HomeMy WebLinkAbout09. Adopt Reso Auth Destruction of Certain Obsolete Records-Parks and Recem IIC.
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CITY
TO HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF
BY: PAMELA PASSOW, DIRECTOR i r RECREATION
DATE: OCTOBER r
RESOLUTION •' DESTRUCTION OF - OBSOLETE
134,
That the City Council adopt a resolution of the City Council of the City of Downey
approving the destruction of certain obsolete records of - Parks and Recreation
Department.
attachedThe Resolution authorizesthe destruction of - obsolete Parks and
Recreation Department records.been prepared • •. - with the City Wide
Records. •- Program . • retention sch-• adopted by - City Council on
April 25, 2017and pursuant to Government Code Section 34090.
As indicated on Exhibit "A" attached, the City Clerk has certified that these records are
no longer required by the City and are in compliance with established retention
requirements. The City Attorney has concurred in this certification. Exhibit "B" identifies
and list the department records that are eligible for destruction.
Fiscal Responsibility
The adoption of the Resolution will eliminate the cost of storing and maintaining these obsolete
records.
ATTACHMENTS
Attachment A: Resolution with Exhibit A & Exhibit B
RESOLUTION NO.
RESOLUTION OF • OF OF DOWNEY
APPROVING THE DESTRUCTIONOF OBSOLETE RECORDSOF
RECREATIONTHE PARKS AND DEPARTMENT
WHEREAS, the attached Resolution authorizes the destruction of certain obsolete Parks
and Recreation records. It has been prepared in accordance with Resolution No. 17-7711, City
Wide Management Program Records Retention Schedule as it pertains to Parks and Recreation
program and services documents;_ and,
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above City Wide Records Management Program and the City Attorney has
concurred in the certification; and,
WHEREAS, the Director of Parks and Recreation has requested and authorized certain
obsolete Parks and Recreation Department records as listed on Exhibit"B" attached hereto to
be destroyed and the City Attorney has concurred in the authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey City Wide Records Retention Policy under Resolution No. 17-7711, the City Council
hereby authorizes and approves the destruction of the obsolete Parks and Recreation
Department records as listed on Exhibit "B" attached hereto.
SECTIO 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 27th day of August, 2019.
-ATTEST:
MARIA ALICIADUARTE, CMG
City Clerk
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destr same pursuant to Section 34090 of the Government Code of California.
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Mpartment Director Department Date
I have reviewed the above-described records for historical value and for compliance with the established
retention requirements, and I consent to their destruction.
- q— c24-11
Date
I consent to the destruction of the above-described records,
&_& I
City 0 ttomey Date
T.ipproved by the City Council of the City of Downey, California, at the Regular Meeting held on,
, by City Council Resolution No. , and that by
iaid Resolution the Department Director (or designee) was authorized to destroy the records.
City of Downey
City Clerk State of California Date
I HEREBY CERTIFY THAT pursuant to the foregoing authority, the described records on Exhibit B
attached hereto were destroyed at on
City Facility Date
Signature & Title Date
City Staff Member Supervising Destruction
BOX/FILE N DESCRIPTIONCONTENTS
1 Student Files from August 2013 thru June 2014
2
ASPIRE Volunteer Files from August 2013 thru June 2014
3 v. Expired Field Permits January 2014 thru December 2014
4
Ny Expired Field Permits Janua 2015 thru December 2015
Total Boxes/Files to be Destroyed This Page: