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Home My WebLink About08. Accept the CA Department of Justice Tobacco Law Enforcement GrantAPPROVED By CITY MANAGER TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: OFFICE OF THE CITY MANAGER BY: DEAN R. MILLIGAN, CHIEF OF POLICIC DATE: JANUARY 22, 2019 SUBJECT' ACCEPTANCE OF THE CALIFORNIA DEPARTMENT OF JUSTICE TOBACCO LAW ENFORCEMENT GRANT 7 Z901 roy-1=4 . That the City Council: 70041T.=6 , As a result of the Downey Police Department's effort to prevent tobacco sales to minors and mitigate the growing problems associated with tobacco sales and use, a grant request was �RI,VkV4, efforts. Cal -DOJ approved the grant funding not to exceed a total of $75,500 to be distributed over budget years 2018-2019, 2019-2020, and 2020-2021. For further on the funding distribution, refer to the attached "Budget Detail" report. There are three components to the grant: 1) Public education; focusing on local tobacco licensed businesses and their employees, 2) Conducting enforcement operations, and 3) Utilizing data collected from the enforcement operations to measure the effectiveness of the grant. During the course of this three-year grant, our department will work to reduce the 'illegal sale of tobacco products to minors. Additionally, the goal of this grant is to combat problems associated with tobacco sales and use affecting our community. The grant provides funding for law enforcement training, the training of local businesses and their employees regarding tobacco related laws, and law enforcement operations. Fiscal Responsibility Efficiency & Adaptability -1;W-A%ioTLff ejnfv--Rtir4w-n1:4i 8 - Public Engagement ACCEPTANCE OF THE CALIFORNIA DEPARTMENT OF JUSTICE TOBACCO LAW ENFORCEMENT GRANT JANUARY 22, 2019 PAGE 2 FISCAL IMPACT ATTACHMENTS: Attachment A — Memorandum of Understanding R Cltv ofDowney ./ C/ M I MAP Lieutenant Brian Baker 10911 Brookshire Ave. Downey, CA 90242 (562) 904-2347 MA= - December 1, 2018 — June 30, 2021 U110"MM-0 IINNERTIM71M This Memorandum of r- r • -• into by ` Department Of ("DOF) and the City of Downey by and behalf of the Downey Police Department (hereinafter, to provide grant fundsto Grantee for expenditure. The Grantee will expend • for the purposes identified in the approved Grant Application submitted by Grantee in response to the DOJ's Request for Proposals for activities of Local Law Enforcement Agencies to be funded under the California Healthcare, Research and Prevention Tobacco Tax Act of 2016 (the approved by • Proposition 5s. i r- • r• • r - r • • - r ` • +1 1 The DOJ, Tobacco Grant Unit, grants to Grantee $76,500 (the "Grant Amount") for expenditure in accordance with this MOU, including the Scope of Work included in the approved Grant Application. The Request r Proposa s, Grantee Handbook and Grant Application are incorporated by reference • this MOU. All reports, notices, requests and/or correspondence pertaining to this MOU shall be forwarded to the Tobacco Grant Unit at: Division of .Enforcement Tobacco Grant Unit 11 1 Street, Suite 1140 Sacramento, CA 95814 ZdhmB Grantee agrees to expend the Grant Amount in accordance with the approved Budget (Attachment 1). Grantee must submit any request for a change to a Budget item in writing or via e-mail to the DOJ r any changesto the Budget must be pre -approved by •r • Grant Unit leastat f' days in advance of •- to the Budget i C i �i '`i'' r � • � 1 a • _ Grantee will provide substantiation to DOJ pertaining to acceptance of hardware, software, • deliverables • with approved invoices forpayment.• •. • by calendarGrantee and submitted to the DOJ for reimbursement must include the invoice number, invoice date' service period, agreement number, vendor name, vendor contact information, amounts, along with the approved Budget Template clearly identifying which expenditure the invoice is associated with. Grantee shall provide copies of packing slips substantiating delivery of purchased equipment. Grantee invoices and supporting documentation must be sent to the DOJ in hard copy forniat no later than the 15'h day followingthe month of r- • (Ekatriple, a purchase made on June 2 d would require invoice to be received by the DOJ no later than July 15"). i r - -• i1111 •-!!1111011 -• .• - a • Californialepartment of Division of • Tobacco 1300 1 Street, Suite 1140 Sacramento, CA 95814 it is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under the a reement doe ' . %roi% iate sufficient funds for this MOU- this MOU shall be of i further forceand effect. In this event, the DOJ shall haveno liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this MOU and Grantee shall not be obligated to continue performing any provisions of this agreement for which it would have been i' `•' If funding for any fiscal year is reduced or deleted in the Budget Act for purposes of this MOU, the DOJ shall have the Option to either cancel this MOU with no liability occurring to the DOJ, or offer an amendment to the Grantee to reflect the reduced amount. Grantee Will submit quarterly Progress reports to the