HomeMy WebLinkAbout05. Approve Agrmt w-Hoffman Southwest Corp for Sanitary Sewer CCTV Inspection Srvcsitem No.
APPROVED BY
CITY MANAGER
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: DELFINO R. CONSUNJI, P.E., DIRECTOR OF PUBLICWORKS/CITY ENGINE
DATE: MARCH 12, 2019
APPROVE AGREEMENT WITH HOFFMAN• • " ' • - • DB
TELEVISIONPROFESSIONAL PIPE SERVICES FOR SANITARY SEWER CLOSED CIRCUI
That the City Council:
1; Approve agreement with Hoffman Southwest Corporation dba Professional Pipe
Services in the amount of $189,750 for sanitary sewer CCTV inspection services;
2. Authorize the Mayor Pro Tem to execute the agreement in a form acceptable by
the City Attorney; and
3 Authorize the City Manager to execute any and all amendments to the
agreement as deemed necessary up to 15% of the program budget in a form
acceptable by the City Attorney.
The City of Downey owns and maintains approximately 200 miles of sanitary sewer mains
throughout the City. As part of its sanitary sewer operation and maintenance program, City staff
flushes and cleans the mains on a regular basis maintaining a program whereby the entire
sewer system is cleaned over a three-year period. If, during the course of cleaning,
observations such as the presence of oils, grease, tree roots, insects, debris, pipe damage or
other defects are made, City staff conducts further investigation of the integrity of the pipe by
videotaping it via CCTV equipment. This information is then used by staff to adjust the
frequency of pipe cleaning, application of insecticides, application of root control chemicals,
need for pipe or manhole repairs, or other maintenance activities as deemed necessary.
City staff desires to supplement its sanitary sewer flushing and cleaning program and its current
"as -needed" approach to sewer main CCTV inspections by capturing a larger volume of sewer
main video inspection data. Staff finds that the most efficient and cost-effective means of
capturing a larger volume of sewer main video inspection data is to procure the services of a
sanitary sewer CCTV inspection contractor.
SANITARY SEWER CCTV INSPECTION SERVICES
MARCH 12, 2019
PAGE #2
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On December 27, 2018, a Request for Proposals (RFP) was issued soliciting proposals from
qualified contractors for sanitary sewer CCTV inspection services. Inaneffort to create a level
playing field for all proposing contractors, the RFP specified the following services:
• Inspection and videotaping of 275,000 feet of City sewer mains within the northwest
quadrant of the City
• Potential inclusion of additional sewer mains in other areas, if deemed necessary, and if
within the amount authorized by City Council
• Coding the sewers videotaped in accordance with National Association of Sewer Service
Companies Pipeline Assessment Certification Program (NASSCO PACP) standards
compatible with the City's GraniteNet sewer software
• Providing photos, videos, and reports documenting conditions of sewer mains
inspected
• Use of mobile studio equipped with CCTV inspection equipment and software
• Use of experienced, NASSCO PACP certified and trained field personnel
• Reporting of any changes or discrepancies found in the field related to the City's sewer
mains and manholes
On January 17, 2019, four proposals were received from DownStream Services, Inc., National
Plant Services, Inc., Nor -Cal Pipeline Services Inc., and Hoffman Southwest Corporation dba
Professional Pipe Services. All four contractors provided proposals and fees based on the
above services specified in the RFP. The proposals were reviewed and evaluated based on the
following criteria:
• Project understanding
20%
• Relevant experience
20%
• Schedule
15%
• Approach in providing services
10%
•> Capability to provide requested services
10%
• Familiarity with regulatory requirements
3%
• References
3%
• Qualifications and technical experience
4%
• Cost-effectiveness
15%
Total
100%®
Staff completed the review and evaluation of the proposals and the results were as follows
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SANITARY SEWER CCTV INSPECTION SERVICES
MARCH 12, 2019
PAGE #3
Contractor
Location
Score
Total Fee
Professional Pipe Services
Mission Viejo
90
$189,750.00
National Plant Services
Long Beach
83
$183,000.00
DownStream Services
Escondido
82
$355,666.78
Nor -Cal Pipeline Services
Long Beach
79
$165,000.00
Professional Pipe Services (Pro -Pipe) was ranked number one. Pro -Pipe was determined to
have state-of-the-art CCTV equipment, a higher level of experience, a higher volume of similar
projects successfully completed, a larger amount of resources, equipment, and certified staff,
favorable schedule for completion of the work (3 months compared to 4 to 6 months), along with
a proven track record of providing a thorough work product. Completing the CCTV inspections
in a shorter period means less inconvenience to residents and motorists. They have provided,
or are currently providing, similar sanitary sewer CCTV inspection services to the Cities of Chula
Vista, Las Vegas, Los Angeles, Oceanside, Phoenix and Victorville, and as well as the
Sanitation Districts of Los Angeles County.
As part of the services for the City of Downey, Pro -Pipe will inspect and video 275,000 feet of
sewer mains in the northwest quadrant of the City; inspect and video additional sewer mains in
other areas, if deemed necessary, and if within the amount authorized by City Council; code
sewers videotaped in accordance with NASCO PACP standards compatible with the City's
GraniteNet sewer software; provide photos, videos, and reports documenting conditions of
sewer mains inspected; use mobile studio equipped with CCTV inspection equipment and
software; use experienced NASCO PACP certified and trained field personnel; and report
any changes or discrepancies found in the field related to the City's sewer mains and manholes.
Staff recommends approval of an agreement with Hoffman Southwest Corporation dba
Professional Pipe Services in the amount of $189,750 for sewer system CCTV inspection
services.
Efficiency& Adaptability
Quality of Life, Infrastructure -& Parks
The total cost for sanitary sewer CCTV inspection services to be provided by Pro -Pipe is
$189,750. The agreement and aforementioned costs were structured to accommodate CCTV
inspection of additional sewer mains in other areas of the City, if deemed necessary, and if
within the amount authorized by City Council. The City's approved Fiscal Year 2018-19 Sewer
Capital Improvement Program budget includes adequate funds under account number 72-1-
4010-0520 to cover these costs.
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X- i
MARCH 12,2019
ATTACHMENTS
Attachment xSanitarySewer CC Inspection Services Agreement - i Southwest
Corporation dba Professional Pipe Services
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1. PARTIES AND DATE.
This Agreement is made and entered into this 13th day of March, 2019 by and
between the City of Downey, a California municipal corporation and charter city with its
principal place of business at 11111 Brookshire Avenue, Downey California 90241 ("City")
and Hoffman Southwest Corporation dba Professional Pipe Services, a California
corporation, with its principal place of business at 23311 Madero, Mission Viejo, CA 92691
("Contractor"). City and Contractor are sometimes individually referred to as "Party" and
collectively as "Parties."
2. RECITALS.
Contractor desires to perform and assume responsibility for the provision of certain
sanitary sewer CCTV inspection services required by City on the terms and conditions set
forth in this Agreement. Contractor represents that it has demonstrated competence and
experience in providing sanitary sewer CCTV inspection services to public clients, is
licensed in the State of California, and is familiar with the plans of City.
City desires to engage Contractor to render such services for the sanitary sewer
CCTV inspection project ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to furnish
to City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the sanitary sewer CCTV inspection services
necessary for the Project ("Services"). The Services are more particularly described in
Exhibit "A" to be performed at the locations set forth in Exhibits "B" and °C all of which are
attached hereto and incorporated herein by reference. All Services shall be subject to, and
performed in accordance with, this Agreement, the exhibits attached hereto and
incorporated herein by reference, and all applicable local, state and federal laws, rules and
regulations.
3.1.2 Term. The term of this Agreement shall be from March 13, 2019 to
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March 12, 2020, unless earlier terminated as provided -herein. Contractor shall complete the
Services within the term of this Agreement, and shall meet any other established schedules
and deadlines. The term of this Agreement may be extended by written amendment to this
Agreement signed by the City Manager and the Contractor.
3.2.1 Control and Pa ment of Subordinates` Independent Contractor. The
Services shall be performed by Contractor or under its supervision. Contractor will determine
the means, methods and details of performing the Services subject to the requirements of
this Agreement. City retains Contractor on an independent contractor basis and not as an
employee. Contractor retains the right to perform similar or different services for others
during the term of this Agreement. Any additional personnel performing the Services under
this Agreement on behalf of Contractor shall also not be employees of City and shall at all
times be under Contractor's exclusive direction and control. Contractor shall pay all wages,
salaries, and other amounts due such personnel in connection with their performance of
Services under this Agreement and as required by law. Contractor shall be responsible for all
reports and obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, disability insurance,
and workers' compensation insurance.
