HomeMy WebLinkAbout15. Approve Agreement w-Enterprise Fleet Mgmt - Master Equity Lease, Maintenance & Liquidate Designated Surplus VehiclesMINE
10: HONORABLE MAYOR AND MEMBERS OF THE CITY COUAIU
TY
FROM: OFFICE OF THE CITY MANAGER CI0P,4G- E-A,
BY: JOHN OSKOUI, ASSISTANT CITY MANAGER
SUBJECT: APPROVE THE CITY OF DOWNEY VEHICLE REPLACEMENT AND
MAINTENANCE PROGRAM, APPROVE A MASTER EQUITY AGREEMENT AND
A VEHICLE MAINTENANCE AGREEMENT BETWEEN THE CITY OF DOWNEY
AND ENTERPRISE FLEET MANAGEMENT INC.
1 . A,4!ehicle Replacement an
2. A Master Equity Lease Agreement between the City of Downey and Enterprise Fleet
Management Inc.
3. A Vehicle Maintenance Agreement between the City of Downey and Enterprise Fl-
.•- -
agement Inc.
Approve the list of designated surplus vehicles and authorize Enterprise Fleet
Managementto liquidate designated surplus vehicles on behalf of the City of
Downey.
5. Authorize the City Manager to execute the Master Equity Lease and Vehicle
Maintenance Agreements and any amendments between the City of Downey and
Enterprise Fleet Management Inc.
The City's fleet includes 237 vehicles assigned to various departments. These vehicles range
from regular sedans to specialty heavy duty trucks primarily utilized in the City's Public Works
Department.
With the exception of vehicles and equipment assigned to public safety operations such as
police patrol vehicles, fire engines and ambulance units, which have been frequently replaced,
the balance of the City's fleet has not been replaced on a regular basis. As a result, the City's
fleet is aged to the point that, in many cases, the annual cost of maintaining an aged unit
exceeds its salvage value.
Currently, the City's fleet includes vehicles between 7-21 years old with over 120,000 - 150,000
miles which are being utilized for critical operations. Excessive costs of maintenance due to the
overall age and condition of the fleet does not provide opportunities to appropriately fund the
City's "Equipment Replacement Fund." This is not a sustainable mode of operation. As such, a
few months ago, staff started to research various options to improve the status quo by
implementing a viable "Vehicle Replacement and Maintenance Program".
APPROVING AN AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT
FOR VEHICLE REPLACEMENT AND MAINTENANCE
JANUARY 8, 2019
PAGE 2
0 •
Staff's analysis concludes that fully funding a maintenance program as well as supporting a
structured and methodical vehicle replacement program could be best achieved through leasing
the needed vehicles instead of purchasing them, and outsourcing portions of the fleet
maintenance activities, which is currently handled in-house.
A review of other fleet replacement and maintenance programs of other cities indicated that
over the course of the last few years, a number of cities have opted to adopt a vehicle lease
program and use contract services for maintenance of their fleet. Their programs have resulted
in substantial cost savings while allowing them to benefit from use of vehicles, generally, less
than three to four years old, which in turn has contributed to reduction of maintenance costs.
Staff's study indicated that Enterprise Fleet Management Inc. has successfully partnered with
the cities of Corona, Westminster and San Marcos, to name a few, to implement programs with
tangible results. In order to evaluate feasibility of implementing a similar program in Downey,
over the course of the last few months, staff has met with representatives of Enterprise Fleet
Management Inc. to put together a viable, efficient and suitable plan of action. In doing so,
certain parameters were established:
The City will continue to purchase and maintain its public safety vehicles and supporting
vehicles such as fire engines, _•r- truck, ambulances and Police department's patrol
vehicles. Other support vehicles such as parking enforcement, and vehicles assigned to
administrative staff in the Police and Fire departments which account for 71 vehicles
would become part of the City's proposed Fleet Replacement and Maintenance
Program.
2. The City will establish a list of the vehicles marked for replacement.
3. A viable vehicle replacement program, either with four year or five year replacement
cycle, depending on economic feasibility of either one of the options should be
considered.
4. City staff would identify the required specifications and types of replacement vehicles.
5. Lower the average age of the fleet knowing that 72% of the current light and medium
duty vehicles are over ten (10) years old; eight (8) out of 159 vehicles predate Airbags
standards (11998) and 75 out of 159 vehicles predate Anti-lock Brake standards (2007).
6. Reduce net operating costs, knowing that newer vehicles significantly lower
maintenance expenses and that newer vehicles have increased fuel efficiency.
After several meetings and evaluations of various options based on the above listed
parameters, it was decided that a five-year replacement cycle will best suit the City's needs.
This program could be addressed through an "open-ended" lease structure which would allow
the City to replace more vehicles with less upfront capital. Below are highlights of this program:
A P P -0
FOR VEHICLE REPLACEMENT AND MAINTENANCE
JANUARY 8, 2019
PAGE 3
• No mileage restrictions, no abnormal wear and tear, and no early termination penalties.
• The City has all rights of ownership and can equip some of the vehicles with aftermarket
parts (utility bodies, tool boxes, etc.).
• Leasing would provide the opportunity to minimize the amount of large capital outlays
necessary for purchasing vehicles.
• The City would establish a proactive fleet replacement plan to acquire vehicles on a
more consistent basis.
The proposed plan includes replacement of 150 City vehicles through a vehicle leasing and
replacement program with Enterprise over the course of the next five (5) years. The designated
vehicles will be replaced according to the following schedule:
Year
No. of Vehicles
Designation of Vehicles
for replacement
2019
45
18 years old or more than 125,000 miles
2020
39
13 years old or more than 90,000 miles
2021
32
11 years old or more than 70,000 miles
2022
14
7 years old or older and more than 40,000 miles
2023
20
Remaining vehicles
Total
150
With regards to the City's fleet maintenance needs, it is proposed that the new leased vehicles
be maintained through a maintenance program offered by Enterprise Fleet Management, Inc.
During the term of the Agreement, Enterprise would pay for, or reimburse the City for its
payment of all costs and expenses incurred in connection with the maintenance or repair of the
covered vehicle. Expenses, such as fuel costs, oil and fluid changes between designated
(factory recommended) service intervals, tire repair and replacement, washing and cost of repair
as a result of lack of maintenance by the City between scheduled services would not be covered
as part of the Agreement. Therefore, during the first year, 45 of the 158 vehicles designated for
replacement would be maintained through the Agreement with Enterprise. The balance of the
vehicles would be handled by the City directly. In subsequent years, as vehicles get replaced
through the vehicle leasing mechanism; they would be included in the Maintenance Agreement
with Enterprise. The average maintenance cost of this program for Year 1 is $28.83 per vehicle
per month. As such, the maintenance cost of Year 1 would total $15,570. All necessary leased
vehicle service and repairs would be completed by one of the many participating and authorized
(by Enterprise) repair and service centers in the City of Downey and vicinity. Enterprise Fleet
Maintenance Program includes a fully automated record keeping tool by supplying a robust
client website which provides visibility and tracking of vehicle data, customized dashboards with
easy reporting, real-time alerts, self-service features including driver changes, vehicle
descriptors, mileage information and more. Also, by using local shops in the City of Downey, all
the tax revenues stay within the City.
Replacing the aged fleet will have a positive impact on fuel expenses. With new standards and
technology increasing the MPGs of newer vehicles, the City can increase the miles per gallon of
its fleet, which is currently at 11.55 MPG. The average standard MPG is 22.9. The City could
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KFZTA,113 KA A US 11 �
FOR VEHICLE REPLACEMENT AND MAINTENANCE
JANUARY 8, 2019
PAGE 4
realize considerable savings in cost of fuel by replacing the old vehicles with more fuel efficient
ones.
Enterprise will provide a local Account Team to assist the City with implementing and executing
the Vehicle Leasing and Replacement program at no additional cost to the City. The following is
a list of services provided by Enterprise Fleet Management Inc.
• Make recommendations on the most cost effective vehicles in each class.
• Review the best time to order or sell vehicles.
• Monitor the fleet to ensure efficiencies with maintenance and fuel.
• Compile analysis on the best alternative fuel vehicles.
• Review mileage patterns and fuel miles per gallon.
• Establish a proactive replacement plan.
The cost for the first Year 1(2019) of the "Vehicle Replacement and Maintenance Program"
would amount to $423,646. Of this amount, $296,976 is for lease payments, $101,000 is for
down -payment and $15,570 is set aside for the maintenance program. By undertaking this
program and using a ten (10) year analysis, the City could save about $1,358,301 or an average
of about $193,162 per year.
Each year the replaced vehicles would be set aside as surplus equipment and liquidated.
Proceeds from sale of the surplus vehicles would augment funding for the City's Vehicle
Replacement and Maintenance Program.
An agreement with Enterprise Fleet Maintenance Inc., can be executed without going through
the traditional bidding process by piggybacking off of the existing Fleet Leasing and
Management Services contract on The Interlocal Purchasing System (TIPS). TIPS is a national
cooperative purchasing program whose membership include government and other entities in
various states, including California. This cooperative purchasing system enables member
entities to purchase on an "as -needed" basis from competitively awarded contracts with high
performance vendors. The City of Downey is a current member of TIPS and since Enterprise
has been awarded a contract with TIPS through a competitive process for Fleet Leasing and
Management Services. The City can enter into an agreement with Enterprise pursuant to TIPS
RFP # 02072816.
Staff respectfully recommends that the City Council approve the implementation of the City's
Vehicle Leasing and Replacement Program, approve the Master Equity Lease and Vehicle
Maintenance Agreements with Enterprise Fleet Maintenance Inc., and authorize the City
Manager to execute the said Agreements and any necessary amendments. It Is further
recommended that the City council approve the attached list of designated surplus vehicles and
authorize Enterprise fleet Management Inc. to liquidate these vehicles on behalf of the City.
Implementation of the program will provide staff with accurate costs to use when budgeting for
fleet expenses during the annual budgeting process. This will assure the City maintains a safe,
reliable service fleet, while at the same time, remain fiscally prudent.
Fiscal Responsibility
APPRO
FOR VEHICLE REPLACEMENT AND MAINTENANCE
JANUARY 8, 2019
PAGE 5
FISCAL IMPACT
The City's Fiscal Year 2018-2019 budget includes funding for the proposed Vehicle
Replacement ai Maintenance Program.
ATTACHMENTS
Attachment C Replacement Cost
Attachment C — Fleet Replacement Schedule
Attachment sFleet+ - of s - 2019
Supportive Documents
MASTER EQUITY LEASE AGREEMENT
This Master Equity Lease Agreement isentered into this day of .byand between Enterprise FMTrust, aDelaware statutory trust
("Leeaor").and the lessee whose name and address isset forth onthe signature page below (^Lauoee^).
1. LEASE OF VEHICLES: Lessor hereby leases Vo Lessee and Lessee hereby leases from Lessor the vehicles (individually, a"Vehiu|e^ and collectively, the
"Vehicles") described in the schedules from time to time delivered by Lessor to Lesseeosmgfurthbe|mw(^Gohodu|o(s)^)furfhemnta|sondunthatermooetforth
in this Agreement and in the applicable Schedule. References to this "Agreement" shall include this Master Equity Lease Agreement and the various Schedules
and addenda 0othis Master Equity Lease Agreement. Lessor will, onorabout the date ofdelivery nfeach Vehicle toLessee, send Lessee oSchedule covering the
Vehicle, which will include, among other things, a description of the Vehicle, the lease term and the monthly rental and other payments due with respectto the
Vehicle. The terms contained in each such Schedule will be binding on Lessee unless Lessee objects in writing to such Schedule within ten (10) days afterUhe
date ofdelivery ofthe Vehicle covered hysuch8ohedu|o.Lea orisUhpao|o|ega|uwnernfmmhVnhida. This Agreement isalease only and Lessee wiUhuv no
right, title urinterest inur0uthe Vehicles except for the use of the Vehicles as described in this Agreement. This Agreement shall be treated as a true lease for
federal and applicable state income tax purposes with Lessor having all benefits of ownership of the Vehicles. |tiaunderstood and agreed that Enterprise Fleet
Management, Inc. nronaffiliate thereof (together with any subservicer, agent, successor or assign as servicer on behalf of Lessor, "Servicer") may administer
this Agreement on behalf of Lessor and may perform the service functions herein provided to be performed by Lessor.
2. TERM: The term of this Agreement (7erm")for each Vehicle begins on the date such Vehicle bdelivered to Lessee (the "Delivery Dateland, unless
terminated earlier in accordance with the terms of this Agreement, continues for the "Lease Term" as described in the applicable Schedule.
(a) Lessee agrees tupay Lessor monthly rental and other payments according tothe Schedules and this Agreement. The monthly payments will tmin the
amount listed as the "Total Monthly Rental Including Additional Services" on the applicable Schedule (with any portion of such amount identified as a chargefor
maintenance services under Section 4 of the applicable Schedule being payable to Lessor as agent for Enterprise Fleet Management, |no.)and will badue and
payable inadvance onthe first day ofeach month. If a Vehicle is delivered to Lessee on any day other than the first day of a month, monthly rental payments will
'begin on the first day of the next month. In addition to the monthly rental payments, Lessee agrees to pay Lessor a pro -rated rental charge for the numberofdays
that the Delivery Date precedes the first monthly rental payment date. A portion of each monthly rental payment, being the amount designated as "Depreciation
Reserve" on the applicable Schedule, will be considered as a reserve for depreciation and will be credited against the Delivered Price of the Vehicle for purposes
ofcomputing the Book Value ofthe Vehicle under Section 3(c). Lessee agrees to pay Lessor the "Total Initial Charges" set forth in each Schedule on the due date
of the first monthly rental payment under such Schedule. Lessee agrees to pay Lessor the "Service Charge Due at Lease Termination" set forth ineach Schedule
at the end of the applicable Term (whether by reason of expiration, early termination or otherwise).
