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HomeMy WebLinkAbout13. Intro Ord Approving Renewal of a General Services Agmt w-L.A. CountyFROM: OFFICE OF THE CITY MANAGER BY: DELFINO R. CONSUNJI, P.E., DIRECTOR OF PUBLIC WOR S/CITY 8 lily, n Eval--ma-11V SUBJECT: RENEWAL OF A GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES RECOMMENDATION That the City Council introduce: 1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING THE RENEWAL OF A GENERAL SERVICES AGREEMENT (GSA) WITH THE COUNTY OF LOS ANGELES, and 2) Authorize the Mayor to execute the GSA with the County of Los Angeles in a form approved by the City Attorney. The existing General Services Agreement with the County of Los Angeles will expire on June 30, 2019. To ensure continuation of services and to add or augment services in the future, the City needs to renew the existing agreement for a five-year period, commencing on July 1, 2019 through June 30, 2024. General Services Agreements have been executed between the County of Los Angeles and most cities within the County. The GSA is general in nature and simply authorizes the County to provide services as requested by the City. Services provided under the proposed GSA are performed on an "as -needed" basis and include street maintenance, prosecution of City ordinances, district assessment collection and a variety of Public Works services that include traffic signal, City -owned lighting (e.g.: downtown streets and City parking lots) and bridge maintenance; providing legal and recorded documents as well as other miscellaneous tasks. CITY COUNCIL PRIORITIES Fiscal Responsibility Efficiency & Adaptability Quality of Life, Infrastructure & Parks a 61101-11 N I J� I LT-ITWI City shall pay for services pe ormed under this GSA at rates to be determined by the County Auditor - Controller in accordance with the policies and procedures established by the Board of Supervisors. ATTACHMENTS Attachment A — Ordinance and Exhibit "A" General Services Agreement with County of Los Angeles AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING OF , THE COUNTY OF i WHEREAS, General Services Agreements are general in nature and authorize Los Angeles County to provide miscellaneous services to the City on an "as -needed" basis; WHEREAS, the services provided under the General Services Agreement include street maintenance, prosecution of City ordinances, district assessment collection and a variety of Public Works services that include traffic signal, and bridge maintenance; providing legal and recorded documents as well as other miscellaneous tasks; WHEREAS, the existing General Services Agreement expires on June 30, 2019; and WHEREAS, the General Services Agreement has been renewed for aterm exceeding ten (10) years, Section 518 of the City Charter requires that Agreement be adopted by Ordinance. NOW, i OF THE CITY OF DOWNEY DOES SECTION 1. _ The City Council of the City of Downey hereby approves the renewal of the General Services Agreement between the County and the City attached hereto as Exhibit for a five-year period from July 1, 2019 to June 30, 2024, and requests the Board of Supervisors to renew said Agreement subject to the terms and provisions thereof. SECTION 2. The Mayor of the City of Downey is hereby authorized to execute said Agreement on behalf of the City of Downey. SECTION a, The City Clerk shall certify to the adoption of this Ordinance and cause the same to be published in the manner prescribed by law. SECTION 4. The City Clerk shall forward three original, signed copies to the Board of Supervisors of Los Angeles County. APPROVED 1 ADOPTED day of 19 RICK RODRIGUEZ, Mayor ATTEST: MARIA ALICIA DUARTE, CMC City Clerk ATTAcHMENT r STATE OF CALIFORNIA COUNTY OF LOS ANGELES) ss: CITY OF DOWNEY T HEREBY CERTIFY that the foregoing Ordinance No. 19 was introduced at a regular meeting of the City Council of the City of Downey held on the 14th day of May, 2019, and adopted at a regular meeting of the City Council of the City of Downey held on the 28th day of May, 2019, by the following vote, to wit: AYES: Council Members: NOES: Council Member: ABSENT: Council Member: ABSTAIN:,; Council Member: FURTHER CERTIFY that a Summary of the foregoing Ordinance No. 19 , was published in the Downey Patriot, -a newspaper of general circulation in the City of Downey, on , 2019 (after introduction), and on 1 2019 (after adoption, including the vote thereon). It was also posted in the regular posting places in the City of Downey on the same dates. MARIA ALICIA DUARTE, CIVIC City Clerk GENERAL SERVICES AGREEMENT THIS GENERAL SERVICES AGREEMENT ("Agreement"), dated for purposes of reference only, June 1, 2019, is made by and between the County of Los Angeles, hereinafter referred to as the "County", and the City of Downey, hereinafter referred to as the "City." (a) The City is desirous of contracting with the County for the performance by its appropriate officers and employees of City functions. (b) The County is agreeable to performing such services on the terms and conditions hereinafter set forth. (c) Such contracts are authorized and provided for by the provisions of Section 561/2 of the Charter of the County of Los Angeles and Section 51300, et seq., of the Government Code. 1. The County agrees, through its officers, agents and employees, to perform those City functions, which are hereinafter provided for. 2. The City shall pay for such services as are provided under this Agreement at rates to be determined by the County Auditor -Controller in accordance with the These rates shall be readjusted by the County Auditor -Controller annually effective the first day of July of each year to reflect the cost of such service in accordance with the policies and procedures for the determination of such rates as adopted by the Board of Supervisors of County. 1 of 6 1 No County agent, officer • department shall perform for said City any function not coming within the scope of the duties of such agent, officer or department in performing services for the County. 4. No service shall be performed hereunder unless the City shall have available funds previously appropriated to cover the cost thereof. 