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Home My WebLink About06. CIP 19-21, 19-22 & 19-38-Award Contract-Hoffman Mgmt & Construction Corp.-City Hall Complex Imp, Civic Theatre Imp & Police Station Mod Projectsitem �• APPROVED U CITY MANAGEoN FROM:OFFICE OF JOHN OSKOUI, SUBJECT: AWARD A CONSTRUCTION CONTRACT• OF TO HOFFMAN MANAGEMENT & CONSTRUCTIONi•' • •i• THE CIVIC IMPROVEMENTSTHEATRE PROJECT •HALL COMPLEX IMPROVEMENTS• NO. AND POLICE STATION MODERNIZATION P• NO. ' That the City Council: 2. Allocate $500,000 from the General Fund to the City Hall Complex Improvement Project (CIP 19-21) for the construction of the Firefighters Memorial and relocation of existing memorial structure from the Civic Theatre Plaza to the Civic Center area and to complete the required work at the Police Station, and 3. Authorize transfer of $1,000,000 from the ADA Improvement Projects (CIP No. 19-27) to the Civic Theatre Improvement Project (CIP No. 19-22) to complete installation of an elevator, ramp and other related work, and $500,000 from the Other City Facilities Improvement Project (CIP No. 19-26) to the Civic Theatre Improvement Project for improvements in the Theater's, courtyard, and $ 500,000 from the Other City Facilities Improvement Project (CIP No. 19-26) to the Police Station Improvement Project (CIP No. 19-38). 4. Authorize the Assistant City Manager to execute any change orders or additional scope of work for this project deemed necessary or desirable up to 10% of the construction contract amount. AWARD A CONSTRUCTION CONTRACT TO HOFFMAN MANAGEMENT & CONSTRUCTION CORPORATION FOR THE CIVIC THEATRE IMPROVEMENTS PROJECT (CIP NO. 19-22), CITY HALL COMPLEX IMPROVEMENTS PROJECT (CIP NO. 19-21) AND POLICE STATION MODERNIZATION PROJECT (CIP NO. 19-38) JULY 23, 2019 PAGE 2 At its meeting of June 11, 2019, the City Council approved the plans and specifications and authorized solicitation of bids for the subject project. On June 13, 2019, and June 20, 2019, the Notice Inviting Bids for this project was published in the Downey Patriot. On July 1, 2019, Addendum Number 1 was issued removing the Library Water Fountain from the scope. On July 5, 2019, Addendum Number 2 was issued further defining the demolition plan and planting plan for the Theatre Plaza and Courtyard. On July 5, 2019, Addendum number 3 was issued providing additional information about the planting plan. On July 10, 2019, the City Clerk received and publicly opened three (3) bids which ranged from $4,124,839.74 to $4,865,700, as shown on the attached bid summary (Attachment A). On July 11, 2019 Monet Construction, Inc., the apparent second lowest bidder, submitted a bid protest letter. It has been determined that the protestor's objections were without merit. The lowest responsive and responsible bidder is Hoffman Management & Construction Corporation of Los Angeles, California with a bid in the amount of $4,124,839.74. Staff has confirmed that Hoffman Management & Construction Corporation possess the specified contractor license and that the license is current and in good standing. Additionally, verbal qualification interviews with randomly selected Hoffman Management & Construction Corporation's references have been completed and the responses were all satisfactory. Below is a summary of the scope of work, implementation schedule and other relevant data related to each project: CIVIC THEATRE IMPROVEMENTS PROJECT (CIP No. 19-22): • Theatre Plaza: ADA curbside drop off and ramp access • Theatre Plaza: Exterior elevator for 2nd floor programming access • Theatre Plaza: Plaza fountain with sculpture (sculpture not in contract) • Theatre Plaza: Public sculpture garden • Theatre Plaza: Interactive information and ticket kiosk • Theatre Courtyard: Modernized entrance and level courtyard for private gatherings CITY HALL COMPLEX IMPROVEMENTS PROJECT (CIP No. 19-21): • Library Cafe Shade Structure: Colorful sail cover open canopy for all weather enjoyment (CIP No. 19-21-A) AWARD A CONSTRUCTION CONTRACT TO HOFFMAN MANAGEMENT & CONSTRUCTION CORPORATION FOR THE CIVIC THEATRE IMPROVEMENTS PROJECT (CIP NO. 19-22), CITY HALL COMPLEX IMPROVEMENTS PROJECT (CIP NO. 19-21) AND POLICE STATION MODERNIZATION PROJECT (CIP NO. 19-38) JULY 23, 2019 PAGE 3 • Firefighters' Memorial: Placement of a commissioned sculpture honoring Downey's firefighters (CIP No. 19-21-13) • Firefighters' Memorial: Relocation of Theatre Plaza memorials to the Civic Center (CIP No. 19-21-B) • Men's and women's locker rooms renovation • Men's and women's shower rooms renovation • Public restrooms renovation Staff respectfully requests that the City Council award a construction contract in the amount of $4,124,839.74 to Hoffman Management & Construction Corporation for the Civic Theatre Improvements Projects, City Hall Complex Improvement Project and Police Station Modernization Project. Construction will start on August 7, 2019 and be completed on December 13, 2019. The Estimated Project Cost Summary is attached to this report (Attachment C). As related to the Police Station Improvement Project, the Measure S funded original scope of work did not include reconfiguration of the Civic Center North parking lot to turn it into a dedicated secured parking lot for the Police Department. This project was completed a few months ago utilizing Measure S funds however, the funds spent for this project is needed to complete the work at the station. Moreover; the Firefighters Memorial Project was not included in the list of Measure S funded projects, but combining this work with the Measure S funded projects in the Civic Center would provide the opportunity to complete it in a cost-effective manner. Therefore; it is requested that the City Council authorize transfer of $300,000 from the General Fund to the Police Department Improvement Project (CIP No. 19-38) and $200,000 from the General Fund to the Civic Center Improvement Project (CIP No. 19-21). Additionally, staff requests that the City Council authorize transfer of $1,000,000 from the ADA Improvement Projects (CIP No. 19-27) to the Civic Theatre Improvement Project (CIP No. 19-22), $500,000 from the Other City Facilities Improvement Project (CIP 19-26) to the Civic Theatre Improvements Project (CIP No. 19-22) and $500,000 from the Other City Facilities Improvement Project to the Police Station Improvement Project (CIP No. 19-38) Quality of Life, Neighborhood & Infrastructure AWARD A CONSTRUCTION CONTRACT TO HOFFMAN MANAGEMENT & CONSTRUCTION CORPORATION FOR THE CIVIC THEATRE IMPROVEMENTS PROJECT (CIP NO. 19-22), CITY HALL COMPLEX IMPROVEMENTS PROJECT (CIP NO. 19-21) AND POLICE STATION MODERNIZATION PROJECT (GIP NO. 19-38) JULY 23, 2019 PAGE 4 The total estimated cost of the project, including construction costs (based on the construction bid amount and contingencies, design, inspection, construction engineering and management services and material testing) is $5,367,605.74, which will be paid through available Measure S funded projects and transfer of $500,000 from the General Fund to the designated Measure S projects. ATTACHMENTS Attachment A: Bid Summary Attachment B: Location Diagram Attachment C: Project Cost Summary Attachment D: Renderings AWARD A CONSTRUCTION CONTRACT TO HOFFMAN MANAGEMENT & CONSTRUCTION CORPORATION FOR THE CIVIC THEATRE IMPROVEMENTS PROJECT (CIP NO. 19-22), CITY HALL COMPLEX IMPROVEMENTS PROJECT (CIP NO. 19-21) AND POLICE STATION MODERNIZATION PROJECT • JULY 23, i • PAGE 5 CITY OF DOWNEY Cl P • d 19-38 Bid Due Date: 7/10/19 @ 11:00 am Com pany"Name .. _................................ .. Bid Amount Hoffman I'Management $4,124,839.74 Co'nst'ruction Corporation Monet Construction, Inc. $4,534,000.00 Newman Midland Corporation k 1 $4,865,700.00 ATTACHMENT B AWARD A CONSTRUCTION CONTRACT TO HOFFMAN MANAGEMENT & CONSTRUCTION CORPORATION FOR THE CIVIC THEATRE IMPROVEMENTS PROJECT (CIP NO. 19-22), CITY HALL COMPLEX IMPROVEMENTS PROJECT (CIP NO. 19-21) AND POLICE STATION MODERNIZATION PROJECT (CIP NO. 19-38) JULY 23, 2019 PAGE 7 I== Civic Theatre — Theatre Plaza & Courtyard (33-1-3306-0520) Bid Amount $2,118,306.74 Contingency $211,831.00 Civic Theatre — Library Shade Structure (33-1-3303-0520) Bid Amount $434,616.00 Contingency $43,462.00 Civic Theatre — Firefighters' Memorial (33-1-3304-0520) Bid Amount $142,636.00 Contingency $14,264.00 Police Station (33-1-3302.-05201 Bid Amount $1,429,281.00 Contingency $142,928.00 SUBTOTAL CONSTRUCTION COST: $4,537,324.74 Civic Theatre Design $143,843.00 Inspection, construction engineering & contract administration (estimated) $71,159.00 Police Station Design $90,336.00 Inspection, construction engineering & contract administration (estimated) $76,395.00 Temporary Facilities (Restrooms, shower and locker room) $140,668.00 Lockers (Furnished by the City) $324,880.00 ATTACHMENT C I y X * x � �® d aq, 0 VICS10TIOra �*TT 101 ISTING CITY HALL SIGN :W MEMORIAL SCULPTURE ECAST WAIII MATCH POLICE DEPT INUMENT m TTERN TO MATCH EXISTIN 'MOVE BERM TO CREATE VEL PLANTING BED. .ASTER WALL BELOW NDOW SILL TO MATCH (QrIA Al2&\/P I go] I 141MA Illit [oil SCALE: 1/16" = I' -T City'. bowney