(b)|nthe event the Term for any Vehicle ends prior to the last day of the scheduled Term, whether asuresult ofadefault by Lessee, a Casualty Occurrence
orany other reason, the rentals and management fees paid by Lessee will be recalculated in accordance with the rule of 78's and the adjusted amount will be
payable by Lessee to Lessor on the termination date.
(c) Lessee agrees 0apay Lessor within thirty (30) days after the end ufthe Term for each Vehicle, additional rent equal 0othe excess, ifany, ofthe Book Value
of such Vehicle over the greater of (i) the wholesale value of such Vehicle as determined by Lessor in good faith or (ii) except as provided below, twenty percent
(2O%)ufthe Delivered Price n{such Vehicle auset forth inthe applicable Schedule. |fthe Book Value ufsuch Vehicle ialess than the greater of(i)the wholesale
value of such Vehicle as determined by Lessor in good faith or (ii) except as provided be|uv^ twenty percent (20%) of the Delivered Price of such Yohio|o as
set forth in the applicable Schedule, Lessor agrees to pay such deficiency to Lessee as a terminal rental adjustment within thirty (3O)days after the end uf1he
applicable Term. Notwithstanding the foregoing, if (i) the Term for a Vehicle is greater than forty-eight (48)months (including any extension ofthe Term for such
Vehicle), (ii)the mileage unoVehicle at the end ofthe Term iogreater than 15,000 miles per year on average (prorated on a daily basis) (i.e., if the mileage on a
Vehicle with a Term of thirty-six (36) months is greater than 45,000 miles) or (iii) in the sole judgment of Lessor, a Vehicle has been subject to damage or any
abnormal or excessive wear and tear, the calculations described in the two immediately preceding sentences shall be made without giving effect to clause (ii) in
ouchsuohuentenoo.Tho^BoukVa|ue''nfaVehio|omaansthosumof(i)the^Do|ivemdPhoo''ufthnYnhiu|ounoetfurthintheopp|ixob|eGchodu|ominuo(ii)1he
total Depreciation Reserve paid byLessee toLessor with respect to such Vehicle plus (iii) all accrued and unpaid rent and/or other amounts owed by Lessee with
respect tosuch Vehicle.
(d) Any security deposit ofLessee will boreturned b/Lessee at the end nfthe applicable Term, except that the deposit will first bnapplied toany losses and/
or damages suffered by Lessor as a result of Lessee's breach of or default under this Agreement and/or to any other amounts then owed by Lessee to Lessor.
(e) Any rental payment or other amount owed by Lessee to Lessor which is not paid within twenty pUdays after its due date will accrue interest, payable
on demand of Lessor, from the date due until paid in full at a rate per annum equal to the lesser of (i) Eighteen Percent (18%) per annum or (ii) the highest rate
permitted by applicable law (the "Default Rate").
Vl |fLessee fails topay any amount due under this Agreement ortocomply with any ofthe covenants contained inthis Agreement, Lessor, Servicer urany
other agent ofLessor may, at its option, pay such amounts or perform such covenants and all sums paid or incurred by Lessor in connection therewith will be
repayable by Lessee to Lessor upon demand together with interest thereon at the Default Rate.
Initials: ff*r_�I_e Customer
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(c)None ofLessor, Servicer mrany other agent ofLessor will beliable 0oLessee for any liability, claim, loss, damage (direot,incidental orconsequential)
or expense of any kind or nature, caused directly or indirectly, by any Vehicle or any inadequacy of any Vehicle for any purpose or any defect(latent orpatent) in
any Vehicle or the use or maintenance of any Vehicle or any repair, servicing or adjustment of or to any Vehicle, or any delay in providing or failure to provide any
Vehicle, or any interruption or loss of service or use of any Vehicle, or any loss of business or any damage whatsoever and however caused. |naddition, none uf
Lessor, Servicer or any other agent of Lessor will have any liability to Lessee under this Agreement or under any order authorization form executed by Lessee if
Lessor is unable to locate or purchase a Vehicle ordered by Lessee or for any delay in delivery of any Vehicle ordered by Lessee.
Lessee assumes and agrees tobear the entire risk ofloss of, theft of, damage tourdestruction ufany Vehicle from any cause whatsoever
("Casualty Occurrence"). |nthe event ofuCasualty Occurrence tooVehicle, Lessee shall give Lessor prompt notice of the Casualty Occurrence and thereafter
will place the applicable Vehicle in good repair, condition and working order; provided, however, that if the applicable Vehicle is determined by Lessor to be lost,
stolen, destroyed urdamugodbeynndmpair(a''Tota|edVehio|o^).LeasueoOmosk/payLoaoorno|aterthunthodate thirty (3Q)days after the date oftheCasualty
Occurrence the amounts owed under Sections 3(b) and 3(c) with respect to such Totaled Vehicle. Upon such payment, this Agreement will terminate with respect
tosuch Totaled Vehicle.
(a) Lessee agrees to purchase and maintain inforce during the Term, immmnm policies inatleast the amounts listed below covering each Vehicle, to be
written by an insurance company or companies satisfactory to Lessor, insuring Lessee, Lessor and any other person or entity designated by Lessor against any
damage, claim, suit, action or liability:
(i)Commercial Automobile Liability Insurance (including Uninsured/Underinsured Motorist Coverage and No -Fault Protection where required bylaw) for
the limits listed below (Note $2,000,000 Combined Single Limit Bodily Injury and Property Damage with No Deductible is required for each Vehicle capable of
transporting more than Opassengers):
Connecticut, Massachusetts, Maine, New Hampshire, New Jersey, $1,0OU,08OCombined Single Limit Bodily Injury and Property Damage
FloridaNew York, Pennsylvania, Rhode Island, and Vermont - No Deductible
$500,000 Combined Single Limit Bodily Injury and Property Damage
or $100,000 Bodily Injury Per Person, $300.000 Per Occurrence and
$5O.00OProperty Damage (1O03O05O)-WoDeductible
All Other States $300,000 Combined Single Limit Bodily Injury and Property Damage
or $100,000 Bodily Injury Per Person, $300.000 Per Occurrence and
$58.00UProperty Damage (1O038N5U)'WuDeductible
(ii) Physical Damage Insurance (Collision & Comprehensive): Actual cash value of the applicable Vehicle. Maximum deductible m[$5UUper occurrence '
Collision and $250 per occurrence - Comprehensive).
If the requirements of any governmental or regulatory agency exceed the minimums stated in this Agreement, Lessee must obtain and maintain the higher
insurance requirements. Lessee agrees that each required policy of insurance will by appropriate endorsement or otherwise name Lessorand any other person
mrentity designated hyLessor aaadditional insureds and loss payees, aotheir respective interests may appear. Further, each such insurance policy must provide
the following: (i) that the same may not be cunoo||od, changed or modified until after the insurer has given to Lessor, Servicer and any other person or entity
designated byLessor utleast thirty (30) days prior written notice of such proposed cancellation, change or modification, (ii) that no act or default of Lessee or any
other person orentity shall affect the right of Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns to recover under such
policy or policies of insurance in the event of any loss of or damage to any Vehicle and (iii) that the coverage io"primary coverage" for the protection ufLessee,
Lessor, Servicer, any other agent of Lessor and their respective successors and assigns notwithstanding any other coverage carried by Lessee, Lessor, Servicer,
any other agent of Lessor or any of their respective successors or assigns protecting against similar risks. Original certificates evidencing such coverage and
naming Lessor, Servicer, any other agent of Lessor and any other person or entity designated by Lessor as additional insureds and loss payees shall be furnished
to Lessor prior to the Delivery Date, and annually thereafter and/or as reasonably requested by Lessor from time to time. In the event of default, Lessee hereby
appoints Lessor, Servicer and any other agent of Lessor as Lessee's attorney-in-fact to receive payment of, to endorse all checks and other documents and to
take any other actions necessary to pursue insurance claims and recover payments if Lessee fails to do so. Any expense of Lessor, Servicer or any other agent
m[Lessor inadjusting orcollecting insurance shall boborne byLessee.
Lessee, its drivers, servants and agents agree tocooperate fully with Lessor,Servicer, any other agent of Lessor and any insurance carriers inthe investigation,
defense and prosecution of all claims or suits arising from the use or operation of any Vehicle. If any claim is made or action commenced for death, personal
injury or property damage resulting from the ownership, maintenance, use or operation of any Vehicle, Lessee will promptly notify Lessor of such action or claim
and forward to Lessor a copy of every demand, notice, summons or other process received in connection with such claim or action.
y4Notwithstanding the provisions ofSection 11k4ubov :(i)ifGoction4ofoDohodu|oindudosaohmrgeforphymkmidumagevmiv&, Lessor agrees that
yV Lessee will not be required 0oobtain or maintain the minimum physical damage insurance (collision and comprehensive) required under Section 11h$ for
the Vehicle(s) covered by such 8ohodu|o and (B) Lessor will assume the risk of physical damage (collision and comprehensive) to the Yohir|ohV ommrod by
such Schedule; provided, however, that such physical damage waiver shall not apply to, and Lessee shall be and remain liable and responsible for, damage to
a covered Vehicle caused by wear and tear or mechanical breakdown or failure, damage to or loss of any parts, accessories or components added to a covered
Initials: Customer
Vehicle hyLessee without the prior written consent ofLessor and/or damage toorloss ofany property and/or personal effects contained inucovered Vehicle.
In the event of a Casualty Occurrence to a covered Vehicle, Lessor may, at its option, replace, rather than repair, the damaged Vehicle with unequivalent vehicle,
which replacement vehicle will then constitute the "Vehicle" for purposes of this Agreement; and (ii) if Section 4 of a Schedule includes a charge for commercial
automobile liability enrollment, Lessor agrees that it will, at its expense, obtain for and on behalf of Lessee, by adding Lessee as an additional insured under a
commercial ou0omuhi|a liability insurance policy issued by an insurance company selected by Lessor, commercial automobile liability insurance satisfying the
minimum commercial automobile liability insurance required under Section 11(a) for the Vehicle(s) covered by such Schedule. Lessor may atanytime during the
applicable Term terminate said obligation to provide physical damage waiver and/or commercial automobile liability enrollment and cancel such physical damage
waiver and/or commercial automobile liability enrollment upon giving Lessee at least ten (10) days prior written notice. Upon such cancellation, insurance inthe
minimum amounts as set forth in 11(a) shall be obtained and maintained by Lessee at Lessee's expense. An adjustment will bomade inmonthly rental charges
payable byLessee to reflect any such change and Lessee agrees to furnish Lessor with satisfactory proof of insurance coverage within ten (10) days after mailing
ufthe notice. In addition, Lessor may change the rates charged byLessor under this Section 11(Wfor physical damage waiver and/or commercial automobile
liability enrollment upon giving Lessee at least thirty (30) days prior written notice.
Tuthe extent permitted bystate law, Lessee agrees todefend and indemnify Lessor, Servicer, any other agent ofLessor and their respective
successors and assigns from and against any and all |mmoo. damages, |iabi|itiem, ouits, n|eimn, demands, costs and expenses (inu|uding, without limitation,
reasonable attorneys' fees and expenses) which Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns may incur by reason
of Lessee's breach or violation of, or failure to observe or perform, any term, provision or covenant of this Agreement, or as a result of any loss, damage, theft
or destruction of any Vehicle or related to or arising out of or in connection with the use, operation or condition of any Vehicle. The provisions ofthis Section 12
shall survive any expiration or termination of this Agreement. Nothing herein shall be deemed to affect the rights, privileges, and immunities of Lessee and the
foregoing indemnity provision is not intended to be a waiver of any sovereign immunity afforded to Lessee pursuant to the law.
Laoaoo agrees to mxrump|ish, utits expense, all inspections ufthe
Vehicles required byany governmental authority during the Term. Lessor, Servicer, any other agent ofLessor andanyofUhoirmopectivesuco emmorussiAnu
will have the right 10 inspect any Vehicle atany reasonable timo(s) during the Term and for this purpose to enter into or upon any building or place where
any Vehicle is located. Lessee agrees to comply with all odometer disclosure |ava, rules and regulations and to provide such written and signed dion|uoum
information unsuch forms and insuch manner usdirected byLessor. Providing false information orfailure 0ncomplete the odometer disclosure form uarequired
bylaw may result infines and/or imprisonment. Lea000 hereby agrees to promptly deliver to Lessor such financial statements and other financial information
regarding Lessee aoLessor may from time Ntime reasonably request.
