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HomeMy WebLinkAbout23. Approve St. Closure Permit for Chamber of Commerce Street FaireI LIM11 11V...: AP ffi CY MANAGER TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: OFFICE OF JUDDY MONTENEGRO, . That the City Council approve the Downey Chamber of Commerce Street Closure Permit Application for Brookshire Ave. from Firestone to 5th Street for the Chamber's annual Street Faire to be held on May 4, 2019. DISCUSSION The Downey Chamber of Commerce submitted its application to close Brookshire Avenue for the annual Downey Street Faire to be held on May 4, 2019. The closure would be in effect from 8:00 a.m. to 6:00 p.m. The City's police, fire, community development, public works and recreation departments have reviewed the layout and logistics of the faire. The activities proposed by the Chamber for this year's event include: - Informational booths for Chamber Members and Community Service Organizations - Booths for crafts and antiques dealers - Food booths and food trucks - Auto show (Downey Nissan) Live Bands and local entertainers - Kids' zone with inflatable slides, a bounce house, and carnival games (operated by Kids Fun Faire) Beer Garden (operated by the nonprofit Courage Forward) An insurance policy indemnifying the City has been filed by the Chamber. The Chamber shall be responsible for setup and takedown of booths, portable restrooms, and all other apparatus associated with the event. All food vendors and vending areas shall be approved by the Los Angeles County Health Department approval. The beer garden shall be licensed by the Alcohol Beverage Control (ABC) Board with appropriate containment and security measures, and the license shall be presented to the Downey Police Department prior to the faire date. Tents, generators, and emergency access areas shall be inspected by the Downey Fire Department. All faire parking areas shall be clearly marked by Street Faire staff, and directions shall be provided to visitors regarding alternative parking locations; Chamber personnel shall ensure the prompt removal of such signage at the conclusion of the event. The City's Emergency Preparedness Coordinator is convening all involved parties to ensure an appropriate Event Action Plan is developed in case of an emergency the day of the event. CHAMBER COMMERCE STREET FAIRE APRIL 23, 2019 PAGE 2 Quality of Life, Neighborhood & Infrastructure Public Engagement The Chamber of Commerce is responsible for the total cost of municipal services related to the street closure, which are projected at $8,090.00 ($7,040.00 for public works staff and equipment and $1,050.00 for police services). -ATTACHMENTS id OF D• REGE1 r_ 11111 BROOKSHIRE AVENUE D WNEY, CA, 90241-0607 2019 APR 1 Of, UORARADE PERMIT/STREET CLOSURE APPL[q"" 3145 1 `. '' . Organization Sponsoring: Downev Chamber of Commerce Event Name: 26th Annual Street Faire Contact Person: Michael Calvert Phone: 562 923 2191 ext;3 Business: Downey Chamber of Commerce Address: _11.131 Brookshire Ave. Downey, Ca. ZIP: 90241 Date of Parade: May 4. 2019 Start Time: 10amEnd Time: 4 Dm -- * * * PARTICIPANTS Downey Chamber of Commerce along with 180 craft, commercial and food vendors. * * * ROUTE (attach map) Brookshire Ave. between 5th Street and Firestone Blvd Parade Route Information Submitted to City Manager's Office on: Apr 1, 2019 Date Proposed Insurance to Provide General Public Liability Insurance Protection to City in the Amount of $2,000,000. Requested Concessionaires (attach list): To Be Determined Dater Apr 1, 2019 Signature;; FOR CITY Police Dept. Review Name: Costs Per Attached Report: LY Public Works Review - Name: Date: Costs Per Attached Report: Other Dept. - Name: Date Traffic Impact - Name. Date: Traffic Volumes Per Attached Report Rev. 08108 1 CITY OF DOWNEY PARADE/STREET CLOSURE PERMIT INDEMNITY AGREEMENTI The undersigned, herein known as the "Applicant' understands and agrees that the applicant shall assume all risk for loss, damage, liability, injury, cost, or, expense that may occur during or as a result of Street Faire located 11131 Brookshire Ave. Activity Location The Applicant further agrees that in consideration of permission to use the property above, Applicant will save, defend, protect, indemnify and hold the City of Downey, its employees, agents, and volunteers free and harmless from any loss, claims, liability or damages of any kind or nature, and/or injuries to persons and property arising out of or resulting from the alleged acts or omissions of the applicant, its employees, or its agents. The undersigned warrants that she/he has the legal authority and capacity to sign this Agreement on behalf of the organization listed below. The undersigned has read, understands and will comply with the requirements of the City of Downey. Apr 1, 2019 Date 2 ""'lowne'll ��trc;d taire .7 Saturday, 4th, p 10:00 a.m.