HomeMy WebLinkAbout09. Adopt Reso Auth Destruction of Certain Obsolete Human Resources Dept RecordsIM1,12
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CITY MANAGER
FROM: OFFICE OF THE CITY MANAGER
BY: JAMES MCQUEEN, DIRECTOR OF HUMAN RESOURCES
DATE: July 23, 2011.1,
SUBJECT: RESOLUTION AUTHORIZING DESTRUCTION OF CERTAIN OBSOLETE HUMAJ
RESOURCES DEPARTMENT RECORDS
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As indicated on Exhibit "A" attached, the City Clerk has certified that these records are
no longer required by the City and are in compliance with established retention
requirements. The City Attorney has concurred in this certification. Exhibit "B" identifies
and lists the department records that are eligible for destruction.
The adoption of this Resolution will eliminate the cost of storing and maintaining these
obsolete records.
WHEREAS, the City Council of - City of Downey dop r- Records
Destruction Program Procedures and retention schedule on April 25, 2017; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above Citywide Records Destruction Program Procedures and the City
Attorney has concurred in this certification; and
WHEREAS, the Director of Human Resources has requested and authorized certain
obsolete Human Resources Department records listed on Exhibit "B" attached hereto to be
destroyed and the City Attorney has concurred in this authorization.
NOW, - •'E, THE CITY COUNCIL OF OF DOWNEY DOES
RESOLVEHEREBY • •
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Destruction Program Procedures adopted on April 25, 2017, the
City Council hereby authorizes and approves the destruction of the obsolete Human Resources
Department records as listed on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
MARIA ALICIA DUARTE, CMC
City Clerk
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 23rd day of July, 2019 by the following vote,
to wit:
AYES:
Council Members:
NOES:
Council Member:
ABSENT:
Council Member:
ABSTAIN:
Council Member:
MARIA ALICIA DUARTE, CMC
City Clerk
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)aant to Section 34090 of the Government Code of California.
Human Resources
Dep rtment Director Department Date
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retention requirements, and I consent to their destruction.
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City torney Date
City Clerk
City of Downey
State of California Dam
I AEREB'TCERTIFT THAT pursuant to the foregoing authority, the described records on Exhibit B
attached hereto were destroyed at City Facility on 'date
Signature & Title Date
City Staff Member Supervising Destruction
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DESCRIPTION OF CONTENTS
D -HR -001
Workers Comp Closed — Separated 1988 & Prior
D -HR -002
Personnel Files — PT Separated 2012 & Prior
D -HR -003
Recruitment Files 1985 — 1995
�D-HR-004
Affirmative Action Forms 1989 - 1995
D -HR -005
Recruitment Files 1995
D -HR -006
Personnel Files — PT Separated 2012 & Prior
D -HR -016
Workers Comp Closed — Separated 1988 & Prior
D -HR -007
Personnel Files — PT Separated 5/31/2013 & Prior
D -HR -017
Personnel Files — FT Separated 5/31/1989 & Prior
D -HR -008
Personnel Files — FT Separated 5/31/1989 & Prior; PT Separated 5/31/2013 & Prior
D -HR -009 Personnel Files — PT Separated 5/31/2013 & Prior
D -HR -010
Personnel Files — PT Separated 2012 & Prior
6 -HR -011
Recruitment Files 1997 — 1998
D -HR -012
Personnel Files — PT Separated 2012 & Prior
D -HR -013
Workers Comp Closed — Separated 1988 & Prior
D -HR -014
Personnel Files — PT Separated 5/2013 & Prior
D -HR -015
Personnel Files — PT Separated 5/2013 & Prior
D -HR -016
Workers Comp Closed — Separated 1988 & Prior
D -HR -024
Classification Studies / Compensation Surveys (6/2016 & prior); Labor Relations (2000 &
D -HR -017
prior); Benefit Plans - Aetna Deferred Comp (1980), ICMA (1992); Correspondence (prior to
D -HR -025
2017)
D -HR -018
Correspondence (2009 — 2012)
D -HR -019
Workers Comp Closed — Separated 1988 & Prior
D -HR -020
Personnel Files - PD Background Checks (5/2013 & Prior)
D -HR -021
Workers Comp Closed — Separated 1988 & Prior
Department Personnel Files (copies) 2006
D -HR -022
Personnel Files - PD Background Checks (5/2013 & Prior)
D -HR -023
Workers Comp Closed — Separated 1988 & Prior
Personnel Files - PD Background Checks (5/2013 & Prior)
D -HR -024
Classification Studies / Compensation Surveys (6/2016 & prior); Correspondence (2009 —
2012)
D -HR -025
DFEH Complaint — Tommy Smith (1996 —1998); Litigation — Larry Polin (1992 —1998),
Arthur Rodriguez (1994 —1996)
D -HR -026
Litigation — Jose Santana (2011-2012)
D -HR -027
Personnel Files — Separated Employees Microfilmed in 1984 — may contain medical files and
regular files — (1984 & Prior)
D -HR -028
Recruitment Files 2014 - 2015
D -HR -029 Recruitment Files 5/2016 & Prior
Personnel Files - PD Background Checks (5/2013 & Prior)
Workers Comp Closed — Separated 1988 & Prior
D -HR -030 Personnel Files — ACM Copies (6/2012 & Prior)
Labor Negotiations Notes (2005 & Prior)
la D -HR -031 Recruitment Files 5/2016 & Prior
Total Boxes/Files to be Destroyed This Page: 31