HomeMy WebLinkAboutMinutes 08-28-18 Regular MeetingMINUTES OF
COUNCILCITY OF OF DOWNEY
REGULAR MEETING
AUGUST 28, 2018
The City Council of the City of Downey held a Regular City Council Meeting on August 28,
2018, at 6:35 p.m., in the Council Chamber of the Downey City Hall, 11111 Brookshire Avenue,
Downey, California, Mayor Ashton presiding.
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Sean Ashton
Rick Rodriguez
Blanca Pacheco
Alex Saab
Fernando Vasquez
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
ALSO PRESENT: Gilbert Livas, City Manager
Yvette M. Abich Garcia, City Attorney
John Oskoui, Assistant City Manager
Carl Charles, Chief of Police
Mark Gillaspie, Fire Chief
Delfino Consunji, Public Works Director
Pamela Passow, Parks & Recreation Director
Anil Gandhy, Finance Director
Alicia Duarte, CMC, City Clerk
The Invocation was delivered by Mayor Pro Tem Rodriguez. The Pledge of Allegiance was led
by Ashley and Giselle Aguilar.
COUNCIL•UNCEMENTS; REQUESTS FOR FUTURE AGENDA ITEM
CONFERENCE/MEETINGREPORTS
Council Member Saab welcomed the audience to the meeting. He recognized Roy Beard,
Hector Hernandez; Don; Michael Calvert; and, Blanca Rochin in the audience. He announced that
Rocket Fever was a success, thanks to the sponsors and volunteers, including the donation from the
Financial Partners He encouraged everyone to attend the Rocket Fever event next year. He reported
attending the Los Angeles County Sanitation District's boat tour of the San Pedro Harbor to collect
samples of fish and test for contamination. He also attended Dr. Mary Stauffer's 101st birthday
celebration. He stated Dr. Stauffer is an inspiration and has generously donated scholarships to allow
students to further their education. He invited the community to attend the Coffee with Council Member
Pacheco event. He congratulated Mayor Ashton on his re -appointment to the City Council. He
requested staff research the possibility of a Farmer's Market during the week in the Civic Center area.
Council Member Pacheco welcomed the audience to the meeting. She reported attending the
Havana Nights Rooftop Concert; Rocket Fever; 65th Anniversary celebration at the first McDonald's;
Downey Rose Float Association's Fundraiser; Dr. Mary Stauffer's 101 st birthday celebration; and, Relay
for Life. She announced upcoming events: Coffee with Council Member Pacheco at the GMSC; and,
Emergency Preparedness Fair. She reminded the audience that City Hall will be closed in observance
of the Labor Day holiday. She mentioned receiving a complaint from a resident regarding cars being
sold off of Woodruff Avenue and Imperial Highway.
Council Member Vasquez welcomed the audience to the meeting. He reported attending the 1-5
Joint Powers Authority meeting and reported expansion of the 1-5 freeway is slated to start in late 2030
unless alternative financing options are identified. He also attended a Foreign Policies Affairs
City Council Minutes
Regular Meeting — August 28, 2018
Conference which discussed foreign quality affairs outreach efforts in the Latino communities in the
United States.
Mayor Pro Tem Rodriguez thanked the audience for allowing him to serve on the Council. He
reported attending the Havana Nights Rooftop Concert; Downey Rose Float Association's Fundraiser;
Southeast LA County Workforce and Investment Board Meeting; and, Southeast Area Animal Control
Authority Board Meeting. He thanked Parks and Recreation Director Passow and staff for their hard
work in making Havana Nights a successful event. He reported meeting with Healing Care Hospice
Group; and, conducted the invocation and opening comments for the Economic Forum for Financial
Partners at the Rio Hondo Golf Course. He recognized members of Courage Forward in the audience.
Mayor Ashton welcomed the audience to the meeting. He reported attending the Havana Nights
Rooftop Concert; and, the Relay for Life event. He announced upcoming events: Coffee with Council
Member Pacheco; and, September 11th Memorial Event at the Civic Center. He requested staff initiate
the planning process to celebrate the American Legion's 100"' Anniversary in March, 2010.
