The URL can be used to link to this page

Home My WebLink About06. CIP 14-18 - Award Contract - All American Ashphalt for Paramount Blvd Median Island ImprvHONORABLE . •- .M.'�.'�A:\�AGER '�4u FROM: OF DELFINO R. CONSUNJI,-.E.,P.E., DIRECTOR OF PUBLIC WORKS/CITY r2019 CONTRACTSUBJECT: CAPITAL IMPROVEMENT PROJECT NO. 14-18 — PARAMOUNT BOULEVARD MEDIAN ISLAND IMPROVEMENT PROJECT — AWARD CONSTRUCTION 0I1IkG ► i e - That the City Council: Award a construction contract in the amount of $1,604,650 to All American Asphalt for the Paramount Boulevard Median Island Improvement Project, Capital Improvement Project No. 14-18; 2, Authorize transfer of $1,050,000 of Measure R Local Return funds from Account No. 56-1-6628 to Account No. 56-1-6701 and $250,207 of Measure M Local Return funds from Account No. 57-1-6628 to Account No. 57-1-6701 budgeted in the FY 2018/19 Capital Improvement Program; and 3. Authorize the Public Works Director/City Engineer to execute any change orders or additional scope of work for this project deemed necessary or desirable up to the approved project budget. On December 11, 2018, the City Council approved the plans and specifications and authorized staff to advertise for bids for the Paramount Boulevard Median Island Improvement Project from Imperial Highway to Firestone Boulevard, a distance of approximately 1.5 miles. The project was advertised for bids in the Downey Patriot on December 13, 2018 and December 20, 2018, posted on Planet Bids on December 17, 2018, and published in various trade publications. The project bid documents included a base bid for the construction of new and reconstruction of existing raised median islands and related pavement work and two additive alternative bids. Additive Alternative "A" was for the installation of landscape irrigation, planting and minor electrical work on the new median islands and Additive Alternative "B" was for the construction of 30 new Americans with Disabilities Act (ADA) compliant curb access ramps. The bid documents specified the lowest responsible bidder would be determined based on the lowest responsible base bid amount. On January 10, 2019, six bids were received with the following results: CAPITAL IMPROVEMENT PROJECT NO. 14-18 PARAMOUNT BOULEVARD MEDIAN ISLAND IMPROVEMENTS PROJECT FEBRUARY 12, 2019 PAGE #2 CONTRACTOR All American Asphalt Sialic Contractors Corporation, dba Shawnan Los Angeles Engineering, Incorporated Access Pacific, Incorporated PALP, Incorporated, dba Excel Paving Company FS Contractors, Incorporated The lowest responsive and responsible base bid in the amount of $1,522,000 was submitted by All American Asphalt of Corona, California. The engineer's estimate for the total base bid was $1,668,715. All American Asphalt has satisfactorily completed similar projects for the City of Downey as well as the Cities of Aliso Viejo, Moreno Valley and Palos Verdes Estates. Their references have been checked and were satisfactory. All American Asphalt's State of California contractor's license is current and active and the firm met the required DBE contract goal of 10%. Finally, All American Asphalt and their subcontractors are registered with the California Department of Industrial Relations under the Public Works Contractor Registration Program for Labor Compliance. All American Asphalt's bid included a cost for Additive Alternative "A" in the amount of $396,616 for the installation of landscape irrigation, planting and minor electrical work on the new median islands and a cost for Additive Alternative "B" in the amount of $82,650 for the construction of 30 new ADA -compliant curb access ramps. Staff recommends that the City Council award a contract in the total amount of $1,604,650 to All American Asphalt for this project for the base bid and Additive Alternative "B". BASE BID LOCATION AMOUNT Corona, CA $1,522,000 Downey, CA $1,814,159 Covina, CA $1,815,542 Pasadena, CA $1,897,292 Long Beach, CA- -I $1,926,382 Sylmar, CA j $2,197,134 j The lowest responsive and responsible base bid in the amount of $1,522,000 was submitted by All American Asphalt of Corona, California. The engineer's estimate for the total base bid was $1,668,715. All American Asphalt has satisfactorily completed similar projects for the City of Downey as well as the Cities of Aliso Viejo, Moreno Valley and Palos Verdes Estates. Their references have been checked and were satisfactory. All American Asphalt's State of California contractor's license is current and active and the firm met the required DBE contract goal of 10%. Finally, All American Asphalt and their subcontractors are registered with the California Department of Industrial Relations under the Public Works Contractor Registration Program for Labor Compliance. All American Asphalt's bid included a cost for Additive Alternative "A" in the amount of $396,616 for the installation of landscape irrigation, planting and minor electrical work on the new median islands and a cost