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HomeMy WebLinkAbout13. Approve Street Closure Permit for 5K for 5 King Run November 17AP TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL �,Y MANAGER IT FROM: OFFICE OF THE CITY MANAGER JUDDY MONTENEGRO, MANAGEMENT ANALYST DATE: OCTOBER 8, 2019 SUBJECT: 5K FOR 5 KING RUN STREET CLOSURE PERMIT — NOVEMBER 17, 2019 That the City Council approve the Street Closure Permit Application submitted by the Downey Police Officers Association and Friends of the Downey Police K9 Foundation for lane closures on Columbia Way, Lakewood Boulevard, Bellflower Boulevard, and Congressman Steve Horn Way for a "5K for 5 King Run," in honor of fallen Downey Police Officer Ricardo "Ricky" Galvez. The Downey Police Officers Association and the Friends of the Downey Police K9 Foundation wish to hold a special 5K event in memory of Officer Ricky Galvez. This would be the 4th Annual "5K for 5 King Run" and organizers of the event are requesting lane closures on Columbia Way, Lakewood Boulevard, Bellflower Boulevard, and Congressman Steve Horn Way. The event is scheduled for Sunday, November 17, 2019, from 6:00 a.m. to 11:00 a.m., and would begin and end at the Columbia Memorial Space Center. In an effort to limit the use of public streets and lane closures, park of the event will take place inside Downey Landing and The Promenade (see attached site map). Organizers of the event have obtained permission from the property owners of these two locations, which will help limit major street closures. Specific lane closures would occur from 7:30 a.m. to 9:00 a.m. and would include: • Closure of number two lane of northbound Columbia Way to Lakewood Boulevard • Closure of number two and three lanes of northbound Lakewood Boulevard, from Columbia Way to the Downey Landing traffic signal (number one lane would remain open for the public) • Closure of number two lane of southbound Bellflower Boulevard, until Congressman Steve Horn Way, leaving the number one lane open for the public. • Closure of Congressman Steve Horn Way from Columbia Way to Caring Way (6:00 a.m. to 11:00 a.m.) To ensure the safety of participants and the general public, event organizers have secured seven (7) volunteer sworn officers at identified locations for traffic control. The two private properties (Downey Landing and Promenade) will be staffed with additional volunteers to ensure the safety of everyone. i. OCTOBER 8,20 19 PAGE 2 Downey Police K9 Foundation, which will be set-up in the grass area next to the Columbia Memorial Space Center. This area will also be used for registration and refreshments. Fiscal Responsibility •l Engagement FISCAL IMPACT There is no fiscal impact associated with this item, as organizers have secured volunteers to assist with the event. ATTACHMENTS l.:,.., . 0 a CITY OF DOWNEY 11111 BROOKSHIRE AVENUE DOWNEY, CX 90241-0607 -3WETIM PIN 21 211 rmyCd Pal Fa Organization Sponsoring: Dwne Police sera As n. FriendsDowns olio K9 Fndn. Event Name: 5K,F_or=5._King i Contact Person: Ral h ,paz &; hn r Phone: 562-904-2346 Business: Police Officers Association and K9 Foundation Both non- r fi Address: 10911 Brookshire Avenue. Downey. CA ZIP: 90241 Date of Parade: Nov 17 2019 Start Time: a.m. End Time: 11:00 a.M. * * * PARTICIPANTS'" * * * * * ROUTE (attach map) * * * Parade Route InformationSubmitted to City Manager's Office on: /0-- I Date Proposed Insurance to Provide General Public Liability Insurance Protection to City in the Amount of $2,000,000. Requested Concessionaires (attach list) Date: - /Q -/ Signature: FOR CITY USE ONL Police Dept. Review - Name: V 4 Date: I0 -Z1 Costs Per Attached Report: Public Works Review - Name: Date: Costs Per Attached Report:: Other Dept. - Name: Date: Traffic Impact= Name: Date: Traffic Volumes Per Attached Report Rev. 08/08 1 ATTACHMENT A ON I • f i 1 * 0 , The undersigned, herein known as the "Applicant", understands and agrees that the applicant shall assume all risk for loss, damage, liability, injury, cost, or expense that may occur during or as a result of S14 � S/tb located 1aCoi-00118T4 IIIAI Activity Location The Applicant further agrees that in consideration of permission to use the property above, Applicant will save, defend, protect, indemnify and hold the City of Downey, its employees, agents, and volunteers free and harmless from any loss, claims, liability or damages of any kind or nature, and/or injuries to persons and property arising out of or resulting from the alleged acts or omissions of the applicant, its employees, or its agents. The undersigned warrants that she/he has the legal authority and capacity to sign this Agreement on behalf of the organization listed below. The undersigned has read, understands and will comply with the requirements of the City of Downey