1. Mayor Ashton announced he would present the Mayor's Downey DNA Award to Dr. Mary Stauffer
at her 101St birthday celebration at the Columbia Memorial Space Center.
2. Mayor Ashton with assistance from Mayor Pro Tem Rodriguez presented the Pets 4 Troops Award
to Retired Master Sergeant Nelson Martinez.
3. Mayor Ashton with assistance from Emergency Manager Khlok presented Certificates of
Recognition to CERT Spanish Program and Teen Graduates.
4. Mayor Ashton with assistance from Council Member Pacheco presented Certificates of Recognition
to Downey students for the achievements at Skills USA.
5. Presentation to the City Council by Courage Forward.
NON -AGENDA PUBLIC COMMENT
Allen Halstengaard, resident, commented in opposition of abortion.
Armando Herman, resident, commented regarding law enforcement; political figures; combating
homelessness; people with disabilities; and, tree trimming.
Marco Saludas, commented in opposition of Item No. 11; and, requested reconsideration Fiesta
Taxi's bid for transit services to the City of Downey.
Having no one else come forward, Mayor Ashton closed public comment.
City Attorney Abich Garcia addressed Mr. Herman's vegetation issue on private property. She
commented regarding the State and Federal courts decision regarding the use of profanity being
allowed in public meetings; and, apologized to the community.
Council Member Saab abstained from Item No. 1, Special Meeting Minutes of August 14, 2018;
and, Item No. 5.
Council Member Pacheco abstained from Item No. 1, Regular Meeting Minutes of April 25, 2018.
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Regular Meeting — August 28, 2018 2
'I'ARKING ASSESSMENT
FOR AN AMOUNTNOT • $20,670: Community
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10.APPROVED AND AUTHORIZED THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH JWA URBAN CONSULTANTS INC., TO PROVIDE CONSULTING
SERVICES FOR PHASE 2 OF •
NOT • EXCEED $23,180:Development.
13. ADOPTED +` • • • 18-7839, A RESOLUTIONOF • OF
CONSTRUCTION AND CONTRACTS FOR WORK OR MATERIALS WHICH MAY B1
PERFORMED WITHOUT CALLING FOR BIDS WHEN AUTHORIZED BY THE CITY COUNCI
Public
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•' • • • •
ADMISSION15. WAIVED TO THE COLUMBIA•' •
SEPTEMBER 1, 2018 IN ORDER TO COMMEMORATE MARY STAUFFER'S 101ST BIRTHDAY:
Council Member Vasquez requested clarification regarding the request for proposal process;
and, the consultant's findings and recommendations.
Assistant City Manager vskoui reported that in 2015, the City's main concern was cost
exceedance which was why a comprehensive study was conducted for fixed routes and Dial -A -Ride
services. In the study, peak and off-peak hours were reviewed; and, with the consultant's
recommendation adjustments were made accordingly to the fixed routes. The City made the decision
to buy their own vehicles, which were obtained through a grant program with Metro; and, decided to
contract out fixed route and Dial -A -Ride services. Recently, for costs savings purposes, the Council
authorized the City to purchase seven buses for the fixed route, opposed to leasing. The request for
proposal was carefully prepared, with the assistance of the consultant. A mandatory pre-bid
conference was held for proponents placing a bid for service. At the pre-bid conference they were
informed that they must utilize City owned vehicles, not their own. The bid submitted by Fiesta Taxi
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Regular Meeting — August 28, 2018 4
quoted over $1 million higher; and, did not meet the bid requirements proposed by the committee rather
proposed to utilize their own vehicles.
Mayor Ashton asked if there was anyone present who would like to comment on this item.
Armando Herman, resident, commented in opposition of Item No. 11.
Marco Soto, Fiesta Taxi, commented in favor of his company for the transit services.
Having no one else come forward, Mayor Ashton closed public comment.
It was moved by Council Member Vasquez, seconded by Mayor Ashton, and carried
unanimously to approve the Transit Services Agreement with MV Transportation, Inc. for the operation
of the Downeyl-ink and Dial -A -Ride Services and authorized the Mayor to execute the Agreement;
authorized the Director of Parks & Recreation to terminate the Professional Services Agreement with
My Transportation, Inc. for Temporary Personnel Services dated November 14, 2017, with termination
effective September 30, 2018.