In the event that Contractor or any employee, agent, or subcontractor of Contractor
providing services under this Agreement claims or is determined by a court of competent
jurisdiction or the California Public Employees Retirement System (CaIPERS) to be eligible
for enrollment in CaIPERS as an employee of City, Contractor shall indemnify, defend, and
hold harmless CITY for the payment of any employee and/or employer contributions for
CaIPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as
well as for the payment of any penalties and interest on such contributions, which would
otherwise be the responsibility of City.
3.2.2 Schedule of Services. Contractor shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Scope of Services
set forth in Exhibit "A" to be performed at the locations as set forth in Exhibits"B" and "C"
attached hereto and incorporated herein by reference. Contractor represents that it has the
professional and technical personnel required to perform the Services in conformance with
such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall
respond to Contractor's submittals in a timely manner. Upon request of City, Contractor shall
provide a more detailed schedule of anticipated performance to meet the Schedule of
Services. The parties acknowledge that the Schedule of Services may be amended by mutual
agreement due to changes in circumstances, including changes in the performance schedules
of other third parties performing work for the City on the Project, which affect the timing of
Contractor's performance of the Services.
3.2.3 Conformance to,Appl,icable e oirements. All work prepared by
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Contractor shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel.: Contractor has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should
one or more of such personnel become unavailable, Contractor may substitute other
personnel of at least equal competence upon written approval of City. In the event that City
and Contractor cannot agree as to the substitution of key personnel, City shall be entitled to
terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to
perform the Services in a manner acceptable to the City, or who are determined by the City to
be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or
a threat to the safety of persons or property, shall be promptly removed from the Project by
the Contractor at the request of the City.
3.2.5 Ci °s Representative. The City hereby designates its Director of Public
Works, or his or her designee, to act as its representative for the performance of this
Agreement ("City's Representative"). City's Representative shall have the power to act on
behalf of the City for all purposes under this Contract. Contractor shall not accept direction
or orders from any person other than the City's Representative or his or her designee.
3.2.6 Contractor's Representative. Contractor herebydesignates Steven
Powers, or his or her designee, to act as its representative for the performance of this
Agreement ("Contractor's Representative"). Contractor's Representative shall have full
authority to represent and act on behalf of the Contractor for all purposes under this
Agreement. The Contractor's Representative shall supervise and direct the Services, using
his best skill and attention, and shall be responsible for all means, methods, techniques,
sequences and procedures and for the satisfactory coordination of all portions of the
Services under this Agreement.
3.2.7 Coordination of Services. Contractor agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, Contractors and
other staff at all reasonable times.
3.2.8 Standard of Care, Performance of EMpl9yees. Contractor shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in
the State of California. Contractor represents and maintains that it is skilled in the
professional calling necessary to perform the Services. Contractor warrants that all
employees and subcontractors shall have sufficient skill and experience to perform the
Services assigned to them. Finally, Contractor represents that it, its employees and
subcontractors have all licenses, permits, qualifications and approvals of whatever nature
that are legally required to perform the Services, including a City Business License, and that
such licenses and approvals shall be maintained throughout the term of this Agreement. As
provided for in the indemnification provisions of this Agreement, Contractor shall perform, at
its own cost and expense and without reimbursement from the City, any services necessary
to correct errors or omissions which are caused by the Contractor's failure to comply with the
standard of care provided for herein. Any employee of the Contractor or its sub -contractors
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who is determined by the City to be uncooperative, incompetent, a threat to the adequate or
timely completion of the Project, a threat to the safety of persons or property, or any
employee who fails or refuses to perform the Services in a manner consistent with the
standard of care set forth herein, shall be promptly removed from the Project by the
Contractor and shall not be re-employed to perform any of the Services or to work on the
Project.
3.2.9 Laws and Regulation . Contractor shall keep itself fully informed of and
in compliance with all applicable local, state and federal laws, rules and regulations in force at
the time the Services are performed by Contractor and in any manner affecting the
performance of the Project or the Services, including all applicable Cal/OSHA requirements,
and shall give all notices required by law. Contractor shall be liable for all violations of such
laws and regulations in connection with Services. If the Contractor performs any work
knowing it to be contrary to such laws, rules and regulations and without giving written notice
to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor
shall defend, indemnify and hold City, its officials, directors, officers, employees and agents
free and harmless, pursuant to the applicable indemnification provisions of this Agreement,
from any claim or liability arising out of any failure or alleged failure to comply with such laws,
rules or regulations. Contractor's violation of such laws, rules and regulations shall also
constitute a material breach of this Agreement.
3.2.10 Insurance.;
3.2.10.1 Time for Com Bance. Contractor shall not commence the
Services or the Project under this Agreement until it has provided evidence satisfactory to the
City that it has secured all insurance required under this section. In addition, Contractor shall
not allow any subcontractor to commence work on any subcontract until it has provided
evidence satisfactory to the City that the subcontractor has secured all insurance required
under this section. The City reserves the right to modify these requirements, including limits,
based on the nature of the risk, prior experience with insurer, coverage or other special
circumstances.
3.2.10.2 Minimum Requirements. Contractor shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries
to persons or damages to property which may arise from or in connection with the
performance of the Agreement, the Services or the Project by the Contractor, its agents,
representatives, employees or subcontractors. Contractor shall also require all of its
subcontractors to procure and maintain the same insurance for the duration of the
Agreement. Such insurance shall meet at least the following minimum levels of coverage`.
(A) Minimum Scrape of Insurance. (1) Commercial General
Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence
basis including products and completed operations, property damage, bodily injury and
personal and advertising injury; (2) Automobile Liability: Insurance Services Office Form
Number CA 0001 covering Code 1 (any auto) or if Contractor owns no autos, Code 8 (hired)
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and 9 (non -owned); and (3) Workers' Compensation: Workers' Compensation insurance as
required by the State of California with Statutory Limits; and (4) Employer's Liability
Insurance.
(B) Minimum Limits of Insurance. Contractor shall maintain
limits no less than: (1) Commercial General Liability (CGQ: No less than $2,000,000 per
occurrence for products and completed operations, bodily injury, property damage and
personal and advertising injury. If Commercial General Liability Insurance or other form
with general aggregate limit applies, either the general aggregate limit shall apply
separately to this Agreement/location (ISO CG 25 03 or 25 04) or the general aggregate
limit shall be twice the required occurrence limit, (2) Automobile Liability: No less than
$2,000,000 per accident for bodily injury and property damage; and (3) Workers'
Compensation: Workers' Compensation limits as required by the Labor Code of the State
of California with Statutory Limits; (4) Employer's Liability: Employer's Liability limits of no
less than $2,000,000 per accident for bodily injury or disease. Employer's Liability
coverage may be waived by the City if City receives written verification that Contractor has
no employees.
If the Contractor maintains broader coverage and/or higher limits than the minimum shown in
this subdivision 3.2.10.2, the City requires and shall be entitled to the broader coverage
and/or the higher limits maintained by the Contractor. Any available insurance proceeds in
excess of the specified minimum limits of insurance and coverage shall be available to the
City.
3.2.10.3 Professional Liabilily (Errors & Omissions). Contractor
shall procure and maintain, and require its sub -contractors to procure and maintain, for a
period of five (5) years following completion of the Services or the Project, errors and
omissions liability insurance appropriate to its profession. Such insurance shall be in an
amount not less than $2,000,000 per occurrence or claim and $2,000,000 in the aggregate,
and shall be endorsed to include contractual liability. If the Contractor maintains broader
coverage and/or higher limits than the minimum shown in this subdivision 3.2.10.3, the City
requires and shall be entitled to the broader coverage and/or higher limits maintained by the
Contractor. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
3.2.10.4 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Contractor shall provide endorsements on forms
approved by the City to add the following provisions to the insurance policies:
(A) Additional Insured Status. The Commercial General
Liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers,
employees, agents and volunteers shall be covered as additional insureds with respect to
liability arising from the work, Services, Project or operations performed by or on behalf of the
Contractor, including materials, parts or equipment furnished in connection with such work,
Services. Project or operations; and (2) the insurance coverage shall be primary insurance as
respects the City, its directors, officials, officers, employees, agents and volunteers, or if
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excess, shall stand in an unbroken chain of coverage excess of the Contractor's scheduled
underlying coverage. Commercial General Liability insurance coverage may be provided in
the form of an endorsement to the Contractor's insurance (at lease as broad as ISO Form
CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33 or CG 20 38; and CG 20 37 forms if
later revisions are used).
