HomeMy WebLinkAbout14. Approve Street Closure Permit for Run for Your Life 5K on October 19iteM NO.
APPROVED 13Y
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL CITY FVIANAGER
• OFFICE OF
JUDDY MONTENEGRO, MANAGEMENT
SUBJECT; RUN FOR YOUR LIFE 5K STREET CLOSURE PERMIT — OCTOBER 19, 2019
That the City Council approve the Street Closure Permit Application submitted by the City of Bell
Gardens for the closure of Suva Street, between Bluff Road and Scout Avenue, for their "Run
for Your Life 5K" event.
The City of Bell Gardens will be hosting its first ever "Run for Your Life 5K" on Saturday,
October 19, 2019. The event focuses on fitness and wellness, and in addition to a 5K run/walk,
will feature activities such as health booths, stretch zones, yoga sessions, food booths, and live
entertainment.
The 5K route will take place primarily within the City of Bell Gardens, with brief access into
Downey, off of Bluff Road and Suva Street. The City of Bell Gardens is requesting Downey's
approval to close Suva Street, between Bluff Road and Scout Avenue, from approximately 8:00
a.m. to 10:00 a.m.
Downey Police and Fire departments have reviewed the layout and logistics of this event and
recommend the approval of the street closure, as long as there is emergency vehicle access
onto Suva Street.
City of Bell Gardens staff confirmed that in the event of an emergency, there will be at least 20'
access through the route for emergency vehicles on public streets, including Suva Street.
Additionally, the City of Downey is requesting that Bell Gardens Police Department be
positioned at the intersection of Bluff Road and Suva Street, to allow immediate access onto
Suva in the event of an emergency.
• •
Public_. _
FISCAL IMPACT
There is no fiscal impact associated with this item, as the City of Bell Gardens is fully
responsible for this event.
ATTACHMENTS
EXHIBIT A —Application
EXHIBIT B — Map (Site plan)
EXHIBIT C — Insurance Certificate
CITY OF DOWNEY
11111 ill
BROOKSHIRE AVENUE R E E I
2019 SEP 17 PH 3: 1
PARADE PERMIT1$TAJEET CLOSURE APPLICATION
--------------------- ---------------- ---- ----------- ----------- -J�ITY of Dowm7
b.m.c. SEC. 3145 AND ADM IN fSTfWf1-V--E---R--,E
Organization Sponsoring'. City of Bell Gardens
Event Name: Run For Your Life 5K
Contact Person: Michael B. O'Kelly. City Manager Phone: 662) 806-7700
Business: City of Bell Gardens - City Hall
Address: 7100 Garfield Ave.. Bell Gardens. CA ZIP: 90201
Date of Parade: Oct 19.-2019 Start Time: 8:00am End Time: 10:00am
* * * PARTICIPANTS
Registration is open to persons of all ages.
* * * ROUTE (attach map) * * *
Suva St. between Bluff Rd. and Scout Ave.
Parade Route Information Submitted to City Manager's Office on:
Date
Proposed Insurance to Provide General Public Liability Insurance Protection to City in the Amount of
$2,000,000.
Requested Concessionaires (attach list):
None
Date: Signature:
FOR CITY USE ONLY
Police Dept. Review - Name: OVIU) Date: 16,2-6
Costs Per Attached Report:
Public Works Review - Name: Date -
Costs Per Attached Report:
-49+her Dept. - Name: LE -C Date:
Traffic Impact - Name'. Date,
Traffic Volumes Per Attached Report
Rev. 08/08
H
The undersigned, herein known as the "Applicant", understands and agrees that the applicant shall
assume all risk for loss, damage, liability, injury, cost, or expense that may occur during or as a result
of Bell Gardens Run For Your Life 5K located Suva St. between Bluff Rd. and Scout Ave.
Activity Location
The Applicant further agrees that in consideration of permission to use the property above, Applicant
will save, defend, protect, indemnify and hold the City of Downey, its employees, agents, and
volunteers free and harmless from any loss, claims, liability or damages of any kind or nature, and/or
injuries to persons and property arising out of or resulting from the alleged acts or omissions of the
applicant, its employees, or its agents.
The undersigned warrants that she/he has the legal authority and capacity to sign this Agreement on
behalf of the organization listed below.
The undersigned has read, understands and will comply with the requirements of the City of Downey.
ate Signature of Applicant
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DETAILS
Since 1976 Aztlan Athletics (AztIan as r c it -
mission driven run/ walk events for the benefit of community
wellness. Aztlan strives to help organizations be sustainable in their
benefiting events by offering all -in -one services needed, while
exploring ways of minimizing costs in order to increase net proceeds
for i The City of Bell Gardens has partnered with
Aztlan Athletics to build a special SK RunMalk event on October 19,
2019. The most important assets of an event of this caliber is the city
staff, police department, fire department to name a few. In relation to
the event and the streets that will be utilized for the run, through the
feedback from designated City of Bell Gardens staff, we can develop a
route that will minimize impact on the community while it also covers
historic and iconic areas in the city.