The following shall constitute events of default ("Events of Default") by Lessee under this Agreement: (a) if Lessee fails to pay when
due any rent or other amount due under this Agreement and any such failure shall remain unremedied for ten (10) days; (b) if Lessee fails to perform, keep or
observe any term, provision or covenant contained in Section 11 of this Agreement; (c) ifLessee fails toperform, keep orobserve any other term, provision or
covenant contained in this Agreement and any such failure shall remain unremedied for thirty (30) days after written notice thereof is given by Lessor, Servicer
orany other agent ofLessor toLessee; (d)any seizure urconfiscation ufany Vehicle urany other act (other than aCasualty Occurrence) otherwise rendering any
Vehicle unsuitable for use (as determined by Lessor); (e) if any present or future guaranty in favor of Lessor of all or any portion of the obligations of Lessee under
this Agreement shall at any time for any reason cease to be in full force and effect or shall be declared to be null and void by a court of competent jurisdiction, or
if the validity or enforceability of any such guaranty shall be contested or denied by any guarantor, or if any guarantor shall deny that it, he or she has any further
liability or obligation under any such guaranty or if any guarantor shall fail to comply with or observe any of the terms, provisions or conditions contained in any
such guaranty; (f) the occurrence of a material adverse change in the financial condition or business of Lessee or any guarantor; or (g) if Lessee or any guarantor
is in default under or fails to comply with any other present or future agreement with urinfavor ofLessor, The Crawford Group, Inc. orany direct orindirect
ouhoidiarym[ThoCrawfordGmup.|oo'Furpu,puseom[thioSoodon14.thuterm''gumrantor^uhoUmeunmnypmoonturfutureguarontorufaUorunyporUonuf
the obligations ufLessee under this Agreement.
Upon the occurrence of any Event of Default, Lessor, without notice to Lessee, will have the right toexercise concurrently urseparately (and without any election
ufremedies being deemed made).the following remedies: (a) Lessor may demand and receive immediate possession of any or all of the Vehicles from Lessee,
without releasing Lessee from its obligations under this Agreement; if Lessee fails to surrender possession of the Vehicles to Lessor on default (or termination
or expiration of the Torn). Lessor, Servicer, any other agent of Lessor and any of Lessor's independent contractors uhoU have the right to enter upon any
premises where the Vehicles may be located and to remove and repossess the Vehicles; (b) Lessor may enforce performance by Lessee of its obligations under
this Agreement; (c) Lessor may recover damages and expenses sustained by Lessor, Servicer, any other agent of Lessor or any of their respective successors
orassigns byreason ofLessee's default including, to the extent permitted by applicable law, all costs and oxponoou, including court costs and reasonable
attorneys' fees and expenses, incurred by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns in attempting or effecting
enforcement ofLessor's rights under this Agreement (whether or not litigation is commenced) and/or in connection with bankruptcy or insolvency proceedings;
(d) upon written notice to Lessee, Lessor may terminate Lessee's rights under this Agreement; (4with respect toeach Vehicle, Lessor may recover from Lessee
all amounts owed byLessee under Sections 3(b)and 3(c)ufthis Agreement (and, if Lessor does not recover possession of a Vehicle, (i) the estimated wholesale
value of such Vehicle for purposes of Section 3(c) shall be deemed to be $0.00 and (ii) the calculations described in the first two sentences of Section 3(c) shall be
made without giving effect to clause (ii) in each such sentence); and/or (f) Lessor may exercise any other right or remedy which may be available to Lessor under
the Uniform Commercial Code, any other applicable law or in equity. A termination of this Agreement shall occur only upon written notice by Lessor to Lessee.
Any termination shall not affect Lessee's obligation to pay all amounts due for periods prior to the effective date ofsuch termination urLessee's obligation tupay
any indemnities under this Agreement. All remedies of Lessor under this Agreement or at law or in equity are cumulative.
L
assor may from time to time assign, pledge or transfer this Agreement and/or any or all of its rights and obligations under this Agreement
toany person o,entity. Lessee agrees, upon notice of any such assignment, pledge or transfer of any amounts due or to become due to Lessor under this
Agreement 0npay all such amounts tosuch assignee, pledgee ortransferee. Any such assignee, pledgee or transferee of any rights or obligations of Lessor under
this Agreement will have all of the rights and obligations that have been assigned to it. Lessee's rights and interest in and to the Vehicles are and will continue
Initials: Customer
atall times 0obasubject and subordinate inall respects Aoany assignment, pledge ortransfer now mhereafter executed byLessor with mrinfavor ufunysuch
assignee, -pledgee urtransferee, provided that Lessee shall have the right of quiet enjoyment of the Vehicles so long as no Event of Default under this Agreement
has occurred and iacontinuing. Lessee acknowledges and agrees that the rights of any assignee, pledgee or transferee in and to any amounts payable bythe
Lessee under any provisions of this Agreement shall be absolute and unconditional and shall not be subject to any abatement whatsoever, orhoany defense,
setoff, counterclaim or recoupment whatsoever, whether by reason of any damage to or loss or destruction of any Vehicle or by reason of any defect in or failure
of title of the Lessor or interruption from whatsoever cause in the use, operation or possession of any Vehicle, or by reason of any indebtedness or liability
howsoever and whenever arising of the Lessor or any of its affiliates to the Lessee or to any other person or entity, or for any other reason.
Without the prior written consent o[Lessor, Lessee may not assign, sublease, transfer nrpledge this Agreement, any Vehicle, many interest inthis Agreement
or in and to any Vehicle, or permit its hgWo under this Agreement m any Vehicle 8o be subject to any |iun, charge or encumbrance. Lessee's interest in this
Agreement is not assignable and cannot be assigned or transferred by operation of law. Lessee will not transfer or relinquish possession of any Vehicle (except
for the sole purpose ofrepair orservice ofsuch Vehicle) without the prior written consent ofLessor.
This Agreement contains the entire understanding nfthe parties. This Agreement may only beamended mmodified hyaninstrument
in writing executed by both parties. Lessor shall not by any act, delay, omission or otherwise be deemed to have waived any of its rights or remedies under this
Agreement and no waiver whatsoever shall be valid unless in writing and signed by Lessor and then only to the extent therein set forth. A waiver by Lessor of
any right or remedy under this Agreement on any one occasion shall not be construed as a bar to any right or remedy, which Lessor would otherwise have on
any future occasion. If any term or provision of this Agreement or any application of any such term or provision is invalid or unenforceable, the remainder ofthis
Agreement and any other application of such term or provision will not be affected thereby. Giving ofall notices under this Agreement will besufficient ifmailed
bycertified mail tnoparty at its address set forth below or at such other address as such party may provide in writing from time to time. Any such notice mailed
to such address will be effective one (1) day after deposit in the United States mail, duly addressed, with certified mail, postage prepaid. Lessee will promptly
notify Lessor of any change in Lessee's address. This Agreement may be executed in multiple counterparts (including facsimile and pdf counterparts), but the
counterpart marked "ORIGINAL' by Lessor will be the original lease for purposes of applicable law. All ofthe representations, warranties, covenants, agreements
and obligations of each Lessee under this Agreement (if more than one) are joint and several.
Subject to the provisions ofSection 15, this Agreement will be binding upon Lessee and its heis,
exmcutom, personal representatives, ouuunoaora and uauigna, and will inure to the benefit ofLessor, Servicer, any other agent of Lessor and their respective
successors and assigns. This Agreement will be governed by and construed in accordance with the substantive laws of the State of Missouri (determined without
reference tuconflict oflaw princip|os).
Each puhyhnmtohereby covenants andagreeuUhat.miurhothmdate*hiuhiauoeyemrmndunedayaMo payment infull o[al|indebtedness
of L0000c it ohu| not institute aQoimst, or join any other parson in instituting against, Lessor any bunkrupby, mwrganizution, unangument, insolvency or
liquidation proceedings or other similar proceeding under the laws of the United States or any state of the United States. The provisions ufthis Section 18shall
survive termination ofthis Master Equity Lease Agreement.
Lessee's funding of this Agreement shall be on a Fiscal Yeabasis and iasubject toannual appropriations. Lessor acknowledges
that Lessee is municipal ourporatiun, is precluded bythe County urState Constitution and other laws from entering into obligations that financially bind future
governing bodies, and that, therefore, nothing in this Agreement shall constitute an obligation of future legislative bodies ofthe County orState 0uappropriate
funds for purposes ofthis Agreement. Accordingly, the parties agree that the lease terms within this Agreement or any Schedules relating hereto are contingent
upon appropriation offunds. The parties further agree that should the County urState fail 0oappropriate such funds, the Lessor shall bmpaid all rentals due
and owing hereunder up until the actual day of termination. In addition, Lessor reserves the right to be paid for any reasonable damages. These reasonable
damages will be limited to the losses incurred by the Lessor for having to sell the vehicles on the open used car market prior to the end of the scheduled term (as
determined inSection 3and Section 14ofthis AgreomenV.
IN WITNESS WHEREOF, Lessor and Lessee have duly executed this Master Equity Lease Agreement moof the day and year first above written.
ltjn�t�e`r` p" rise
lalill
AMENDMENT TOMASTER EQUITY LEASE AGREEMENT
THIS AMENDMENT Nuvember, 2018 is attached to, and made a
part of, the MASTER EQUITY LEASE AGREEMENT entered into on the day of November, 2018
(' by and oanweenEnnyoonoe FM Trust, a Delaware statutory trust ("Lessor") and CdvofDownev. a
California muniooa} oor omVon and charter citv ("Lessee"). This Amendment is made for good and valuable
consideration, the receipt cf which ishereby acknowledged bythe parties.
Section 3(e) of the Master Equity Lease Agreement is amended to read as follows:
Any rental payment or other amount owed by Lessee to Lessor which is not paid within thirty (30) days after its due
date will accrue interest, payable on demand of Lessor, from the date due until paid in full at a rate per annum equal
to the lesser of (i) Eighteen Percent (18%) per annum or (ii) the highest rate permitted by applicable law (the "Default
Section 17cf the Master Equity Lease Agreement isamended horead aafollows:
Subject to the provisions of G*oUun 15. this Agreement will be binding upon Lessee and its heim, exacutoru,
personal repreaentabveu, successors and osaigna, and will inure 0othe benefit ofLessor, Servicer, any other agent
uyLessor and their respective successors and assigns. This Agreement will be governed by and construed in
accordance with the substantive laws of the State of California (determined without reference to conflict of |a*
All references in the Agreement and in the various Schedules and addenda to the Agreement and any other
references of similar import shall henceforth mean the Agreement aa amended bythis Amendment. Except to the
extent specifically amended by this Amendment, all of the terms, provisions, conditions, covenants, representations
and warranties contained in the Agreement shall be and remain infull force and effect and the same are hereby
ratified and confirmed.
IN WITNESS WHEREOF, Lessor and Lessee have executed this Amendment to Master Equity Leese
Agreement as of the day of November, 2018.
City ofDowney (Lesse)
LIM
AlTESTA2TDFORM:
City Clerk
By:
By:
)
�
Enter�r`ise FM Trust (Lessor)
By: Enterprise Fleet fomnogemwm.|mc.its attorney mfact
FLEET :.
04,
MAINTENANCE AGREEMENT
This Maintenance Agreement (this "Agreement") is made and entered into this day of by Enterprise Fleet Management, Inc., a Missouri
corporation ("EFM"), and ("Lessee").
WITNESSETH
Reference is hereby made to that certain Master Lease Agreement dated as of the day of by and between Enterprise FM
Trust, a Delaware statutory trust, as lessor ("Lessor"), and Lessee, as lessee (as the same may from time to time be amended, modified, extended, renewed,
supplemented or restated, the "Lease"). All capitalized terms used and not otherwise defined in this Agreement shall have the respective meanings ascribed to
them in the Lease.
This Agreement shall only apply to those vehicles leased by Lessor to Lessee pursuant to the Lease to the extent Section 4 of the
Schedule for such vehicle includes a charge for maintenance (the "Covered Vehicles)").
pL The term of this Agreement ("Term") for each Covered Vehicle shall begin on the Delivery Date of such Covered Vehicle and shall
continue until the last day of the "Term" (as defined in the Lease) for such Covered Vehicle unless earlier terminated as set forth below. Each of EFM and Lessee
shall each have the right to terminate this Agreement effective as of the last day of any calendar month with respect to any or all of the Covered Vehicles upon not
less than sixty (60) days prior written notice to the other party. The termination of this Agreement with respect to any or all of the Covered Vehicles shall not affect
any rights or obligations under this Agreement which shall have previously accrued or shall thereafter arise with respect to any occurrence prior to termination, and
such rights and obligations shall continue to be governed by the terms of this Agreement.
EFM agrees that, during the Term for the applicable Covered Vehicle and subject to the terms and conditions of this
Agreement, it will pay for, or reimburse Lessee for its payment of, all costs and expenses incurred in connection with the maintenance or repair of a Covered
Vehicle. This Agreement does not cover, and Lessee will remain responsible for and pay for, (a) fuel, (b) oil and other fluids between changes, (c) tire repair and
replacement, (d) washing, (e) repair of damage due to lack of maintenance by Lessee between scheduled services (including, without limitation, failure to maintain
fluid levels), (f) maintenance or repair of any alterations to a Covered Vehicle or of any after -market components (this Agreement covers maintenance and repair
only of the Covered Vehicles themselves and any factory -installed components and does not cover maintenance or repair of chassis alterations, add-on bodies
(including, without limitation, step vans) or other equipment (including, without limitation, lift gates and PTO controls) which is installed or modified by a dealer,
body shop, upfitter or anyone else other than the manufacturer of the Covered Vehicle, (g) any service and/or damage resulting from, related to or arising out of an
accident, a collision, theft, fire, freezing, vandalism, riot, explosion, other Acts of God, an object striking the Covered Vehicle, improper use of the Covered Vehicle
(including, without limitation, driving over curbs, overloading, racing or other competition) or Lessee's failure to maintain the Covered Vehicle as required by the
Lease, (h) roadside assistance or towing for vehicle maintenance purposes, (i) mobile services, 0? the cost of loaner or rental vehicles or (k) if the Covered Vehicle
is a truck, (i) manual transmission clutch adjustment or replacement, (ii) brake adjustment or replacement or (iii) front axle alignment. Whenever it is necessary
to have a Covered Vehicle serviced, Lessee agrees to have the necessary work performed by an authorized dealer of such Covered Vehicle or by a service facility
acceptable to EFM. In every case, if the cost of such service will exceed $50.00, Lessee must notify EFM and obtain EFM's authorization for such service and
EFM's instructions as to where such service shall be made and the extent of service to be obtained. Lessee agrees to furnish an invoice for all service to a Covered
Vehicle, accompanied by a copy of the shop or service order (odometer mileage must be shown on each shop or service order). EFM will not be obligated to pay
for any unauthorized charges or those exceeding $50.00 for one service on any Covered Vehicle unless Lessee has complied with the above terms and conditions.
