HomeMy WebLinkAbout04. CIP No. 15-21 - Reject Two Bids for the Wilderness Park Ponds Restoration Proj-Auth Solicitation of BidsneM
.
AP
.-.; � r , y
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL A PV A CIE R
FROM: OFFICE OF THE CITY MANAGER
Y: JOHN OSKOUI, P.E., ASSISTANT CITY MANAGER
DATE:
SUBJECT: THE WILDERNESS • rS RESTORATION PROJECTNO.
15 -
REJECT BIDSr AND AUTHORIZE SOLICITATIONFOR
CONSTRUCTION Br
That the City Council reject two bids received from Environmental Construction, Inc. and
Ford E.C., Inc. for the Wilderness Park Ponds Restoration Project (Capital Improvement
Project No. 15-21) and authorize solicitation of bids.
Restoration of the Wilderness Park ponds involves several phases of construction
activities. The first phase, which includes water and sludge removal, is underway. After
completion of this phase, the actual restoration effort which includes replacing the
existing damaged liner and mechanical equipment, installing a naturalized hardened
shoreline, restoring wetland habitat for native species, and construction of new walking
trails and a pedestrian bridge will begin. This phase of work involves specialty work,
particularly as related to the ponds' liner replacement.
In an effort to ascertain that the pond restoration would be completed by a qualified
construction firm and avoid complications and delays; the City opted to employ a
prequalification process of eligible contractors. On April 23, 2019, the City Council
authorized the prequalification of bidders for the subject project. Subsequently, by
following the required guidelines and procedures staff completed the prequalification
process and ultimately two firms, Environmental Construction, Inc. and Ford E.C., Inc.
were prequalified.
On July 23, 2019, the City issued the subject project bid packages to the two
aforementioned prequalified contractors. On August 14, 2019, the City received two
bids from Environmental Construction, Inc. and Ford E.C., Inc. in the amounts of
$3,942,788.00 and $4,379,315.00 respectively. Both bid amounts well exceed the
engineer's estimate of $2,350,000.00 and the project's overall budget. Further analysis
THE WILDERNESS PONDS RESTORATION PROJECT - CIP NO. 15-21 REJECTION OF BIDS
RECEIVED AND AUTHORIZATION OF SOLICITATION FOR CONSTRUCTION BIDS
AUGUST 27, 2019
PAGE 2
of current construction market conditions, indicates that a considerable pool of
contractors capable of completing this project has become available. As such, staff
recommends revising the specific provisions of the contract documents, particularly in
reference to the liner replacement task, to increase the number of General Engineering
("A" License) contractors bid on this project.
The Wilderness Park Ponds Restoration Project bid documents states that "The City
reserves the right to after opening of bids, reject any or all bids received and to be the
sole judge of the merits of the respective bids received". Based on the aforementioned
information and analysis it is recommended that the City Council reject the two bids
from Environmental Construction, Inc. and Ford E.C., Inc. and authorize staff to solicit
for construction bids for the Wilderness Park Ponds Restoration Project.
In order to achieve the anticipated completion date for this project the following bid
process schedule will be followed:
Bid Advertisement
Mandatory Pre -Bid Meeting
Bid Opening
Award Contract
Commence Construction
August 29, 2019 and September 5, 2019
September 12, 2019
September 26, 2019
October 8, 2019
October 21, 2019
Quality of Life, Neighborhood & Infrastructure
The cost of solicitation of bids is estimated to be approximately $5,000 which would be
paid by utilizing the Wilderness Park Ponds Restoration Project — Account No 26-1-
7706.
ATTACHMENTS
Attachment A: Submitted Bids
Attachment B: Renderings
THE WILDERNESS PONDS RESTORATION • - NO. 15-21 REJECTION OF BIDS
RECEIVED AND AUTHORIZATION OF SOLICITATION• • • r
AUGUST 27, 2019
PAGE 3
CITY OF DOWNEY
CI P NO. 15-21
WILDERNESS PARK POND RESTORATION PROJECT
Bid Due Date: 8/14/19 @ 1:00 Pm
Company Name Bid .. .
Amount
Environmental Construction, Inc. $3,942,788.00
Ford E.C., Inc. $4,379,315.00
Effiff FTM■ fir, 19 L WTA
I
V , -11
ATTACHMENT B
n
ti