(B) Waiver of Subrogation. Contractor hereby grants to City a
waiver of any right to subrogation which any insurer of said Contractor may acquire against
the City by virtue of the payment of any loss under said insurance policies set forth herein.
Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of
subrogation, but this provision applies regardless of whether or not the City has received a
waiver of subrogation endorsement from the insurer.
(C) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided,
reduced or canceled except with written notice by certified mail, return receipt requested to
the City; and (B) any failure to comply with reporting or other provisions of the policies,
including breaches of warranties, shall not affect coverage provided to the City, its directors,
officials, officers, employees, agents and volunteers.
3.2.10.5 Primary Covera e. For any claims related to this
Agreement, the Contractor's insurance coverage shall be primary insurance and primary
coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its directors,
officials, officers, employees, agents and volunteers. Any insurance or self-insurance
maintained by the City, its directors, officials, officers, employees, agents and volunteers shall
be excess of the Contractor's insurance and shall not be called upon to contribute with it in
any way.
3.2.10.6 Separation of Insureds: No Special Limitations. All
insurance required by this Section shall contain standard separation of insureds provisions.
In addition, such insurance shall not contain any special Limitations on the scope of protection
afforded to the City, its directors officials, officers; employees, agents and volunteers.
3.2.10.7 Deductibles and Self -Insurance Retentions. Any
deductibles or self-insured retentions must be declared to and approved by the City. City may
require Contractor to provide proof of ability to pay losses and related investigations, claim
administration and defense expenses and costs within the retention. The policy language
shall provide or be endorsed to provide that the self-insured retention may be satisfied by
either the named insured or City.
3.2.10.8 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VII, authorized to do business in
California, and satisfactory to the City.
3.2.10.9 Verification of Coverage. Contractor shall furnish City with
original certificates of insurance, including all required amendatory endorsements (or copies
of the applicable policy language effective coverage required by this provision) and a copy of
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the Declarations and Endorsement Page of the Commercial General Liability policy listing all
policy endorsements to the City before the commencement of work under this Agreement.
However, failure to obtain the required documents prior to the commencement of work under
this Agreement shall not waive the Contractor's obligation to provide them to the City. The
City reserves the right to require complete, certified copies of all required insurance policies,
including endorsements, at any time.
3.2.10.10 Claims -Made Policies, If any of the policies provide
coverage on a claims -made basis:
(A) The retroactive date must be shown and must be before the date of this
Agreement or the date work commences under this Agreement, whichever is earliest;
(B) Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Services provided under this
Agreement;
(C) If coverage is canceled, non -renewed, and not replaced with another
claims -made policy form with a retroactive date prior to the effective date of this Agreement
or the date work commences under this Agreement, whichever is earliest, the Contractor
must purchase extended reporting coverage for a minimum of five (5) years after completion
of the Services under this Agreement.
3.2.11 Safety. Contractor shall execute and maintain its work sous to avoid
injury or damage to any person or property. In carrying out its Services, the Contractor shall
at all times be in compliance with all applicable local, state and federal laws, rules and
regulations, and shall exercise all necessary precautions for the safety of employees
appropriate to the nature of the work and the conditions under which the work is to be
performed. Safety precautions as applicable shall include, but shall not be limited to: (A)
adequate life protection and life-saving equipment and procedures; (B) instructions in
accident prevention for all employees and subcontractors, such as safe walkways, scaffolds,
fall protection ladders, bridges, gang planks, confined space procedures, trenching and
shoring, equipment and other safety devices, equipment and wearing apparel as are
necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for
the proper inspection and maintenance of all safety measures.
3.3.1 Comm ensation. Contractor shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set
forth in Exhibit "D" attached hereto and incorporated herein by reference. The total
compensation shall not exceed One Hundred Eighty Nine Thousand Seven Hundred
Fifty Dollars and 00/100 ($189,750.00) without written approval of the City. Extra Work
may be authorized, as described below, and if authorized, said Extra Work will be
compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Contractor shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
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Contractor. The statement shall describe the amount of Services and supplies provided
since the initial commencement date, or since the start of the subsequent billing periods, as
appropriate, through the date of the statement. City shall, within thirty (30) days of receiving
such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for
any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Contractor perform Extra Work. As used herein, "Extra Work" means any work
which is determined by City to be necessary for the proper completion of the Project, but
which the parties did not reasonably anticipate would be necessary at the execution of this
Agreement. Contractor shall not perform, nor be compensated for, Extra Work without
written authorization from the City Manager.
3.3.5 Prevailing Wanes. Pursuant to Downey Municipal Code Section 2935, the
requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as
California Code of Regulations, Title 8, Section 16000 et seq. ("Prevailing Wage Laws"),
which require the payment of prevailing wage rates and the performance of other
requirements on certain "public works" and "maintenance" projects, shall apply to the Project.
Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide
Contractor with a copy of the prevailing rates of per diem wages in effect at the
commencement of this Agreement. Contractor shall make copies of the prevailing rates of per
diem wages for each craft, classification or type of worker needed to execute the Services
available to interested parties upon request, and shall post copies at the Contractor's
principal place of business and at the Project site. Contractor shall defend, indemnify and
hold the City, its elected officials, officers, employees and agents free and harmless from any
claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to
comply with the Prevailing Wage Laws. If applicable, Contractor shall be registered at all
times with the Department of Industrial Relations under the Public Works Contractor
Registration Program for Labor Compliance.
3.4.1 Maintenance and Inspection. Contractor shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All
such records shall be clearly identifiable. Contractor shall allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of such
records and any other documents created pursuant to this Agreement. Contractor shall allow
inspection of all work, data, documents, proceedings, and activities related to the Agreement
fora period of three (3) years from the date of final payment under this Agreement.
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3.5.1.1 Grounds for Termination. City may, by written notice to
Contractor, terminate the whole or any part of this Agreement at any time either for cause or
for the City's convenience and without cause by giving written notice to Contractor of such
termination, and specifying the effective date thereof, at least seven (7) days before the
effective date of such termination. Contractor may only terminate this Agreement for cause
upon giving the City not less than seven (7) calendar days' written notice.
Upon termination, Contractor shall be compensated only for those services which
have been adequately rendered to City, and Contractor shall be entitled to no further
compensation. The City shall within fifteen (15) calendar days following termination pay the
Contractor for all services adequately rendered and all reimbursable costs incurred by
Contractor up to the date of termination, in accordance with the payment provisions of this
Agreement.
The following reasons shall constitute "cause" for which either party may terminate this
Agreement as provided herein:
• Substantial failure by the other party to perform in accordance with the terms of
this Agreement and through no fault of the terminating party;
Assignment of this Agreement or transfer of the Project by either party to any
other entity without the prior written consent of the other party;
Suspension of the Project or the Contractor's Services by the City for more than
ninety (90) calendar days, consecutive or in the aggregate, without good cause;
• Material changes in the conditions under which this Agreement was entered
into, the Scope of Services or the nature of the Project, and the failure of the
parties to reach_ agreement_ on the compensation and schedule adjustments
necessitated by such changes.
3.5.1.2 Effect of Termination. If this Agreement is terminated as
provided herein, City may require Contractor to provide all finished or unfinished Documents
and Data and other information of any kind prepared by Contractor in connection with the
performance of Services under this Agreement. Contractor shall be required to provide such
Documents and Data and other information within fifteen (15) days of the City's request.