• BIRCHDALE VENDOR PARKING 51hSTREET ENTRANCE ------------------- 1 '.4 cn 14 r Li -NO BOOTHS w Cel<--1 Generator CITY PARKING- NO VENDORS ® v 150x150 Mesh CIVIC CENTER DRIVE OPEN F)Rv( enclosed---> Faro e 361t14Area b44b ❑ MIOLARM W : additional 2 trash bins m 2018 Band PARKIIVGI;O'1' > ® Parking b yC C4 P4 CITY HALL r I generator—> ® z 9) &I o d z z POLICE DEPT3 ® - C w < rn F O r -a 3rd STREET U z �'w GQ Enclosed U f Parking Md Zone Area Structure Q ,:- Face paintingCD � a ti m , f5_ ""add handicap restroom here cry t'9dd handicap restroom here(total of 4 Restrooms at this spot) I VENDOR 3 ® IENS N BPO PARKING LIBRARY fm I 6l -rales 12 Ba+ bs Oa SCI I I<< ® � C7 ,t1a°r�" 3gcneeatoas'. Chamber of n7 f7 Commerce ® O Lane blocked in ? ® krl �,j0':. .. E r W i' - .,.. .. Po sibly add fire truck to �^e'*p� ka4:c pictures with the kids is open (no booth EMBASSY SUITES HOTEL blocking) DOWNEY THEATER I d Downey Nissan Cars 171 y >_ MIMI'S CAFE Barricade A ire t e_Blvd. W ® RESTROOMS 13 total HANDICAP RESTROOM5 total TRASH BINS 13 total HAND WASH SINKS 8 total REG. TRASH BARREL 26 total H2O WATER CONNECTION l total THERE WILL BE NO MECHANICAL. RIDES No Canopies in excess of 400ft Total of 6 Trucks Total of 12 food prep non-Irucks or food with snssrpetotg Total of 2 push popsicle carts I`octo"'d Beer Garden I Enclosed Kids zone with face painting 1 Enclosed Pelting Zoo DOWNCHA-01 VDINIH :DATE (MITI IYYYY)CERTIFICATE F LI ILITY I SU NCE /10/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does no confer ri llt, to the certificate holder in lieu of such ertdorelTlent{s}. PRODUCER License 4 0757776 r RopcT Vianney Dinh La Palma, CA - HUB International Insurance Services Inc. PHONE FAX 6 Centerpointe Drive, Suite 350 A°C' N°' Wit): (arm, hsc�)a La Palma, CA 90623- ' ` ssrVianney.dinh hubint rn tional.c rrt INSURER(S) AFFORDING COVERAGE NAIC N INSURER a :Philadelphia Indemnity Insurance Company .18058 INSURED INSURER e Downey Chamber of Commerce INSURER C; 11131 Brookshire Ave INSURER D: Downey, CA 90241 INSURERE; INSURER COVERAGES CERTIFICATE NUMBER. REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED; NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,. INSR TYPE OF INSURANCE AOOL SUBR. POLICY NUMBER POLICY eFF POLICY' EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 CLAIMS -MADE X'.. occuR PHPK7865709. 9/26/2018 9/2612019 DAMAGE TO RENTED 100,000 PREMISES (Ea, occwTen) MEIN EXP (Any one Ia , qr) 5 5,000 PERSONAL& ADV INJURY S 1,000,000 GEN -L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 3,000,000 .POLICY JI PE7 LOC PRODUCTS cGMP/OP AGG $ 3,000,000 ...:OTHERCMBINED : $ AUTOMOBILE LIABILITY EQ accadennt} INGLE LIMIT $ ANY AUTO BODILY INJUR?' (Per pamon 1, OWNED SCHEDULED AUTOS ONLY AUTOS g gCrALY INJURY (Pei=A nt) ;S ... . AIR o ONLY AUVaTNFL 140 ERToadl)A�AAGE .. $ ... S A �.. UMBRELLA LIAO X OCCUR EACH OCCURRENCES... 1,000,000 EXCESS LIAB 'CLAIMS MADE'. IPHUB642995 9/26/2018 9/26/2019 AGGREGATE . ... 1,000,000 DED X' RETENTION $ 10,000 ' $ WORKERS COMPENSATION PEROTH- AND EMPLOYERS' LIABILITY YIN �TATUT EIS .. ;ANY PRCiWi#€E`(O6tIPRB%TNtFiPP.ECUTIVE NIA EL EACH ACCIDENT $ OFFICERfMEMBER EXCLUDED? .. (Mandatory in NH) E.L DISEASE: - EA EMPLOYEE S IfOs describe under 01 RtPTION QE PEI�AVONS plow EA_ DISEASE -POLICY LIMIT S "DESCRIPTION OF OPERATIONS / LOCATIONS l VEHICLESACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Downey is named additional insured. Re: Annual Street Faire, May 4th 2019 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City Of Downey THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Y y ACCORDANCE WITH THE POLICY PROVISIONS. Downey Chamber of Commerce 8435 Firestone Blvd. Downey, CA 90241 AUTHORIZED REPRESENTATIVE 1 ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Fzomffam