HomeMy WebLinkAbout09. Adopt Reso Authorizing Destruction of Records for HR Dept10►
APPROVED BY
CITY MANAGER
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
-• OF
BY� MO(E HARARY, DIRECTOR OF HUMAN RESOURCES 4-(v
DATE: i2018
RESOURCESSUBJECT: RESOLUTION AUTHORIZING DESTRUCTION OF CERTAIN OBSOLETE HUMAN
•D
RESOLUTION OF i OF OF DOWNEY
RESOURCESAPPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE HUMAN DEPARTMENT
attachedThe Resolution auth•, - - destruction of certain obsolete Human
Reso
• • -
• - Department - • •' been prepared • •. - with the Citywide
CouncilRecords Destruction Program Procedures and retention schedule adopted by the City
of April 1 and pursuant toGovernment• r - • 090
As indicated on •attached, the City Clerk- -• that these records are
no longer required by the City and are in compliance with established retention
requirements. The City Attorney has concurred in this certification. Exhibit "B" identifies
• lists the department - • • are eligible I• destruction.
The adoption of this Resolution will eliminate t e cost o stor ng and maintaining these
obsolete records.
ATTACHMENTS
Attachment A - Resolution
WHEREAS, the City Council of the City of Downey adopted Citywide Records
Destruction Program Procedures and retention schedule on April 25, 2017; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A
and pursuant to the above Citywide Records Destruction Program Procedures and the City
Attorney has concurred in this certification; and
WHEREAS, the Director of Human Resources has requested and authorized certain
obsolete Human Resources- Department records listed on Exhibit "B attached hereto to be
destroyed and the City Attorney has concurred in this authorization.
RESOLVENOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY • •
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide_ Records Destruction Program Procedures adopted on April 25, 2017, the
City Council hereby authorizes and approves the destruction of the obsolete Human Resources
Department records as listed on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
SEAN ASHTON, Mayor
MARIA ALICIA DUARTE, CMC
City Clerk
HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 13th day of November, 2018 by the
following vote, to wit:
AYES`
Council Members`
NOES:
Council Member:
ABSENT:
Council Member:
ABSTAIN::
Council Member:
MARIA ALICIA DUARTE, CMC
City Clerk
ATTACHMENT A
I HEREBY CERTIFY THAT: the records described on Exhibit B attached hereto are more than two
years old, do not affect the title to real property or liens thereon, are not court records, are not to be
kept further by statute, are not the Minutes, Ordinances or Resolutions of the legislative body of the
City or of any City Board, Commission, or Committee and are no longer required by the City. I
request authority to destroy same pursuant to Section 34090 of the Government Code of California,
uman Reso irces
beo'artibent Dirdd r Department Date
I have reviewed the above-described records for historical value and for compliance with the
established retention requirements, and I consent to their destruction.
City Clerk Date
I consent to the destruction of the above-described records.
/111%
I VQ& a+
city ttor_n_ey Date
I HEREBY CERTIFY THAT the destruction of the records described on Exhibit B attached hereto
was approved by the City Council of the City of Downey, California, at the Regular Meeting held on
November 13, 2018, by City Council Resolution No, , and that by said
Resolution the Department Director (or designee) was authorized to destroy the records,
City of Downey
City Clerk State of California Date
CERTIFICATION OF DESTRUCTION BY CITY
I HEREBY CERTIFY THAT pursuant to the foregoing authority, the described recor•s on Exhibit B
attached hereto were destroyed at on
City Facility Date
Signature '& Title Date
City Staff Member Supervising Destruction
BOX/FILE #
DESCRIPTION OF CONTENTS'
DEPT. PERSONNEL FILES TERMED 2009-2011; RECRUITMENT AND
1
TESTING FILES EXPIRED OCTOBER 2015
2
RECRUITMENT AND TESTING FILES EXPIRED 2012 TO OCTOBER 2015
DEPT. PERSONNEL FILES TERMED 2009-2011; RECRUITMENT FILES
3
EXPIRED 2014 TO OCTOBER 2015
4
RECRUITMENT AND TESTING FILES EXPIRED 2013 TO OCTOBER 2015
ATTRITION STUDY 1994-1996; AUTHORIZED POSITIONS 1982-1985;
CLASSIFICATION STUDY 1996; COMPENSATION SURVEY 1987; DEPT.
5
COPIES -PERSONNEL FILES TERMED 2012; SPECIAL PROJECTS 1980-
1997; TRAINING FILE 1984-1991
BENEFIT PLAN DOCUMENTS 1979-2009; WORKERS COMPENSATION
6
CLAIM RUNS/MONTHLY REPORTS 1991-2005
7
RECRUITMENT AND TESTING FILES EXPIRED 1980-2013
LABOR RELATIONS FILES 1974-2007; BENEFIT PLAN DOCUMENTS 1979-
8
2009
9
RECRUITMENT AND TESTING FILES EXPIRED 1980-2013
DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING FILES 1981-2013;
10
LABOR RELATIONS FILES 2005-2007; BENEFIT PLAN DOCUMENTS 1979-
2009
11
LABOR RELATIONS FILES 1970-1999
SPECIAL PROJECTS 1999-2013 (SERVICE AWARDS/HEALTH FAIR EVENTS
12
PROGRAM SETUP FILES AND NOTES)
13
LABOR RELATIONS FILES 1983.1999
SPECIAL PROJECTS 1984-2013 (SERVICE AWARDS/HEALTH FAIR EVENTS
PROGRAM SETUP FILES AND NOTES);_ BENEFIT PLAN DOCUMENTS 1979-
14
2009; DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING FILES 1981-
2011
COMPENSATION SURVEYS 1984-1999; LABOR RELATIONS FILES 1970-
15
1999; BENEFIT PLAN DOCUMENTS 1979-2009
Total Boxes/Files to be Destroyed This Page: 15