EFM will not have any responsibility to pay for any services in excess of the services recommended by the manufacturer, unless otherwise agreed to by EFM.
Notwithstanding any other provision of this Agreement to the contrary, (a) all service performed within one hundred twenty (120) days prior to the last day of
the scheduled "Term" (as defined in the Lease) for the applicable Covered Vehicle must be authorized by and have the prior consent and approval of EFM and any
service not so authorized will be the responsibility of and be paid for by Lessee and (b) EFM is not required to provide or pay for any service to any Covered Vehicle
after 100,000 miles.
EFM may, at its option, provide Lessee with an authorization card (the "EFM Card") for use in authorizing the payment of charges
incurred in connection with the maintenance of the Covered Vehicles. Lessee agrees to be liable to EFM for, and upon receipt of a monthly or other statement
from EFM, Lessee agrees to promptly pay to EFM, all charges made by or for the account of Lessee with the EFM Card (other than any charges which are the
responsibility of EFM under the terms of this Agreement). EFM reserves the right to change the terms and conditions for the use of the EFM Card at any time. The
EFM Card remains the property of EFM and EFM may revoke Lessee's right to possess or use the EFM Card at any time. Upon the termination of this Agreement or
upon the demand of EFM, Lessee must return the EFM Card to EFM. The EFM Card is non -transferable.
f AYMM,1, H iii;�'IF't'�t.`; , The amount of the monthly maintenance fee will be listed on the applicable Schedule and will be due and payable in advance on the first day
of each month. If the first day of the Term for a Covered Vehicle is other than the first day of a calendar month, Lessee will pay EFM, on the first day of the Term
for such Covered Vehicle, a pro -rated maintenance fee for the number of days that the Delivery Date precedes the first monthly maintenance fee payment date. Any
monthly maintenance fee or other amount owed by Lessee to EFM under this Agreement which is not paid within twenty (20) days after its due date will accrue
interest, payable upon demand of EFM, from the date due until paid in full at a rate per annum equal to the lesser of (i) Eighteen Percent (18%) per annum or (ii)
the highest rate allowed by applicable law. The monthly maintenance fee set forth on each applicable Schedule allows the number of miles per month as set forth
Initials: EF ° Customer
insuch Schedule. Lessee agrees 0upay EFM at the end of the applicable Term (whether by reason of termination of this Agreement or otherwise) an overmileage
maintenance fee for any miles inexcess ofthis average amount per month atthe rate set forth inthe applicable Schedule. EFMmay, atits option, permit Lessor, ao
an agent for EFM, to bill and collect amounts due to EFM under this Agreement from Lessee on behalf of EFM.
Lessee acknowledges that EFM does not perform maintenance mrepsrsorv|msunthe Covered Vehicles but rather EFM arranges for
maintenance and/or repair services unthe Covered Vehicles hnboperformed hythird parties. EFM MAKES NOREPRESENTATION ORWARRANTY UFANY
KIND, EXPRESS OR IMPLIED, WITH RESPECT TO ANY PRODUCTS, REPAIRS OR SERVICES PROVIDED FOR UNDER THIS AGREEMENT BY THIRD PARTIES,
INCLUDING, WITHOUT LIMITATION, ANY REPRESENTATION OR WARRANTY AS TO MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, COMPLIANCE
WITH SPECIFICATIONS, OPERATION, CONDITION, SUITABILITY, PERFORMANCE ORQUALITY. ANY DEFECT |NTHE PERFORMANCE OFANY PRODUCT, REPAIR
OR SERVICE WILL NOT RELIEVE LESSEE OF ITS OBLIGATIONS UNDER THIS AGREEMENT, INCLUDING THE PAYMENT TO EFM OF THE MONTHLY MAINTENANCE
FEES AND OTHER CHARGES DUE UNDER THIS AGREEMENT.
Lessor is not a party to, and shall have no rights, obligations or duties under or in respect of, this Agreement.
�A
ny notice or other communication under this Agreement shall be in writing and delivered in person or sent by facsimile, recognized overnight
courier or registered or certified mail, return receipt requested and postage prepaid, to the applicable party atits address urfacsimile number set forth on
the signature page of this Agreement, or at such other address or facsimile number as any party hereto may designate as its address or facsimile numberfor
communications under this Agreement bynotice augiven. Such notices shall be deemed effective on the day on which delivered or sent if delivered in person or
sent byfacsimile, unthofinst(1st)buuineuodmyafterthndayunwhiohsent.ifaentbyecognizedmemiAhtoouhuroronthnthid(3rd)buoinessdmyafterthoday
onwhich mailed, ifsent byregistered urcertified mail.
This Agreement embodies the entire Agreement between the parties relating to the subjectmatter hereof This Agreement may beamended
only hyanagreement in writing signed byEFMand Lessee. Any provision of this Agreement which is prohibited or unenforceable in any jurisdiction shall, as
to such jurisdiction, be ineffective only to the extent of such prohibition or unenforceability without invalidating the remaining provisions of this Agreement or
affecting the validity or enforceability of such provisions in any other jurisdiction. This Agreement shall be binding upon and inure to the benefit of the parties
hereto and their respective successors and assigns, except that Lessee may not assign, transfer or delegate any of its rights or obligations under this Agreement
without the prior written consent of EFM. This Agreement shall be governed by and construed in accordance with the substantive laws of the State of Missouri
(without reference tuconflict oflaw princip|es).
|NWITNESS WHEREOF, EFM and Lessee have executed this Maintenance Agreement as of the day and year first above written.
Enterprise Fleet Management, Inc.
Date Signed:
6�/bwA,, CA �02-4$
FLEET MANAGEMENT
AMENDMENT TOMAINTENANCE AGREEMENT
THIS AMENDMENT ("Ammndment")dated this ___ day ofNovember, 2O18isattached to, and made m
part of, the MAINTENANCE AGREEMENT entered into on the _ day of November, 2018 ("Agreement")and
between EnhamhyeFleet Meoauanont|no_aMissouri comonsUon(^EFM^)and C>WofDuwnev aCm|ihomia
munici*a|onnoonaUonand charter city L(^Leuu*e''). This Amendment iamade for good and valuable consideration,
thenamaiptofwhich iahereby acknowledged bythe parties.
Section Oufthe Maintenance Agreement iaamended Voread oafollows
The amount ofthe monthly maintenance fee will belisted onthe applicable Schedule and will bedue and payable in
advance onthe first day ufeach month. |fthe first day o the Term for eCovered Vehicle inother than the first day of
o calendar month. Lessee will pay EFM, on the first day of the Tenn for such Covered Vehic|e, e pro -rated
maintenance fee for the number of days that the Delivery Date precedes the first monthly maintenance fee payment
date. Any monthly maintenance fee or other amount owed by Lessee to EFM under this Agreement which is not paid
within thirty (3Q)days after its due date will accrue interest, payable upon demand ofEFM. from the date due until
paid in full ate rate per annum equal to the lesser of(i) Eighteen Percent (18%) per annum or(ii)the highest rate
allowed by applicable law. The monthly maintenance fee set forth on each applicable Schedule allows the number of
miles per month as u*1 forth in such Schedule. Lessee agrees to pay EFM at the end of the applicable Tenn
(whether by reason of termination of this Agreement or otherwise) an overmileage maintenance fee for any miles in
excess of this average amount per month at the rate met forth in the applicable Schedule. EFM may, at its option,
permit Leouor, as an agent for EFM. to bill and collect amounts due to EFM under this Agreement from Lessee on
behalf ofEFM.
Section 1Uofthe Maintenance Agreement iaamended horead oufollows:
This Agreement embodies the entire Agreement between the parties e|edng to the subject matter hereof. This
Agreement may be emended only by an agreement in writing signed by EFM and Lessee. Any provision of this
Agreement which is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective only to
the extent of such prohibition or unenforceability without invalidating the remaining provisions of this Agreement or
affecting the validity or enforceability of such provisions in any other jurisdiction, This Agreement shall be binding
upon and inure to the benefit of the parties hereto and their respective successors and assigns, except that Lessee
may not eaoign, transfer or delegate any of its rights or obligations under this Agreement without the prior written
consent of EFM. This Agreement shall be governed by and construed in accordance with the substantive laws of the
State ofCalifornia (without reference hoconflict uflaw prinuip|eo).
All references in the Agreement and in the various Schedules and addenda to the Agreement and any other
references of similar import shall henceforth mean the Agreement as amended by this Amendment. Except to the
extent specifically amended by this Amendment, all of the hemne, pmvioiuns, oonditiuns, covenanto, representations
and warranties contained in the Agreement shall be and remain in full force and effect and the same are hereby
ratified and confirmed.
IN WITNESS WHEREOF, ERM and Lessee have executed this Amendment to Maintenance Agreement as
ofthe __ day ofNovember, 2018.
City ufDowney (Leoaee) Enterprise F(ATrust (Lumo6d
By: Ente,p,iueRe6t Management, Inc., its attorney infact
By By
FLEET MANAGEMIE.PPIT
-2
By:
MAO
MAINTENANCE MANAGEMENT AND FLEET RENTAL AGREEMENT
This Agreement isentered into asofthe _____ day of______ byand between Enterprise Fleet Management, |nc..mMissouri corporation, doing business am
"Enterprise Fleet Management" ("EFM^).and (the "Company"),
WITNESSETH:
� �,NT[PFF CARD-": Upon request from the Company, EFM will provide a driver information packet outlining its vehicle maintenance program (the "Program")
and a card ("Card") for each Company vehicle included in the Company's request. All drivers of vehicles subject tothis Agreement must byurepresentative ofthe
Company, its subsidiaries or affiliates. All Cards issued by EFM upon request of the Company shall be subject to the terms ofthis Agreement and the responsibility
ufthe Company. All Cards shall bear anexpiration date.
Cards issued Nthe Company shall buused by the Company in accordance with this Agreement and limited solely to purchases of certain products and services for
Company vehicles, which are included in the Program. The Program is subject to all other EFM instructions, rules and regulations which may &arevised from time
totime byEFM. Cards shall remain the property of EFM and returned to EFM upon expiration or cancellation.
� ��w��'����;o�'����r���''��B�w0��u�m������d���e�in��guu�hng����rm�i�m����m���orsu�
other amount asmay hmestablished byEFM from time tntime under the Program. All charges for repairs and services will b*invoiced toEFM. Invoices will be
reviewed byEFM for accuracy, proper application of potential manufacturer's warranties, application of potential discounts and unnecessary, unauthorized repairs.
Notwithstanding the above, in the event the repairs and service are the result of damage from an accident or other non -maintenance related cause (including glass
cluima.these matters will bereferred mthe Company's Fleet Manager. |fthe Company prefers that EFMhandle the damage repair, the Company agrees boassign
the administration ofthe matter UzEFM. EFMwill administer such claims inits discretion. The fees for this service will buup&o$125.U0per claim and the Company
agrees toreimburse for repairs mnoutlined inthis agreement. If the Company desires the assistance of EFM in recovering damage amounts from at fault third parties,
oVehicle Risk Management Agreement must bouofile for the Company.
All audited invoices paid byEFMunbehalf ofthe Company will boconsolidated and submitted to the Company onasingle monthly
invoice for the entire Company fleet covered under this Agreement. The Company isliable for, and will pay EFMwithin ten (10)days after receipt ufuninvoice or
statement for, all purchases invoiced to the Company by EFM, which were paid by EFM for or on behalf of the Company. EFM will be entitled to retain for its own
account, and treat as being paid by EFM for purposes of this Agreement, any discounts it receives from a supplier with respect to such purchases which are based
on the overall volume of business EFM provides to such supplier and not solely the Company's business. EFM will exercise due care to prevent additional charges
from being incurred once the Company has notified EFM of its desire to cancel any outstanding Card under this Agreement. The Company will use its best efforts 0o
obtain and return any such cancelled Card.
The Card will authorize the Company's representative to arrange for rental vehicles with a subsidiary of Enterprise Rent-A-CarCompany
for amaximum oftwo (2) days without prior authorization. Extensions beyond two (2) days must begranted byunEFMrepresentative. The Company assumes all
responsibility for all rental agreements arranged by EFM with a subsidiary of Enterprise Rent-A-Car Company through an EFM representative or through the use of
the Card. All drivers must be at least 21 years of age, hold a valid driver's license, be an employee of the Company or authorized by the Company through established
reservation procedures and meet other applicable requirements of the applicable subsidiary of Enterprise Rent-A-Car Company.