Date 2 iture of Applicant September 10, 2019 Mr. Gilbert A. Livas City Manager for the City Of Downey 11111 Brookshire Avenue Downey, CA 90241 Re: 5K for 5 King Run/Walk Mr. Livas' On November 10, 2015, Officer Ricardo "Ricky" Galvez was taken from us far too soon. Ricky was an avid runner who was determined to be a canine handler. As such, members of our department wanted to put a 5K for 5 King run together in memory of Ricky. The 5K is the distance of the run and the 5 King is the call sign that Ricky was assigned posthumously as a Canine Handler. This tradition started three years ago with a run through some City of Downey streets. Last year we held the event at the Columbia Memorial Space Center and had our best attended event so far. Much of the run last year was through the Downey Landing and The Promenade at Downey properties. I have spoken with the General Manager of The Promenade at Downey, Mark Senstad, and Bill Brace of Investec Management Corporation and they have once again given us permission to have most of the event run through their properties. This allows us to meet our goal of limiting lane closures on major roads. The run plan will be the same as last year and we would seek permission to close lanes on Columbia Way, Lakewood Boulevard, Bellflower Boulevard and Congressman Steve Horn Way. These lane closures would occur from 7:30 a.m. to 9:00 a.m. The run begins to the front of the Columbia Memorial Space Center and the runners begin westbound. As the runners get to Columbia Way, we are requesting to close down the number two lane of northbound Columbia Way to Lakewood Boulevard. As the participants get on Lakewood Boulevard, we are requesting to close down the number two and three lanes of northbound Lakewood Boulevard from Columbia Way to the Downey Landing signal, which leaves the number one lane of traffic open to the public. Participants would enter the Downey Landing and would remain on private property until they exited Apollo Way onto southbound Bellflower Boulevard. We would then request to close the number two lane of southbound Bellflower Boulevard until Congressman Steve Horn Way, leaving the number one lane of traffic open to the public. At this point we would request to close down westbound Congressman Steve Horn to Columbia Way. As the final participants pass each of the lane closures, we would open them up immediately to the public. To ensure the safety of the participants, we will have a minimum of seven volunteer sworn officers at identified locations on the major roads to do traffic control. The interior of the private property will be staffed with additional volunteers such as Downey Police Explorers, Courage Forward and GOOD to ensure the safety of everyone. In planning the route, we identified areas on the property that would need to have access to the public. As a result, the north and east side of the Downey Landing (Starbucks and L.A. Fitness) will be able to remain open during the event by accessing the parking lots from Stewart and Gray Road and Bellflower Boulevard. The Kaiser Hospital will have access off of Imperial Highway and Bellflower Boulevard. Ambulances will be able to use Apollo Way to access the emergency room. Please see the attached map for further on the course. The final thing we would like to request is to be allowed to utilize the grass space around the Downey Space Center. We would have booths set up for our association and foundation which are both 501(c) non -profits. We would also allow businesses from the Landing and Promenade to participate at no additional charge. In addition, to increase the safety of the attendees, we would further request to have Congressman` Steve Horn Way closed from Columbia Way to Caring Way, from 6:00 a.m. to 11:00 a.m. This is based on our experience from last year's event and would prevent any vehicles from trying to drive through. This increases the safety of everyone and allows for further entertainment in the roadway. Thank you for your time and consideration in this matter. Sincerely, Scott Loughner Treasurer Friends of the Downey Police K9 Foundation 9/10/2019 Events Insurance - K&K Insurance Group, Inc.. 1120 0 A;.. Eligibility Are any of the following events/activities offered? Activist rallies/marches/protests; Adventure Races; College or university level championships events; End races; Events involving animals other than service animals; Events where the distance is more than 16 m Events with water activities or cycling activities; Full marathons (distances greater than 16 miles); Glow r color runs and similar types events or runs; Hiking events; Iron man events ; Mud runs/warrior runs/zom runs/obstacle course runs/urbanathons (competitions, exhibitions or foot races that involve man-made oc courses, man-made mud pits, man-made