10 of 15 2019 Year -1 Grant Application Attachment 1: State and Other Planning Priorities Certification e 3 of 3 Conservation of Existing Affordable Housing Stock Policies, programs or ordinances to conserve stock such as an at -risk preservation ordinance, mobilehome park overlay zone, condominium conversion ordinance and acquisition and rehabilitation of market rate housing ro rams. 7/11/114 100 home rehabilitation projects for low income owner -occupied households were funded from 2014-2018, with a total of $1,900,000 spent. Policies, programs and ordinances to protect and support tenants such as rent stabilization, anti -displacement strategies, first right of refusal policies, resources to assist tenant organization and education and 'just cause" eviction policies. 7/1%18 The City committed $352,998 in HOME funds to the Housing Rental Assistance Program, to assist people who were on the verge of becoming homeless and/or were experiencing homelessness in Other describe how this meets subarea objective 7/24/18 Allocation of funds totaling $100,087 for rehabilitation activities for low income housing complex at 13032 Columbia Way Climate Ada tation Building standards, zoning and site planning requirements that address flood and fire safety, climate adaptation and hazard miti ation. Long-term planning that addresses wildfire, land use for disadvantaged communities, and flood and local hazard miti ation. Community engagement that provides information and consultation through a variety of methods such as meetings, workshops, and surveys and that focuses on vulnerable populations (e.g., seniors, people with disabilities, homeless, etc.). 3/24/19 Multiple community meetings on an annual basis assessing the community's need of affordable housing, supportive housing, homeless housing, smart gardening and storm water pollution prevention. Other describe how this meets subarea ob ective iState •Other PlanningPrioritiesril I certify under penalty of perjury that all of the information contained in this PGP State Planning and Other Planning Priorities certification form (pages 9, 10, and 11 of this application) is true and correct. Certifying Officials Name:' Certifying Official's Title: •a • Certification Date: CA-HCD SB 2 PGP Page 11 of 15 2019 Year -1 Grant Application •-1 F-lim, 1 1, !: i : 1 li����ll,=- =. MT! 'UMOMMM M t 1 7 Timing (e.g., reduced number • processing days) Development cost (e.g., land, fees, financing, construction costs per unit) Approval certainty and reduction in discretionary review (e.g., prior versus proposed standard and level •. discretion) Entitlement streamlin ng (e.g., number • approvals Infrastructure capacity (e.g., number • units) Impact on housing supply and affordability (e.g., number of units) CA-HCD SB 2 PGP Page 12 of 15 2019 Year- 1 Grant Application • f f f: Use this area for additional information if necessay. The software configuration and digitizing of permit applications will allow for City executive staff to assess performance in our development permit process and resolve bottlenecks, centralizes our department's decision-making authority for permit approvals, and allows staff to create custom pages, online applications, and data fields for applicants to submit required documents. The digitizing of permit applications will aid applicants in submitting fully complete applications thereby reducing delay from incomplete applications and establishing a consistent standard of review guidelines for staff review to streamline the review process. In addition, as information is submitted electronically by the applicant, City staff expects toseean increase in the production of housing units. The field inspector mobile device integration phase will include the development of a Mobile Field Inspector App to allow inspectors to update inspection project status in real time. The online portal building phase involves the creation of the online platform for applicants and staff. The City's goal is to create an intuitive and easy to use one-stop shop online portal so that applicants may submit all necessary documents, pay outstanding fees, and check project status through the online portal, rather than the cumbersome in person process. In addition, the general public will have greater access to documents submitted and reviewed through the one-stop shop online portal. The staff training phase includes training of the City's Housing, Planning, Building & Safety, Code Enforcement, Engineering, and Fire Inspections Divisions. The proposed software permitting upgrade will establish a comprehensive software program that allows for the simultaneous processing of various permits by various City divisions, thereby streamlining the permit process. By implementing'a system that digitizes permit applications, reduces data entry errors, establishes consistent review standards for staff, and allows for concurrent department processing, the review period and permit issuance period for various infill development projects that produce housing, including accessory dwelling units and new housing proposals is expected to decrease by fifty percent, and would thereby promote and accelerate the development of housing units. Delays in project review for larger housing projects that on average require six months to process are expected to decrease by at least two to four months. In addition, due to the capabilities of the software/technology permit system upgrade, City staff expects a reduction of thousands of in-person trips to City Hall, equating to a savings of thousands of hours of travel time alone for project applicants. The City of Downey continues to seek new ways to improve internal permitting processes to expedite project review, to support State -housing initiatives, and the establishing of a web -based online one-stop shop permitting system for the general public would allow staff to better assist project applicants with the production of housing units, specifically housing -related projects. CA-HCD SB 2 PGP Page 14 of 15 2019 Year -1 Grant Application SB 2 Planning Grants Application Appendix B Use this page to explain the nexus to accelerating housing production or for project description. CA-HCD SB 2 PGP Page 15 of 15 2019 Year- I Grant Application