5. No function or service shall be performed hereunder by any County agent, officer or department unless such function or service shall have been requested in writing by the City on order of the City Council thereof or such officer as it may designate and approved by the Board of Supervisors of the County, or such officer as it may designate, and each such service or function shall be performed at the times and under circumstances which do not interfere with the performance of regular County operations. 6. Whenever the County and City mutually agree as to the necessity for any such County agent, officer or department to maintain administrative headquarters in the City, the City shall furnish at its own cost and expense all necessary office space, furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and other utilities. In all instances where special supplies, stationery, notices, forms and the like must be issued in the name of the City, the same shall be supplied by the City at its �MTOTMTIMM It is expressly understood t at in t e event a oca a ministratve office is maintained in the City for any such County agent, officer or department, such quarters may be used by the County agent, officer or department in connection with the performance of its duties in territory outside the City and adjacent thereto providecl 2 of 6 to the City. 7. All persons employed in the performance of such services and functions for the City shall be County agents, officers or employees, and no City employee as such shall be taken over by the County, and no person employed hereunder shall have any City pension, civil service, or other status or right. For the purpose of performing such services and functions, and for the purpose of giving official status to the performance hereof, every County agent, officer and employee engaged in performing any such service or function shall be deemed to be an agent, officer or employee of said City while performing service for the City within the scope of this agreement. 8. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement. Except as herein otherwise specified, the City "shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his or her employment. 9. The parties hereto have executed an Assumption of Liability Agreement approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this agreement as set out in full herein. In the event that the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date 3 of 6 shall supersede the agreement previously in effect between the parties hereto. 10. Each County agent, officer or department performing any service for the City provided for herein shall keep reasonably itemized and in detail work or job records covering the cost of all services performed, including salary, wages and other compensation for Tabors; supervision and planning, plus overhead, the reasonable rental value of all County -owned machinery and equipment, rental paid for all rented machinery or equipment, together with the cost of an operator thereof when furnished with said machinery or equipment, the cost of all machinery and supplies furnished by the County, reasonable handling charges, and all additional items of expense incidental to the performance of such function or service. 11. All work done hereunder is subject to the limitations of the provisions of Section 23008 of the Government Code, and in accordance therewith, before any work is done or services rendered pursuant hereto, an amount equal to the cost or an amount 10% in excess of the estimated cost must be reserved by the City from its funds to ensure payment for work, services or materials provided hereunder. 12. The County shall render to the City at the close of each calendar month an itemizedinvoicewhich covers all services performed during said month, and the City shall pay County therefore within thirty (30) days after date of said invoice. If such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County is entitled to recover interest thereon. Said interest shall be at the rate of seven (7) percent per annum or any portion thereof calculated from the last day of the month in which the services were performed. 13. Notwithstanding the provisions of Government Code Section 907, if such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County may satisfy such indebtedness, including- interest thereon, from any funds of any such City on deposit with the County without giving further notice to said City of County's intention to do so. 14. This Agreement shall become effective on the date herein -above first mentioned and shall run for a period ending June 30, 2024, and at the option of the City Council of the City, with the consent of the Board of Supervisors of County, shall be renewable thereafter for an additional period of not to exceed five (5).years. 15. In the event the City desires to renew this Agreement for said five-year period, the City Council shall not later than the last day of May 2024, notify the Board of Supervisors of County that it wishes to renew the same, whereupon the Board of Supervisors, not later than the last day of June 2024, shall notify the City Council in writing of its willingness to accept such renewal. Otherwise such Agreement shall finally terminate at the end of the aforedescribed period. Notwithstanding the provisions of this paragraph herein -above set forth, the County may terminate this Agreement at any time by giving thirty (30) days' prior written notice to the City. The City may terminate this Agreement as of the first day of July of any year upon thirty (30) days' prior written notice to the County. 16This Agreement is designed to cover miscellaneous and sundry services which may be supplied by the County of Los Angeles and the various departments thereof. In the event there now exists or there is hereafter adopted a specific contract between the City and the County with respect to specific services, such contract with respect to specific services shall be controlling as to the duties and obligations of the parties anything herein to the contrary notwithstanding, unless such special contract A • IN WITNESS WHEREOF, the parties hereto have cause t is greement to b executed by their duly authorized officem Executed this day of 2019. /11 A By Ylette M. Abich Garcia ity Attorney ATTEST' B Deputy CELIA ZAVALA Executive Officer/Clerk of the Board of Supervisors By Senior Deputy A Le 0=1 0 m m 93m 67m By Mayor Chair, Board of Supervisors