3.5.1.3 Additional Services. In the event this Agreement is
terminated in whole or in part as provided herein, City may procure, upon such terms and in
such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delie of Notices. All notices permitted or required under this
Agreement` shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
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M
Hoffman Southwest Corporation dba Professional Pipe Services
23311 Madero
Mission Viejo, CA 92691
Phone: (5949) 30-4161
Attn: Steven overs
City of Downey
11111 Brookshire Avenue
Downey, California 90241
Phone: (562) 904-7102
Fax: (562) 904-7296
Attn: Delfino Consunji, P.E.,-
Director of Public Works/City Engineer
With a courtesy copy to,>
City of Downey
City Attorney's Office
11111 Brookshire Avenue
Downey, California 90241
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Such notice shall be deemed made when personally delivered or when mailed, forty-
eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the
party at its applicable address. Actual notice shall be deemed adequate notice on the date
actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentialit
3.5.3.1 Documents & Data Licensing of Intellectual Propert . This
Agreement creates a non-exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied
in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are
prepared or caused to be prepared by Contractor under this Agreement ("Documents &
Data"). Contractor shall require all subcontractors to agree in writing that City is granted a
non-exclusive and perpetual license for any Documents& Data the subcontractor prepares
under this Agreement. Contractor represents and warrants that Contractor has the legal right
to license any and all Documents & Data. Contractor makes no such representation and
warranty in regard to Documents & Data which were prepared by design professionals other
than Contractor or provided to Contractor by the City. City shall not be limited in any way in
its use of the Documents and Data at anytime, provided that any such use not within the
purposes intended by this Agreement shall beat City's sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications,
plans, procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Contractor in
connection with the performance of this Agreement shall be held confidential by Contractor.
Such materials shall not, without the prior written consent of City, be used by Contractor for
any purposes other than the performance of the Services. Nor shall such materials be
disclosed to any person or entity not connected with the performance of the Services or the
Project. Nothing furnished to Contractor which is otherwise known to Contractor or is
generally known, or has become known, to the related industry shall be deemed confidential,.
Contractor shall not use City's name or insignia, photographs of the Project, or any publicity
pertaining to the Services or the Project in any magazine, trade paper, newspaper, television
or radio production or other similar medium without the prior written consent of City.
3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be
necessary, appropriate or convenient to attain the purposes of this Agreement._
3.5.5 Attorney's Fees. In the event of any litigation, whether in a court of law,
administrative hearing, arbitration, or otherwise, arising from or related to this Agreement of
the services provided under this Agreement, the prevailing party shall be entitled to recover
from the non -prevailing party all reasonable costs incurred, including staff time, court costs,
attorneys' fees and all other related expenses in such litigation.
3.5.6 Indemnification.
3.5.6.1 General Indemnification. Except as provided in subdivision
3.5.6.2 below which is applicable to "design professionals" only, Contractor shall defend (with
counsel acceptable to City), indemnify and hold the City, its officials, officers, employees,
volunteers and agents free and harmless from any and all claims, demands, causes of action,
costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons,
including wrongful death, in any manner arising out of or incident to any alleged negligent
acts, errors, omissions or willful misconduct of Contractor, its officials, officers, employees,
agents, Contractors and contractors arising out of or in connection with the performance of
the Services, the Project or this Agreement, including without limitation the payment of all
consequential damages and attorneys' fees and other related costs and expenses._ Contractor
shall defend, at Contractor's own cost, expenseandrisk, any and all such aforesaid suits,
actions or other legal proceedings of every kind that may be brought or instituted against City,
its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and
satisfy any judgment, award or decree that may be rendered against City or its directors,
officials, officers, employees, agents or volunteers, in any such suit, action or other legal
proceeding. Contractor shall reimburse City and its directors, officials, officers, employees,
agents and/or volunteers, for any and all legal expenses and costs incurred by each of them
in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation
to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its
directors, officials officers, employees, and agents or volunteers. Contractor shall not be
obligated to defend, indemnify or hold the City harmless in any manner whatsoever for any
claims or liability arising solely out of the City's own negligent acts, errors or omissions or
willful misconduct.
3.5.6.2 Design Professionals. The provisions of this subdivision
3.5.6.2 shall apply only in the event that Contractor is a "design professional" within the
meaning of California Civil Code section 2782.8(c). If Contractor is a "design professional"
within the meaning of Section 2782.8(c), then, notwithstanding subdivision 3.5.6.1 above, to
the fullest extent permitted bylaw (including, without limitation, Civil Code sections 2782 and
2782.6), Contractor shall defend (with legal counsel reasonably acceptable to City),
indemnify and hold harmless City and City's officers, officials, employees, volunteers and
agents from and against any Claim that arises out of, pertains to, or relates to, directly or
indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of
Contractor, any subcontractor, subcontractor or any other person directly or indirectly
employed by them, or any person that any of them control, arising out of Contractor's
performance of any task or service for or on behalf of City under this Agreement. Such
obligations to defend, hold harmless and indemnify City or any City officers, officials,
12
employees or volunteers shall not apply to the extent that such Claims are caused in part by
the sole active negligence or willful misconduct of City or such City officers, officials,
employees, volunteers and agents. Contractor's cost to defend City and/or City's officers,
officials, employees or volunteers against any such Claim shall not exceed Contractor's
proportionate percentage of fault with respect to that Claim; however, pursuant to Civil Code
section 2782.8(a), in the event that one or more defendants is unable to pay its share of
defense costs due to bankruptcy or dissolution of the business, Contractor shall meet and
confer with City (and, if applicable, other parties) regarding any unpaid defense costs. To the
extent Contractor has a duty to indemnify City or any City officers, officials, employees,
volunteers and/or agents under this subdivision 3.5.6.2, Contractor shall be responsible for
all incidental and consequential damages resulting directly or indirectly, in whole or in part,
from Contractor's negligence, recklessness or willful misconduct.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements.
3.5.8 Governing, Law. This Agreement shall be governed by the laws of the
State of California. Venue shall be the courts in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.5.10 City's Right to Employ Other Contractors. City reserves right to employ
other contractors in connection with this Project.
3.5.11 Successors and Assns. This Agreement shall be binding on the
successors and assigns of the parties.
3.5.12 Assignment or Transfer. Neither party shall assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without
the prior written consent of the other party. Any attempt to do so shall be null and void, and
any assignees, hypothecates or transferees shall acquire no right or interest by reason of
such attempted assignment, hypothecation or transfer.
3.5.13 Construction` References; Captions. Since the Parties or their agents
have participated fully in preparation of this Agreement, the language of this Agreement
shall be construed simply, according to its fair meaning, and not strictly for or against any
Party. Any term referencing time, days or period for performance shall be deemed calendar
days and not work days. All references to Contractor include all personnel, employees,
agents, and subcontractors of Contractor, except as otherwise specified in this Agreement.
All references to City include its elected officials, officers, employees, agents and volunteers
except as otherwise specified in this Agreement. The captions of the various articles and
paragraphs are for convenience and ease of reference only, and do not define, limit,
augment, or describe the scope, content, or intent of this Agreement.
13
3.5.14 Amendment: Modification. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver.- No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Paq Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidit ;; Severability. if any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.18 Prohibited Interests. Contractor maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working
solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it
has not paid nor has it agreed to pay any company or person, other than a bona fide
employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift
or other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, City shall have the right to rescind this
Agreement without liability. For the term of this Agreement, no member, officer or employee
of City, during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.19E ual Opportunity,,Emplo Ment: Contractor represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex or age. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff or termination. Contractor shall also comply with all relevant provisions of any City
Minority Business Enterprise program, Affirmative Action Plan or other related programs or
guidelines currently in effect or hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder,Contractor, certifies that
itis aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.21 Authority to Eater Agreement. Contractor has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each
Party warrants that the individuals who have signed this Agreement have the legal power,
M
right, and authority to make this Agreement and bind each respective Party.
3.5.22 Counte[parts, This Agreement may be executed in counterparts, each
of which shall constitute one and the same instrument.
3.5.23 Effect of Conflict. In the event of any conflict, inconsistency, or
incongruity between any provision of this Agreement, any of its exhibits, attachments,
purchase order, or notice to proceed, the provisions of this Agreement will govern and control,
3.6 Subcontracting,
3.6.1 P orApgL
- ri . royal Iguired. Contractor shall not subcontract any portion of
the work required by this Agreement, except as expressly stated herein, without prior written
approval of City. Contractor shall require and verify that all subcontractors maintain
insurance meeting all of the requirements set forth in this Agreement. Contractor shall ensure
that City is an additional insured as required in Section 3.2.10.4. Subcontracts, if any, shall
contain a provision making them subject to all provisions stipulated in this Agreement.
-e-t1eX1tV'r-W-tW
and charter city
By,By:
Blanca Pacheco, Mayor Pro Tern
Its:
Attest:
Maria Alicia Duarte, CMC,
City Clerk
Approved as to Form.*
vette M bic Garcia
4t M.
i
tt' M
i itv
ty Attorney
DBA PROFESSIONAL PIPE SERVICES
a alifornia corporation
Steven Powers
Branch Manager
Attest. -
Secretary
Approved as to Form,
Legal Counsel
ffl
3.5.22 C6unferbartsjhis Agreement may be executed in counterparts, each
• which shall constitute one and the same instrument.