�:j EFM MAKES NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO PRODUCTS, REPAIRS OR
SERVICES PROVIDED FOR UNDER THIS AGREEMENT BY THIRD PARTIES, INCLUDING, WITHOUT L|M|TAT|0N, ANY REPRESENTATION ORWARRANTY AS TO
MERCHANTABILITY, COMPLIANCE WITH SPECIFICATIONS, OPERATION, CONDITION, SUITABILITY, PERFORMANCE, QUALITY OR FITNESS FOR USE. Any defect
in the performance of any product, repair or service will not relieve the Company from its obligations under this Agreement, including without limitation the payment
8/EFMufmonthly invoices.
�raNCELLuT$t)� Either party may cancel any Card under this Agreement mthis Agreement inits entirety at any time bygiving written notice to the other party.
The cancellation of any Card or termination of this Agreement will not affect any rights or obligations under this Agreement, which shall have previously accrued or
aka|| thereafter arise with respect to any occurrence prior bnsuch cancellation or termination. ACard shall be immediately returned 0n EFM upon cancellation to:
Enterprise Fleet Management, 600 Corporate Park Drive, St. Louis, MO 63105, Attention: Enterprise Card Department. Notice toEFMregarding the cancellation ofuny
Card shall specify the Card number and identify the Company's representative. In the case of a terminated representative, such notice shall include a brief description
of the efforts made Uoreclaim the Card.
7NO�CES� All notices of cancellation'or termination under this Agreement shall be mailed postageprepaid byregistered mcertified mail, msent byexpress
overnight delivery service, tothe other party atits address set forth on the signature page of this Agreement or at such other address as such party may provide
in writing from time to time. Any such notice sent by mail will be effective three (3) days after deposit in the United States mail, duly addressed, with registered or
certified mail postage prepaid. Any such notice sent hyexpress overnight delivery service will be effective one (1) day after deposit with such delivery service, duly
addressed, with delivery fees prepaid. The Company will promptly notify EFM of any change in the Company's address.
| Customer
I
4:1
�:vu
EFM will charge the Company for the service under this Agreement -up fee of
75 — per month per Card, plus a one time set
This Agreement may be amended only by an agreement in writing signed by EFM and the Company. This Agreement is governed by the
substantive laws of the State of Missouri (determined without reference to conflict of law principles).
IN WITNESS WHEREOF, EFM and the Company have executed this Maintenance Management and Fleet Rental Agreement as of the day and year first above written.
Company: EFM: Enterprise Fleet Manage it, Inc
Signature: Signature.
ByBy:
Title: Title:
A ay whvwirl'
Address: Address: 1 %0 1, S4, 5-0
OA q'd? q 6
Date Signed: Date Signed:
Initials.
Customer—,,-
FLEET MANAGEMENT
THIS AMENDMENT dated this ___ day of November, 2018 is attached to, and made a
partuttheM4|NTENANCEMANAGEMENTANDFLEETRENTALAGREEMENTentemdintounthe____dayof
November, 2018 ("Agreement") and betweenE*humhae Fleet Msnaoemen<|nc, o KAiaonuhoommnaMmn (^EFK8^)
and City o[Downev. a California municioa| comonadon and charterciw ("Company"). This Amendment io made for
good and valuable consideration, the receipt of which is hereby acknowledged by the parties.
Section 9 of the Maintenance Management and Fleet Rental Agreement is amended to read as follows:
This Agreement may be amended only by an agreement in writing signed by EFM and the Company. This
Agreement is governed by the substantive laws of the State of California (determined without reference to conflict of
law principles).
All references in the Agreement and in the various Schedules and addenda to the Agreement and any other
references of similar import shall henceforth mean the Agreement as amended by this Amendment. Except to the
extent specifically amended by this Amendment, all of the terms, provisions, conditions, covenants, representations
and warranties contained in the Agreement shall be and remain in full force and effect and the same are hereby
ratified and confirmed.
IN WITNESS WHEREOF, Company and EFM have executed this Amendment to Maintenance
Management and Fleet Rental Agreement oaofthe day ofNovember, 2018.
City of Downey (Lessee) Trust (Lessor)
By: Enterprise Fleet Mphagmmon |nc..its attorney mfact
�
����
By_ By ��"*—~~ YrA--wkreA
0
SELF -INSURANCE ADDENDUMTO MASTER EQUITY
(PhysicalDamage
This Addendum is made to the Master Equity Lease Agreement dated the day of November, 2018, as amended (the
"Agreement"), by and between Enterprise FM Trust, a Delaware statutory trust ("Lessor"), and the lessee whose name is set forth on the signature
line below ("Lessee")
This Addendum is attached to and made a part of the Agreement (including each Schedule to the Agreement) All
capitalized terms used and not otherwise defined herein shall have the respective meanings ascribed to them in the Agreement
Notwithstanding the provisions of Section l I of the Agreement, Lessee shall be permitted to assume and self -insure the
risks set forth in Section I I of the Agreement and shall not be required to purchase or maintain any insurance policy of any kind with respect to
any Vehicle;,a« t jqt hs!�<r�t�a:�, that if any Federal, state, local or other law, statute, rule, regulation or ordinance requires Lessee to maintain
any amount of insurance with respect to any Vehicle, Lessee shall purchase and maintain such amount of Insurance in the form of an insurance
policy which complies in all respects, other than the amount of insurance required, with Section 1 I of the Agreement
Notwithstanding the foregoing, if (I) Lessor, at any time in its good faith judgment, is not satisfied with the condition,
prospects or performances, financial or otherwise, of Lessee or (2) any default or event of default occurs under the Agreement, than Lessor may,
at its option, revoke this Addendum and terminate Lessee's right to self -insure by providing Lessee with at least thirty (30) days prior written
notice thereof. Upon the termination of Lessee's right to self -insure, Lessee shall comply in all respects with Section 1 l of the Agreement
Except as amended hereby, all the terms and provisions ofthe Agreement shall remain in full force and effect In the event
of any conflict between this Addendum and the Agreement or any of the Schedules, the terms and provisions of this Addendum will govern and
control
City of Downey (Lessee)
BY
Title:
Date Signed
ATTEST AS TO FORM
City Clerk
By:
APPROVED AS TO FORM:
City Attorney
By:
Enterprise FM Trust (Lessor)
By: Enterprise Fleet Maanaagcinent- Inc , its attorney in fact
By
Title: _+
r
Date Signed ,
INT
FLEET
am,
Please complete all applicable items.
Company Name,
Credit Applicant Year Business Started
Street Address
State Zip
E-mail
Phone #
Fax #
Government Entity Type: State El County City
Other:
Type of Business
Duns Number
Parent Company or Affiliates(Name & Address)
Name
E-mail
Phone
Fleet Manager Address
Are your books prepared by an outside Accountant?
Yes
No
Accountant Name — - - - - ---------
Email Address Phone
Three years of Financial Statements (with footnotes)
Audited
E] Opinloned E] internal
Published Annual Reports Yes E] No
Income Tax Returns (3 years) Yes No
Other Items Included
Federal ID Number:
Fiscal Year End (Month):
Company Agent Policy ft Exp. Date
Street Address City State Zip
Phone # Fax #
ACHAUTHORIZATION AGREEMENT
Street Address City State Zip_
oontacmoxne Phone �_ Fax #
Email Address
Bank Name, _ — _ __I Checking Account Only _____
SvcnAddren '— --- CityState up
'
Bank Contact Name Phone Fax #
ABA/ Routing Number: Account Numbe
��������������������^����7�����
"PLEASE ATTACH AVOIDED CHECK FOR THE ACCOUNT LISTED ABOVE"
Upon approval nfthis Credit Application, |(we)hereby authorize Enterprise Fleet Management, mc..hereinafter called ^EpIVI^.minitiate, nnecessary, credit
entries and adjustments for any debit entries inonnr,mmy/our checking account indicated above and mfurther authorize the depository named above,
hereinafter called "DEPOSITORY", to debit and/or credit the same to such account. I (we) covenant and agree to instruct any and all banks or other financial
institution specified in this Credit Application and ACH authorization to process debits using the Automated Clearing House funds -transfer system,
This transaction will becompleted maccordance with the following provisions
1. The withdrawal will occur on the 20th of each month. If the 20th of each month falls on a weekend, amounts will be withdrawn on the
next business day
2. An electronic copy of the invoice arid/or statement will be mmi|ab|* on crM's website (b(inu2c, in'flee i accvp^�uefnv, cnm) by the 6th
business day o[each month. The Lessee will boexpected to review the invoice/statement prior to the 1uhnfeach month. The Lessee
reserves the right mcall crMarid dispute acharge bythe 1mhof the month. EFIMwill withdraw the entire invoice amount each month if
no charges have been disputed by the 15th of each month. Upon request to EFIVI, a hard copy of an invoice or statement will be mailed
tothe lessee each month via the United States Postal Service
3.For any amount owed bythe Lessee mEFMthat |unot paid due toinsufficient funds nnthe date the debit should occur, e$2snvn-sum-
riunt funds transaction fee will be assessed. The transaction fee shall be paid by the Lessee to EFM on demand.
4. This authorization is to remain in full force and effect until EFM has received written notification from the Lessee of its termination in such
time and in such manner as to afford EFIVI and DEPOSITORY a reasonable opportunity to act on it. Cancellation will also Occur if EFM
has sent the Lessee a ten day written notice for EFM's termination of the agreement. Cancellation requests for this agreement should
RESOLVED, The undersigned hereby certifies (i) that he/she is the duly appointed (Title) for
(Entity legal name) hereafter known as "The Entity", (ii) that he/she is authorized
by The Entity to execute and deliver on behalf of The Entity to Enterprise Fleet Management, hereafter known as "Enterprise" ("Lessor") and the Master
Lease Agreement between Enterprise and the Entity ) the ("Lessee"), and (fit) that the following individuals are authorized and empowered on behalf of
and in the name of The Entity to execute and deliver to Enterprise Schedules to the Lease for individual motor vehicles, together with any, other necessary
documents in connection with those Schedules:
RESOLVED FURTHER, that:
Print Name Title
PAni Narne, Title
Print Name TtUp
Print Name Till -
Print Name, Tifl-
PrIW rdapno
Tine
Bond Rating Rating Agency: -- Federal ID#:
RESOLVED FURTHER, that EFM is authorized to act upon this authorization until written notice of its revocation is received by EFM.
I do herby certify that the information contained in this Credit Application is accurate in all material aspects as required by law. Further, I do hereby certify
Print Name Title
Signature Company Name
I=
For the purpose of seeking to secure, credit from Enterprise Fleet Management, Inc. (together with Its affil late.,., successors, assigns and third party service providers,"EFM"), Girdit Applicant (a) authorizes (t) EFM to run a credit report, Investigate
and verity the information in this Credit Agreement, and/or obtain financial and/or credit information from any person or entity with which Credit Applicant has or had financial destroy, including banks, lending institutions and trach orcredit
references, whether or not such person or entry is identified in this Crpdi[ Application, which information may include, financial statements, tax returns, and banking records, (ill End to contact any of Crash Applicant's current or former employers
orcrechlors, to verily any information concerned herein or received in connection with this Credit Application if Credit Applicant is a sole proprietor, and (iii) any third party who may have relevant Information to provide such information to EFM, (b)
will notify EFM if there is any change in name, address, or any material adverse change (I) in anV of the information contained in this Credit Application, (it) in CreditApplicani's financial condition, or (ill) in Credit Applicant's ability to perform their
respective obligations to EFM, and (c) represents and warrant-, that any and all Information provided to EFIVI by Credit Applicant is true, correct and complete as or the rare hereof The lack, of any notice, of change in the representations and warranties
included in this Credit Application shall be considered a continuing statement that the information provided in this Credit Application remains, true, correct and complete
As permitted by law, EFM may also release, Information about EFM's credit experience willp Credit Applicant. Credit Applicant understands and agrees that all reports and records developed by EFM crony third party agent in connection with the
foregoing investigations are the sole property of EFM and will not be provided to Credit Applicant onto-,-, otherwise required by applicable law or agreed to by EFM in writing.
The Equal Credit Opportunity Act prohibits creditors from discriminating against credit applicants on the basis of race, color, religion. national origin, spy, marital status, age (provided that Credit Applicant has the capacity to enter into a binding
contract); because all or part of Credit Applicant's income derives from any public assistance program; or because, Credit Applicani has in good faith exercised any right underthe Consumer Grant Protection Art If this credit application is denied,
Credit Applicant may have the right to a written statement of the specific raasonh(�,) for the denial To request to obtain the statement, Credit Applicant may contest EFM at: 600 Corporate Park Drive, ATTN: EFM Credit Department, St Louis, Art
63105, within 60 days from the date, Credit Applicant is notified offlike denial. If applicable, within 30 days of EPA's reeler of the request, EFM will send Credit Applicant a written statement specifying the reasonk) for the denial
The, person signing below personally represents and warrants to EFM that he/she is authorized to make this application for credit an behalf of Credit Applicant.
Please rare that this Credit Application is an application and does not commit or require EFM to extend any credit whatsoever to Credit Applicant 11, 2018 E0.1ind3. Fl..t fd—g.—I, 11, H nn47� EFM F -.e ...... I C -1 ,L Apiph-t—
'Public Works Maintenance Division (14 Vehicles)
Quote #
Monthly Payment
Full Maint.