Through the City of Bell Gardens Parks and Recreation Department,
Athled"
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control of the runners/ walkers during the hours
A.M. (Be in position in the recommended areas)
The event registration and festivities will begin at 6:15 AM. The start
of the first run (kids % mile & Senors stroll will begin promptly at 8:00
AM), followed by the start of the Inaugural 5K at 8:00 AM at the corner
of Perry and Loveland Street.
Aztlan Athletics course managers Will stage parade style barricades,
3611 cones & cross bars, with directional signs at 4:00 AM, and set-up
the equipment by 5:30 A.M. We will have one staff at each entry point
to allow cars to leave their residence and redirect traffic if needed. We
Once runners/ walkers in the SK start the run, the street will b
opened to traffic, which we anticipate will be at 9:46 A.M. i
The northbound side of Garfield will be used between 8A- 8:45 A.M. as
runner/walker cover the route. At 8:00 AM, the kids 1/2mile will depart
from two locations (Clara & Garfield and Suva & Scout Ave.). Both run
/ jog/ walk events will head towards Perry & Loveland which is the
official finish of all the divisions. The 5K will travel South on Garfield
toward Park Lane, then turn left (East) and enter the parking to at
Ford Park, where participants will cover the park and make their way
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n
towards of RioHondo riverbedjust northof the
pond. This segment of the route will be picked up promptly by Aztlan
Athletics course managers as they will be trailing the last walker who
will enter • park at approximately8:50 AM.
Note:equipment i for portion ofthe course
c-taged at 8P the day prior to the event and placed in position by 5A.
Perry1. s Loveland
2. Grangers Loveland Southside of
3. GaVield & LovelaTd Street- Eastside of the street
(RunnersMalker
isouth)
a. Police presence is recommended between a` r 8,46
crossA.M. Last walker will by 8:45 A.M.
4. Garfield & Florence Place (turn signal light to flashing red
r • • • i` ' '„• •i aa a` V t
crossA.M. Last walker will by8:50 A.M.
starting5. Garfield & Florence Avene (turn signal light to flashing red
at 7A)
crossa. Police presence is recommended between 7-45 A , M. & 8 - 055
A.M. Last walker will by 8:45 A.M.
6. Garfield & Clara Street (turn signal light to flashing red starting
at a
a. Police presence is recommended between 7-45 A.M. & 9.00
Garfield7. aark Lane (turn signallight toflashingredstarting at
7A)- `' i.• Closed • DetourtoIreAvenue.
thlet""""
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a. Police presence is recommended between 7-45 A.M. & 9-011,
A.M. Last walker will cross this area by 9:10 A.M.
8 ' East on Park Lane, turn into Ford Park.
9. E Tk-A Ttd-heldd—
North towards Suva Avenue.
10. Exit on Bluff Rd. and Suva (turn signal light to flashing red at
il� 1, 11 �'j U, 91F.X-71p,
111711- "'.17*4114WE
A.M. Last walker will cross this area by 940 A.M-
14.' West on Suva towards Loveland Street
12. Finish located on Perry & Loveland.
Note: designated police and Aztlan Athletics course managers
overseeing Garfield & Loveland Avenue cam move to the Bluff Rd.
and Suva location and support that intersection to guide the
runners/walkers on the inside parking lane on the southside of Suv'I__
as the participants cover this area toward Loveland Avenue.
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Will be i.. 72 hours prior 'i% the event. No parking hours from
October 18, 2019 from 12:00 A.M. to October 19, 2019 until 12:00 P.4
southside between Garfield & Suva. On the Southside of Suva toward
Bluff Road. On Bluff road south -of Suva on� the wesf side -of the street�
�Jpr approximately400 yards.
Athiet&
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Note: Other that the Northbound side of Garfield, between Park Lane and
Loveland (between 7:15 A.M. - 900 A.M.), no other streets are needed to
be closed on this route. intermittent traffic control will be provided on the
main arteries of the route. Aztlan Athletics course managers will install the
barricades, traffic control cones, directional signage, and stage the require#'
equipment, no included what is recommended by the police department, to
ensure there is proper management of the participants along the route.
Acce
There will be at least 20 access through the route for emergency vehicles
on the public streets. Parade style barricades will be installed with Type 2
barricades to allow easy moving by the staff in the event access is needeii
along the route.
There will be walkie talkie communications between designated Bell
Gardens City staff, Aztlan Athletics coordinators, director, and first aid
support. Coms check will take place at 6:30 A.M. and a brief review
between all core team members to review duties and clarify questions.will
take place at approximately 7:00 A.M. before all involved take their
designated positions.
Athietie"S"'
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Par-, h7r Run 3��""I'�,i�,-,s!
It is a previldege to be a part oft innagural event and We look forwar s
to build the relationships that are critical to the success of commnuity
based wellness events like Run For Your Life 5K. For more details you can
visit the event website »i? ?(» did = f »- d om
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626-755-8489
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