3.5.23 Effect 6M6�flia In the event of any conflict, inconsistency, or
incongruity between any provision of this Agreement, any of its exhibits, attachments,
purchase order, or notice to proceed, the provisions of this Agreement will govern and contri
3.6 Subcontracting.
CITY OF DOWNEY, HOFFMAN SOUTHWEST CORPORATION
DBA PROFESSIONAL PIPE SERVICES
a California municipal corporation a California corporation
and charter city
By: By:
Blanca Pacheco, or Pro e Steven -P-6 We- —rs
its: Branch Manager
Attest Attest
Maria Alicia Duarte, CMC, Secretary
City Clerk
Approved as to • Approved as to •
Yvette M. is Garcia Legal Counsel
it Attorney
0
•
• 1 1
PART 1 - GENERAL
1.01 General Scope of Service: The purpose for this specification section is to collect sewer condition
information. CCTV inspections shall include but are not limited to: completely inspecting and videoing entire
segments of sewer main from manhole to manhole; inspecting and reporting the condition of the saddles/Y
connections between the City's sewer main and private laterals; reporting depth of flow, pipe size, and
missing or added sewer mains to the GIS; reporting any cracks/fractures, offset joints, protruding
laterals/lateral liners, root intrusion, debris, deposits, grease, sags, surface damage, infiltration, obstacles,
and structural damage; videoing/inspecting manhole walls, benches, and channels all in accordance with
MASCO PACP standards. The City may request more CCTV inspections and/or shift the time of the
inspections depending on the results of the CCTV inspection schedule. Compensation for all CCTV
inspections shall be the contract unit prices as agreed. Additional details are presented in the following
paragraphs.
1.02 Vermin: Contractor shall report evidence of rodents and/or vectors breeding/living in the sewer sanitary
system to the City within twenty-four (24) hours of discovery.
1.03 The information on the sewer system provided with this specification is the most current and complete
available. However, in the course of the work, this information may be found to be incomplete or even
incorrect. When the Contractor discovers such discrepancies, the condition shall be noted and the City shall
be informed within 24 hours. If a manhole is buried or cannot be found, the City shall be notified.
1.04 Work Hours: Work will be performed during the hours of 7:00 a.m. to 4:00 p.m., Monday through Friday,
unless nighttime work is indicated because of flow conditions or traffic control requirements. Nighttime work
must be approved by City and scheduled in coordination with the City.
1.05 Holidays and Inclement Weather: No CCTV inspections shall be performed during rain events or on the
following City -recognized holidays: Christmas Day, Independence Day, Labor Day, Martin Luther King Jr.
Day, Memorial Day, New Year's Day, Thanksgiving Day, and the Day after Thanksgiving.
1.06 QA/QC: Contractor shall be responsible for implementing quality assurance/quality control procedures
necessary to ensure that all closed-circuit television inspection (CCTV) video, digital photographs, and
observation data meet the requirements of the specification. The City will compare the work products
submitted as the Five Percent Submittal against the specification requirements contained herein and the
sample product submitted by the Contractor at the start of the work. Necessary quality improvement
requirements will be returned to the Contractor within one (1) week. Thereafter, City will conduct quality
review of selected Contractor preliminary review submittals and notify Contractor of any deficiencies or
rejected work products. Contractor shall be responsible for correcting or re -televising any rejected
segments. City reserves the right to suspend Contractor's work and retain another contractor to complete
the work if Contractor fails to correct identified deficiencies or consistently submits deficient CCTV
inspection work products.
SANITARY SEWER CCTV INSPECTION`
02520-1
1.07 Before any entry onto private property is made, Contractor shall obtain permission from resident or business
owner or manager. If resident or business owner/manager is not available, then Contractor shall leave a
project door hanger requesting resident or business owner/manager to call Contractor to schedule a time
for inspection. If Contractor encounters any difficulty in obtaining resident's or business owner/manager's
permission to access the easement in order to perform the inspection, then Contractor shall contact City for
assistance. In such cases, Contractor shall provide a minimum of two weeks notice to the City prior to the
need to access private property. Contractor is responsible for scheduling work such that this two-week
notification period does not interfere with the overall work schedule.
1.08 Contractor shall notify the City immediately of any major problems or emergency situations encountered in
the field, including collapsed or severely broken pipe, sewer overflows or surcharged manholes, sewer
blockages, equipment stuck in pipe that cannot be removed, damage to private property, or injury to
Contractor personnel or members of the public during Contractor's operations. Contractor shall provide a
24 hour -a -day contact with required available resources to travel to the site within 30 minutes of notification
of a problem.
1.09 Major Debris: Whenever lines to be televised show evidence of being more than one-half filled with solids,
the City shall be notified immediately. After the City performs a light cleaning, the Contractor shall perform
the CCTV inspection. If heavy debris or roots are found that prevents the closed-circuit television
inspection equipment from passing, the City shall be notified immediately. The Contractor can move to the
next segment (no payment for segment not inspected). After the City cleans the heavy debris from the
sewer segment, or alternatively, after the Contractor completes this work if so directed by the City, the
Contractor shall move back to this segment for inspection. The Contractor shall not allow any trash, debris,
or water/other materials to enter into the sewer sanitary system as a result of the CCTV inspection
operations.
1.10 Contractor will be held responsible for any damage that occurs as a result of Contractor's work, and not
deemed a pre-existing condition by City. Any repair of such damage shall be approved by City prior to its
execution. All costs associated with such repairs are solely the responsibility of the Contractor.
1.11 Project Manager: Ata minimum the Contractor's Project Manager shall contact the Department of Public
Works daily as to the schedule of work, citizen complaints, and adequacy of performance. The Contractor's
Project Manager shall submit such reports as the City may require to ensure compliance with scheduled
work including but not limited to daily reports regarding citizen complaints and amount of sewer main
inspections completed and linear footage of sewer main videoed.
1.12 field Personnel: All field personnel assigned to the project shall be experienced and trained of performing
CCTV inspections utilizing NASCO PACP standards and producing inspection reports utilizing GraniteNet
software, and shall wear all necessary personal protective equipment and Company uniform with name and
logo.
1.13 Performance Bond: The Contractor shall furnish to the City and maintain and file with the City Clerk a
corporate surety bond, or other acceptable surety, approved as to form by the City Attorney, executed by
the Contractor as principal and by a corporate surety in the sum of the contract bid amount ("Performance
Bond"). Such bond shall permit the City to draw upon it in the event the Contractor fails to perform its
obligations hereunder and fails to pay any liquidated damages required to be paid as a result of such non-
performance. The surety bond shall serve to secure the performance of the CCTV inspection services, and
the amount thereof shall in no way limit the damages which may be payable hereunder upon any breach
hereof by the Contractor.
1.14 List of Submittals:
A. Health and Safety Plan
SEWER CLEANING AND CCTV INSPECTION
02520-2
B. Overflow Emergency Response Plan and Training Certification
C. NASSCO PACP Certification for Field Staff performing the CCTV work
D. Sample Work Products
E. Preliminary Bar Chart Schedule
F. Door Hanger (to schedule time for inspection in easements)
G. Encroachment Permit
H. Daily Work Plan
L Progress Reports
J. Five Percent Submittal (all work products)
K. Preliminary Review Copies (video files and CCTV inspection logs)
L. Gas Level Log Sheets
Ma Cable Footage Counter Accuracy Check Logs
N. CCTV Inspection Logs
0. CCTV Inspection Database
P. Digital Photographs
Q. Digital CCTV InspectionRecordings
R. Corrected Sewer Maps
1.15 Health and Safety Plan: Inspection activities will not begin until Health and Safety Plan is approved. During
the course of the field work activities, City's Inspector may make unannounced visits to Contractor's
operations to verify that the requirements of the Health and Safety Plan are being followed. However,
Contractor shall be fully responsible for the safety of its own employees.
1.16 Overflow Emergency Response Plan (OERP): Prior to start of field work, Contractor shall submit an OERP
that provides an example of the Contractor's response action plan to an unanticipated overflow. The Plan
shall be acceptable to the City and finalized before work begins. Contractor shall also provide certification
that project personnel have been trained on the content of the OERP. The Contractor shall not allow any
sewage to enter into the storm drain system as a result of the CCTV inspection operations.