Money Down
Tax on Money Down
Unit 3661
FORD F-250 SUPERCAB XL 6.75' BOX 4WD
4086825
$612
$29
$0
$0
Unit 3313
FORD F-350 REG CAB XL SRW CHASSIS CAB 145" WB 60"CA 2WD
4086854
$647
$28
$5,250
$525
Unit 3314
FORD F-150 SUPERCAB XL 6.5' BOX 2WD
4086859
$498
$26
$0
$0
Unit 3645
FORD TRANSIT CONNECT VAN XL LONG 120" WB (S7E)
4086862
$493
$26
$0
$0
Unit 3678
FORD F-350 REG CAB XL SRW 145" WB 60"CA 2WD
4098929
$680
$28
$7500
$750
Unit 3697
FORD F-150 SUPER CAB XL 6.5' BOX 2WD
Unit 3319
FORD F-150 SUPERCAB XL 6.5' BOX 2WD
Unit 3660
FORD F-450 REG CAB LX 169" WB 84" CA 2WD
Unit 3685
FORD F-450 REG CAB LX 169" WB 84" CA 2WD
Unit 3336
FORD F-150 SUPERCAB XL 6.5' BOX 2WD
Unit 3636
FORD F-550 XL REG CAB 169"WB 84" CA 4WD
Unit 3672
FORD F-450 CREW CAB XL 179" WB 60" CA 2WD
Unit 3673
FORD F-450 REG CAB XL 169" WB 84"CA 2WD
Unit 3334
FORD F-350 SUPER CAB XL DRW 192" WB 84"CA 2WD
Fire Department (4 Total Vehicles)
Unit 951/651
Chevy Colorado Ext. Cab 6 ft. bed
Unit 954/632
Chevy Colorado Ext. Cab 6 ft. bed
Unit 955/631
Ford F-150 Super Cab XL 6.5 Ft. Box 4WD
Unit 962/636
Ford Fusion S
Recreation Division
(3 Total Vehicles)
Unit 3604
Ford F-350 Reg. Cab XL SRW 2WD
Unit 4316
Ford F-150 Reg. Cab XL 8 Ft. Bed 2WD
Unit 4347
Ford Transit Connect XL Long WB (S7E)
PD Field and Code Enforcement
(5 Total Vehicles)
Unit 429
Chevy Colorado Ext. Cab 6 ft. bed
Unit 430
Chevy Colorado Ext. Cab 6 ft. bed
Unit 431
Chevy Colorado Ext. Cab 6 ft. bed
Unit 432
Chevy Colorado Ext. Cab 6 ft. bed
Unit 458
Ford Expedition XL 4X2
Public Works Engineering (3 Total Vehicles)
Unit 5325
Ford Escape S FWD
Unit 5326
Ford F-150 Super Cab XL 6.5 Ft. Box 2WD
Unit 5329
Ford Fusion S SWD
PD Admin ( 5 Total Vehicles)
Ford Fusion S
Unit 413
Ford Fusion S
Unit 434
Ford Fusion S
Unit 445
Ford Fusion S
Unit 449
Ford Fusion S
Unit 453
Ford Fusion S
PD Detective (8 Total Vehicles)
Unit 425
Ford Fusion S
Unit 426
Ford Fusion S
Unit 427
Ford Fusion S
Unit 438
Dodge Durango
Unit 439
Dodge Durango
Unit 446
Dodge Grand Caravan
Unit 452
Dodge Grand Caravan
Unit 464
Chevy Tahoe
CM and Code Enforcement (3 Total Vehicles)
Unit 789
Ford Fusion SE
Unit 422
Chevy Colorado Ext. Cab 6 ft. bed
Unit 1235
Chevy Impala LT
4087274 $589 $26 $0 $0
4086858 $498 $26 $0 $0
4093560 $749 $45 $17,000 $1,700
4086836 $749 $45 $17,000 $1,700
4086857 $498 $26 $0 $0
4087287 $833 $46 $5,000 $500
4086843 $961 $49 $13,000 $1,300
4086838 $803 $45 $16,000 $1,600
4086830 $692 $36 $12,000 $1,200
Quote # Monthly Payment Full Maint. Money Down Tax on Money Down
4087307 $533 $26 $0 $0
4087307 $533 $26 $0 $0
4087834 $587 $26 $0 $0
4087284 $382 $26 $0 $0
Quote # Monthly Payment Full Maint. Money Down Tax on Money Down
4086855 $660 $28 $6,500 $650
4088111 $479 $26 $0 $0
4087467 $498 $26 $0 $0
Quote # Monthly Payment Full Maint. Money Down Tax on Money Down
4087307 $533 $26 $0 $0
4087308 $533 $26 $0 $0
4087309 $533 $26 $0 $0
4087310 $533 $26 $0 $0
4087057 $994 $27 $1,750 $175
Quote # Monthly Payment Full Maint. Money Down Tax on Money Down
4105749 $450 $26 $0 $0
4087273 $572 $26 $0 $0
4087055 $382 $26 $0 $0
Quote # Monthly Payment Full Maint. Money Down Tax on Money Down
4087259 $382 $26 $0 $0
4087263 $382 $26 $0 $0
4087264 $382 $26 $0 $0
4087266 $382 $26 $0 $0
4087265 $382 $26 $0 $0
Quote # Monthly Payment Full Maint. Money Down Tax on Money Down
4087260 $382 $26 $0 $0
4087261 $382 $26 $0 $0
4087262 $382 $26 $0 $0
4087072 $520 $26 $0 $0
4087465 $520 $26 $0 $0
4087461 $442 $26 $0 $0
4087060 $442 $26 $0 $0
4087087 $761 $26 $0 $0
Quote #
Monthly Payment
Full Maint.
Money Down
Tax on Money Down
4087243
$423
$26
$0
$0
4087306
$511
$26
$0
$0
4110759
$569
$34
$0
$0
Monthly Payment 1 Full Maint. Money Down I Tax on Money Down_
City ney Annual 296 976 $15 570
.. . of ...... Dow . ..Al Totals . ....... � � e $101,000 $10,100
Combined Annual Budget (45 Vehicles) $423,646
ATTACHMENT B — VEHICLE REPLACEMENT COST
Department Year Make
CITY OF DOWNEY Fleet Replacement Schedule
~~
Current
Model V10 ( Annual | FIRSOdometer I Mileage
�
3660
PARKS
1999
Ford
F450 Stakebedwith Dump
100,000
51000
2019
3672
STREETS
2001
Ford
F450 Crew Cab with Dump
100,000
5'000
2019
3673
STREETS
�1
'
��
F��|�����
�
l�00
5,�2019
3678
FAC.MA|N
2002
Ford
F550 Utility
I00000
5,000
2019
3685
PARKS
2003
Fond
' ' l
F45O�akebedwith Dump /
lOODUU
' 5'008
2019
3604
RECR.
1988
Toyota
T10Owith Dump Budy
100,008
5,000
20I9 '
3334
TREES
2001
Fond
�
F3�UU�|hy
1FDVVF�fG1lEAJ2294
95'900
5^641
3019 '
3645
FAC.yNA|N
�
1995
Fond
Aerox�rCa�oVan
�
IFTD414U5�ZClO142 /
32,621
1,418
2019
4316
RECR.
' 1997
Ford
-
- FI5O3upercab .
IFTDXl7YVZVNB6O663
'
110^325
5,254
2019
3697
FAC.P�A|N
2001
[
Ford /
FI50-,
|
1FTRX17L41NA7]6]O
103'665
6'098
2019
3319
PARKS
2004
Fond |
FlSOX|Ext. / ab
2FTRX1n l4CA8929
89'068
6,362
2019
4347
RECR
1997
Gmc
�
Safari
lGDDK819VV0VB�Z��65
4�115
1�58
�
2019
5326
ENGR
| 1999
Ford
EI50Cargo Van
1FTRE142XXH874941
49,558
2,608)2019
��13
54��[NA|N
/ ZOUG |
�
Chev
ExLCabU§|hy0ed
---'
1GBHCZ9UZ6El72476
71,197
5�93�
|2019
]336
STREETS
l999 i
Fun
F250Bupercab
lFTNK201-4XEC44397
I06'693
5'615
2019
3314
FA[MA|N
I003
Chevrolet '
Silverado
2GCEC19V931266983
154,985
10,332
20I9
3636
STREETS
--GR
1993
Ford
F25UPickup VV/Uftgate
2FTHF25H2PCB12426
70,526 j
2,821
2019
5325
1999
Ford
RangerSupenab |
1FT/RI4X3XP914307
41,714
2,195
2019
366I
CEm��AR�
2OOO
� Fond
Ranger5upe�ab
1FTYR14X1YP842835 |
4'850
2019
422
CODEENF
2002
Ford
RangerX|t1FT/R44E82PA97741
60,364
2019
430
PID FIELD
2003
Ford
Ranger [
zF�(� 4E83PA87096
1 �
:,773
'�5 2
2819
429
PID FIELD
2003
Fond
}
Ranger
_1FTYR44E63pA87095
106965
7'131
�
2019 |
431
PDRELD
2003
d
Ranger
1FT/R44[X3PA87097
90,351
6,023
2019 '
432
PD FIELD
2003
Ford
Ranger
1FTYR44E13PA87098
88'761
5'917
2019
951
FIRE
2006 |
Chevy |
Colorado Ext. Cab
1GCCS196X68185494
131'000
10,9I7
2019
954 |
/
FIRE
' 20O7
Chevy |
Colorado Cab
° `�
- lGCCSl9�47815IOU9
1��O0O
_
9,545
�I8 �
^" �
438
P.[lQETECT
2006
Chevy
Trailblazer
1GNDS135X62122142
145,925
12,160
2819
464 |
P.D.DETECT
3001
Gmc
Yukon
1GKEC13T71JI75709
201,I93
11,835
I019 �
439
P.Q.DETECT
2006
|
Dodge
Durango }
lD4MQ48D95F584537
211��4J3
l7'619
2019
458
PID FIELD
. I008
Ford
.
Expedition
1FW1FU15548bA62323
68'535
6,854
3019
789
CODEENF
1998
Fond /
Crown Victoria
2FAFP71VV9VVX138Z79
-
67468
'
1 337�
/ '
/ 2019
5329
EWGR
1999
Ford
_
Crown Victoria
2FAFP71VY2XX171187
82,772
4'356
/ 2019
962
FIRE
2001
Ford
Crown Victoria
2FAFP71VV41X151501 )
135'080
7'941
2019 |
413
P.Q.ADK8|N
%DOl
Dodge
Intrepid
283HD56JXlH535792
69'195
4,070
2019 `
426
P.Q.DETECT
ZOOZ
Pontiac
|
Grand Prix /
lG2VVK5Z]82FZ&QQ8�
54�72
3�O5
2Ol9
427
P.Q.DETECT
2002
Pontiac
Grand Prix
1G2VVK52J92F203920
54,472
3,405
�
2019
425
P.D.DETE[T
2002
Buick
Century
2G4VVS521721235604
44,825
2,802
2019 U
434
P.O.ADyN|W
2003
Fond
Crow Victoria
2FAFP74VV33X164691
99,663
6,644
20I9 �
955
FIRE
| 2OD7
.
Ford {
Crown /
2FAHP7lVV87Xl272S2
l56'UUO
-
2Q1�
'
445
P.D.ADMIN
2007
Fond
Five Hundred
1FAFP241X7G121176
95,823
/ 8,710
2019
*1 |
��
Ford
Crown Victoria
IFAFP74V57X147940
90'000
8'182
2019 �
453
P.D^ADN1|N
2008
Dodge
Charger
2B3LA43R08H220078 l
64,973
6,497
2019 '
1235
CRYPNANG
2012
Ford
Fusion Hybrid
3FADPOL3XCR187082
65'983
10,997
20I9
-
446
P.DDETECT
2006
Chrysler
Town &Country
2A4GP44R16R655724
113,633
9,469
2019 '
452
P.D.DETE[T
. 2008
Honda
Odyssey Ex
5FNRL38468BOO6132
201,848
20,I85
2019 ~
3311
[EN.GARI
1997
Ford
E-35OBox Tr dk13�457
| 6,403
"2020
3670
GRAFFITI
2001
Ford
F-35UUtility Bed
��21
�7
866
2020
944
FIRE
2003 i
Ford
F350 Crew �
wCabakebed
IFDVVVV36P83EC13716|
46^500
_7,
3'100
2020 l
332I |
FAC.K8A|N
1999
Ford
F350 Truck
1FDWW36SOXEC89120
48,084
2'53I
2020
802
PD FIELD
2006
Chev
Ext. Cab Enclosed Box
___ -_-__---
�^O99
2Q2Q � .
349
PID FIELD
2005
Ford
E'25OCargo Van
1FTNE24L55HA45970
211,453
16,266
2020 �
CITY OF DOWNEY Fleet Replacement Schedule
5331 I
ENGR
1998
Ford
Ranger Supercab
1FTYR14U9WPA92110
57,731
2,887 I
2020
943
FIRE
2002
Ford
Ranger I
1FTYR44E62PA97737
132,000
8,250
2020
3677
KDBB
2002
Ford
Ranger Xlt
1FTYR44EX2PA97739
100,000
5,000
2020
421
CODE ENF
2002
Ford
Ranger Xlt
1FTYR44E62PA97740
53,730
3,358
2020
3684
CEN. GAR.