DOJ. These reports, which will describe progress .i` on ` r r` of irk, shall be submitted to DOJ according 'I• the following schedule: ' Approved Budget included under Attachment I � throughJanuary I April • rightJuly I through September 30: Due October 15 October I through December 3 1: Due January 15 1111101111 111 1 The DOJ is not liable for the Grantee's use of funds or any subsequent audit findings,� Grantee agrees that the DOJ and the California State Auditor, or their designated representatives shall have the • review. • copy any recordsand supporting documentation pertaining •: the funds expended by Grantee and the Grantee's performance of the Scope of Work under this MOU. Grantee agrees to maintain all such records and reports for possible audit for a minimum of three (3) years after payment by DOJ of the final invoice submitted by Grantee. Grantee agrees • allow access • such recordsduring normalbusiness hoursand to allow interviews officers and employees who might reasonably have information related to such records. [Grantee agrees to include a similar right for DOJ and the California State Auditor to audit records and interview staff in any subcontract related to performance of the MOU.] Should Grantee fail to comply with this MOU,• expenditures f• purposes • permitted under the MOU, DOJ may take one or more of the actions described under Remedies for Noncompliance in the Grant Handbook, Actions include but are not limited to requiring Grantee to return grant funds,and any other remediesavailable underand the Grantee may be disqualified • applying for or • future grant funds. Name and Title- Dean R. Milligan, Chief of Police Agency Name, l'i. Downey Police Department Mailing Address: 09Brookshire ' Downey CA 90241 Phone Number: 562-904-2301 Name k Brian Baker,Police Agenegi Nam e,,Dercartment/Unit:• • ` -tartment Mailing Address: Brookshire Ave.• 90241 im Name <I Title: Terrence Goeckner, Police Agency Name, Department[Unit: Downey Police Department Mailing Address: f'` Brookshire Ave.Downey CA 90241 Phone1 • 9'4 • +•- - (ri►tiMEEMI, . . • . . . • ` i • Agency Name: D -r. Downey Mailing Address: 11111 Brookshire Ave. Downey CA 90241 Phone Number: 562-904-6658 Fnavaffogdowneyca.org r #..:, 1. • I I • • I t-701MARIM-1111111=11• `• `r • •. indemnification- Grantee agrees to indemnify and hold harmless the DOJ5 its officers, agents and employees from r or •sses in connection with the performance of • Termination — The DOJ may terminate this MOU and be relieved of any obligation to provide ,grant fundsto Grantee should Grantee fail to perform the Scope of • time . • in the manner provided in this MOU. The DOJ • Grantee,by - duly authorized officials,executed on ` respective dates indicated below. This MOU and any future amendments shall be forwarded to the Division of Law Enforcement, Office of the Chief, with all its attachments, and will become effective upon completionof signature fromparties. Gilbert A. Livas, City Manager Dean R. Milligan, Chief of Police Date UN y W&N M 01 ti Date APPROVED AS TO FOi3 m Cluy ATTORNEY Date Office of the Chief California Department of Justice KEVIN GARDNER, Chief Office of the Chief California DeQartment of Justice CHRIS RYAN, Chief Division of Operations California Department of Justice Date M A. Personal Services Salaries Classification/Positions [Sergeant/ Investigator Overtime Classification/Positions I — ----- - ---------- I'Seargeant / Investigator I Benefits Classification/Positions TOBACCO LAW ENFORCEMENT GRANT BUDGET DETAIL Downey Police Department Costs Per Fiscal' �July 1 - June 30) 1 Computation FY 2018-19 FY 2019-20 FY 2020-21 $70,85 hourly/ $56,66 hourly $ 12,000 SUBTOTAL $ 12,000 $ 12,000 $ 12,000 Computation FY 2018-19 FY 2019-20 FY 2020-21 $105,83 hourly / $84.99 hourly $ 12,000 r I SUBTOTAL $ 12,000 $ 12,000 $ 12,000 B. Operating Expenses (e.g. supplies, signage, tobacco products, etc.) Description Buy money for shoulder taps/operations/minor decoys TOTAL FY 2018-19 FY 2019-20 FY 2020-21 $ 1,000 $ 1,000 $ 1,000 Page 1 of 3 Attachment 6 TOBACCO LAW ENFORCEMENT GRANT BUDGET DETAIL Downey Police Department F.C. Equipment (tangible items with a per-unit cost of $5,000 or more) Description I Computation FY 2018-19 1 1$ 50( TOTAL FY 2019-20 FY 2020-21 500 D. Travel Expenses/Registration Fees* Description and Destination Computation FY 2018-19 FY 2018-19 FY 2020-21 $ $ *Travel rates must adhere to State rules and limits, TOTAL $ $ $ E. Other Expenses Description Computation FY 2018-19 FY 2019-20 FY 2020-21 $ TOTAL $ $ $ Administrative Costs* Description Computation FY 2018-19 FY 2019-20 FY 2020-21 1$ Aministrative costs may not exceed 5% of the total budget. TOTAL $ - $ - $ Page 2 of 3 Attachment B 'MIn C. Equipment Don E. Other Expenses Administrative Costs TOTAL PROjECT COSTS TOBACCO I-XIT ENFORCEMENT GRANT BUDGET DETAIL Downey Police Department ------------- FY 2018-19 FY 2019-20 FY 2020-21 $ 24,000 $ 24,000 $ 24,000 $ 1,000 $ 1,000 $ 1,000 $ 500 $ 500 $ 500 $ 25,500 $ 25,500 $ 25,500 Total Request $ 72,000 $ 3,000 $ 1,500 $ 76,500 Page 3 of 3 Attachment B