HomeMy WebLinkAbout04. CIP 18-02 Residential Street Pavement Rehab Proj - Accept as Completerta11'►�•a
APPROVED B .
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNSITY MAN ER
FROM:
BY: DELFINO R. CONSUNJI, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
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That the City Council:
1. Accept the Residential Street Pavement Rehabilitation Project, Capital Improvement
Project No. 18-02, as complete;
2. Approve the final construction contract amount of $1,747,405.66;
3. Approve the carry -forward appropriation amount of $502,765 in Vehicle Impact Fee
funds budgeted in the FY 2017/18 Capital Improvement Program;
4. Authorize transfer of $24,110 of Vehicle Impact Fee funds budgeted in the FY 2018/19
Capital Improvement Program from Account No. 38-1-6764 to Account No. 38-1-6717
to cover the total project cost shortfall; and
5. Authorize the Public Works Director to file the Notice of Completion with the Los
Angeles County Recorder's office.
On March 27, 2018, the City Council approved plans and specifications for the Residential
Street Pavement Rehabilitation Project and granted authority to advertise for bids. On June 26,
2018, the City Council awarded a construction contract in the amount of $1,808,000 to Hardy &
Harper, Incorporated. On August 13, 2018, work commenced and was completed on October
30, 2018.
Under the Residential Street Resurfacing Project, twenty-seven (27) street segments
(approximately 5.3 roadway miles) were resurfaced and/or reconstructed. The improvements
included the rehabilitation and reconstruction of failed pavement areas; removal and
reconstruction of asphalt concrete base course adjacent to concrete gutters; cold milling of
asphalt pavement; installation of asphalt concrete leveling course and asphalt rubber hot mix
pavement overlay; adjustment of utility manholes and valve covers to grade; and installation of
pavement striping and markings. In addition, uplifted, damaged or substandard curb, gutter,
cross gutters, sidewalk, driveway approaches and curb ramps were repaired. Finally, the
Capital Improvement Project No. 18-02
Residential Street Pavement Rehabilitation Project
November 13, 2018
Page 2
existing speed humps on Ardis Avenue between Angell Street and Foster Road were removed
and replaced as part of this project.
The project has been completed and staff recommends that the City Council accept the project
as complete.
Quality of Life, Infrastructure & Parks
The final cost of the construction contract, including the base contract amount and net increase
in contract quantities is $1,747,405.66. The total project final cost is $1,887,975.33, which
includes design, construction, inspection, materials testing, engineering and contract
administration and tree work.
This project is funded from Gas Tax, Vehicle Impact Fee and Measure R funds under Account
Nos. 30-1-6717, 38-1-6717 and 56-1-6717 respectively. In FY 2017/18 Capital Improvement
Program, the City Council appropriated $1,060,765 in Vehicle Impact Fee funds for the
Residential Street Pavement Rehabilitation Project. As this project was carried -forward to FY
2018/19, the projected balance was estimated at $558,000, which was the amount budgeted in
the FY 2018/19 Capital Improvement Program. However, after reconciliation of expenditures, it
was discovered that the project balance was actually $1,060,765. Therefore, in order to
balance the accounting of this project, a carry -forward appropriation of $502,765 (the difference
between the estimated project fund balance of $558,000 and actual project fund balance of
$1,060,765) is required to cover the project costs. Additional funds in the amount of $24,110
are required to cover the total project cost. Therefore, staff recommends the transfer of $24,110
of Vehicle Impact Fee funds from FY 2018/19 Capital Improvement Program in Account No. 38-
1-6764 to Account No. 38-1-6717 to cover the total project cost shortfall. The project cost
summary is attached.
ATTACHMENTS
Attachment A — Project Cost Summary
Capital Improvement Project No. 18-02
Residential Street Pavement Rehabilitation Project
November 13, 2018
Page 3
CONSTRUCTION CONTRACT COST SUMMARY
Description Amount
Base Contract Amount $1,808,000.00
Net Decrease in Contract Quantities $60,594.34
TOTAL CONSTRUCTION CONTRACT COST $1,747,405.66
TOTAL PROJECT COST SUMMARY
Description
Total Construction Contract Cost
Design
Construction Inspection Consultant Services
Construction Engineering and Contract Administration
Materials Testing
Tree Work
TOTAL ESTIMATED PROJECT COST:
Amount
$1,747,405.66
$62,236.54
$36,900.00
$23,500.00
$11,933.13
$6,000.00
$1,887,975.33
$502,765.00
$24,110.00
$15,434.00
$380,000.00
$1,890,000.00
PROJECT FUNDING
Account No.
Fund
30-1-6717
Gas Tax Funds (Expenditures FY 2017/18)
30-1-6717
Gas Tax Funds (Budgeted FY 2018/19)
38-1-6717
Vehicle Impact Fee Funds (Budgeted FY 2018/19)
Vehicle Impact Fee Funds (Carry forward appropriation
38-1-6717
from FY 2017/18)
38-1-6717
Vehicle Impact Fee Funds (Transfer from 38-1-6764)
56-1-6717
Measure R Funds (Expenditures FY 2017/18)
56-1-6717
Measure R Funds (Budgeted FY 2018/19)
TOTAL PROJECT FUNDING:
Amount
$1,747,405.66
$62,236.54
$36,900.00
$23,500.00
$11,933.13
$6,000.00
$1,887,975.33
$502,765.00
$24,110.00
$15,434.00
$380,000.00
$1,890,000.00