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HomeMy WebLinkAbout01d. Minutes - 08-28-18 - Regular MeetingMINUTES OF THE CITY COUNCIL OF THE CITY OF DOWNEY REGULAR MEETING AUGUST 28, 2018 The City Council of the City of Downey held a Regular City Council Meeting on August 28, 2018, at 6:35 p.m., in the Council Chamber of the Downey City Hall, 11111 Brookshire Avenue, Downey, California, Mayor Ashton presiding. Council Members: Sean Ashton Rick Rodriguez Blanca Pacheco Alex Saab Fernando Vasquez Mayor Mayor Pro Tem Council Member Council Member Council Member ALSO PRESENT: Gilbert Livas, City Manager Yvette M. Abich Garcia, City Attorney John Oskoui, Assistant City Manager Carl Charles, Chief of Police Mark Gillaspie, Fire Chief Delfino Consunji, Public Works Director Pamela Passow, Parks & Recreation Director Anil Gandhy, Finance Director Alicia Duarte, CMC, City Clerk The Invocation was delivered by Mayor Pro Tem Rodriguez. The Pledge of Allegiance was led by Ashley and Giselle Aguilar. COUNCIL MEMBER ANNOUNCEMENTS; REQUESTS FOR FUTURE AGENDA ITEMS; CONFERENCE/MEETING REPORTS Council Member Saab welcomed the audience to the meeting. He recognized Roy Beard, Hector Hernandez; Don; Michael Calvert; and, Blanca Rochin in the audience. He announced that Rocket Fever was a success, thanks to the sponsors and volunteers, including the donation from the Financial Partners He encouraged everyone to attend the Rocket Fever event next year. He reported attending the Los Angeles County Sanitation District's boat tour of the San Pedro Harbor to collect samples of fish and test for contamination. He also attended Dr. Mary Stauffer's 101St birthday celebration. He stated Dr. Stauffer is an inspiration and has generously donated scholarships to allow students to further their education. He invited the community to attend the Coffee with Council Member Pacheco event. He congratulated Mayor Ashton on his re -appointment to the City Council. He requested staff research the possibility of a Farmer's Market during the week in the Civic Center area. Council Member Pacheco welcomed the audience to the meeting. She reported attending the Havana Nights Rooftop Concert; Rocket Fever; 65th Anniversary celebration at the first McDonald's; Downey Rose Float Association's Fundraiser; Dr. Mary Stauffer's 101 st birthday celebration; and, Relay for Life. She announced upcoming events: Coffee with Council Member Pacheco at the CMSC; and, Emergency Preparedness Fair. She reminded the audience that City Hall will be closed in observance of the Labor Day holiday. She mentioned receiving a complaint from a resident regarding cars being sold off of Woodruff Avenue and Imperial Highway. Council Member Vasquez welcomed the audience to the meeting. He reported attending the 1-5 Joint Powers Authority meeting and reported expansion of the 1-5 freeway is slated to start in late 2030 unless alternative financing options are identified. He also attended a Foreign Policies Affairs City Council Minutes Regular Meeting — August 28, 2018 Conference which discussed foreign quality affairs outreach efforts in the Latino communities in the United States. Mayor Pro Tem Rodriguez thanked the audience for allowing him to serve on the Council. He reported attending the Havana Nights Rooftop Concert; Downey Rose Float Association's Fundraiser; Southeast LA County Workforce and Investment Board Meeting; and, Southeast Area Animal Control Authority Board Meeting. He thanked Parks and Recreation Director Passow and staff for their hard work in making Havana Nights a successful event. He reported meeting with Healing Care Hospice Group; and, conducted the invocation and opening comments for the Economic Forum for Financial Partners at the Rio Hondo Golf Course. He recognized members of Courage Forward in the audience. Mayor Ashton welcomed the audience to the meeting. He reported attending the Havana Nights Rooftop Concert; and, the Relay for Life event. He announced upcoming events: Coffee with Council Member Pacheco; and, September 11th Memorial Event at the Civic Center. He requested staff initiate the planning process to celebrate the American Legion's 100th Anniversary in March, 2019. PRESENTATIONS 1. Mayor Ashton announced he would present the Mayor's Downey DNA Award to Dr. Mary Stauffer at her 101St birthday celebration at the Columbia Memorial Space Center. 2. Mayor Ashton with assistance from Mayor Pro Tem Rodriguez presented the Pets 4 Troops Award to Retired Master Sergeant Nelson Martinez. 3. Mayor Ashton with assistance from Emergency Manager Khlok presented Certificates of Recognition to CERT Spanish Program and Teen Graduates. 4. Mayor Ashton with assistance from Council Member Pacheco presented Certificates of Recognition to Downey students for the achievements at Skills USA. 5. Presentation to the City Council by Courage Forward. NON -AGENDA PUBLIC COMMENT Allen Halstengaard, resident, commented in opposition of abortion. Armando Herman, resident, commented regarding law enforcement; political figures; combating homelessness; people with disabilities; and, tree trimming. Marco Saludas, commented in opposition of Item No. 11; and, requested reconsideration Fiesta Taxi's bid for transit services to the City of Downey. Having no one else come forward, Mayor Ashton closed public comment. City Attorney Abich Garcia addressed Mr. Herman's vegetation issue on private property. She commented regarding the State and Federal courts decision regarding the use of profanity being allowed in public meetings; and, apologized to the community. CONSENT CALENDAR Council Member Saab abstained from Item No. 1, Special Meeting Minutes of August 14, 2018; and, Item No. 5. Council Member Pacheco abstained from Item No.1, Regular Meeting Minutes of April 25, 2018. City Council Minutes Regular Meeting — August 28, 2018 2 Mayor Ashton abstained from Item No. 4, due to the close proximity to his residence. Council Member Vasquez pulled Item No. 11. Mayor Ashton asked if there was anyone present who would like to comment on Consent Calendar items. Armando Herman, resident, commented regarding Item Nos.4, 9, and 16. Having no one else come forward, Mayor Ashton closed public comment. It was moved by Council Member Saab, seconded by Mayor Pro Tem Rodriguez and carried unanimously to approve the remainder of the Consent Calendar with Mayor Ashton abstaining from Item No. 4; Council Member Saab abstaining from Item No. 1, Special Meeting Minutes of August 14, 2018 and Item No. 5; Council Member Pacheco abstained from Item No.1, Regular Meeting Minutes of April 25, 2018; and Council Member Vasquez pulling Item No. 11. 1. APPROVED MINUTES: Regular Meetings of April 25, 2017; May 23, 2017; September 26, 2017; and, Special Meetings of August 14, 2018; August 22, 2018: City Clerk. 2. WARRANTS ISSUED: Warrant Numbers are 326349 — 326750; Payroll Wire numbers are 30003785, 30003791 — 30003794; and, Manual Wire numbers are 1736 — 1738; in the total amount of $3,137,828.35: Finance. 3. APPROVED THE PLANS AND SPECIFICATIONS AND AUTHORIZED SOLICITATION FOR BIDS FOR GROUNDWATER WELLS NO. 27 AND 28 DRILLING, CONSTRUCTION, DEVELOPMENT, AND TESTING (CASH CONTRACT NO. 686B): Public Works. 4. ACCEPTED THE SLURRY SEAL PROJECT DISTRICT 2, AS COMPLETED; APPROVED THE FINAL CONSTRUCTION CONTRACT AMOUNT OF $220,795.07; AND, AUTHORIZED THE PUBLIC WORKS DIRECTOR TO FILE THE NOTICE OF COMPLETION (CAPITAL IMPROVEMENT PROJECT NO. 18-03): Public Works. 5. APPROVED THE PLANS AND SPECIFICATIONS AND AUTHORIZED SOLICITATION FOR BIDS FOR PARAMOUNT BLVD. WATER SYSTEM IMPROVEMENT PROJECT FROM FIRESTONE BLVD. TO FLORENCE AVE. (CAPITAL IMPROVEMENT PROJECT NO. 18-17): Public Works. 6. AWARDED A CONTRACT TO SYBATEK IN THE AMOUNT OF $83,957.60 FOR THE MAINTENANCE AND REPAIRS OF THE AUDIO SYSTEM IN THE CITY COUNCIL CHAMBERS; AUTHORIZED THE MAYOR TO EXECUTE THE CONTRACT; AND, APPROPRIATED AND TRANSFERED $96,500 FROM THE CABLE TV PEG FUND TO CAPITAL IMPROVEMENT PROJECT NO. 19-17: Public Works. 7. RATIFIED CONTRACT PURCHASE ORDER IN THE AMOUNT OF $68,653.39 FOR EMERGENCY REPAIRS IN RESPONSE TO THE RIVES AVENUE SINKHOLE: Public Works. 8. APPROVED THE FACILITIES SOLUTIONS AGREEMENT WITH CINTAS CORPORATION IN THE NOT -TO -EXCEED AMOUNT OF $20,390 ANNUALLY FOR UNIFORM RENTAL AND LAUNDERING SERVICES; AND, AUTHORIZED THE MAYOR TO EXECUTE THE AGREEMENT: Public Works. City Council Minutes Regular Meeting — August 28, 2018 3 9. APPROVED AND AUTHORIZED THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH DIXON RESOURCES UNLIMITED TO PROVIDE AN ANNUAL DOWNTOWN PARKING ASSESSMENT FOR AN AMOUNT NOT TO EXCEED $20,670: Community Development. 10. APPROVED AND AUTHORIZED THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH JWA URBAN CONSULTANTS INC., TO PROVIDE CONSULTING SERVICES FOR PHASE 2 OF THE IMPERIAL HIGHWAY STRATEGIC PLAN IN AN AMOUNT NOT TO EXCEED $23,180: Community Development. 12. APPROVED PROFESSIONAL SERVICES AGREEMENT WITH HUSHMAND ASSOCIATES, INC. (HAI) FOR GEOTECHNICAL ENGINEERING SERVICES AT THE CITYS FIRE STATIONS, CITY LIBRARY AND CITY THEATER; AUTHORIZED THE MAYOR TO EXECUTE THE AGREEMENT; AND, AUTHORIZED THE CITY MANAGER TO EXECUTE ANY ALL AMENDMENTS TO THE AGREEMENT AS DEEMED NECESSARY: Administration. 13. ADOPTED RESOLUTION NO. 18-7839, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY INCREASING THE LIMIT OF INFORMAL CONTRACTS FOR PUBLIC WORKS CONSTRUCTION AND CONTRACTS FOR WORK OR MATERIALS WHICH MAY BE PERFORMED WITHOUT CALLING FOR BIDS WHEN AUTHORIZED BY THE CITY COUNCIL: Public Works. 14. ADOPTED RESOLUTION NO. 18-7840, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING THE APPOINTMENT OF MELISSA BAHMANPOUR TO THE GREEN TASK FORCE FOR COUNCIL DISTRICT 1: Council Member Pacheco. 15. WAIVED ADMISSION FEES TO THE COLUMBIA MEMORIAL SPACE CENTER ON SEPTEMBER 1, 2018 IN ORDER TO COMMEMORATE MARY STAUFFER'S 101ST BIRTHDAY: CMSC. 16. AUTHORIZED A STREET CLOSURE AT THE INTERSECTION OF CIVIC CENTER DRIVE AND 3RD STREET FOR THE CITY OF DOWNEY'S 1ST ANNUAL EMERGENCY PREPAREDNESS FAIR ON SATURDAY, SEPTEMBER 8,2018: Fire. OTHER BUSINESS: 11. APPROVED THE TRANSIT SERVICES AGREEMENT WITH MV TRANSPORTATION, INC. FOR THE OPERATION OF THE DOWNEYLINK AND DIAL -A -RIDE SERVICES AND AUTHORIZED THE MAYOR TO EXECUTE THE AGREEMENT; AUTHORIZED THE DIRECTOR OF PARKS & RECREATION TO TERMINATE THE PROFESSIONAL SERVICES AGREEMENT WITH MV TRANSPORTATION, INC. FOR TEMPORARY PERSONNEL SERVICES DATED NOVEMBER 14, 2017 WITH TERMINATION EFFECTIVE SEPTEMBER 30, 2018: Parks & Recreation. Council Member Vasquez requested clarification regarding the request for proposal process; and, the consultant's findings and recommendations. Assistant City Manager Oskoui reported that in 2015, the City's main concern was cost exceedance which was why a comprehensive study was conducted for fixed routes and Dial -A -Ride services. In the study, peak and off-peak hours were reviewed; and, with the consultant's recommendation adjustments were made accordingly to the fixed routes. The City made the decision to buy their own vehicles, which were obtained through a grant program with Metro; and, decided to contract out fixed route and Dial -A -Ride services. Recently, for costs savings purposes, the Council authorized the City to purchase seven buses for the fixed route, opposed to leasing. The request for proposal was carefully prepared, with the assistance of the consultant. A mandatory pre-bid City Council Minutes Regular Meeting — August 28, 2018 4 conference was held for proponents placing a bid for service. At the pre-bid conference they were informed that they must utilize City owned vehicles, not their own. The bid submitted by Fiesta Taxi quoted over $1 million higher; and, did not meet the bid requirements proposed by the committee rather proposed to utilize their own vehicles. Mayor Ashton asked if there was anyone present who would like to comment on this item. Armando Herman, resident, commented in opposition of Item No. 11. Marco Soto, Fiesta Taxi, commented in favor of his company for the transit services. Having no one else come forward, Mayor Ashton closed public comment. It was moved by Council Member Vasquez, seconded by Mayor Ashton, and carried unanimously to approve the Transit Services Agreement with MV Transportation, Inc. for the operation of the DowneyLink and Dial -A -Ride Services and authorized the Mayor to execute the Agreement; authorized the Director of Parks & Recreation to terminate the Professional Services Agreement with My Transportation, Inc. for Temporary Personnel Services dated November 14, 2017, with