HomeMy WebLinkAbout08. Adopt Reso - Approving Destruction of Obsolete Fire Recordslir4im0l
10: AOnORABLE MATOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER APPROVED BY
BY: MARK GILLASPIE, FIRE CHIEF CITY MANAGEA
DATE: NOVEMBER 8, 2018
SUBJECT: RESOLUTION AUTHORIZING DESTRUCTION OF CERTAIN OBSOLETE FIRE
DEPARTMENT RECORDS
RECOMMENDATION
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The attached Resolution authorizes the destruction of certain obsolete Fire Department
records. It has been prepared in accordance with the Citywide Records Management
Program and retention schedule adopted by City Council and pursuant to Government
Code Section 34090.
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WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above Citywide Records Destruction Program Procedures and the City
Attorney has concurred in this certification; and
WHEREAS, the Fire Chief has requested and authorized certain obsolete Fire
Department records listed on Exhibit "B" attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
*f Downey Citywide Records Destruction Program Procedures adopted on April 25, 2017, the
City Council hereby authorizes and approves the destruction of the obsolete Fire Department
records as listed on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
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MARIA ALICIA DUARTE, CMC
City Clerk
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 13 th day of November, 2018 by the
following vote, to wit:
AYES:
Council Members:
NOES:
Council Member:
ABSENT:
Council Member:
ABSTAIIJ:
C o u
MARIA ALICIA DUARTE, CMC
City Clerk
I HEREBY CERTIFY THAT: the records described on Exhibit B attached hereto are more than
two years old, do not affect the title to real property or liens thereon, are not court records, are
not to be kept further by statute, are not the Minutes, Ordinances or Resolutions of the
legislative body of the City or of any City Board, Commission, or Committee and are no longer
required by the City. I request authority to destroy same pursuant to Section 34090 of the
Government Code of California
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Departrn nt tractor, Department Date
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Date
I consent to the destruction of the above-described records.
Aft'orney Date
I HEREBY CERTIFY THAT the destruction of the records described on Exhibit B attached
hereto was approved by the City Council of the City of Downey, California, at the Regular
Meeting held on,. —, by City Council Resolution No,
.and that by said Resolution the Department Director (or designee) was authorized to destroy
the records.
City of Downey
City Cferk State of California Date
' HEREBY CERTIFY THAT pursuant to the foregoing authority, the described records on
Exhibit 8 attached herMo were destroyed at on
City Facility Date
Signature & Title Date
City Staff Member Supervising Destruction
M
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
DESCRIPTIOW OF COUTEWTS
I HAZMAT BUSINESS PLANS 1998-2012
2 HAZMAT BUSINESS PLANS 1998-2012
3 HAZMAT BUSINESS PLANS 1998-2012
5
HAZMAT BUSINESS PLANS 1998-2012
6 HAZMAT BUSINESS PLANS 1998-2012
7 FIRE INVESTIGATIONS (NOT ARSON) 1995-2005
8 SPECIAL EVENTPERMITS2007- NOVEMBER 2013
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Total Boxes/Files to be Destroyed This Page: —8--