HomeMy WebLinkAbout03. Approve Purchase of Asphalt Patcher Truck & Appropriate $230,000-Measure R FundsiteM NO.
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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL CITY �!/,, , _,F?
FROM: OFFICE OF THE CITY MANAGER
BY: DELFINO CONSUNJI, PE, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
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That the City Council:
Approve a purchase order to PB Loader Corporation in the amount of $222,512.10 for
the purchase of one PB Loader Model B-4 Asphalt Patcher Truck, and
2. Appropriate $230,000 from Measure R fund balance for the purchase of the Asphalt
Patcher Truck.
The Public Works Department is responsible for the maintenance of approximately 227 miles of
streets and alleys in the City. As part of the department's street maintenance program,
maintenance crews place approximately 400 tons of asphalt and repair 80,000 square feet of
asphalt roadways annually. Vital to these operations is an asphalt patcher truck which is used
extensively for filling potholes; skin patching and repairing deteriorated asphalt pavement;
ramping displaced sidewalks; and performing other asphalt related repairs throughout the City.
The asphalt patcher truck is specially designed for asphalt road repairs, thus is not only cost-
effective, but also provides for long-term repairs compared to cold -mix patching which only
provides for less durable short-term repairs.
In April 2019, the department's asphalt patcher truck was involved in a maintenance fire
accident that damaged the truck beyond repair. Since then, asphalt repairs have been
performed using cold -mix asphalt, which come in 60 -pound bags and is limited to temporary
pothole repairs. Cold -mix patches do not fully adhere to the existing asphalt pavements, thus
are less durable. Consequently, they require additional repairs either with cold -mix or hot -mix
patches over time. For hot -mix asphalt repairs, maintenance crews utilize a dump truck;
however, this method is less efficient and wasteful. In order to maximize asphalt repairs, five
tons of hot -mix asphalt is ordered to keep the asphalt load at optimal temperatures for a longer
period of time. With a typical work period of four to six hours, about three tons are placed and
used for repairs while the remaining two tons (or 40 percent) that lose temperature are disposed
at the end of the day.
APROVE PURCHASE OF ASPHALT PATCHER TRUCK AND APPROPRIATE $230,000
FROM MEASURE R FUNDS
In the process of selecting a new asphalt patcher truck, Public Works staff contacted Haaker,
Nixon Igli, PB Loader Corporation and Pro -Build and evaluated the different manufacturers and
models available. PB Loader Corporation was the most responsive and provided the most
options. PB Loader Corporation has recently provided similar model asphalt patcher trucks to
the Cities of Chino, Fontana, Murrieta, Rialto and Temecula. Staff visited these cities and
inspected their asphalt patcher trucks. Based on these visits and the department's operations,
the PB Loader B-4 model was selected.
The asphalt patcher will be mounted on a 2019 Ford F-750 truck chassis and comes with
different features that improve efficiency and safety. It includes a radiant heat system with
welded heat tubes that spread the heat throughout the asphalt container and keep the asphalt
hot for a full work shift. It also has separate diesel and propane tanks for added safety. The
emulsion tank is smaller and can be plugged to an electrical outlet to keep the emulsion warm
overnight. Other features include a jack hammer holder, small tool box, spoils bin and a new
LED arrow board for traffic control.
PB Loader Model B-4 Asphalt Patcher Truck is covered under Sourcewell Program (formerly
National Joint Powers Alliance or NJPA) Contract No. 052417 -PBL. Sourcewell's cooperative
contract purchasing leverages the national purchasing power of more than 50,000 member
agencies while also streamlining the required bidding or purchasing process. As a municipal
national contracting agency, Sourcewell establishes and provides nationally leveraged and
competitively solicited purchasing contracts under the guidance of the Uniform Contracting Law.
Under Sourcewell, cities are able to purchase products and equipment at significantly reduced
rates. This is in essence piggy -backing off a national purchasing contract at a significant
discount, thus stretching valuable City resources.
If approved, staff is anticipating that the asphalt patcher truck will be delivered sometime in April
2020.
Efficiency and Adaptability
Quality of Life, Infrastructure & Parks
The total cost to purchase the asphalt patcher truck is $222,512.10 including sales tax, delivery,
and options. Since this purchase is not included in this fiscal year's approved operating budget,
staff is requesting that the City Council appropriate $230,000 from Measure R funds to cover the
cost. No impact to the General Fund.
City staff has filed a claim with the City's insurance company. The amount received from the
insurance company will help offset the cost.
ATTACHMENT
Attachment A — Municipal Maintenance Equipment Proposal
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City of Downey Tel; 562-417-2851
12324 Beliflower Blvd. mguillen@downeyca.or
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Downey, CA 90242
We are pleased to provide the enclosed contract pricing sheet off the Sourcewell program
Contract No. 052417 -PBL for one (1) PB Loader Model B-4 Asphalt Patcher mounted on a now
2019 Ford F-750 truck chassis for your review,
Summary: Complete Unit per attached Sourcewell price sheet
Price F,O.B. Downey, CA
$200,011.00
10% Estimated Sales Tax
20,001.10
Sub -Total
$220,012.10
Freight
2.500.00
Total
$222,512.10
• Quotation does not include sales tax.
• Municipal Maintenance Equipment, Inc. Is the local dealer and will provide warranty support
and future service for the PB Loader products,
• Pricing includes delivery and on-site training.
• Normal delivery 220-250 days A.R.O., depending on chassis availability,
• Sales tax applicable at time of delivery will be shown on invoice.
• Terms: per Sourcewell Program.
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Sincerely,
Municipal Maintenance Equipment, Inc.
James Wheeler,
General Manager
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