for Additive Alternative "B" in the amount of $82,650 for the construction of 30 new ADA -compliant curb access ramps. Staff recommends that the City Council award a contract in the total amount of $1,604,650 to All American Asphalt for this project for the base bid and Additive Alternative "B". Staff does not recommend awarding Additive Alternative "A" for the installation of the landscape irrigation, planting and minor electrical work at this time due to the delay in the award of grant funds from the State of California Clean Water State Revolving Fund (CWSRF) Program Green Project Reserve. When this grant is awarded to the City, the median island landscaping, irrigation and minor electrical work will be completed as a separate project. GRAND TOTAL BASE ADD. ALT ADD. ALT BID + ADD. BASE BID "Af1 "B" "B" ALT CONTRACTOR AMOUNT AMOUNT AMOUNT AMOUNT All American Asphalt $1,522,000 $396,616 $82,650 $1,604,650. Sialic Contractors Corporation, dba Shawnan $1,814,159 $535,151 $120,000 $1,934,159 Los Angeles Engineering, Incorporated $1,815,542 $520,132 $133,500 $1,949,042 Access Pacific, Incorporated $1,897,292 _ $328,618 $107,250 $2,004,542 PALP, Incorporated, dba Excel Paving Company $1,926,382 $444,174 $183,000 $2,109,382 FS Contractors, Incorporated $2,197,134 $384,032 $114,000 $2,311,134 Staff does not recommend awarding Additive Alternative "A" for the installation of the landscape irrigation, planting and minor electrical work at this time due to the delay in the award of grant funds from the State of California Clean Water State Revolving Fund (CWSRF) Program Green Project Reserve. When this grant is awarded to the City, the median island landscaping, irrigation and minor electrical work will be completed as a separate project. CAPITAL IMPROVEMENT PROJECT NO. 14-18 PARAMOUNT BOULEVARD MEDIAN ISLAND IMPROVEMENTS PROJECT FEBRUARY 12, 2019 PAGE #3 The scope of work for the project will include the following elements: • Construction of new raised median islands where they currently do not exist; • Reconstruction of two existing raised median islands; • Reconstruction of asphalt and concrete pavement adjacent to the new raised median islands; • Slurry sealing the asphalt pavement between Alameda Street and Firestone Boulevard; • Restriping and installation of pavement markings; • Miscellaneous repair of uplifted, damaged or non-standard curb, gutter, cross -gutters, sidewalk and driveway approaches; and • Construction of ADA -compliant curb ramps. Construction work is anticipated to begin in March 2019 and be completed in July 2019. This project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15301(c), Existing Facilities. In addition, this project received a National Environmental Protection Act (NEPA) categorical exclusion. Quality of Life, Infrastructure & Parks The total estimated project cost is as follows: Item Construction Contract Contingencies (t15%o) Subtotal Construction Cost Design (Expended) Construction inspection ° Materials Testing Construction Engineering and Contract Administration Grand Total Amount $1,604,65". 0 $240,350 $1,845,000 $175,493 $128,000 $52,000 $134,507 $2,335,000 Funding in the amount of $859,300 is budgeted in the FY 2018/19 Capital Improvement Program as shown in the table on the next page. Additional funds, in the amount of $1,300,207, consisting of Measure R and Measure M Local Return funds, are required to cover the total project cost. Therefore, staff recommends the transfer of budgeted FY 2018/19 funds as shown in the table on the next page to cover the total project cost. Also shown in the table on the next page are previous FY expenditures. The total project funding is broken down as follows: CAPITAL IMPROVEMENT PROJECT NO. 14-18 PARAMOUNT BOULEVARD MEDIAN ISLAND IMPROVEMENTS PROJECT FEBRUARY 12, 2019 PAGE #4 Account No. 26-1-6701 26-1-6701 32-1-6701 56-1-6701 57-1-6701 26-1-6701 26-1-6701 56-1-6701 �32-1-6701 ATTACHMENTS i= Funding Source Amount Repurposed Federal Demo funds (Budgeted FY 2018/19) $519,000 Federal Highway Safety Improvement Program (HSIP) Cycle 5 grant funds (Budgeted FY 2018/19) $300,300 Senate Bill 1 (SB1) funds (Budgeted FY 2018/19) $40,000 Transfer of Measure R Funds (from Acct. No. 56-1-6628) $1,050,000 Transfer of Measure M Funds (from Acct. No. 57-1-6628) $250,207 Gas Tax funds (Expended FY 2014/16) $12,820 Repurposed Federal Demo funds (Expended FY 2017/18) $_37,405 Measure R Local Return funds (Expended FY 2014/17) $97,098 Senate Bill 1 (SB1) funds (Expended FY 2017/18) $28,170 Total Project Funding: $2,335,000 Attachment A - Project Location Map CAPITAL IMPROVEMENT PROJECT NO. 14-18 PARAMOUNT BOULEVARD MEDIAN ISLAND IMPROVEMENTS PROJECT FEBRUARY 12, 2019 PAGE #5 Project Location Map A CITY OF DOWNEY DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION PROJECT: CAPITAL IMPROVEMENT PROJECT No. 14-1 PARAMOUNT BOULEVARD MEDIAN ISLAND IMPROVEMENTS PROJECT LIMITS: (IMPERIAL HIGHWAY TO FIRESTONE BOULEVARD) t ATTACHMENT A