1.17 Sample Work Product: Prior to start of field work, Contractor shall submit samples of work products that
provide an example of the level of professional quality of the Contractor's anticipated submittals for this
project. Sample work products should include CCTV inspection logs, a sample database containing
inspection data, digital photographs, and a digital CCTV inspection recording. The submittal will include
dates, locations, and type of equipment and software that were used to produce the samples.
1.18 Preliminary Bar Chart Schedule: Prior to start of field work, Contractor shall submit to the City a preliminary
bar chart of the proposed schedule for the project for approval. The schedule will show when and where
the Contractor will be working.
1.19 Daily Work Plan:_ Prior to the start of each day's field work, Contractor shall notify the City designated
representatives on the location of the latest proposed field activities for that day.
SEWER CLEANING' AND 1O
.0 0
1.20 Adherence to CCTV Inspection Schedules: If scheduled CCTV inspection services are not performed for
any reason other than inclement weather or holiday (for example, due to an equipment breakdown), the
Contractor must bring in additional CCTV inspection equipment/operators to adhere to the CCTV inspection
schedule.
1.21 Progress Report: Each Monday, Contractor shall submit a progress report listing the work completed during
the previous week, including any specific issues such as inability to locate or access manholes, sewer map
corrections, etc.; and, if necessary, an updated project schedule that reflects current progress and any
schedule impacts arising from inclement weather, equipment or staffing problems, etc.
1.22 Five Percent Submittal: The Contractor shall submit a completed work product (CCTV inspection logs,
CCTV inspection database, digital photographs, and digital CCTV inspection recording) at the five percent
mark (5 percent of total CCTV inspection footage) for formal quality review by City as described above.
1.23 Preliminary Review Copies: During CCTV inspection activities, one review copy of all video files on DVD or
USB and one hard copy report of the CCTV inspection log for each inspected segment will be provided
within one week after completion of each week of CCTV inspection work.
1.24 Cable Footage Counter Accuracy Check Logs: The cable footage counter shall be tested for accuracy
weekly, or at the direction of the City, with the procedure described in Part 3.
1.25 Corrected Sewer Maps: Final deliverables will include one copy of the sewer maps provided to Contractor
at the start of the project with any red line changes to the system configuration that were identified in the
field.
1.26 Water` The Contractor shall be responsible for obtaining water as necessary via a City -approved fire
hydrant water meter. Water for these uses will be made available by the City at no cost to the Contractor.
No fire hydrant shall be obstructed in case of a fire in the area served by the hydrant. The Contractor shall
comply with all rules and regulations of the City of Downey, relating to the use of water and disposal of
wastewater. Failure to comply may result in the City's refusal to furnish water to the Contractor for up to the
duration of the Agreement.
1.27 Invoicing: Invoicing shall be performed monthly. The Contractor shall submit reports to the Director of
Public Works or designated representative for the amount of sewer main inspections completed and linear
footage of sewer main videoed, times and dates of work, operators, and equipment/vehicles used together
with the invoice.
1.28 Additional Services: The Contractor shall perform services in addition to those specified when directed to
do so by the City. These additional services will include but not be limited to: CCTV Inspections of sewer
main not included in Exhibits B and C. However, Contractor shall not be required to perform any additional
services without additional compensation. The additional compensation shall be based on the unit cost for
additional services included in the Agreement. Any addition in compensation not exceeding 5% of the
Contract Sum may be approved by the Director of Public Works or designated representative. Any greater
increase must be approved by Amendment via City Council.
PART 2- PRODUCTS
2.1 CCTV EQUIPMENT: Contractor shall provide the necessary equipment to perform closed circuit television
inspection of the designated sewer pipes. The equipment will meet the following specifications:
A. Studio: A mobile studio that contains the controls for the inspection equipment. The studio will be
large enough for two (2) people to view a television monitor of the inspection procedure. The
SEWER CLEANING AND CCTV INSPECTION
02520-0
studio will be insulated from outside noises that could be inadvertently recorded on the audio
channel.
B; Television Monitor: A color television monitor will be available to view live camera action and
recorded playback. The displayed picture must be capable of providing a clear, stable image free
of electrical interference. The television monitor will measure at least 17 inches across diagonally.
C; Camera: The camera used for sewer pipeline inspections shall be one that has been specifically
made for that purpose. The camera must be able to operate in 100 percent humidity, be waterproof
and able to withstand long periods of submergence in wastewater. The camera shall be able to
pan, tilt and rotate 360 degrees. The tilt arc should not be less than 225 degrees. A variable
intensity control of the camera lights and remote control adjustments for focus and iris shall be
located at the monitoring station. The remote control of focus and iris will range from 1 -inch to
infinity. The camera and monitor shall be able to produce a minimum of 720 lines of horizontal
resolution and 480 lines of vertical resolution (or minimum 8 megapixels) and capture images in full
color.
D, Lighting: Illumination shall be adjustable and even around the sewer perimeter without loss of
contrast, flare out of picture or shadowing. Lighting and camera quality shall be suitable to allow a
clear in -focus picture of a minimum of ten lineal feet of the entire periphery of the sewer pipe. The
lighting for the camera shall minimize glare. Lighting sensitivity shall be 3 lux or less.
E. Transporters: The camera should be mounted on skids or a tractor suitably sized for the pipe to be
televised that will position the camera lens above the liquid flow line, near the center axis of the
pipe. Any motorized transporters should have adjustable speed control. The televising may also
be accomplished using camera equipment mounted on a raft or floating pontoon, if the required
pipe condition information cannot be obtained by tracked camera equipment within the maximum
allowable flow depths.
Computer Software: The CCTV inspection software used to collect field data from the CCTV
inspection equipment review and check collected information and to assist in initial management of
the data shall be GraniteNet (latest version). GraniteNet database output format shall be Microsoft
SQL Server Express (latest version). GraniteNet reports shall be saved as "PDF" files in Adobe
Acrobat (latest version). All data recorded shall be compatible with the City's Geographic
Information System (GIS).
Gm Cable and footage Counter: A minimum 1,500 feet of TV cable on the spool reel shall be
provided. The TV cable shall be supported by an equal length tag line for removal of the
equipment from the pipeline.
K Computer System Hardware: The computer system hardware shall be capable of recording,
indexing, and processing inspection data; printing CCTV inspection logs; and recording, storing,
and playing video and images of pipe observations as required for the data documentation
requirements of these specifications.
l: Vehicle Identification: Contractor equipment/vehicles shall clearly display company name and
logo.
PART 3 — EXECUTION
SEWER CLEANING AND CCTV INSPECTION
02520-5
3.1 TRAFFIC CONTROL: Contractor shall provide traffic control measures as required by the jurisdiction in
which the work is located. In compliance with or in addition to the jurisdiction's requirements, flashing
lights shall be used for all night work.
A. As required by the individual jurisdictions, appropriate advance signing shall be used in accordance
with the Manual of Uniform Traffic Control Devices (MUTCD) (latest edition) manual, as well as
compliance with City prohibitions against work in primary streets during commute hours, and
submittal of traffic control plans and notifications as may be required by the City's Traffic and
Engineering Divisions.
3.2 HEALTH AND SAFETY: Contractor shall adhere to all local, state, and federal health and safety
standards and follow the Health and Safety Plan adopted for this project. CCTV inspection will be
conducted from above ground. Prior to opening a manhole cover, a gas monitor will be used to check
the atmosphere of that structure for oxygen level and presence of explosive, flammable, or toxic gases.
Gas levels (02, H2S, CO, LEL) will be recorded on a log sheet. If unsafe levels are recorded,
Contractor shall attempt to ventilate the manhole for a period of up to about 15 minutes and then
recheck gas levels. If unsafe levels still remain, Contractor shall notify the City. Contractor shall not
perform any field work in a manhole in which unsafe gas levels are recorded.
3.3 CONFINED SPACE ENTRY: Contractor will not be permitted to make any confined space entry of
City's facilities. Should a confined space entry be required to retrieve equipment or for any other
reason, the Contractor shall notify the City immediately to obtain approval.
3.4 SEWER FLOW CONTROL: Contractor will not provide bypass pumping or flow control. If flows are too
high for CCTV inspection (greater than 20 percent of the pipe diameter for 10 -inch and smaller pipe,
greater than 25 percent for 12- to 24 -inch pipe, and greater than 30 percent for 27 -inch and larger pipe),
Contractor shall evaluate if flows are low enough at different time of day or night to complete the
inspection. Contractor shall notify City in advance when performance of the inspection at night is
required. If flow levels do not drop below the maximum flow depths noted above, Contractor shall
consult with City. City may then direct Contractor to perform the inspection under existing flow levels or
provide alternate means of flow control.