2003
Ford
Ranger Supercab
1FTYR44E53PB17851
55,257
3,684
2020
3588
WATER
2006
Ford
Ranger Supercab
1FTYR44U16PA58325
79,490
6,624
2020
3589
WATER
2006
_ Ford
Ranger
1FTYRlOU46PA58324
74,795
6,233
2020
440
CODE ENF
2006
Ford
Ranger Supercab
1FTYR44E16PA30470
47,017
3,918
2020
3500
WATER
2007
Ford
Ranger Supercab
1FTYR44U77PA74952
157,473
14,316
2020
462
P.D.DETECT
2010
Toyota
Tacoma
3TMJU4GN1AM104738
152,994
19,124
2020
937
FIRE
2001
ChevySuburban
�
3GNGC226U91G126227
100,000
5,882
{
2020
966
FIRE
2013
Gmc
Yukon XI Command Unit
1GKW2REGXDR183850
97,107
19,421
p
2020
3337
CEN. GAR.
1998
Ford
Crown Victoria
2FAFP71W2WX184102
61,769
3,088
2020
963
FIRE
1999
Ford
Crown Victoria
2FAFP71W1XX171195
137,000
7,211
2020
5332
ENGR
1999 I
Honda
Accord
1HGCG1641XA002855 I
100,000
5,263
2020
969
FIRE
2000 I
Ford
Crown Victoria
2FAFP73W6YX210927 li
80,000
4,444
2020
412
PD FIELD
�.
CrownVictoria
2FAFP71W4YX169460
74,702
4,150
2020
PD FIELD O .
200®
Ford
Crown Victoria
2FAHP71W75X144623 I
60,757
4,674
2021
959
FIRE
2006
Ford
Crown Victoria
2FAHP71W06X137093
135,000
r 11,250
2021
861
PD FIELD
2006 j
Ford
Crown Victoria
2FAHP71W96X137092
83,839
6,987
2021
444
P.D.ADMIN
2006
Ford
Crown Victoria
2FAFP71W96X137102
54,803
4,567
2021
3335
CITY HALL
�~ 2006Ford
Taurus Se
1FAFP53U96A183540
44,970
3,748
2021
443
P.D.ADMIN
! 2006
Ford
Crown Victoria Lx Sport
2FAFP74W16X123819
35,519
2,960
2021
442
P.D.DETECT
1_2006_
Ford
Five Hundred
1FAHP27136G152966
30,165
2,514
2021
879
PD FIELD
2007
Ford
Crown Victoria K9
2FAHP71W77X141336
99,578
9,053
2021
451
P.D.ADMIN
2007
Ford
Five Hundred
1FAHP24147G124583
96,605
8,782
2021
450
P.D.DETECT
2007
Ford
Crown Victoria
2FAFP71W17X150198
91,850
8,350
2021
3310
PARKS
2008
Ford F-350
Supercab Utility Body
1FDWX36YX8ED93553
59,643
5,964
2021
3329
STREETS
2008
Ford
F-350 Stakebed
1FDWF36YX8EE58002
39,394
3,939
2021
3320
STREETS
2008
Ford
F-350 Flatbed
1FDWF36Y58EA09150
32,647
3,265
2021
3694
FAC.MAIN
2007
Ford
F-250 Utility Bed
1FDNF20538EB01393
52,113
4,738
2021
3303
FAC.MAIN
2008
Ford
F-250 Utility Bed
1FDNF20538ED57985
37,998
3,800
2021
447
PARK ENF
2007
Ford
Ranger Supercab
1FTYR44U57PA57910
87,816
7,983
2021
5240
BUIL.&SAF.
2007 I
Ford
Ranger Supercab
1FTYR44U97PA57909
38,447
3,495
2021
5241
BUIL.&SAF.
2007
Ford
Ranger Supercab
1FTYR44U77PA57911
38,447
3,495
2021
5242
BUIL.&SAF.
2007 j
Ford
Ranger Supercab
1FTYR44U97PA57912
38,447
1 3,495
2021
460
PD FIELD
2008
Ford
Ranger Supercab
1FTYR44E18PA74911
77,479
7,748
2021
459
PD FIELD
2008
Ford
Ranger Supercab
1FTYR44EX8PA74910
73,132
7,313
2021
3506
_ WATER
2008
Ford
Ranger Supercab
1FTYR14U58PA85206
47,193
4,719
2021
3304
PW ADMIN
2008
Ford
Ranger Supercab
1FTYR44E98PA96395
43,208
4,321
2021
881
V
PD FIELD.
2008
Chevrolet
Tahoe
1GNEC03038R226489
82,236
8,224"..
_
2022
448
P.D.DETECT
2007
Dodge
Charger
2B3KA43G67H751195
90,000
8,182
2022
880
PD FIELD
2007
Ford
Crown Victoria K9
2FAHP71W87X141331
86,721
7,884
2022
455
P.D.DETECT
2008
_ Dodge
Charger
2B3KA53H18H207705
156,221
15,622 ]
2022
886
PD FIELD
2008
Ford
Crown Victoria
2FAHP71V28X171594
109,720
10,972
2022
887
PD FIELD
2008
Ford
Crown Victoria K9
2FAHP71VX8X171598
81,473
8,147
2022
457
P.D.ADMIN
2008
Ford
Crown Victoria
2FAHP74VX8X154862
52,463
5,2461
2022
454
P.D.DETECT
2008
Dodge
Charger
2B3LA43R28H220079
48,427
4,843 °
2022
461
P.D.DETECT
2008
Ford
Crown Victoria
2FAFP73V58X176938
34,985
3,499
2022
456
P.D.DETECT
2008
Ford
Taurus
1FAHP24W88G161469
33,336
3,334
2022
895
PD FIELD
2010
Ford
Crown Victoria
2FABP7BV4AX111763
140,643
17,580
2022
889
PD FIELD
2010
Ford
Crown Victoria
2FABP7BV5AX108631
133,194
16,649
2022
892
PD FIELD
2010
Ford
Crown Victoria
2FABP7BVOAX111758
123,523
15,440
2022
890
PD FIELD
2010
`Chevrolet.
Ford
Crown Victoria
2FABP7BV2AX111759
119,915
14,989
2022
811
PD FIELD
I 2013
Caprice
16G1MK5U22DL823873
72,256
14,451
2022
CITY OF DOWNEY Fleet Replacement Schedule
463
P.D.DETECT
2010
Ford
Edge
2FMDK3GC1ABB66097
125,800
15,725
2022
4328
RECR.
2008
Dodge
Caravan
1D8HN44HX8B125388
28,600
2,860
2022
3518
SANIT.
2011
Ford
Ranger Supercab
1FTKR4EE9BPB10405
34,975
4,996
2022
801
PD FIELD
2011
Chevrolet
Tahoe
1GNLC2EOOBR198917
66,941
9,563
2022
971
FIRE
2016
Toyota
Highlander Hybrid
5TDDCRFH8GS015685
69,000
34,500
2022
466
P.D.DETECT
2012
Ford
Taurus
1FAHP2DW6CG140001
34,429
5,738
2022
465
P.D.DETECT
_
2012
Ford
Taurus
1FAHP2DW4CG140000
20,142
3,357
2022
814
PD FIELD
2013
Chevrolet
Caprice,-,
8 25
9,758
2022
816
PD FIELD
2013
Chevrolet
_.,.,...
Caprice
p
.�•• ••.. .528Olj
2387 1
48,788
4,977
8,995
2023
813
PD FIELD
2013
Chevrolet
Caprice
6G1MK5U28DL825692
44,893
8,979
2023
473
P.D.ADMIN
2016
Chrysler ,
300
2C3CCAAG8GH161695
49,352
24,676
2023
6249
TRANSIT
2016
' Dodge
Low Floor Minivan
2C7WDGBG4GR386572
4,088
2,044
2023
6247
TRANSIT
2016
Dodge
Low Floor Minivan
2C7WDGBG4GR385292
3,615
a 1,808
2023
6246
TRANSIT
2016
Dodge
Low Floor Minivan
2C7WDGBG4GR377564
1,780
890
2023
967
FIRE
2014
Dodge
Ram 3500 Mega Cab
3C63R2LL4EG143922
20,250
5,063
2023
3526
WATER
2015 Ford
F-150 Supercab
1FTEXICFXFKD18048
14,611
4,870
2023
3530
WATER
2018
Ford
F-150 Supercab Pickup
1FTEX1CB8JKC28872
58
I 5,000
2023
3532
WATER
2018
Ford
F-150 Supercab 4Wd
1FTFX1EG5JKC28874
338
5,000
2023
3531
WATER
2018
Ford
F-150 Supercab 4Wd
1FTFXIEG3JKC28873
49
5,000
2023
470
P.D.DETECT
2015
Toyota
Tacoma Pickup
5TFJU4GN1FX071614
38,951
12,984
2023
815
PD FIELD
2013
Chevrolet
Caprice
6G1MK5U24DL823874
37,019
7,404
2023
467
P.D.DETECT
2015
Honda
Accord
1HGCR2F39FA035799
28,802
9,601
2023
P.D.DETECT
2015
Chevrolet;
Malibu
7,784
2,595
2023
_468
469
P.D.DETECT
2015
Chevrolet
Malibu
_1G11C5SLXFF199332
1G11C5SL3FF194652
7,784
2,595
2023
3538
WATER
2018
Ford
Fusion Hybrid
3FA6POLU7JR151882
5,000
5,000
2023
474
P.D.DETECT
2015
Ford
Fusion Hybrid
3FA6POLU2FR266137 '
15,000
5,000
2023
475
P.D.DETECT
2015_
Ford
Fusion Hybrid
3FA6POLU2FR238953
15,000
5,000
2023
471
P.D.ADMIN
9 2016
d
Ford
Fusion Hybrid
3FA6PORU4GR285085
14,126
2023
472
P.D.ADMIN
( 2016
Ford
Fusion Hybrid
3FA6PORU6GR285086
_28,252
20,859
10,430
2023
972
FIRE
2017
Ford
Fusion Hybrid
3FA6PORU9HR337196 I
22,000
22,000
2023
6248
TRANSIT
01
Dodge
DF d e
Low Floor Minivan
2C7WDGBG4GR38656 9 ij'2010
8,6 7
4,336
2023
3308
STREETS
2008
F-350 taka Bed
®3 �
.2
2®
2,006
Under -Utilized
939
FIRE
1991
Chevrolet
Van
1GCDMIFDWF19Z8MB169
34,®56
00
1,259
Under -Utilized
5324
ENGR
1999
Ford
Ranger Supercab
IFTYR14XOXPA47939
33,167
1,746
Under -Utilized
441
CODE ENF
2006
Ford
Ranger Supercab
1FTYR44E36PA30471
26,800
2,233
Under -Utilized
3524 I
WATER
2015
Ford
Fusion Sedan
3FA6POH77FR194905
5,203
1,734
Under -Utilized
437
P.D.DETECT
2005
Dodge
Caravan
1D4GP24R95B319202
8,908
685
Under -Utilized
4319
RECR.
2007
Dodge
Caravan
1D4GP25B87B149421
21,182
1,926
Under -Utilized
6242
TRANSIT
2008
?08Chevro$
Uplander
1GBDV13W58D210398,a
10,931
1,093
Under -Utilized
Current Fleet Equity Analysis
xf
6TY 47 41 34 is 20
RESALE $500 $1,500 $2,500 $5,000 $8,500
TOTAL $23.500 561,500 t86,000 $90.000 $170,000
$420.000
Summary
10 Year avings $1,358,301
Estimated Fleet Equity $4120,000
11011M. M
ROWN
-'r Uc, A -t
1111-M, n' -'M ;iW -4
Y,7"7, An
N h, h OY I
J, d
kh
NMlWw.,3 vdkl-
M�
CU"M Meer
cufr4ra CY04
162
1500
Floor Oromh
Arliu:O MOO,,.
prop"ad freer
ISO
6, qO
Fleet Costs Analysis
Current Mimi & Body poplu
s n si, �'�i
f'(Op MOO P"s Earn
S45M
"It
$32,4�
pubt torn
MPG
- 53.00
I Ta,
A 158
IDA
1"
0
2M, Ma
360,325
263,086 1,1l
a
:19
156
45
ill
45
0 296,976
411,153
101,620 240,623 I,oSa,i73
79,708
20
154
39
70
84
0 489,964
200,926
101,620 226,469 1,098,578
31,402
'21
152
32
36
116
r 673.140
172.799
101.520 212,315 1,159,774
-29.793
'22
150
14
20
130
0 758,804
121,504
101.520 198,160 1,179,989
50,008
'23
150
20
a
150
a 424
520 184,006 766,800
361,181
'24
150
45
0
so
0 505:'72"6'
65,8,:3355,B,
"00,1:520 184,006 849:610
220:370
'25150
39
a
150
0 589,6"
58,358
101,520 184,006 933,532
186'448
26
150
32
0
150
a 751,710
69,358
101,520 184,006 1,095,602
34,378
'27
150
14
a
150
0 692,861
58,368
101,520 184,006 1,036,645
93,435
150
20
0
150
0 424,9 15
U.356'
101,�20 184.006 :68,$00
361,1361,180'
Current Fleet Equity Analysis
xf
6TY 47 41 34 is 20
RESALE $500 $1,500 $2,500 $5,000 $8,500
TOTAL $23.500 561,500 t86,000 $90.000 $170,000
$420.000
Summary
10 Year avings $1,358,301
Estimated Fleet Equity $4120,000
11011M. M
ROWN
-'r Uc, A -t
1111-M, n' -'M ;iW -4
Y,7"7, An
N h, h OY I
J, d
kh
NMlWw.,3 vdkl-
M�
C.IfidoM.1 1=19
FLEET MANWIMU
20
Aveirep
is
Urwo
0 o(1'
AW IyMI FdEP
2019
2020
2021 11
2022
2923
um,A
•Fncai Tear 2920=13 Years ml®antl ddn, or mdmmemr over 90,004
lridl—.Sedkn
53
11.8 7,500#$
t
�
X
Faecal rear 2022=Tyearz mltlaM malar. mr mdmmelae mv®r 90,494
IIIAnd,l $.do.