termination effective September 30, 2018. ADMINISTRATIVE REPORTS: 17. AUTHORIZED THE CITY MANAGER TO APPROVE AGREEMENT WITH KRONOS INC. FOR WORKFORCE READY AND WORKFORCE TELESTAFF SOFTWARE FOR PAYROLL, TIMEKEEPING, LEAVE MANAGEMENT AND SCHEDULING MODULES IN AN AMOUNT NOT TO EXCEED $314,683 OVER THE NEXT THREE FISCAL YEARS: Finance/Administration. City Manager Livas provided a brief staff report and thanked staff for their work on the project to save the City money with the use of technology and become more efficient. Management Analyst Rivas provided a brief history regarding current timekeeping and scheduling methods utilizing Microsoft Excel and Word, texting or email; and, hours spent on the manual timekeeping processes each year citywide. She provided a presentation and staffs' recommendations to the City Council. She commented that staff was tasked to find a fully automated time management system; they studied three systems in depth; and, identified Kronos, Inc. was the most highly rated in every criterion by the study team. Mayor Ashton questioned whether Kronos, Inc. was involved in the Los Angeles Unified School District's automated system implementation, as it was not a smooth transition, and there were many issues. Nedim Pajevic, Kronos Sales Executive, confirmed that they were not involved in the Los Angeles School District's implementation process. City Manager Livas stated that the study team spoke with several Cities who utilize Kronos, Inc. for their timekeeping program rather than just taking the vendor's word. Council Member Saab inquired about the electronic implementation; and, the utilization of the cell phone program. Mr. Pajevic provided clarification regarding the web based mobile app and desktop utilization. Discussion ensued regarding the City's current documentation process for capturing time off versus moving forward with the Kronos' system which would capture actual time worked; the mobile app which has a built in geo fencing technology which only allows for employees to clock in within the boundaries set; Affordable Care Act (ACA) reporting compliance which requires part time staff to clock in and out; and, cost saving solutions with City iPads provided at all locations where desktops are not available for logging time. City Council Minutes Regular Meeting — August 28, 2018 5 Mayor Ashton asked if there was anyone present who would like to comment on this item. Armando Herman, resident, commented in support of technology be made available at all locations where staff is present. Having no one else come forward, Mayor Ashton closed public comment. Council Member Saab thanked Management Analyst Rivas for her presentation. It was moved by Council Member Saab, seconded by Council Member Vasquez and approved unanimously to authorize the City Manager to approve Agreement with Kronos Inc. for Workforce Ready and Workforce Telestaff Software for Payroll, Timekeeping, Leave Management and Scheduling Modules in an amount not to exceed $314,683 over the next three fiscal years. 18. APPOINTED TWO MEMBERS OF THE CITY COUNCIL TO SERVE ON AN AD HOC SUBCOMMITTEE AS RELATED TO THE CITY OF DOWNEY FIREFIGHTERS MEMORIAL PROJECT: Mayor Ashton. Mayor Ashton and Mayor Pro Tem Rodriguez stated they would like to serve on the Ad Hoc Subcommittee. Mayor Ashton asked if there was anyone present who would like to comment on this item. Having no one come forward, Mayor Ashton closed public comment. It was moved by Mayor Ashton, seconded by Council Member Vasquez, and carried unanimously to appoint Mayor Ashton and Mayor Pro Tem Rodriguez to serve on the Ad Hoc Subcommittee as related to the City of Downey Firefighters Memorial Project. STAFF MEMBER COMMENTS: None. ADJOURNMENT Mayor Ashton adjourned the Regular City Council meeting at 8:25 p.m. in memory of Staff Sergeant. Reymund Rarogal Transfiguracion, from Waikoloa, Hawaii, who was supporting Operation Freedom's Sentinel; and, Chief Warrant Officer 3 Taylor J. Galvin, 34, from Spokane, Washington who was supporting Operation Inherent Resolve; and Senator John McCain III. MARIA ALICIA DUARTE, CMC RICK RODRIGUEZ City Clerk Mayor City Council Minutes Regular Meeting — August 28, 2018 6