3.5 CCTV INSPECTION
K Sequence of CCTV Inspection: The pipe sections shall be visually inspected by means of closed-
circuit television. The inspection will be done one manhole -to -manhole pipe section at a time and
the flow in the section being inspected will be suitably controlled as specified. Each series of runs
shall be recorded on a separate DVD or USB Drive. For any TV inspection which is redone upon
the request of City, the affected lines must be recorded on a separate DVD disc or USB Drive
labeled "REDONE." Costs for re -inspecting shall be the Contractor's responsibility. Final
deliverable of CCTV inspections and associated reports at the end of the project will be in the form
of a portable hard drive.
& Direction of CCTV: The direction of camera travel shall be in the direction of flow in the pipe unless
access to the upstream manhole is not possible, or the camera cannot pass through the pipe from
end-to-end in the direction of flow, in which case a reverse setup will be allowed.
C, Severe Defects: 1f severe defects such as collapses, severe offsetjoints, or severe sags are
encountered that preclude the inspection being completed in one direction, Contractor shall
attempt a reverse setup. If the entire segment cannot be inspected, Contractor shall notify City
immediately.
SEWER CLEANING AND CCTV INSPECTION
02520-6
D Buried Manholes: if a buried manhole is encountered during the course of the CCTV inspection,
Contractor shall attempt to CCTV through the buried manhole or conduct the inspection in the
reverse direction if possible. Contractor shall notify the City of the buried manhole and if the
manhole needs to be exposed in order to complete the inspection.
Clarity of Picture: If, during a run, the camera lens becomes soiled or fogged, the camera should
be shut down and the lens cleaned, even if this requires removing the camera from the line. If the
camera is removed from the line for lens cleaning or for cleaning the line of fog, the camera shall
be returned to the point where acceptable footage was obtained. _Footage of the camera being
pulled out of the line for lens cleaning should not be included in the video. If fog is encountered
during a run, the Contractor shall stop the camera and ventilate the line to remove the fog. Unclear
footage will not be accepted by City.
F. Camera Travel: The camera shall be moved through the line ata moderate rate, stopping when
necessary to permit proper documentation of the sewer's condition. When a defect or other feature
is encountered, the progress of camera should be slowed and stopped for a minimum of 15
seconds or as needed so that the observation can be panned with the camera, the data recorded,
narration made, and still picture captured if required. In no case will the CCTV camera be pulled at
a speed greater than 30 feet per minute. Manual winches, power winches, TV cable, and powered
rewinds or other devices that do not obstruct the camera view or interfere with proper
documentation of the sewer conditions shall be used to move the camera through the sewer line.
If, during the inspection operation, the CCTV camera will not pass through the entire segment,
Contractor shall set up his equipment so that the inspection can be performed from the opposite
manhole. If, again, the camera fails to pass through the entire segment, the inspection shall be
considered complete and no additional inspection work will be required; unless, at its discretion,
the City decides to clear the obstruction itself or direct the Contractor to, in which case the CCTV
work can re -commence.
& Communication: When manually operated winches are used to pull the CCTV camera through the
line, telephones or other suitable means of communication shall be up between the two
manholes of the segment being inspected to insure good communications between members of
the crew.
H Distance Measurement: The "zero" point of the inspection shall be the centerline of the manhole
where the camera is inserted. The footage counter shall be set accordingly by adding the footage
from the centerline of the manhole to the edge of the manhole plus the camera length (or the
camera length plus the camera focal length). The importance of accurate distance measurement is
emphasized. During any inspection procedure, the CCTV cable shall only be removed from the
reel by a motorized system. At no time during the inspection is cable to be removed manually, by
hand. The CCTV cable between the counter and the camera shall be taught at all times.
In Cable Footage Counter Accuracy Checks: All cable footage counts shall be in English units and
accurate to 0.5 percent ='/z foot per 100 feet. The cable footage counter shall be tested for
accuracy weekly, or at the direction of the City, with the following procedure. Four hundred feet
(400 feet) of cable shall be pulled off the reel and then checked with a tape measure. If the
accuracy is below the tolerance, then the counter may be adjusted. The test procedure will be
repeated to evaluate the adjustments. No more than three (3) adjustments may be made to the
counter, after which the counter shall be replaced.
J. City Observation: Contractor shall allow for observation by the City during CCTV inspection work
for purposes of verifying that all required CCTV inspection procedures are being followed and
CCTV inspection observations are being properly coded. Contractor shall provide comfortable
SEWER CLEANING AND CCTV INSPECTION
02520-7
viewing access to the video monitor during the video inspection taping to allow City's
representative to compile a log of the inspection. City may make both scheduled and
unannounced visits to CCTV inspection operations while work is in progress. Notwithstanding any
such observations of the CCTV inspection work by City, Contractor shall be responsible for the
quality of video and documented observations.
3.6 DOCUMENTATION: Documentation of the CCTV inspection results shall be as follows:
A. CCTV Inspection Reports: Printed location records shall be kept by Contractor for each inspected
pipe segment. The reports shall indicate, at a minimum, the pipe location (address and cross
street), starting and ending manholes corresponding to City sewer atlas sheet and manhole
number (61-3), City upstream and downstream GIS nodes corresponding to manholes
(CCTVUSNODE: N1887), date and time of inspection, direction of inspection, pipe diameter, year
installed, material, and joint length, line segment length (GIS), and televised length (CCTV).
Reports shall include summaries of structural issues including recommended action (pipe bursting,
CIPP, etc.), summary of defects (holes, broken pipe, etc.), severity/priority (QSR), and
maintenance issues including recommended action (increase cleaning frequency, summary of
defects (roots, grease, debris), and overall condition (QMR). The reports shall clearly show CCTV
observations indicating the distance from the centerline of the starting manhole of each
observation and other points of significance such as locations of building sewers or other
connections, broken or cracked pipe, separated or offset joints, vertical misalignment (sags),
presence of roots, scale, corrosion, grease, sediment, debris, or infiltration, and other discernible
features or unusual conditions, using the NASSCO PACP coding/ranking systems as listed in
Table 1 included at the end of this specification section. Comments shall be noted to document
atypical conditions not otherwise described by the observation codes, A copy of each CCTV
inspection report will be supplied to City in hard copy and PDF format on standard CD, DVD, or
USB. The pdf file shall be named in accordance with a similar convention as the digital video file
(see item D below). The difference being that the CCTV report files shall have an "R" at the end of
the name for "report" (P0003_041107_D_R.pdf).
B. CCTV Inspection Database: The data obtained for all inspections shall be provided in digital
format compatible to the most recent version of Microsoft SQL Server Express and Excel The
database shall contain two tables: one containing a single record or row for each inspection (Site
Data Table) and one containing a single record or row for each observation (Observation Data
Table). Field names or column headers shall be consistent with the City's names (see Table 2 at
the end of this specification section). At a minimum, the database tables shall contain the following
fields or columns:
Site Data Table:
Pipe 1D — City's unique GIS ID (P0003) number for inspected segment, cross-referenced to
Observation Data Table
• Project — Contractor's project ID
Starting Manhole ID (City sewer atlas sheet and manhole number: 61-3)
• Ending Manhole ID (City sewer atlas sheet and manhole number: 61-3)
Camera Direction —downstream (D) or upstream (U)
• Street address
Cross street
Easement — yes or no
Date of Inspection
• Video disc (DVD) number
• Inspection complete? — yes or no
SEWER CLEANING AND CCTV INSPECTION
02520-8
• Inspection abandoned due to prohibiting fault? - yes or no
• Inspected pipe length (to nearest 0.1 foot)
Pipe diameter
Pipe year installed
Pipe material (using City's codes— see Table 3)
• Pipe joint length
MPEG video file name (P0003_041107_D.mpg)
CCTV inspection log filename
Status: Current or Archive
Comments
Observation Data Table:
• Pipe ID — cross reference to inspected pipe segment in Site Data Table
• Observation ID — Contractor's unique ID number for observation
• Footage position of observation (to nearest 0.1 foot)
• Observation code (using NASSCO PACP codes — see Table 1)
Clock position of observation (if applicable) —1 through 12
• JPEG file name for observation photograph (P0003_041107_D_185.jpg)
Comments (if applicable)