6
18 lLwU
1
0
0
10
0.5 4,530
J
a
1
112 Ton V. Cmg.
2
21.2 2,300
1
0
0
0
0
a
N To, V- Ciu-o
1
141 16,300
v
I
a
4
0
0
-1 To. V- cargo
3
18.9 1,700
1
0
0
0
t
1
C-1-1 SUV W
1
131 12,200
1
a
0
n
0
0
Mid Sm. SW 4.2
1
9.1 15,700
V
0
f
0
0
0
Pull Sine SUV 4.2
8
11.1 14,200
j
f
7
0
a
1-onip"I Prck,p CA 4,2
32
143 6,300
'1
IX
0
1
t
21
N4 T- Cob Cha—.
3
12.1 4,800
1
0
<
0
0
it
Ton Pickup R,g W
PI 1
202 2,500
t
I
a
0
0
it
5.0 5,100
tp
41
t
0
1 To. Cb Ch.W.
20
139 4,700
11112 To. C.b CIPi-Pi
5
18 1) 5,000
0
0
it
it
'In To, Pickup CA 4U2
5
121 5,50()
4
0
0
a
2
10 5,DOO
a
0
R
0
2
0
'514 To. Plokup E.I. 40
2
181 0,000
2
0
a
0
0
41
'V4 Too Pickup Reg 4,2
2
193 4,50
f
9
0
0
U
fi
12.5 GINO
0
35
22
14
h
A
j
40
C.IfidoM.1 1=19
FLEET MANWIMU
20
is
0
-ell
ti
C.IfidoM.1 1=19
FLEET MANWIMU
. .... ................................................
AnnualTons Propose4 04
I MI—rin-T �t=- r n �rl C,- �t=-, CO2 Ernited Annu at 1111les
MJJKMS�,�Pro..sed
761.6 Price/Gallon
nomm:�l
200.0
, "�V ,,, s
0.0
Current Proposed
Based on 35% improvement of fuel economy
mom
=1 I
i��
Current
Annual
:Veh:ic:le J#
Department
Year
Make
Model
VIN
FRS
Odometer
Mileage
3660
PARKS
1999
Ford
F450 Stakebed with Dum p
100,000
5,000
2019
3672
STREETS
[__�001
Ford
F450 Crew Cab with Dump
100,000
5,000
2019
3673
STREETS
2001
Ford
F450 Utility Sign Truck
100,000
5,000
2019
3678
FAC.MAIN
2002
Ford
F550 Utility Bed
100,000
5,000
2019
3685
PARKS
2003
Ford
F450 Stakebed with Dump
100,000
5,000
2019
3604
RECR.
1988
Toyota
T100 with Dump Body
100,000
5,000
2019
3334
TREES
2001
Ford
F-350 Utility
1FDWF36S11EA72294
95,900
5,641
2019
3645
FAC.MAIN
1995
Ford
Aerostar Cargo Van
1FTDA14U5SZC10142
32,621
1,418
2019
4316
RECR.
1997
Ford
F150 Supercab
IFTDX17W2VNB60663
110,325
5,254
2019
3697
FAC.IVAIN
2001
Ford
F150
1FTRX17L41NA73630
��,5_
6,098
2019
3319
PARKS
2004
Ford
F150 XI Ext. Cab
2FTRX17W14CA88929
89,.0.6.8
6,362
2019
4347
RECR.
1997
Gmc
Safari Van
1GDDM19WOVB526865
41,115
1,958
2019
5326
ENGR
1999
Ford
E-150 Cargo Van
IFTRE142XXHB74941-
49,558
2,608
2019
3313
FAC.MAIN
2006
Chev
Ext. Cab Utility Bed
1GBHC29LJ26E172476
71,197
5,933
2019
3336
STREETS
1999
Ford
F250 Supercab
1FTNX20L4XEC44397
106,693
5,615
2019
3314
FAC.MAIN
2003
Chevroled
Silverado
2GCEC19V931266983
154,985
10,332
2019
3636
STREETS
1993
Ford
F250 Pickup W1 Liftgate
-2FTHF2.5H2PCB124-2-6
70,526
2,821
2019..,
5325
ENGR
1999
Ford
Ranger Supercab
1FTYR14X3XPB14307
41,714
2,195
2019
3661
CEN.GAR.
2000
Ford
Ranger Supercab
IFTYR14XlYPB42835
87,305
4,850
2019
422
CCDEENF
2002
Ford
Ranger Xlt
1FTYR44E82PA97741
60,364
3,773
2019
430
PD FIELD
2003
Ford
Ranger
1FTYR44E83PA87096
125,284
8,352
2019
429
PD FIELD
2003
Ford
Ranger
IFTYR44E63PA87095
106,965
7,131
2019
431
PD FIELD
2003
Ford
Ranger
IFTYR44EX3PA87097
90,351
6,023
2019
432
PD FIELD
2003
Ford
Ranger
1FTYR44E13PA87098
88,761
5,917
1 2019
951
FIRE
2006
Chevy
Colorado Ext. Cab�
1GCC5196X68185494
131,000
10,917
2019
954
FIRE
2007
Chevy
Colorado Ext. Ca b
IGCCS19E478151009
105,000
9,545
2019
438
P.D.DETECT
2006
Chevy
Trailblazer
IGNDS13SX62122142
145,925
12,160
2019
464
P.D.DETECT
2001
Gmc
Yukon
IGKEC13T71JI75709
201,193
11,835
2019
439
P.D.DETECT
2006
Dodge
Durango
ID4HD48D95F584637
211,433
17,619
2019
458
PD FIELD
2008
Ford
Expedition
IFMFU15548LA62323
68,535
6,854
2019
789
CODEENF
1998
Ford
Crown Victoria
2FAFP71W9WX138279j
67,468
3,373
2019
5329
ENGIR
1999
Ford
Crown Victoria
2FAFP71W2XX171187
82,772
4,356
2019
962
FIRE
2001
Ford
Crown Victoria
2FAFP71W41X151501
135,000
7,941
2019
413
P.D.ADMIN
2001
Dodge
intrepid
2B3HD56JXIH535792
69,195
4,070
2019
426
P.D.DETECT
2002
Pontiac
Grand Prix
IG2WK52J82F280083
54,472
3,405
2019
427
P.D.DETECT
2002
Pontiac
Grand Prix
1G2WK52J92F203920
54,472
3,405
2019
425
P.D.DETECT
2002
Buick
Century
2G4WS52J721235604
44,825
2,802
2019
434
P.D.ADMIN
2003
Ford
Crow Victoria
2FAFP74W33X164691
99,663
6,644
2019
955
FIRE
2007
Ford
Crown Victoria
2FAHP71W87X127252
156,000
14,182
2019
445
P.D.ADMIN
2007
Ford
Five Hundred
1FAFP241X7G121176
95,813
8,710
2019
| 449
P.D.ADM|N
2007
Ford
Crown Victoria
2FAFP74V57X147940
90,000
8,182
2019
453
P.D.AD[N|0
2008
/ Dodge
Charger
2133LA4211081-1220078
64,973
6,497
_ 2019
1235
OTYKAANG
2012
Ford
Fusion Hybrid
3FADPOL3XCR187082
65,983
10,997
, 2019
M
Due to budget constraints, the City of Do ,ney has not consistently
replaced its light duty fleet
* The City operates a fleet of 158 light duty vehicles
* The average age of the vehicles is 12.4 years
* The average mileage is about 6,900 miles per year
* 72% of the City's light duty fleet is over 10 years old, 114 out of 158 vehicles
The Open -Ended Lease structure allo�s the City to,replace !ore vehicles
��Jth less upfront capital
• There are no mileage restrictions, no abnormal wear and tear, and no early
termination penalties
• The City has all rights of ownership, and can add aftermarket to the vehicles (utility
bodies, tool boxes, bulkhead, etc)
• Leasing will alleviate the large capital outlay of paying cash for the vehicles, and he
the City get back on track with its replacement schedule
• Departments with limited budget can use leasing to acquire new vehicles instead of I
repairing old vehicles with engine or transmission problems
• The City can establish a proactive fleet replacement plan to acquire vehicles on a
more consistent basis I
IZMMMNM� =�
• The City spends about $295.53 per vehicle per month on maintenance and body repairs
• The City can use the Full Maintenance program as a supplement to its own programs
o The average cost of the program is $32.42 per vehicle per month
o All preventative maintenance and unscheduled and common repairs are included in the
program, as well as 24-hour Roadside Assistance
o The City can use local shops in Downey to perform the maintenance and keep the
revenues within the City
o Maintenance cost is fixed for the term, and can be easily budgeted into each
Department's cost annually
• Fully implemented over five years, the City can lower its maintenance and body repair
expenses from $560,325 for the 158 vehicles to $159,878, which is about a 71.5% savings
• With CAFE standards increasing the MPGs of newer vehicles, the City can save
money by replacing its aged fleet with newer vehicles
• Currently, the City spends about $283,086 on fuel for the light duty fleet
• The average MPG of the City's fleet is 11.55, the average current MPG of all vehicles
per fueleconomy.gov is 22.9
• The analysis shows a conservative fuel savings of about 35%, a decrease in fuel
expenses to $184,006 by Year Five
• The quickest way to reduce Carbon Footprint is to dispose of old vehicles that are
emitting more greenhouse gases into the environment
• New vehicles, whether gas or alternative fuel, will emit less CO2
• Enterprise can assist the City with its green initiative by acquiring alternative fuel
vehicles such as hybrid, electric, and CNG vehicles
• Currently the City's aged fleet is emitting about 1,156.3 tons of CO2
• By refreshing the fleet on a consistent basis, the City can reduce its Carbon footprint to
751.6 tons of CO2, which is a 35% reduction in greenhouse gases
• 8 of 158 vehicles predate Airbag standardization (1998)
• 75 of 158 vehicles predate Anti -Lock Brake standardization (2007)
• 125 of 158 vehicles predate Electronic Stability Control standardization (2012)
o ESC is the most significant safety innovation since the seatbelt
• 154 of the 158 vehicles predate Forward Collision Warning, Blind Spot Warning and Offset -
crash Test (2017)
• Currently the City spends $1,129,981 to acquire, maintain, and fuel its 158 vehicles
• The total fleet expense will decrease when the City proactively replaces its aged fleet
with new, more fuel efficient vehicles
• The cost to replace 45 vehicles in Year 1 is $296,976 including aftermarket and tax +
$111,100 for the Aftermarket Down Payment
• The first year's savings is about $79,708
• Average Annual Savings is about $193,162 per year
• The Total Estimated 10 -year Savings is about $1,358,301
• Make recommendations on the most cost effective vehicles
• Review the best time to order or sell vehicles
• Monitor the fleet to ensure efficiencies with maintenance and fuel
• Compile analysis on the best alternative fuel vehicles
• Review mileage patterns and fuel miles per gallon
• Establish a proactive replacement plan
Confidential and Proprietary
CASE STUDY I CITY OF SAN MARCOS I,ter ase
FLEET MANAGEMENT
The City (If sall Ml,-ircos Rodui,ce<s Cos`,s !v 27"',"
Aging W4 li6os.
g
BACKGROUND
Location: San Marcos, CA
Industry: Govemment
Total Vehicles: 90 vehicles
N
1 111-1 -
THE CHALLENGE W10101y", P, '1111,
A
Half i>1 tna Cit
_V orSan Marcos' Verilcics were operating pasttnelruseTul
P 9
05
lire, The City's noet -dwas deteriorating rapidly, and many or triG venicl
needed to be replacocito mitigatGA-scalating r9palrand maintenancLA f",
costs B u(]gQt cnal I@ nges p reve ntg(j the city from pu renasi ng new
vGnICIPS. major repairs reduced trie number or avallable vehicles, and
the City vehicle davntlmG was significantly affecting Its operations,
Maintenance costs continued to orode the budget and interfere witin the
eTriclency or city operations,
Aft
CASE Y I CITY OF WESTMINSTER
ClIGnrs Situational Analysis
• {i
The City traditionally purchases vehicles using
ii` r_.
:•-T
keep uniform expenditures of funds from year tD
year
which the ed typically three
• .:
better rdle s per gallon and reduce expenditure
.i
City pays about 40% of the value of the vehicle ov
the three year form
capital to acquire P o@ patrol vehicles
Maintenance on be redu d
because warranty will hold for the term
reduces ! ofcapitalneeds,
and helps the City's cash flow
savings of !! $100 ,000, Including
replacement
consumption
more
resulting In a savings of approkimatoly
6,000 gallons annually
! r .
monthlylower the
Westminister, CA
Industry:Location:
r a
Founded:
1957
Fleet Size:
i _
reduces ! ofcapitalneeds,
and helps the City's cash flow
savings of !! $100 ,000, Including
replacement
consumption
more
resulting In a savings of approkimatoly
6,000 gallons annually
! r .
monthlylower the
'going
LOMMARRMINIMM
Business Phone #: (760) 752-7550
Contact Person: Lisa Fowler, Interim Director of Finance
0
Business Phone #: (714) 548-3688
Contact Person: Kevin Beach, Fleet Superintendent