slippery slopes, wall climbs, or other similar man-made obstacle Political events; Professional sport events, try -outs and training camps/clinics; Triathlons/duathIons. Desired coverage dates (including setup and teardown-no more than 5 days allowed): Does your event involve more than 3 days of walking/running activities? In what state is the person/organization purchasing this coverage located? Type of Event: Name of Event; Name of Location: Address: City: State: Zip; Distance of the race/event: Does your event involve any animals other than service animals? Is the event -a professional sporting event, try -out or training camp? Is this event college or university level championship event? Do you have any vendors at your event? Do you require all "participants" and/or parents/guardians of minors to sign a release/waiver? Will alcoholic beverages be sold/provided at this event? Walk/Run Event Rating Walkers Number of competitive/timed participants: Number of non-competitive participants: Runners Number of competitive/timed participants: Number of non-competitive participants: Total Number of Participants Coverage & Limits Each Occurrence: ATTACHMENT C https://www.kandkinsurance.com/sites/Events/Pages/VVRFaxMailSummary.aspx?Rc4UCa«u�CUV OIINAUU«�Ullilli0iy 'k 9/10/2019 Events Insurance - K&K Insurance Group, Inc. General Aggregate (other than Products -completed Operations): $ Prod ucts=completed Operations Aggregate: $ Personal and Advertising Injury: $ Damage to Premises Rented to You (Fire Legal Liability): $ Medical Expense (other than participants): $ Legal Liability to Participants: $ Medical Payments for Participants (excess - $100 deductible): $ Total Commercial General Liability Premium Additional Coverages Abuse, Molestation, Harassment or Sexual Conduct Defense Cost Reimbursement Do you want to add this coverage to the quote? Ancillary Activities/ Events Liability Do you want to add this coverage to the quote? Total Commercial General Liability Premium The following exclusions are contained in the commercial general liability coverage provided by this progra molestation, harassment or sexual conduct (unless optional coverage is purchased); Aircraft/hot air ballot ownership, operation, maintenance or use of: any mechanical or non-mechanical ride, slide, or water slides bungee operation or equipment, any vertical device or equipment used for climbing -either permanently of tank. Amusement device does not include any video arcade or computer games); Ancillary activities that and/or are open to the public (unless optional coverage is purchased); Animals (injury or death to, or injui by any animal owned, rented or hired by you); Asbestos; Athletic or sports participants in any other sport/ running; Commercial general liability standard exclusions (C00001 04/13 edition); Cryogenic chambers/the Events held outside the United States; Events with over 10,000 in total attendance; Events that last more 1 tear -down), unless reported, approved, and the appropriate premium has been paid; Fireworks; Fungi or metal, electronic, rap, hip-hop concerts/shows; Lead; Legal liability to participants for professional athlet( payments for participant for professional athletes and celebrity participants; Nuclear energy liability; Ope any facility or premises, other than while being used for covered activities; Operations of independent concr your event; Performers; Rodeos; Room and board liability; Saddle animals; Snowmobile; Violation of statue calls or other methods of sending materials or information. Those operations listed as ineligible: Activisi races, College or university level championships events; Endurance races; Events involving animals othe water activities or cycling activities; Events where the distance is more than 16 miles;Full marathons, Glc events or runs; Hiking events; Iron man events; Mud runs/warrior runs/zombie runs/obstacle tour exhibitions or foot races that involve man-made obstacle courses, man-made mud pits, man-made slipper, man-made obstacles); Political events, Professional sports events, tryouts and training camps/clinics; Triath Terms & Conditions; 1. Any exposure changes that deviate from the original enrollment form must be reported in writing. 2. Premiums are 100% fully earned and are non-refundable once the coverage begins. 3. Coverage will be effective upon receipt of the completed enrollment form and premium payment. 4. Cancellation or changes must be reported prior to the scheduled start date of event, and confirmed in w considered. 