C. Digital Photographs: Photographs shall be digital format JPEG on standard CD or DVD.
Photographs of all problems, severe defects or atypical observations shall be taken by Contractor
or upon request of City. The files should be named in accordance with the following convention:
Pipe Segment ID_mmddyy_'D' or'U'_xxx.jpg
Where:
• Pipe Segment ID is the City's unique pipe number, as shown in the GIS as CCTVPipeID
• mmddyy is the date of the inspection
• 'D' or'U' correspond to the direction of camera travel; D=downstream, U=upstream
• xxx is the footage location of the defect or observation (to the nearest foot) from the center
of the starting manhole
For example, a typical still image file name for a defect at footage 123 during an inspection
conducted on August 13, 2006, proceeding in the downstream direction would be:
P0003081306_D_ 123.j pg
If two or more images are captured at the same footage, an "a", "b", etc. should be added after the
footage, e.g.:
P0003_081306_D_123a.jpg
P0003_081306_D_123b.jpg
Other file name formats may be considered acceptable if approved by the City,
D: Digital CCTV InspectionRecording: The purpose of digital CCTV inspection recording shall be to
supply a visual and audio record of the sewer condition. Format is MPEG-2 at 720 X480
resolution, 30 frames per second, and 1.5 Mbits per second data rate. Other resolution, frame and
data rates are acceptable as long as similar or better image quality and acceptable file size are
obtained. Each individual pipe segment must be included in a single file, except if a reverse setup
SEWER CLEANING AND CCTV INSPECTION
02520-9
is "required due to an obstruction, in which case the reverse inspection shall be contained in a
separate file.
The following information must be provided as screen text on the video recording<
• The "from" and "to" City GIS manhole node numbers
• The "from" and "to" City sewer atlas sheet and manhole numbers
• Size and type of pipe
• City GIS pipe ID
• Direction of camera travel
• Purpose of CCTV
• Location (address)
• Date and time of day
• Job number and/or project name
• CCTV company
Operator's name and NASCO PACP certificate number
The text should be clearly displayed (e.g., white text on dark background or black text on white
background). This text should be displayed for approximately 15 seconds or for the duration of the
start-up narration, whichever is longer. If an inspection is being performed on consecutive pipe
segments with the same setup, this information must be provided at the start of each pipe
segment. Note: _ If the CCTV software being used can only display the "from" and "to" manhole
numbers rather than upstream and downstream numbers (as in the case of a reverse inspection),
then the upstream and downstream manhole numbers should be clearly stated in the startup video
narration.
During CCTV, the running screen must include the following information. The display of this
information must in no way obscure the central focus of the pipe being inspected.
Date and time
Size and type of pipe
Address
City GIS pipe ID
Running footage (distance traveled in feet)
The "from" and "to" City sewer atlas sheet and manhole numbers
The endpoint of the inspected pipe segment should be indicated with screen text for approximately
15 seconds. The ending screen text should indicate:
Date and time of day
Size and type of pipe
Address
• City GIS pipe ID
Ending footage (distance traveled in feet)
The "from" and "to" City sewer atlas sheet and manhole numbers
The CCTV video recordings should not contain inappropriate language, idle chatter, background
noise, and discussions between the operator and other crew members. A voice narration must be
included in the video recording. All video narration must be live by the CCTV operator. Digital
voice narration is only allowed if specifically approved by the City.
SEWER CLEANING AND CCTV INSPECTION
02520-10
This narration must include the following information at beginning of each pipe segment:
• The "from" and "to" City GIS manhole node numbers
• The "from" and "to" City sewer atlas sheet and manhole numbers
• Size and type of pipe
• City GIS pipe ID
• Direction of camera travel
• Purpose of CCTV
• Location (address)
• Date and time of day
• Job number and/or project name
■ CCTV company
• Operator's name
All observations along the length of the pipe must also be narrated, with a description of the
observation and clock position, if applicable.
At the conclusion of the inspection of a pipe segment, the operator should state the final CCTV
footage and indicate that the CCTV inspection of the pipe segment is complete. If the inspection
had to be abandoned before reaching the ending manhole, then a statement to this effect should
be made as part of the ending narration with a reason given as to why the inspection could not be
completed.
The digital video files should be named in accordance with the following convention:
■ PipeSegment_mmddyy_D.mpg
Where:
Pipe Segment ID (in GIS as CCTVPipeID)
mmddyy is the date of the inspection
D is the direction of camera travel (D or U for downstream or upstream)
For example, a typical filename for an inspection conducted on August 13, 2006, proceeding in the
upstream direction would be:
P0003� 0813066 U mpg
Digital video files are to be copied onto DVD or USB Drive. Contractor shall provided copy of each
DVD or USB Drive to the City at the end of each week of work. Final deliverable of CCTV
inspections and associated reports at the end of the project will be in the form of a portable hard
drive.
The audio and video Shall be free of electrical interference and excessive background noise.
Digital video recording playback shall be at the same speed that it was recorded. Contractor shall
have all digital video and necessary playback equipment readily accessible for review by City
during the project, after which time the digital video shall be given typed labels and presented to
City.
E. DVD Labels: Disc labels shall identify the disc number; City's name; project name and contract (if
applicable); contractor name, address and phone number; date of inspection; and pipe segment ID,
"from" and "to" City GIS manhole node numbers and the "from" and "to City sewer atlas sheet and
manhole numbers. If a reverse set-up was necessary include both the upstream and downstream
1 - dl , I� • 1 1�• � •
art
files on the same disc with files stored under separate folders labeled "upstream" and
"downstream".All .1" be typed or computergenerated. Handwritten labelsis
acceptable.
SEWER CLEANING AND CCTV INSPECTION
02520-12
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Table 3
Pipe Material Codes
Type of Pipe
Code
Asbestos cement pipe
9 ACP
Cast iron pipe
CIP
Concrete
CONC
Cured -in-place pipe
CIPP
Ductile iron pipe
DIP
Plastic -lined pipe
PLP
Polyethylene
PE
Polyvinyl chloride pipe
PVC
PVC C-900
PVC1
PVC sdr26
PVC2
PVC sdr35
PVC3
PVC sch40
PVC4
PVC sch80
PVC5
Reinforced concrete pipe
RCP
Reinforced plastic mortar
RPM
Steel pipe
STL
Techite
TEC
Variable material
VAR
Vitrified clay pipe
VCP
Includes sewer pipe rehabilitated using slip -lining, fold -and -form
pipe, deformed -
reformed pipe, swage lining, or roll -down lining.
SANITARY SEWER CCTV INSPECTION
02520-23
GIS
Sanitary Sewers EXHIBIT "B"
District 3
oil
®i■
a
Sanitary Sewers EXHIBIT „ ,
District 3 (Backyard)
0 0.125 0.25 0.5 Miles
GIS OPERATIONS
11 1111111 �11 I
! i
A. The unit prices set forth in this Exhibit D — ("Fee Schedule for Sanitary
Sewer CCTV Inspection Services") shall be the only basis for payment for work
performed under this Agreement.
B. Total cost of the work shall be computed by multiplying the appropriate
unit prices by the total number of applicable units. Payment for unit price work shall be
made for the actual quantities of Agreement items completed in accordance with the
Agreement documents herein.
C. The unit prices to be paid for sanitary sewer CCTV inspection services
described in Exhibit "A" shall include full compensation for furnishing all labor, materials,
tools,- equipment, and incidentals necessary to complete the work and for performing all
work contemplated and embraced under the Agreement, in accordance with the total
bid, project requirements listed herein, and associated exhibits. This shall include the
Contractor's costs involved with any necessary: Bonding; Insurance; Worker's
Compensation, Sales tax, freight, overhead; Financing; Obtaining required permits and
permit fees; Mobilization/Demobilization; Traffic control; Public convenience and offsite
safety; OSHA requirements and onsite safety; Protective barricading; Clean-up and site
restoration; Documentation and reporting; fuelcosts, and all other items incidental to the
work. No other charges for work performed will be permitted unless authorized by the
City.
D. Unit prices for the Term of this Agreement are set below_ The parties shall
modify this Agreement for the unit prices applicable to any extended term of this
Agreement.
Sanitary Sewer CCTV Inspection Services
o 275,000 LF of sewer main at $0.69/LF
As -need Sanitary Sewer CCTV Inspection Services
o $0.69/LF