17. AUTHORIZED THE CITY MANAGER TO APPROVE AGREEMENT WITH KRONOS INC. FOR
WORKFORCE READY AND WORKFORCE TELESTAFF SOFTWARE FOR PAYROLL,
TIMEKEEPING, LEAVE MANAGEMENT AND SCHEDULING MODULES IN AN AMOUNT NOT
TO EXCEED $314,683 OVER THE NEXT THREE FISCAL YEARS: Finance/Administration.
City Manager Livas provided a brief staff report and thanked staff for their work on the project
to save the City money with the use of technology and become more efficient.
Management Analyst Rivas provided a brief history regarding current timekeeping and
scheduling methods utilizing Microsoft Excel and Word, texting or email; and, hours spent on the
manual timekeeping processes each year citywide. She provided a presentation and staffs'
recommendations to the City Council. She commented that staff was tasked to find a fully automated
time management system; they studied three systems in depth; and, identified Kronos, Inc. was the
most highly rated in every criterion by the study team.
Mayor Ashton questioned whether Kronos, Inc. was involved in the Los Angeles Unified School
District's automated system implementation, as it was not a smooth transition, and there were many
issues. Nedim Pajevic, Kronos Sales Executive, confirmed that they were not involved in the Los
Angeles School District's implementation process.
City Manager Livas stated that the study team spoke with several Cities who utilize Kronos, Inc.
for their timekeeping program rather than just taking the vendor's word.
Council Member Saab inquired about the electronic implementation; and, the utilization of the
cell phone program. Mr. Pajevic provided clarification regarding the web based mobile app and deskto�k
utilization.
Discussion ensued regarding the City's current documentation process for capturing time off
versus moving forward with the Kronos' system which would capture actual time worked; the mobile
app which has a built in geo fencing technology which only allows for employees to clock in within the
boundaries set; Affordable Care Act (ACA) reporting compliance which requires part time staff to clock
in and out; and, cost saving solutions with City iPads provided at all locations where desktops are not
available for logging time.
Mayor Ashton asked if there was anyone present who would like to comment on this item,
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Regular Meeting — August 28, 2018 5
Armando Herman, resident, commented in support of technology be made available at all
locations where staff is present.
Having no one else come forward, Mayor Ashton closed public comment.
Council Member Saab thanked Management Analyst Rivas for her presentation.
It was moved by Council Member Saab, seconded by Council Member Vasquez and approved
unanimously to authorize the City Manager to approve Agreement with Kronos Inc. for Workforce
Ready and Workforce Telestaff Software for Payroll, Timekeeping, Leave Management and Scheduling
Modules in an amount not to exceed $314,683 over the next three fiscal years.
18. APPOINTED TWO MEMBERS OF THE CITY COUNCIL TO SERVE ON AN AD HOC
SUBCOMMITTEE AS RELATED TO THE CITY OF DOWNEY FIREFIGHTERS MEMORIAL
Mayor Ashton and Mayor Pro Tem Rodriguez stated they would like to serve on the Ad Hoc
Subcommittee.
Mayor Ashton asked if there was anyone present who would like to comment on this item.
Having no one come forward, Mayor Ashton closed public comment.
It was moved by Mayor Ashton, seconded by Council Member Vasquez, and carried
unanimously to appoint Mayor Ashton and Mayor Pro Tem Rodriguez to serve on the Ad Hoc
Subcommittee as related to the City of Downey Firefighters Memorial Project.
Mayor Ashton adjourned the Regular City Council meeting at 8:25 p.m. in memory of Staff
Sergeant. Reymund Rarogal Transfiguracion, from Waikoloa, Hawaii, who was supporting Operation
Freedom's Sentinel; and, Chief Warrant Officer 3 Taylor J. Galvin, 34, from Spokane, Washington who
was supporting Operation Inherent Resolve; and Senator John McCain III.
%RaAlAllIA DUARiE, C
City Clerk
City Council Minutes
Regular Meeting — August 28, 2018
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