5. Commercial General Liability Broadening Endorsement • Expected or intended bodily injury or property damage resulting from the use of reasonable force to • Non -owned Watercraft - extended to 58 feet. • Supplementary Payments - $2,500 bail bonds, $500 a day loss of earnings. • Waiver of Right of Recovery. • Bodily Injury definition expanded to include mental anguish, mental injury, shock, fright, humiliation resulting from bodily injury, sickness or disease. • Damage to Premises Rented to You - the term fire is replaced with fire, lightning, explosion, smoke i • Additional Coverage: o Emergency Real Estate Consultant Fee $25,000 o Identity Theft Exposure - $25,000 o Key Individual Replacement Cost - $50,000 https://www.kandkinsurance.com/sites/Events/Pages/WRFaxMaiISummary.aspx?RequestedPageName=QuoteSummary 2/4 9/10/2019 Events Insurance - K&K Insurance Group, Inc. o Lease Cancellation Moving Expense - $2,500 o Temporary Meeting Space - $25,000 o Terrorism Travel Reimbursement - $25,000 o Workplace Violence Counseling - $25,000 6. Acceptance of this quote confirms your desire to obtain liability insurance through the Sports, Leisure an Group. K&K deserves the right to decline any request for coverage. 7. Coverage is contingent upon receipt of premium payment. No coverage will be deemed in effect until pre their representative. Premium 11-3mmw4nary CornmercialLiability: Sexual Abuse/Sexual Molestation: Ancillary Activities/ Events Liability: Total Commercial General Liability: Total Premium: RPG Administration Fee Nc Nc Premium subject to change if not completing purchase same day as q This summary is nota contract of insurance. You must refer to the actual policy for complete information r, and exclusions, as they may change from one coverage period to the next. Please remember that you immediately if purchased online. You may request a copy of the full policy by submitting Acceptance of this quote confirms your desire to obtain liability insurance through the Sports, Leisure and E (where applicable). An RPG provides group purchasing power for similar risks resulting in potential advant; rates, risk management bulletins, and rewards for favorable group loss expel An RPG administration fee may be charged. Fraud Warning ®orstits t t yA,17P,NM, F:a ana wy Any person who knowingly (or willfully)* presents a false or fraudulent claim for payment of a loss or presents false information in an application for insurance is guilty of a crime and may be subject to fines ae MD Only. AOnii W I -info It is unlawful to knowingly provide false, incomplete, or misleading facts or information to an insurance col or attempting to defraud the company. Penalties may include imprisonment, fines, denial of insurance company or agent of an insurance company who knowingly provides false, incomplete, or misleading fact claimant for the purpose of defrauding or attempting to defraud the policyholder or claimant with regard to insurance proceeds shall be reported to the Colorado Division of Insurance within the Department of Regula Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a statement of cl false, incomplete, or misleading information is guilty of a felony (of the third degree)*. *Applies in FL Only. Any person who, knowingly and with intent to defraud, presents, causes to be presented or prepares wit presented to or by an insurer, purported insurer, broker or any agent thereof, any written, electronic, ele oral, or telephonic communication or statement as part of, or in support of, an application for the issuar policy for personal or commercial insurance, or a claim for payment or other benefit pursuant to an insurar insurance which such person knows to contain materially false information concerning any fact material the misleading, information concerning any fact material thereto commits a fraudulent insurance act. Ap t�QWS In tt`t,_yY, OH and PA Any person who knowingly and with intent to defraud any insurance company or other person files an appl claim containing any materially false information or conceals for the purpose of misleading, information ( commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil pen dollars and the stated Value of the claim for each such violation)*. *Applies in NY Only. Ap i{e b9a !n FtE',TNF VA end A It is a crime to knowingly provide false, incomplete or misleading information to an insurance compan company. Penalties (may)* include imprisonment, fines and denial of insurance benefits. *Applies in ME On ,I IN REOPEN 1 1!1 .•r�,,„ tr . , 9/10/2019 Events Insurance - K&K Insurance Group, Inc. ORRIlcable In NJ M Any person who includes .; false or -.r • information on p a for . - policy ARkikkkkARA Any person •, knowingly and with intent to defraud or r another • defraud the insurer by r statement as to any material fact may be violating state law. Copyright 2009 K&K Insurance Group Inc., California License number 0334819; Arkansas Li( K&K Insurance Group is a wholly-owned subsidiary of Aon https://www.kandkinsurance.com/sites/Events/PageslWRFaxMailSummary.aspx?RequestedPageName=QuoteSummary 4/4